HomeMy WebLinkAboutResolutions - 2006.07.20 - 28161MISCELLANEOUS RESOLUTION #06138 July 20, 2006
BY: GENERAL GOVERNMENT COMMITTEE, William R. Patterson, Chairperson
IN RE: PARKS AND RECREATION COMMISSION — ACCEPTANCE OF
GRANT FROM COMMUNITY FOUNDATION OF SOUTHEASTERN
MICHIGAN'S GREEN WAYS INITIATIVE FOR THE DEVELOPMENT OF A
COUNTY—WIDE, NON-MOTORIZED TRAILS MASTER PLAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Community Foundation of Southeastern Michigan's Greenways
Initiative has awarded Oakland County Parks and Recreation Commission grant funding
of $10,000 for the development of a county-wide, non-motorized master plan; and
WHEREAS the Parks and Recreation Commission has designated funds in its
2006 Operating Budget for any funding for this project in excess of $10,000; and
WHEREAS the said master plan will provide trail linkages for the seven counties
and the City of Detroit under the auspices of the Southeastern Michigan Council of
Government; and
WHEREAS the grant agreement has been approved through the County Executive
Contract Review Process and Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners enters into the attached grant agreement in the amount of $10,000 from
the Community Foundation of Southeastern Michigan's Greenways Initiative for the
purpose of developing a county-wide, non-motorized trails master plan.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes the Parks and Recreation Commission to accept the said grant
as stated above, with said monies for this project to come from funds awarded as a result
of this grant and from Parks and Recreation funds in excess of the grant amount.
BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate
the County to any future commitment.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried on a roll call vote with Hatchett and Gregory absent,
Joseph Figa
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Thursday, June 08, 2006 2:34 PM
To: Doyle, Larry; figaj@co.oakland.mi.us ; Matkosky, Joe
Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Brenthy; Worthington, Pam
Subject: GRANT REVIEW SIGN OFF - Parks and Recreation
GRANT REVIEW SIGN OFF- Parks and Recreation
GRANT NAME: 2006 Greenway Charette Grant
FUNDING AGENCY: The Community Foundation for Southeastern Michigan
DEPARTMENT CONTACT PERSON: Joseph Figs / 8-4620
STATUS: Acceptance
DATE: June 8, 2006
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal grant review. Below are the
comments returned by review departments.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (5/31/2006)
Department of Human Resources:
Approved. - Nancy Scarlet (6/1/2006)
Risk Management and Safety:
Approved By Risk Management - Andrea Plotkowski (6/1/2006)
Corporation Counsel:
I have reviewed the 2006 GreenWay Charette - Grant Acceptance documents
and approve same for signature. - John F. Ross (6/8/2006)
1
The Community Foundation
for Southeastern Michigan
TERMS OF GRANT AGREEMENT
PLEASE READ CAREFULLY!
I. Acceptance of Grant
The grant to your organization from the Community Foundation for Southeastern
Michigan is for the explicit purpose(s) described in the Grant Resolution and is
subject to your acceptance of the terms described therein.
To accept the grant and receive the funds, return a signed copy of this "Terms of
Grant Agreement" to the Community Foundation for Southeastern Michigan.
Keep the other copy for your files. Please refer to the grant number and title in all
communications concerning the grant.
Grantee: Date Authorized:
County of Oakland May 12, 2006
Grant Number: • Amount Granted:
#2006-0985 $10,000
Grant Resolution:
RESOLVED, that a grant of $10,000 to the county of Oakland for support
for the Oakland County greenway workshops be approved.
Grant Period:
Begins — May 12, 2006
Terminates — May 11, 2007
II. Review of Grant Activity
The grantee will furnish the Community Foundation for Southeastern Michigan
with written reports according to the following schedule:
Final Report Due — May 31, 2007
Pagel of 2
County of Oakland
III. Special Provisions
In accepting this grant, the grantee agrees to the following conditions:
1. To repay any portion of the amounts granted which is not used for the purpose
of the grant.
2. To use the funds granted solely for the purposes stated.
3. To return any unexpended funds if the grantee loses its exemption from
Federal income taxation as provided under Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended (the "Code"), or (b) as a governmental
entity or political subdivision within Section 170(c)(1) of the Code.
4. To maintain books and records adequate to verify actions related to this grant
should this prove necessary.
IV, Publicity
The Community Foundation encourages you to make appropriate public
announcements of the receipt of this grant. We would appreciate receiving a copy
of any such announcement, as well as copies of any and all newspaper and other
articles related to this grant.
For the Grantee:
Signature of Authorized Date
Representative
Signature of Project Date
Director (if different)
Page 2 of 2
Community Foundation for Southeastern Michigan
FINAL REPORT GUIDELINES
An important requirement of any grant from the Community Foundation for Southeastern
Michigan is the submission of a Final Report. The due date for your Final Report is indicated in
the Terms of Grant agreement. All correspondence should reference the grant number and Final
Report due date.
A Final Report should contain the following elements:
1. A cover letter indicating that all the grant funds were expended in accordance with the
Terms of Grant agreement.
2. A description of how the proposed program was implemented.
3. A review of how the grant funds were spent, including a detailed final budget showing all
.expenses. Please note that the Foundation expects that you will spend the grant as
proposed in your application. If you wish to adjust the budget, you must contact the
Foundation for approval.
4. An evaluation of the success of the program. Were the objectives of the program met?
5. A statement indicating your future plans for the program.
Please feel free to include any additional information concerning your program or your
experience with this grant that may be of interest to the Foundation's trustees.
Final reports can be mailed to the following address:
Community Foundation for Southeastern Michigan
Attn: Final Reports Department
333 W. Fort Street
Suite 2010
Detroit, MI 48226-3134
(Note: If you have any additional requests or information to send, please use a separate
envelope.)
Community Foundation for Southeastern Michigan
PRESS RELEASE INFORMATION AND REQUEST FOR PHOTOGRAPHS
PRESS RELEASE INFORMATION
The Community Foundation for Southeastern Michigan believes the public should be
informed about the activities of the nonprofit sector and the role that philanthropy plays in
supporting nonprofit organizations. Therefore, the Foundation encourages each of its grant
recipients to publicize the Community Foundation's support whenever appropriate.
The following paragraphs may be used in press releases about Community Foundation
grants:
The Community Foundation for Southeastern Michigan, founded in 1984, is a perrnanent
community endowment built by gifts from thousands of individuals and organizations
committed to the future of southeast Michigan. The Foundation works to improve the
quality of life in southeast Michigan by supporting a wide variety of activities benefiting
education, arts and culture, health, human services, community development, and civic
affairs.
Governed by a board of 42 community leaders, the Foundation makes grants to
outstanding charitable projects in Wayne, Oakland, Macomb, Monroe, St. Clair,
Livingston, and Washtenaw counties. The Foundation has assets of $470 million and, since
its inception, has distributed more than $230 million in 24,500 grants to nonprofit
organizations. The Foundation Web site is www.cfsem.org .
Please submit drafts of press releases that mention Community Foundation grants
before releasing. The Foundation also is interested in receiving copies of any news articles
about your Community Foundation grant and the project it is supporting.
REQUEST FOR PHOTOGRAPHS
The Foundation is interested in highlighting some of the many outstanding projects that
have received assistance from the Foundation. Thus, we would appreciate receiving
photographs of activities supported by your Community Foundation grant so we can
consider them for possible use in our annual report or newsletter. These publications are
mailed throughout southeast Michigan and to other foundations.
-over-
For best reproduction and to depict your organization and activities properly, we would
appreciate your help with the following:
1. Photos should be black and white, glossy prints (we can work with color, if
necessary).
2. Photos should be clear and uncluttered, with good contrast and sharp lines.
3. When photographing with a digital camera, please use the camera's highest
possible resolution setting, so photos will look their best when reproduced.
4. Prints should measure at least 3x5 inches.
5. Please provide a brief description of the subject of the photo and how it
relates to the Community Foundation grant.
6. The Foundation assumes that you have secured the appropriate releases
from any individuals shown in the photos and by submitting the photo you
agree to identify and hold harmless the Foundation if releases have not been
properly attained.
7. Please include the name and phone number of a contact person if we have
questions about the photos.
We appreciate your assistance and believe that this opportunity can help publicize your
activities as well as the Community Foundation's grantmaking program. Please call us at
(313) 961-6675 if you have any questions.
Thank you very much.
til'ILOURAXIVV.PORKLTIVAPMEMO 2.áQ.. 2411.0,41.
FISCAL NOTE (MISC. 106138) July 20, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: PARKS AND RECREATION COMMISSION - ACCEPTANCE OF GRANT FROM COMMUNITY
FOUNDATION OF SOUTHEASTERN MICHIGAN'S GREENWAYS INITIATIVE FOR THE
DEVELOPMENT OF A COUNTY-WIDE, NON-MOTORIZED TRAILS MASTER PLAN
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above reference resolution and finds:
1) The Oakland County Parks and Recreation Commission has been
awarded a grant from the Community Foundation of Southeastern
Michigan's Greenways Initiative in the amount of $10,000 for the
purpose of developing a county-wide, non-motorized trails master
plan.
2) The grant period is twelve (12) calendar months from acceptance.
3) The Parks and Recreation Commission have designated funds in its
2006 Operating Budget for any funding for this project in excess
of $10,000.
4) The grant funds from the Community Foundation of Southeastern
Michigan's Greenways Initiative will be used for expenditures
related to workshops, data collection, compilation and review of
information collected resulting in the development of a final
Green Way master plan.
5) A budget amendment is recommended as follows to reflect the grant
award:
PARKS AND RECREATION (FUND #50800)
Revenue
5060805-160270-632135 Special Contracts
Expenditure
5060805-160270-750511 Special Event Supplies
FY 2006
$10,000
$10,000
0
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer absent.
Resolution #06138 July 20, 2006
Moved by Moss supported by Jamian the resolutions (with fiscal notes attached) on the Consent Agenda,
be adopted (with accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
On%
I NY ME TIE FOREGO REIM
7/2--/ /66
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2006, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 20th day of July, 2006.
-44ALti Ruth o nson, County Clerk