HomeMy WebLinkAboutResolutions - 2006.07.20 - 28170MISCELLANEOUS RESOLUTION 406147 July 20, 2006
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE — CY 2006 MARINE SAFETY PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office applied to the Michigan Department of
Natural Resources for $9C2,878 in grant funding from Public Act 451 to
conduct Marine Safety activities for the period January 1, 2006 through
December 31, 2006; and
WHEREAS the Michigan Department of Natural Resources awarded Oakland
County with a grant in the amount of $260,100 ($230,000 in state funds and
30,100 in federal funds), which is a $25,100 increase compared to the CY 2005
award; and
WHEREAS a 25 percent (25( county match is required from funds
available within the Sheriff's Department budget; and
WHEREAS no additional positions are requested; and
WHEREAS the acceptance of this grant does not obligate the County to
any future commitment; and
WHEREAS the continuation of the program is contingent upon future
levels of reimbursement program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the CY 2006 Marine Safety Grant award from the
Michigan Department of Natural Resources in the al-Aount of $260,100 and that
the Board Chairperson, on behalf of the County of Oakland, is authorized to
execute said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Molnar absent.
Dan Toth
From: Greg Givens [givensg@co.oakland.rni.us ]
Sent: Friday, June 16, 2006 4:33 PM
To: Doyle, Larry; Dan Toth; Cunningham, Dale; Rozell, Joe
Cc: Frederick, Candace; Smith, Laveme; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Brenthy; Worthington, Pam
Subject: GRANT REVIEW SIGN OFF- Sheriffs Office / Marine Safety
GRANT REVIEW SIGN OFF- Sheriff's Office
GRANT NAME: CY 2006 Marine Safety Grant
FUNDING AGENCY: Michigan Department of Natural Resources
DEPARTMENT CONTACT PERSON: Sgt. Dan Toth / 248.391-0277
STATUS: Acceptance
DATE: June 16, 2006
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal grant review. Below are the
comments returned by review departments. Please note Corporation
Counsel has provided comment. The modifications required by Corporation
Counsel must be incorporated into the contract prior to contract
execution by the Board Chair.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (6/8/2006)
Department of Human Resources:
Approved. - Nancy Scarlet (6/11/2006)
Risk Management and Safety:
Approved By Risk Management - Andrea Plotkowski (6/14/2006)
Corporation Counsel:
After reviewing the above referenced Grant Agreement, I found only one
minor legal issue that should be corrected before the Agreement is
executed. In the first paragraph of the Agreement, it states that the
Agreement is between the Michigan Department of Natural Resources and
the Oakland County Sheriff Department. It should just state Oakland
County. I suggest accomplishing this by just crossing out or drawing a
line through the words "Sheriff Department" and have Chairperson Bullard
initial the cross out. Please let me know if you have any questions.
- Jody Hall (6/16/2006)
1
State of Michigan Department of Natural' Resources, Grants Management
13,41 CFDA 97.012 BOATING SAFETY FINANCIAL ASSISTANCE
' 2006 MARINE SAFETY PROGRAIVI (FEDERAL AND STATE FUNDING)
GRANT AGREEMENT
Required by 1994 PA 451„ as amended, and 1972 PA 227,
This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of
Michigan ("DEPARTMENT") and the OAKLAND COUNTY CIERIFF-IDC-PART.ME-14 ("GRANTEE").
1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for
the following scope of work.
Salaries, Wages and Benefits for:
4:- Marine Safety Law Enforcement and Related Activities;
+ instruction of Boating Safety Courses;
• Attendance at Authorized Marine Safety Training (attendance at the Department's Annual
Administrators' Workshop and the Michigan Sheriffs' Association's New Marine Officers Training are
pre-authorized).
Operating Expenses for the Scope Items Listed Above, including:
+ Purchase of fuel, oil, and parts for patrol vehicles, watercraft, and trailers;
• Travel expenses;
• Uniforms, personal flotation devices, boat shoes, etc.;
•4 Leasing of vehicles, dockage, storage, eligible office space;
+ Contractual Services, Supplies and Materials (CSS&M)
• Non-equipment items necessary for operation of the county marine safety program.
4- Specific items approved for reimbursement include: .
Props, prop shafts, sirens and strobe lights
Federal funding is provided to state agencies under the authority of 46 U.S.C. 13103(a)(2) and (3). The
State of Michigan has received a federal funding apportionment for fiscal year 2006 through the United
States Coast Guard, Department of Homeland Security. From this federal funding the amount shown
below is provided to the GRANTEE by the DEPARTMENT for the purpose of supporting the GRANTEE'S
Marine Safety program. Single audit reports are to be provided to the Office of internal Audit, Michigan
Department of Natural Resources, P.O. Box 30028, Lansing, Michigan 48909.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eli-=ilole
costs toward completing the scope of work listed above, but not to exceed
Fourteen Thousand Three Hundred (S14.300.00) dollars.
The Agreement period for the federal funding is January 1, 2006 through September 30, 2006.
Part 301 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1.9 ,z.14 PA
451, as amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, frartte
purpose of supporting county Marine Safety programs. State funding, in the amount shown below is
provided to the GRANTEE by the DEPARMENIT for the purpose of supporting the GRANTEE'S
Safety program.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of the total a...:e=-,:te
costs toward completing the scope of work listed above, but not to exceed
Two Hundred Thirty Thousand ($230.000.00) dollars.
Page 1 of 2 PR5501
2006 MARINE SAFETY PROGRAM (I-EDERAL AND TA YE I-UNDING) t...71-i4N 1-1L,tittiVciv
4, This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management. All
reports, documents, or actions required of the GRANTEE shall be submitted to the Grants Specialist,
Grants Management, Michigan Department of Natural Resources, PO Box 30425, Lansing, MI 48909-
7925. Phone: 517-373-2965.
The GRANTEE'S contact person for this project is:
Name: ..nar :Pn-1-12 Title: mar riP T)i s on Commander
Wailing Address: 1700 •R-r-rn,77-1 P. T-T MT 48=126
Phone Number: 7z, f),— 91 —0277 Fax Numbe.r:
E-mail: t G.thar "
5. To receive reimbursement under this Agreement, the GRANTEE shall submit a completed State Aid
Voucher (PR1929), Financial Report (FI-Z1932) and detail sheets, along with required documentation of
expenditures, to the DEPARTMENT. Completed forms and documentation of expenditures for federal
funding are due September 1. 2006. Completed forms and documentation of expenditures for state
funding are due April 1. 2007.
6. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency, group or
individual.
7. The Agreement may be executed separately by the parties. This Agreement is not effective until:
4:- The GRANTEE has signed it and returned it, and
The DEPARTMENT has signed it. -
The individuals signing for the parties indicated below certify by their signatures that they have the authority to
do so and will ensure that the terms of the Agreement are fulfilled.
GRANTEE
•
SIGNED:
B"
R1d24
Printed NamerRTh LA\ Cxj-N.
i rile: c -v\rt e
—
Date:
WITNESSED:
By:
Printed Name:.C.m.(1&.-:\-).--VES
• 1-
,
Name: ON-1J;\J TR SiG Prints
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
SIGNED: WITNESSED:
By: By:
Printed Name: JAMES WOOD Printed Name: MAUREEN KAY HOUGH-TON
Title: MANAGER, GRANTS MANAGEMENT Sy:
Date: Printed Name: LINDA S. HARLOW
Paoe 2 of 2 PR5501 (05/18/2006)
State of Michigan Department of Native! Resoprces, Grants Management
CFDA 97.012 BOATING SAFETY FINANCIAL ASSISTANCE
2006 MARINE SAFETY PROGRAM (FEDERAL FUNDING)
GRANT AGREEMENT — EQUIPMENT
Required by 1994 PA 451, as amended, and 7972 PA 227. E iJ)
This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of
Michigan ("DEPARTMENT") and the OAKLAND COUNTY SHER4F-F-DE-PARTNIE4g ("GRANTEE").
1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding to
purchase equipment necessary for the GRANTEE'S Marine Safety program.
Specific items approved for reimbursement include:
Boat and motor
2. Federal funding is provided to state agencies under the authority of 46 U.S.C. 13103(a)(2) and (3). The
State of Michigan has received a federal funding apportionment for fiscal year 2006 through the United
States Coast Guard, Department of Homeland Security. From this federal funding, the amount shown
below is provided to the GRANTEE by the DEPARTMENT for the purpose of supporting the GRANTEE'S
Marine Safety program. Single audit reports are to be provided to the Office of Internal Audit, Michigan
Department of Natural Resources, PO Box 30028, Lansing, Michigan 48909.
3. The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eligible
costs of purchasing the item(s) listed above, but not to exceed
Fifteen Thousand Eight Hundred ($15.800.00) dollars.
The Agreement period is January 1, 2006 through September 30, 2006.
1. This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management All
reports, documents, or actions required of the GRANTEE shall be submitted to the Grants Specialist,
, Grants Management, Michigan Department of Natural Resources, PO Box 30425, Lansing, MI 48909-
7925. Phone: 517-373-2965.
The GRANTEE'S contact person for this project is:
Nam: SERGEANT:DAN: TOTH Title:MARINE DIVISION CORIANDER
Mailing Address: 1700 BROWN ED- , AUBURN HILLS, )51 48356
Phone Number: 248-391-0277 Fax Number: 248-391-0152
E-mail: t
Equipment purchases must be completed by September 1, 2006. To receive reimbursement under this
Aoreement, the GRANTEE shall submit a compl.-ted State Aid Voucher-Equipment (PR1929Equip), and
Detail of Expenditures-Equipment (PR1929-1), along with required documentation of expenditures, to the
DEPARTMENT. Completed forms and di.x.....111--itation of expenditures are due by September 30.
2005_
The GRANTEE may not assign or transf=_.-- ints-re.st in this Am-aement to any other agency, group or
individual_
Page 1 of 2 PR5502 (05/18/2006)
7. The Agreement may be execUted separately by the parties. This Agreement is not effective until:
• The GRANTEE has signed it and returnecrit, and
4:• The DEPARTMENT has sioned it.
The individuals signing for the parties indicated below certify by their signatures that they have the authority to
do so and will ensure that_the terms of the Agreement are fiffilled.
GRANTEE
SIGNED:
By:' 1;)jC -C: e e
Printed
-
Title:
Date:
WITNESSED:
By:
Printed Name: -1.\{ Pc?
A (Li 'Vt (1 By: c ITLJ
Printed Name: 6 i\ STr _ N)G FELLIA
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
SIGNED: WITNESSED:
By: By:
Printed Name: JAMES WOOD Printed Name: MAUREEN KAY HOUGHTON
Title: MANAGER, GRANTS MANAGEMENT By:
Date: Printed Name: LINDA S. HARLOW
Page 2 af 2 FF:55T)2 (05118/206)
Dan Toth
From: Greg Givens [givensg@co.oakland.mi,us]
Sent: Tuesday, June 20, 2006 11:35 AM
To: Doyle, Larry; Dan Toth: Cunningham, Dale; Rozell, Joe
Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Brenthy; Worthington, Pam
Subject: GRANT REVIEW SIGN OFF- Sheriffs Office / Amendment
GRANT REVIEW SIGN OFF- Sheriff's Office
GRANT NAME: CY 2006 Marine Safety Grant
FUNDING AGENCY: Michigan Department of Natural Resources
DEPARTMENT CONTACT PERSON: Sgt. Dan Toth / 248-391-0277
STATUS: Amendment
DATE: June 21, 2006
RE: AMENDMENT CONTRACT - CY 2006 Marine Safety Grant (January 1, 2006
through December 31, 2006) - Amendment #1 Within 15% of Original
Agreement
Pursuant to grant procedures outlined in Misc. Resolution #01320, please
be advised I have reviewed the above captioned materials. The amendment
contract increases the federal portion of the original grant contract.
The additional funding requires no additional local match. The
amendment has no programmatic nor personnel impacts on Oakland County's
program and constitutes a less than 15% variance from the original
agreement.
As such, I have determined the amendment does not need to go through the
Executive contract review process. I would note, however, that the
comments made by Corporation Counsel on June 16, 2006 for the original
contract stating, "In the first paragraph of the Agreement, it states
that the Agreement is between the Michigan Department of Natural
Resources and the Oakland County Sheriff Department. It should just
state Oakland County. I suggest accomplishing this by just crossing out
or drawing a line through the words [Sheriff Department] and have
Chairperson Bullard initial the cross out" also apply to this amendment
contract, and must incorporated into the amendment contract.
The amendment may be submitted at the same time as the original contract
for signature by the Board Chair. A copy of the amendment is kept on
file in the Fiscal Services' Grants unit, and is available for viewing.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
1
FISCAL NOTE (MISC. 106147) July 20, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: SHERIFF'S OFFICE - CY 2006 MARINE SAFETY PROGRAM GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Michigan Department of Natural Resources (MDNR) awarded the
Sheriff's Office $260,100 ($230,000 in State funds and $30,100 in
Federal funds) for Marine Safety activities.
2. The FY 2006 budget anticipated $200,000 in State grant funding
and $0 in Federal grant funding. An amendment for the additional
$30,000 in State funding and $30,100 in Federal funding is
recommended.
3. The grant period is January 1, 2006 through December 31, 2006.
4. A twenty-five percent (25%) County match is required, and the
State recognizes county marine safety costs as grant match, which
are currently budgeted in the Sheriff's Department budget.
5. No additional positions are required.
G. A budget amendment to the FY 2006 budget is recommended as
follows:
GENERAL FUND 410100 FY 2006
Revenue
4030601-116200-626619 Marine Safety $30,000
4030601-116200-610313 Grants Federal $30,100
Total General Fund Revenue $60,100
Expenditures
9090101-196030-730359 Contingency $60,100
Total General Fund Expenditures $6p,l00
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer, Melton, Coulter and Woodward absent.
Resolution #06147 July 20, 2006
Moved by Moss supported by Jamian the resolutions (with fiscal notes attached) on the Consent Agenda,
be adopted (with accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
I MY APPROVE U MOON RESOWIEN
7/- /o
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2006, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 20th day of July, 2006.
e ,
, a
Rut liggep I', Cb-unty Clerk