HomeMy WebLinkAboutResolutions - 2006.01.19 - 28144MISCELLANEOUS RESOLUTION 006008 January 19, 2006
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE — GY 2005 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) REIMBURSEMENT AWARD ACCEPTANCE
To the Oakland County Hoard of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Justice, Bureau of Justice
Assistance awarded Oakland County expenditure reimbursement funding in the
amount of $82,052 for its State Criminal Alien Assistance Program; and
WHEREAS the funding is reimbursement of Corrections Officers salaries
(based on a prescribed formula; for those officers directly involved in the
care and maintenance of alien inmates housed in the Oakland County Jail; and
WHEREAS Oakland County has met the federal requirements necessary to
accept the award; and
WHEREAS the reimbursement period covers July 1, 2003 through June 30,
2004; and
WHEREAS no county match is required; and
WHEREAS the acceptance of this grant does not obligate the County to
any future commitment; and
WHEREAS the continuation of the program is contingent upon future
levels of reimbursement 'program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the GY 2005 State Criminal Alien Assistance Program
(SCAAP) Reimbursement award in the amount of $82,052 and that the Board
Chairperson, on behalf of the County of Oakland, is authorized to execute
said agreement as attached.
Chairperson, on behalf of the Public Servces Committee, I move
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
Joseph Rozell
From: Greg Givens [givensg@co.oakland.mi.us]
Sent: Thursday, December 01, 2005 2:34 PM
To: Doyle, Larry; whitefieldj@co.oakland.mi.us ; Cunningham, Dale; Rozell, Joe
Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Orenthy; Worthington, Pam
Subject: GRANT REVIEW - Sheriffs Department / SCAAP
GRANT REVIEW - Sheriff's Department
GRANT NAME: 2005 State Criminal Alien Assistance Program (SCARP) -
Reimbursement Request
FUNDING AGENCY: US Department of Justice
DEPARTMENT CONTACT PERSON: Janet Whitefield / 2-2110
STATUS: Acceptance
DATE: December 1, 2005
Pursuant to Misc. Resolution 401320, please be advised the captioned
grant materials have completed internal grant review. Below are the
comments returned by review departments.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may he requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (11/22/2005)
Department of Human Resources:
Approved. - Nancy Scarlet (11/28/2005)
Risk Management and Safety:
Approved By Risk Management - Andrea Plotkowski (12/1/2005)
Corporation Counsel:
I have reviewed the documentation for the above referenced reimbursement
request and there are no legal issues that must be resolved for the
request is submitted. - Jody Hall (11/28/2005)
1
State of Maine 36 840
Fvfiriii 7.cft7-3t7 vim 'toil ' 141:4 ,1rL
State Teal $ 69,1.99
Michigan
Megan County 10,198
COUNTY OF GRATIOT 170
COUNTY OF WAYNE MICHIGAN 41 87
Cou of Berrien 15,920
IF=i7U,i-1:7Li',F: ottani r4; , pit ,„ TRovi.F;77:57:.F",:ri.T,
Cou of Calhoun 15 582
County of Cass 3 613
County of Chippewa 12,345
County of Eaton 9,897
Cou of Ionia 5,429
County of Jackson 6 069
cou of Kalamazoo 19 192.
County of Kent 37,783 mr.:Li/FITN3: .FAT:0,77,0„,,Ti,, ; P ff 'Tr , 17,17.,F11 Allilm ,,'-{. ,,,‘, ' , .n:#,!..reic14 IT .....1:11.1,6 '7.1;.4.24',1,1cP:Lnii. .1.tC.T.e.L41' ' /II/
County of Lenawee 1 4 155
Coun of Macomb 66,873
Coun of M •on 942
County of Oakland • 05 -
County of Ottawa 46 670
County of Sa....naw 7 339 ,
cr ITIMITIL'1';k7M1 ; a 1: til" .', tIMITri , " , , WILM, ,
e7 Y r PI) ite, AC N'ilrfik, ,01111C, TzkrikAot,:,:.:
County of St Joseph 8,909
County of Tuscola 738
C.oun of Van Buren 3,697
Livingston CountY I 3 520
Sanilac County . — 605
State of Michigan 884.39
State Total $ 1,326,797
Minnesota
Chili County 4,273
Cou of Anoka 19,342
County of Dakota 44,959
County of McLeod 13 201
County_of Ramsey 113,181
Coun of Steams 38,207
Hennepin County 144,355
Polk Coun 40
State of Minnesota 934,384
Washington County 10,570
watonwan County 4,690
State Total 1,327,202
FY 2005 SCAAP Award Notification
Subject: FW: FY 2005 SCAAP Award Notification
Date: Mon, 21 Nov 2005 07:46:13 -0500
From: "Janet Whitefield" <whitefieldj@co.oakland.tni.us >
To: "Greg Givens" <givensg@co.oakland.mi.us>, "Joseph Rozell" <rozellj@co.oaldand.mi.us >
CC: "Dale Cunningham' <cunninghamdaco.oakland.mi.us >
FYI, This is another e-mail I received regarding the SCAAP award.
Subject: FY 2005 SCAAP Award Notification
Your FY2005 State Criminal Alien Assistance Program (SCAAP) award is now ready for drawdown.
Award acceptance instructions:
Access the Grants Management System web site at <http://grants.ojp.usdoj.govi > http://grants.ojp.usdoigov and
log on using your SCAAP user id and password.
Locate the Application status block that contains your 2005 SCAAP application - you will see "View" and
"Drawdown" links under the "Action" header located on the right side of this block.
Click on "Drawdown." This will take you to an acceptance screen that displays your grant number, jurisdiction
name, and award amount at the top. We recommend printing this screen for your records.
At the bottom of the screen, there is an "Accept" and "Decline" button. After you accept your award, you will be
taken to a screen that confirms your acceptance.
Please note: Applicants are now required to accept awards online within 45 calendar days of award
notice, in accordance with the Office of Justice Programs (OJP) Financial Guide, Part II, Chapter 2, Acceptance
Procedures requiring acceptance/drawdown of awards with 45 days of notice of award, and Part IV, Chapter 2, §
16.606 State Criminal Alien Assistance Program (SCAAP) requiring an "expeditious draw-down of payments."
THIS EMAIL SERVES AS THAT NOTICE.
Jurisdictions accepting SCAAP awards are not required to submit financial or progress reports to OR.
Additionally, the use of SCAAP funds is not restricted and these funds may be used, by the recipient jurisdiction,
for any purpose not prohibited by federal law.
Following your acceptance of the SCAAP terms, conditions, and award amount, OJP will initiate an electronic
payment to your bank account of record, as verified through the on-line SCAAP registration process and in
accordance with applicable E-Government rules and requirements.
If you have any technical, system-related questions or cannot locate your user id and password for GNIS, please
call the GMS Helpdesk at 1-888-549-9901 Option 5 or email them at GMSHelp@ojp.usdoj.gov .
All issues related to the electronic transfer of funds or the bank account of record must be referred to the OC
Customer Service Center by calling 1-800-458-0786 or by emailing AskOC@ojp.usdoj.gov . If you email GMS or
OC, please copy the program office so that we may assist with follow-up and assistance, at
SCAAP@olp.usdoj.gov.
Questions concerning the award amount should be sent to SCAAP@ojp.usdoj.gov .
Please allow 15 business days for the electronic payment process to be complete before contacting OC. Please
have the grant and vendor numbers (noted on your GMS award acceptance screen) available when you call.
1 of 2 11/21/2005 3:33 PM
Page lof2
Janet Whitafield
From: VVhitefleljeaol.com
Sent: Wednesday, Karon 02, 2005 6:41 PM
To: whitefieldj@co.oalaand.mi.us
Subject: scaap ASSURANCES
NOTE: You_must clic.ig on the "Accept" button at the bottom of the page before dosing this window
STANDARD ASSURANCES
The Applicant hereby assures and certifies Compliance with all appiicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex.
Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative
requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that
1. it has the legal authority to apply for federal assistance and the institutional, managerial. and
financial capability (Including funds sufficient to pay any required non-federal share of project
cost) to ensure proper planning, management, and completion of the project described in this
application.
2. it will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
3, It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically
including any applicable regulations, such as 28 pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63.
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966(15 U.S.C. § 470), Ex, Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), arid the National Environmental Policy Act of 1969 (42 U.S.O. § 4321),
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nendiscriminabon requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.0. §
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 6672(b));
the Civil Rights Act cri 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7
94); the Americans with Disabilities Act of 1990(42 U.S.C. § 12131-34); the Education
Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975
(42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and
community organizations),
7. If a governmental entity:
a, it will comply With the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment
of persons displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C, §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is in
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connection with an activity financed in whole or in part by federal assistance.
3/3/2005
Page 1 of 3
Janet Whitefield
From; VVhitefidj@aol.corn
Sent; Wednesday, Karol 02, 2005 6:43 PM
To; whitefieldj@co.oakiand,ml,us
Subject: certifications
NOTE: You must click on tit? "Accept" button at the bottpm of the page before closing this window
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature Of this form provides for compliance with certffication requirements under 28
CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and
Suspension (Nonpro-cureMent) and Government-wide Requirements for Drug- Free Workplace (Grants)." The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Justice determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering Into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that •
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for in-fluencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in con-nection with the making
of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement:
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-tification be included in the award documents for
all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub-recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for
prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and Its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial
of Federal benefits bY a Steoe or Federal court, or voluntarily excluded from covered transactions by any
3/3/2005
Page 2 of 3
Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently Indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commies on of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local) terminated fcl . cause or ciefault; and
EL Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for
grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance Is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maietainIng a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement That each employee to be engaged in the performance of the grant be given a copy
of the statement required by paragraph (a);
(d) Notifying the employee In the statement required by paragraph (a) that as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in eyeing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing: within 10 calendar days after receiving notice under subparagraph (d)(2)
from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees
must provide notice, includi?g pesiticn title, to: Department of Justice, Office of Justice Programs, ATTN:
Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification
number(s) of each affected grant;
(f) Taking one of the followieg actions, within 30 calendar days of receiving notice under subparagraph (d)(2),
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with respect to any employee who is so convicted
(1) Taking appropriate Personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes oy a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a dnig.free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the
above certifications.
3/3/2005
FISCAL NOTE (MSC. #06008) January 19, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
TN RE: SHERIFF'S OFFICE - GY 2005 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) REIMBURSEMENT AWARD ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The United States Department of Justice, Bureau of Justice
Assistance, awarded the Sheriff's Office $82,052 in reimbursement
funding for its State Criminal Alien Assistance Program.
2. The reimbursement period is July 1, 2003 through June 30, 2004.
3. No County match is required.
4. The GY 2005 funding represents a 36% decrease from GY 2004
funding. The county anticipated funding in the amount of
$112,068: The Corrective Services revenue budget will be reduced
by $30,016 to reflect the reduction. Funds will come from
contingency.
5. A budget amendment to the FY 2006 budget is recommended as
follows:
GENERAL FUND #10100
Revenue FY 2006
4030301-112590-610313 Grants Federal ($30,016)
Total General Fund Revenue ($30,016)
Expenditures
9090101 -196030 -730359 Contingency ;530,016)
Total General Fund Expenditures ($30,016)
$ -0-
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #06008 January 19, 2006
Moved by Long supported by Coleman the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton,
Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard, Coleman, Coulter. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
Y APPROVE ME NM BOURN
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 19, 2006,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of January, 2006.
....,--
uth Johi uth Johaon, County Clerk