HomeMy WebLinkAboutResolutions - 2006.07.20 - 28172MISCELLANEOUS RESOLUTION #06149 July 20, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - JAIL RENOVATION &
VISITATION ADDITION PROJECT - ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT
PROFESSIONAL SERVICES CONTRACTS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the FY 2006 Capital Improvement Program identifies the Jail
Renovation & Visitation Addition Project; and
WHEREAS the project consists of renovation of portions of the Law
Enforcement Complex, including primarily first floor areas previously used by
the Sheriff's Administration, Detective Bureau and Patrol Services, as well
as renovation and addition to the kitchen receiving area, public visitation
areas, replacement of the jail fire alarm system, master control system,
basement driveway ramps and underlying snow-melt system; and
WHEREAS on January 24, 2006 the Planning and Building Committee
authorized issuance of Requests for Proposal for both architect/engineering
and construction management professional services; and
WHEREAS following evaluation of respondents' proposals, recommendations
were made to the Planning and Building Committee on June 6, 2006 to retain
Harrison/Landmark as the project architect/engineer and George W. Auch
Company as the project construction manager; and
WHEREAS Facilities Engineering and Corporation Counsel have negotiated
contracts with both Harrison/Landmark and George W. Auch Company for this
project; and
WHEREAS the recommended contract with Harrison/Landmark is in the
amount of $188,195 for basic architectural/engineering services plus $3,000
for reimbursable expenses, totaling $191,195; and
WHEREAS the recommended contract with George W. Auch Company is in the
amount of $428,420 for pre-construction and construction management services;
and
WHEREAS after establishment of the project design scope by the
architect/engineer, the project cost estimate will be prepared by the
construction manager and Facilities Engineering will request Board
authorization to establish the project budget and project funding; and
WHEREAS it is expected the preliminary cost estimate will be increased
after the project design is completed, due in part to inclusion of items
initially identified as separate Capital Improvement Program projects; and
WHEREAS it is anticipated funding will be provided from balances of
previously bonded projects and will require approval by the Board of
Commissioners; and
WHEREAS in the interim, funding in the amount $800,000 from the Capital
Improvement Program/Building Improvement Fund is required to enable
architect/engineering and construction manager services to proceed and to
enable selective demolition of interior project areas in the Jail; and
WHEREAS funding for the $800,000 advance is available in the FY 2006
Capital Improvement Program/Building Improvement Fund (#40100) for transfer
to the Project Work Order Fund (440400) for the Jail Renovation & Visitation
Addition Project (Project #100000000908-ADM).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
an award of contract for architectural/engineering services for the Jail
Renovation & Visitation Addition Project to Landmark Design Group of Grand
Rapids, Michigan in the amount of $191,195.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer absent.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an
award of contract for construction management services for the Jail
Renovation & Visitation Addition Project to George W. Auch Company of
Pontiac, Michigan in the amount of $428,420.
BE IT FURTHER RESOLVED that final approval of the contracts is
contingent upon receipt of acceptable insurance policies.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an
advance of funding in the amount of $800,000 from the Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for
the Jail Renovation & Visitation Addition Project.
BE IT FURTHER RESOLVED that it is anticipated the Capital Improvement
Program/Building Fund (#40100) will be reimbursed the $800,000 from
previously bonded projects following future Board of Commissioners' approval.
BE IT FURTHER RESOLVED that an inter-fund advance be established as
follows:
Building Improvement Fund #40100
1040101-989999-152900-40400 Advance Receivable ($800,000)
Project Work Order Fund #40400
1040101-989999-277500-40100 Advance Payable 800,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer and Wilson absent.
July 20, 2006
REPORT (MISC. 106149)
BY: Planning & Building Committee, Charles E. Palmer, Chairperson
RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING — JAIL RENOVATION &
VISITATION ADDITION PROJECT — ARCHITECT/ENGINEER AND
CONSTRUCTION MANAGEMENT PROFESSIONAL SERVICES CONTRACTS
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning & Building Committee, having reviewed the contract agreements for
architect/engineer services and construction management services for the above referenced
project on July 11, 2006, reports with the recommendation that the contracts be awarded to:
1. Landmark Design Group of Grand Rapids, Michigan for architect/engineering services
in the amount of $188,195 plus estimated reimbursable costs at $3,000 for a total of
$191,195.
2. George W. Auch Co. of Pontiac, Michigan for construction management services in
the amount of $428,420 including reimbursables.
In addition, the Planning and Building Committee recommends seed funding this
project in the amount of $800,000 from balances in the Capital Improvement Program.
Additionally final approval of the contracts should be contingent upon receipt of
acceptable insurance polices.
Chairperson, on behalf of the Planning & Building Committee, I submit the foregoing
Report.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried on a roll call vote:
Douglas, Nash, Middleton, Potter and Molnar — yes
Palmer, Hatchett, Gershenson and Woodward - no
RutttiafifiAn, County Clerk
Resolution #06149 July 20, 2006
Moved by Moss supported by Gregory the resolution be adopted.
Moved by Moss supported by Gregory the Planning and Building Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long,
Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
I *REV APPROVE TR FOIEGORIO RES11111011
7/2-/
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2006, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 20th day of July, 2006,