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HomeMy WebLinkAboutResolutions - 2006.06.15 - 28183June 15, 2006 MISCELLANEOUS RESOLUTION #06120 BY: PLANNING AND BUILDING COMMITTEE, CHARLES PALMER, CHAIRPERSON IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS — COMMUNITY & HOME IMPROVEMENT DIVISION — 2006 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2005-2006 ANNUAL ACTION PLAN AMENDMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County 2006 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and WHEREAS the 2006 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant (ESG) Program; and WHEREAS HUD by letter dated January 16, 2006 transmitted to the Community & Home Improvement Division a Program Year 2006 consolidated allocation of $5.695.437 including $3,911,967 for CDBG, $1,580,488 for HOME. $35,414 for the HOME Program American Dream Downpayment Initiative (ADD!) and $167,568 for ESG, for the period of May 1, 2006 through April 30, 2007; and WHEREAS this is the 32nd year of grant acceptance for these programs; and WHEREAS total program revenue for the 2006-2007 CDBG Program will be $5,437,728.41 including $3,911,967 grant allocation, $1,500,000 in estimated CDBG Revolving Loan Funds and $25,761.41 in Community Program Income; and WHEREAS total program revenue for the 2006-2007 HOME Program will be $2,771,513 including $1,580,488 HOME grant allocation, $355,611 grant match, $35,414 ADDI grant allocation and $800,000 in estimated HOME Revolving Loan Funds; and WHEREAS funding for the HOME program match is appropriated in the Oakland County 2006 Adopted Budget; and WHEREAS total program revenue for the 2006-2007 ESG Program will be the grant allocation of $167,568; and WHEREAS the CDBG and ESG grants are 100 percent federally funded and no County funds are required; and WHEREAS fund schedules and program descriptions for the 2006-2007 CDBG, HOME and ESG programs appear in attachments A, B, C, D and E; and WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive Departments through the County grant process (M.R. #01320); and WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment; and WHEREAS program budget amendments for 2006 CDBG and HOME Revolving Loan Fund actuals will be requested by resolution in 2007 after compilation of additional information and fiscal year closing; and WHEREAS the 2005 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and ESG (MR. #05109) estimated Home Improvement Program Revolving Loan Fund revenue of $1,600,000 and Home Investment Partnership Act Revolving Loan Fund revenue of $780,000; and WHEREAS the Home Improvement Revolving Loan Fund generated .20-, I and the Home Investment Partnership Act Revolving Loan Fund generated " in Program Year 2005. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban Development in the amount of $5,695,437, $1,500,000 in estimated Home Improvement Revolving Loan Funds, $25,761.41 in Community Program Income, $800,000 in estimated HOME Revolving Loan Funds and HOME County match of S35.5.611 for a consolidated 2006 program year grant package totaling $8,376,809.41. Planning & Bbuilding Committee Vote: Motion carried on a unanimous roll call vote with Woodward absent BE IT FURTHER RESOLVED that the 2005 Annual Action Plan and Consolidated Grant Acceptance be amended to reflect CDBG Home Improvement Revolving Loan Funds totaling S1,341.297.13 and Home Investment Partnership Act Revolving Loan Funds totaling 5715,408.75 in the program year period of May 1, 2005 through April 30, 2006. BE IT FURTHER RESOLVED that the Board of Commissioners approves the Emergency Shelter grant subject to the clarifications provided by HUD in the letter from Emerson Shen -od dated March 15, 2005 that Oakland County's obligations under the grant for discharge policies and participation in the HMIS System is to make these requirements for ESG funded entities. The letter from Mr. Sherrod is attached and incorporated into this Agreement; and BE IT FURTHER RESOLVED that the future level of service. including personnel, will be contingent upon the level of Federal funding available for these programs; and BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved; and Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. Copy of attachments A, B, C, D and E on file in County Clerk's office. PLANNING AND BUILDING COMMITTEE GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Nancy Scarlet — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Department of Economic Development & Community Affairs - Community and Home Improvement Division. 2006 Consolidated Grant Acceptance for Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG). U.S. Depaitnient of Housing and Urban Development. Please be advised the above Mentioned gfant infoimation was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: Board of Commissioners Planning and Building Committee: June 6, 2006, Finance Committee: June 8, 2006 GRANT INFORMATION Date: April 25, 2006 Operating Department: Economic Development & Community Affairs, Community & Home Improvement Division Department Contact: Karry L. Rieth Contact Phone: (248) 858-5403 REVIEW STATUS: Acceptance — Resolution Required Funding Period: 5/1/06-4/30/07 New Facility/Additional Office Space Needs: N/A IT Resources (New Computer Hardware/Software Needs or Purchases): N/A Funding Continuation/New: New Annual Entitlement Grants for Fiscal Year 2006 Application Total Project Amount: $8,376,809.41 Prior Year Total Funding: $9,028,527 New Grant Funded Positions Request: N/A Changes to Current Positions: 2 Corn & Home Improvement Asst. - 5413/6098 1 Accountant III - Dept 12622 Pos 1702 3 Corn & Home Improvement Coord 1279/3231/3430 2 Sr Corn & Home Imp Field Tech - 2426/9522 2 Corn & Home Improvement Tech - 3230/1768 (Vacant) 1 Planner - 1370 1 Sr Corn & Home Improvement Tech -3354 1 Supv - Corn & Home Imp Admin Serv - 1371 1 Corn & Home Improvement Spec - 3567 2 Supv - Corn & Home Imp - 0999-3182 3 Corn & Home Imp Field Tech - 0730/1457/9578 1 Chief - Corn & Home Imp - 1708 1 Manager - Corn & Home Imp — 0993 1 Student - 5341 (Vacant) Grantor Funds: $5,695,437.00 CDBG/HOME Revolving Loan Fund Estimate: $2,300,000.00 CDBG Community Program Income: $25,761.41 HOME Match and Source: $355,611.00 GeneTal Fund Total Budget: $8,376,809.41 PROJECT SYNOPSIS CDBG - Final statement of PY 2006 CDBG Funds includes housing and community development activities by 50 participating municipalities and the county. HOME - Down payment assistance, housing rehabilitation, and new construction of affordable housing. ESG - Essential services, maintenance, operations and administrative reimbursement for homeless shelters. yEktrofr rf"C ,11 nfin ac, e- :16* 0 npv0- U.S. Department of Housing and Urban Development Michigan State Office Office of Community Planning and Development Patrick V. McNamara Federal Building 477 Michigan Avenue, Room 1710 Detroit, MI 48226-2592 Tel. (313) 226-6280 FAX (313) 226-6689 APR I. 4 as Honorable L. Brooks Patterson County Executive County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-1043 Dear Mr. Patterson: SUBJECT: Oakland County 2006 Consolidated Plan Approval B-06-UC-26-0002 M-06-UC260210 S-06-UC-26-0002 COM. & HOME -A PR 2 0 -2006 IMPROVEMENT We are pleased to approve your Fiscal Year 2006 Consolidated Plan. The grant assistance that is approved with the Plan is as follows: Community Development Block Grant (CDBG) Program $3,911,967 HOME Investment Partnerships (HOME) Program $1,580,488 American Dream Downpayment Initiative (ADDI) $35,414 Emergency Shelter Grant (ESG) Program $167,568 The total allocation for your community is $5,695,437. Your 2006 program year begins on May 1, 2006. We would like to take this opportunity to commend the City on your successful completion of this year's Consolidated Plan. We believe that the goals and objectives developed through this process provide the foundation for the formulation of new partnerships at all levels of government and with the private sector including for-profit and non-profit organizations. These partnerships are invaluable as you and your partners address the problems of affordable housing, homelessness, and economic opportunities for all citizens, particularly for very low- income and low-income persons. The 2006 Consolidated Plan was submitted prior to the effective date of the new Regulations (March 13, 2006). Because of the submission date, the new Regulations do not apply. However, the new Regulations will apply in FY 2007. Enclosed are three copies of each of the required Grant Agreements and Funding Approvals. This constitutes the contract between our Department and the County. You should note any special conditions listed in the Funding Approvals. Please return two executed copies for each Grant to the Detroit Office of Community Planning and Development, and rctain the other for your records. In addition to the Grant Agreements, we have also enclosed a copy of "Consolidated Plan Advice and Guidance" applicable to the various Programs. Sincerely, Jeanette Harris, Director Cimmunity Planning and Development ,.yletroit Field Office Again, we congratulate you and your staff on the preparation of this year's Consolidated Plan. We look forward to working with you during the year to accomplish the goals the City has set forth and to further refine and improve the Consolidated Plan development process. In the meantime, if you have any questions or desire assistance concerning this letter or other items related to the community development programs, please contact Ms. Shannon Hefter, your Community Planning and Development Representative, at (313) 226-7900, Extension 8148. 4Efr Enclosures cc: Karry 4EZ. ec. Amount Approved - 5. Projec4JGrant No. 3 Title Title () Signature Date (mm/dcf/yyyy) b. Amendment Amendment Number FY( b. Funds now being Approved 3911967 12c. Name of Authorized Official for Designated Public Agency Title Signature Batch TAG Program Y A Reg Area Document No. Project Number Project Number Proiect Numoer 1 3 5 1 6 7 Amount Amount Amount Effective Date (rrliniddiTM) Category Funding Approval/Agreement Title I of the Housing and Community Development Act (Public Law 930383) HI-00515R of 20515R U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program 1. Name of Grantee (as shown in tern 5 of Standard Form 424) COUNTY OF OAKLAND 2. Grantee's Complete Address (as shown in tern 5 of Standard Form 424) 1200 NORTH TELEGRAPH ROAD PONTIAC, MI 48341-1043 3. Grantee's 9-digit Tax ID Number 4. Date use of funds may begin 386004876 , (rntniddwro 05/01/20f16 5a, Project/Grant No. 1 6a. Amount Approved B-06-UC-26-0002 , 3,911,967 5b. Project/Grant No. 2 6b, Amount Approved Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-reci.ient entities to which it makes fundin: assistance hereunder availabl U.S. Department of Housing and Urban Development (By Name) Grantee Name Jeanette Harris Diter—taecffice of Community Planning and Development Date Orn/ddl LtV natur 7. Ca of Title I Assistance for this Funding Action e) ta,kfititlement, Sec 106(b) ID b. State-Administered, Sec 106(d)(1) C. HUD-Administered Small Cities, Sec 106(d)(2)(B) d. Indian CDBG Programs, Sec 106(a)(1) e. Surplus Urban Renewal Funds, Sec 112(b) O 1. Special Purpose Grants, Sec 107 O g. Loan Guarantee, Sec 108 9a. Date HUD Received Submission 10, check one (rnm/dd/yyyy) 03/17/2006 a. Orig. Funding Approval 9c. Date of Start of Program Year , (mrri/ddivyyy) 05/01/2006 11. Amount of Community Development Block Grant I FY (2006) I F a. Funds Reserved for this Grantee B. Special Conditions (check one) 0 None El Attached 9b. Date Grantee Notified (mm/ddiyyyy) 3911967 12a. Amount of Loan Guarantee Commitment now being Approved c. Reservation to be Cancelled Ma minus 11131 12b. Name and oomplete Address of Pubic Agency Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. " HUD Accounting use Only Date Entered PAS (rnin/dd/yyyy) Date Entered LOCCS (mrnidd/yyyy) 1 Batch Number Transaction Code Entered By Verified By form HUD-7082 (4/93) 24 CFR 570 '1111OUTIIS tria not ODD gate°. and exnennen nv Tfl Era SPECIAL CONTRACT CONDITIONS - FISCAL YEAR 2006 Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HLT) of the releue of funds on completion of the review procedures required under Executive Order (E.0.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.G. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations. 2006 ANNUAL PLAN ADVICE AND GUIDANCE Reporting Requirements for Fiscal Year 2005 Grants The Consolidated Annual performance and Evaluation Reports (CAPER) which includes CDBG, ESG, and HOME, for the 2005 Program Year are to be submitted to this Office no later than July 29, 2006 (90 days after your Program Year ends). Environmental Review Procedures Certain activities included in the Consolidated Annual Plan are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG Program). Funds for all non- exempt activities must not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. Appropriate forms are enclosed. Emergency Shelter Grant Guidance There are two critical deadlines set forth in the ESG program regulations. Title 24 of the Code of Federal Regulations (CFR), Section 576.55(b), requires that all ESG grant amounts be obligated by 180 days and expended by 24 months after the date of the grant award letter. Any reallocated for use in accordance with 576.67 of the regulations. These deadlines represent maximum time periods. HUD is sure that each grantee will make every effort to obligate and expend all funds within these periods. ESG funds may be used to fund a Continuum of Care's Homeless Management Information System (HMIS). ESG funds may be used to implement and operate a Continuum of Care's HMIS system among homeless services providers and ESG-finided homeless prevention programs. HMIS costs may be considered an eligible activity as an essential service, operation, or administrative expense. ESG funds may not be used for planning costs. HUD is currently in the process of developing standards for participation in local Homeless Management Information System (ERVIIS) and the collection and reporting of client-level information by homeless providers. Recipients of ESG funds will be expected to participate in a local Continuum of Care's HMIS in order to insure that the Congressional goal that localities collect an array of unduplicated data on the number and characteristics of homeless persons can be met. 1. Participant Name and Address County of Oakland 1200 North Telegraph Road 2. Participant Number M06-UC260210 3. Tax Identification Number 38-6004876 Pontiac, MI 48341-1043 6. Previous Obligation (Enter ''13" for initial FY allocation) a. Formula Funds b. Community Housing Development Org. (CHDO) Competitive 7. Current Transaction (+ or -) 4. Appropriation Number see #18 below 5- FY (i1111) 2006 $ 1,615,902 a. Formula Funds $ 1,615,902 1. CHDO (For deobligations only) 2. Non- CHDO (For deobligations only) b. CHDO Competitive Reallocation or Deobligation (see #18 below) 8. Revised Obligation a. Formula Funds b. CHDO Competitive Reallocation 9. Special Conditions (check applicable box) E Not applicable Attached 10. Date of Obligation (Congressional Release Date) (mm/dd/yyyv) 04 / 12 / 2006 El Initial Agreement Amendment # PAS Code HMC HMC Amount $35,414 $1,580,488 18. Funding Information: Source of Funds Appropriation Code FY 2006 ADDI 856180205 FY 2006 HOME 866/70205 CHDO Competitive Reallocation Source of Funds Appropriation Code PAS Code Amount Funding Approval and HOME U.S. Department of Housing and Urban Development • Investment Partnerships Agreement Office of Community Planning Title II of the National Affordable Housing Act and Development Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. The HOME statute imposes a significant number of data coliection and reporting requirements. This includes information on assisted properties, on the owners or tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements. This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Housing Act or related authorities. Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will be maintained by the recipients of the assistance, Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required. OMB Approval No, 2506-0171 (Exp. 03/31/2005) This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Jurisdiction/Entity is made pursuant to the authority of the HOME Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan submission/Application and the HUD regulations at 24 CFR Part 92 (as is now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, form HUD-40093, including any special conditions, constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of tne amendment or other consent. HUD's payment of funds under this Agreement is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Participating Jurisdiction agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58. 11 For the U.S. Department of HUD (Name and Title of Authorized Official) Jeanette Harris, Director, Community Planning & Developme 14. For the Participating Jurisdiction/Entity (Name and Title of Authorized Officik) . re dk• A _Aft—ofs. J,5(Sig3ture 13. Date 04 / 12 / 2006 16. Date / / 17. Check one: 2. GRANT NUMBER S-06-UC-26-0002 4. DATE OF APPLICATION 03/08/06 04/12/06 RTMENT OF HOUSIN A D URBAN DEVELOPMENT BY. 1 4 9 12 13 14 HI 10 23 30 35 Funding Approval Under the Steward B. McKinney Homeless Assistance Act (Public Laws 100-77 and 100-68) U. S. Department of Housing and Urban Development Emergency Shelter Grants Program 1, NAME OF APPLICANT County of Oakland 3. APPLICANT ADDRESS (Include Street, City, County, State, and Zip Code) 1200 North Telegraph Road Pontiac, MI 48341-1043 5. DATE APPLICATION RECEIVED BY HUD 03/17/06 6. FUNDING APPROVAL XX ORIGINAL AMENDMENT NO 7. AMOUNT OF EMERGENCY SHELTER GRANTS PROGRAM FUNDS APPROVED a. Amount of ESGP Funds Currently Reserved for this Applicant $ 167.568 b. Amount of ESGP Funds Now Being Approved for this Applicant $ 167 568 c. Amount of Reservation to be Cancelled (Line 7.a minus 7.b $ -0- 8. SPECIAL CONDITIONS (Check applicable box) XX Not Applicable 0 Attached 9. DATE APPLICANT NOTIFIED FUNDING HAS BEEN AUTHORIZED: hirent9r1 Office nf Cnmmt It-Iffy Planning and Thavalnpmant TITLB / LCt) K--2 DATE A BATCH TAG PROGRAM REG AREA DOCUMENT NO.. PROJECT NUMBER [ EFFECTIVE DATE AMOUNT 1 ..CATEGORY: DOCUMENT 2C Grant No.: S-06-UC-26-0002 [Insert rest of grant number beginning with "MC- for Metro City or "UC" for Urban County] Official Contact Person: Kam' Rieth Telephone No: 248-858-5403 FAX: 248-858-5311 E-mail Address: riethkco.oakland.mi.us Tax ID No: 38-6004876 Unit of Government No: 269125 FY 2006 LOCAL GOVERNMENT GRANT AGREEMENT EMERGENCY SHELTER GRANTS PROGRAM This Grant Agreement is made by and between the United States Department of Housing and Urban Development (HUD) and Oakland County the Grantee, for FY 2006 of the Emergency Shelter Grants Program in the amount of $ 167 568 , This grant was authorized by Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act, 42 USC 11301 (1988), as amended (the "Act"). In addition, the grant operates through HUD's regulations at 24 CFR Part 576, as now in effect and as may be _amended from time to time, which are incorporated as part of this Agreement. In reliance upon the Consolidated Plan and certifications, the Secretary agrees, upon execution of the Grant Agreement, to provide the Grantee with the agreed grant funds. The grantee must comply with requirements for record keeping and annual performance reporting to HUD within 90 days after the close of its consolidated program year, as required by 24 CFR 91.520. This includes the periodic information collected through HUD's Integrated Disbursements and Information System (IDIS). The grantee's IDIS reporting must include information on grant activities, project sponsors, project sites, and beneficiaries (including racial and ethnic data on participants). This information will be used for program monitoring and evaluation purposes. The grantee agrees to comply with all applicable laws and regulations in distributing funds provided under this Grant Agreement and to accept responsibility for ensuring compliance by recipient entities which may receive funding assistance. The grantee agrees to comply With the provisions of the environmental requirements of 24 CFR Part 58 as applicable under 24 CFR 576.57(e) with respect to funds provided under this Grant Agreement. UNITED STATES OF AMERICA Secretary of Housing and Urban Development 1 Signature and Date By: The grantee further agrees to provide sufficient detail on matching funds so as to identify the specific sources and amounts of the funds as required by 42 USC 11375(a)(1). The following parties execute this Grant Agreement on the dates set forth below as follows: eatiette Harris Typed Name of Signatory Director, Community Plannin2 and Development Title GRANTEE B Signature and Date Typed Name of Signatory Title Oakland County, Michigan PY 2006 Annual Action Plan ATTACHMENT A County of Oakland, Michigan PY 2006 Annual Action Plan Comparison of Grant Application with Grant Award GRANT APPLICATION AWARD VARIANCE Coffimunit Develo•ment Block Grant (CD5G) $3,911,967 $3,911,967 $0 (0.0%) HOME Investment Partnershi es Grant (HOME) $1,615,902 $1,615,902 $0 (0.0%) Emergency Shelter Grant (ESG) $167,568 $167,568 'X 0.0% Total S5.695.437 RQ5 d'7 fl In fl0L Page 1 of 14 Oakland County, Michigan PY 2006 Annual Action Plan ATTACHMENT B County of Oakland, Michigan PY 2006 Program Description Community Development Block Grant (CDBG) Primary Objective - The primary objective of Oakland County's Community Development Block Grant Program (CDBG) is the development of viable urban communities by providing principally for low-income persons: • Decent Housing • Suitable Living Environments • Expanded Economic Opportunities Oakland County gives maximum feasible priority to housing and community development projects funded through CDBG, which are consistent with one or more of the programs national objectives: 1. ensure benefit to low and moderate income persons (70% or more of Oakland County's aggregate CDBG funds shall be used to support activities that benefit low and moderate income persons) 2. aid in the prevention or elimination of slums or blighting conditions 3. meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs The County philosophy is that local communities know local needs best; therefore by formula participating communities receive two-thirds of all CDBG funds less administration. The communities then determine how to allocate resources within the program's overall objectives, regulations, and laws. The Oakland County Board of Commissioners approved a revised CDBG distribution formula in 2003. The formula still follows the federal "option one method of CDBG distribution to grantees as found in the Housing and Community Development Act of 1974, as amended [42 USC 5306(b)(2)]. The county formula is expressed as: (P+3L)/4 P= ratio of participating community's population to population in all participating communities L= ratio of the community's low-income population to all communities The low-income ratio is factored three times and then multiplied by the total amount of CDBG funds available to communities in a given year. All communities falling below $8,000.00 --_-reGeive-48 7000,0-0,-as-„a4ni-nimUFTI-a-MOUnt,The,-fcrnwlaapp-l-ies-to-itheinirrium a[lo-eatier. communities. The product is the community allocations for that given program year TABLE 1.2A - PY 2006 CDBG Revenues Revenue Amount Federal CDBG Allocation $3,911,967.00 County Revolving Loan Fund (estimated) $1,500,000.00 Community Program Income $25,761.41 Total Revenues J A2-7_7-ZI Page 2 of 14 Oakland County, Michigan PY 2006 Annual Action Plan TABLE 1.2B - PY 2006 CDBG Allocations Allocation Amount Home Improvement Revolving Loan Fund (estimated) $.1.2n8 1A2 nr) Home Improvement Revolving Loan Fund Admin. est. $291 808.00 Home Improvement Program Administration qgon 1 .0 nn CDBG Administration 51111:67•7u2r1)0m Housing Counseling Grant Administration $68,8t 1 00 Community Allocations $2,098,270.00 Community Program Income .._ .1 4t Total Allocations nn111111437.72l8b41s TABLE 1.2C - PY 2006 CDBG Benefit Distribution Classification Amount Parcenta0A Benefit to Low- and Moderate-Income Persons $4,341 .282.41 7A R4 Prevention/Elimination of Slums/Bli•ht .,:, 'boil Meeting an Urgent Community Need (U.C10. Q. Administration $974 859 1)1) 17 C11 Plannin • $112.687.00 2 07 Public Service Activities (*13.88% - Independent Ca/c) $754,601.41 Total 55.437.728.41 1 nn • Public Service activities cannot exceed 15% of the total and are calculated independently. Public service activity funds are included in the benefit to low/mod income amounts. Page 3 of 14 Oakland County, Michigan PY 2006 Annual Action Plan TABLE 1.2D - Categorical Distribution Account Pro ect Classification Comm unit Count Total Acquisition And Disposition 172170-730003 Acquisition of Real Property 172170-730536 Disposition Public Facilities And Inn • rovements 172170-731619 Remove Architectural Barriers $109,622.00 S1 ng 692 nn 172170-731696 Senior Centers $158 935 00 '-'' S1s8 PRS An 172170-730331 Community Center 172170-731332 Parks-Recreational Facilities $90 789 00 Sgn 714Q nn 172170-730744 'Flood Drain Improvements 172170-732114 Water Sewer Improvements $5 602 00 Ss An9 nn. 172170-731864 Street Improvements $18.268.00 SIR 9N8 nn [172170-731745 Sidewalks $68.319.00 SRR q1c) nnl 172170-732021 Tree Planting $32.057.00 5:19 nR7 fin 172170-730541 Downtown Revitalization 172170-730733 Fire Station Equipment $21 .583.00 S91 RR!I nn 172170-731815 Special Assessment $93.816.00 $93,816.00 Public Services 172160-731712 Senior Services $129.563 00 S19ci RR1 rvil 172160-730535 Disabled Services S25.280 OD S9R 9Rn nn 172160-731073 Legal Services $1025000 Sin 9c11 nnI 172160-732185 Youth Services $84.596 00 SRA. RQR nn._ 172160-732011 Transportation Services $111.995 00 5111 OQR nn 172160-730137 Battered and Abused Spouses $79 606 00 57o SIIR la 172160-732170 Yard Services $235 130 41 STIR VIII Al 172160-731665 Safety and Repair Services $19.727.00 eti CI 797 fin 172160-730571 Emergency Services 546.906 00 SAR 9nR nn 172160-730880 Housekeeping Services $11.545.00 $11,545.00 Housing 132290-730898 Housing Rehabilitation 51208 1(47 nn 541 9ng 1Q9 nn 1721 70-731 227 Minor Home Repair $282.306 00 597 -4rin nn 172170-730569 Emergency Rehab $7 000.9iii 7 fllfl nn Rehab Publicly Owned Residential 172160-731602 $5,000.00 $5,000.00 Buildings 172170-730618 Energy Efficiency Improvements 132280-731605 Rehabilitation Administration $17.705.00 22.00 $1,209,627.00 Administration Ar d P annina 172140-730789 General Program Administration 561.276 00 Sc11:1 RR1 nn SQ7A R*00 172150-731360 Planning 5112 687.00 $112,687.00 Other-Projects 172170-730345 Clearance and Demolition 172170-730310 Code Enforcement $75.568 00 C.97 CMOCI . tl 72170-731280 Non_Res Historic Pre - a - es ,: • ii ii ...t 'it is Total $2,124,031,41 $3,313.697.00 -$5,437,728.41 Community Allocation: $2,098,270, Community Program Income: $25,761.41 Total Community Line Items: $2,124,031.41 Page 4 of 14 Oakland County, Michigan PY 2006 Annual Action Plan ATTACHEMENT C County of Oakland, Michigan PY 2006 Program Description HOME Investment Partnerships Grant (HOME) Primary Objective - The County of Oakland will administer the HOME Investment Partnerships Program (HOME) in accordance with Title II of be Cranston-Gonzalez National Affordable Housing Act of 1990 (P.L. 101-625). The-primary objective of the HOME Program is to expand the supply of decent, safe, sanitary and affordable housing for low-income persons through strengthened public-private partnerships. Estimated Use of HOME Funds and Matching Contributions - The Consolidated Plan indicates that Oakland County's housing stock is overwhelmingly single-family owner-occupied. The goal of the HOME Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low-income persons (s.92.1). Oakland County meets the goal through the rehabilitation of single-family homes owned and occupied by low-income persons. The county's Consolidated Plan puts great emphasis on housing rehabilitation as a proven method for improving the quality of housing stock in which low-income persons reside. The following details the county's plan for use of PY 2006 HOME funds. Reservation of HOME Funds for County Operated Programs Moderate Rehabilitation - Oakland County plans to undertake moderate rehabilitation of single-family owner-occupied housing for low-income families. Specifically, the program is used to rehabilitate the principal residence of an owner whose family qualifies as very low- income (i.e. income not exceeding 50% of area median income) at the time HOME funds are committed to the housing (s.92.254 (b)). Participants will reside in one of the fifty communities participating in the Oakland County HOME Program. The value of the property, after rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's single-family insuring authority, the National Affordable Housing Act (s.92.254(b)). For Oakland County, the value of housing, after HOME-funded repairs, may not exceed $226,100 (56FR36985). These figures may vary as HUD publishes new limits in the Federal Register. Housing that is assisted with HOME funds will minimally meet HUD's Section 8 Housing Quality Standards (HQS) and/or comply with the Michigan Residential Code, the Residential Gan sttuclio o_Perfarrnance_Gui del ines_p ubli shed_by_th e_N ation a I._ Association_of_Home_B u Lid ers the Oakland County Community & Home Improvement Guidelines and any and all codes adopted by the governmental unit in which the property is located. Examples of rehabilitation work that can be frhanced-throtrahr this. pr .. . . • ell ot limited to-the following: plumbing, wells, septic systems, structural repairs, electrical work, heating, roof replacement, masonry work, energy items, lead remediation, and barrier-free access. The total property-related indebtedness after improvement may not exceed property value. This value is determined by a market analysis or by the Mortgage Application Acceleration Program (MAAP) through the Oakland County Equalization Division. Total indebtedness is determined as a sum of the existing property debt and the amount of the deferred home improvement loan. Page 5 of 14 Oakland County, Michigan PY 2006 Annual Action Plan Income eligibility will be determined for each household based on gross household income and family size in accordance with HUD Section 8 Lower Income Limits. Eligible homeowners will receive a zero percent-deferred loan. Loans will be limited to $18,000 plus a $2,000 contingency for a total possible loan amount of $20,000. On a case by case basis, the loan amount may increase due to the amount of lead based paint remediation. (Maximum loan amounts are subject to periodic updates.) As mandated by Congress, all housing rehabilitation projects funded with PY 2006 HOME funds will be subject to matching funds requirements. In accordance with federal guideline (s.92.218), Oakland County will ensure that rehabilitation projects receive one-dollar of matching funds per every four dollars of HOME funds. County Program Administration - Ten percent of the County's PY 2006 HOME allocation will be reserved for administrative and planning costs per s.92.207. Reservation of HOME Funds for Community Housing Development Organizations - Community Housing Development Organizations (CHD0s) receive the required fifteen percent of HOME funds, per regulations at s92.300. In keeping with Consolidated Plan goals, qualified CHDOs may receive funds to implement Home Buyer Assistance through acquisition with rehabilitation and /or new construction. Home Buyer Assistance - Oakland County will continue to provide technical assistance to the two certified Oakland County CHDOs under contract with Oakland County to ensure continued successes with HOME funding. A CHDO may use HOME funds to acquire and rehabilitate existing single family homes and/or acquire vacant property and construct new or emplace modular homes for sale to qualified low-income homebuyers. HUD has established a maximum HOME funded investment level based on the number of bedrooms per unit. TABLE 1.4A - Maximum Per-Uni ubsidv tas of 811ninsl - 0-Bedroom 1-Bedroom 2-Bedroom J 3-Bedroom 4-Bedroom . $106,414 $121,983 $148,332 J S191.889 .71 Af'R Source: U.S. Department of Housing and Urban Development (HUD) The appraised value of the property after rehabilitation may not exceed the limits established by HUD ($226,100 for a single-family unit). The sale price of the home may not exceed the —a p praised -vatue-limit. Resale/Recapture Provisions - [24CFR 92.254(a)(5)] states that housing that qualifies as a 'oria • e and is or purchase is subject to res-ale and/or recapture provisions. Oakland County uses a recapture provision. Under the county's recapture provision, the HOME investment that is subject to recapture is the HOME assistance that enables the homebuyer to buy the dwelling unit. This homebuyer assistance is a subsidy ($1,000.00 minimum) that makes the home affordable to a low-income homebuyer. Page 6 of 14 Ern CIE Oakland County, Michigan PY 2006 Annual Action Plan HUD accepts three different options under the recapture requirements including full recapture, reduction during affordability, and shared net proceeds. Oakland County follows the recapture provision that allows for the entire amount of homebuyer assistance to be recaptured. Oakland County's home buyer assistance is a deferred payment loan with 0% interest. Oakland County Community & Home Improvement secures its interest in the property with a mortgage and note. One hundred percent of the HOME inyestment is recaptured upon conversion of property use and/or ownership unless, dee to foreclosure, there are not enough proceeds to pay the full amount of the loan. Oakland County will accept the balance of the net proceeds as payment in full, the debt will be extinguished and the affordability period ends. The recaptured funds must be used to carry out HOME-eligible activities. At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must comply with the Michigan Residential Code, the Residential Construction Performance Guidelines published by the National Association of Home Builders, the Oakland County Community & Home Improvement Guidelines and any and all codes adopted by the governmental unit in which the property is located. Congress mandates that all housing rehabilitation and/or new construction projects funded with PY 2006 HOME funds are subject to matching fund requirements. Oakland County ensures that rehabilitation projects receive one-dollar of matching funds per every four dollars of HOME funds expended, in accordance with federal guideline (s.92.218). Before disbursement of any HOME funds, the CHDO/PJ must execute a contract. This grant agreement will identify the grant amount, grant terms and the programmatic responsibilities of the CHDO. The county and CHDO will follow a monitoring plan for the HOME program. The plan includes technical assistance to CHDOs, program monitoring, required single audits, spending performance reviews, on-site property inspections, project reviews for compliance with program requirements and necessary documentation. As necessary, CHDOs will receive letters of deficiencies to ensure corrective actions. HOME Tenant-Based Rental Assistance - Tenant based rental assistance is a need in Oakland County. However, single family housing rehabilitation is the priority need in fulfilling the Co untly's_ELOME Pro_gram goal ofexpanding_the_suppdy of_decent,safe,sanita,and affordable housing" for low-income persons. Due to limited HOME funding and the County's need to maximize returns on investments in providing additional affordable housing, tenant based rental assistance-is-net-funcied-as-a-pri Other Forms of Investment - A6. indicated in 24 CFR 92.205(b) Oakland County will not invest HOME funds in a loan guarantee account. Page 7 of 14 Oakland County, Michigan PY 2006 Annual Action Plan Affirmative Marketing - In accordance with 24 CFR 92.351(a), Oakland County will carry out the following affirmative marketing procedures for all HOME assisted homebuyer projects of five or more units. Affirmative marketing will consist of actions to provide information to attract eligible persons in the housing market area to the available housing without regard to race, color, national origin, sex, religion, familial status or disability. CHDO's will develop an advertising campaign within the market area to provide information concerning Federal fair h9z.using laws and equal housing opportunities. All promotional materials will include the use of the Equal Housing Opportunity logotype or slogan in press releases and solicitations. Each Community Housing Development Organization (CHDO) under contract with Oakland County must certify that they will affirmatively market projects of five or more housing units in accordance with the County's Affirmative Marketing Plan. In addition, each CHDO must provide written procedures indicating their plan to inform and solicit applications from persons in the housing market area who are not likely to apply for the housing without special outreach. The County will maintain records to document each CHDOs affirmative marketing efforts for HOME projects and assess the results of each. Annually, Oakland County will meet with each certified Oakland County CHDO to assess the success of their affirmative marketing actions and discuss corrective actions that will be taken where affirmative marketing requirements were not met. Women and Minority Business Enterprise (W/MBE) Outreach - Oakland County's strategy to achieve W/MBE participation in the HOME Program focuses on enhancing and overseeing the existing W/MBE outreach program designed for the single family owner-occupied housing rehabilitation program administered by Oakland County. The county will maintain a list of licensed and insured contractors/residential builders for both the CDBG and HOME financed home improvement programs. Contractors on the contractor list may bid on home improvement jobs on an alternating basis. The county will make every effort to ensure that at least one W/MBE receives an invitation to bid every home improvement job under the HOME and CDBG funded home improvement programs. The Division will participate with the Oakland County Purchasing and Planning Divisions in their outreach activities to expand W/MBE opportunities in Oakland County. The county will distribute contractor brochures at area home improvement stores to promote the Home Improvement Program to potential W/MBE contractors. The Division will advertise contractor participation through its Website, Annual Report, newsletters, brochures and other media. o CHDO's will be required to maximize W/MBE opportunities in the development of affordable housing. Refinancing - Oakland County does not intend to refinance existing debt secured by multifamily housing rehabilitated with HOME funds. Page 8 of 14 Oakland County, Michigan PY 2006 Annual Action Plan Section 215 Guidelines - HUD requires that the County comment upon its adherence to Section 215 guidelines of the HOME program. The guidelines provide that rental housing shall qualify as affordable housing only if households qualifying as low-income occupy the units. Oakland County has not addressed Section 215 requirements for rental units inasmuch as the County does not fund rental projects. Oakland County meets Section 215 requirements for homeownership projects as: • 100% of the HOME -L-assisted units are for individuals and households with no more than 80% of area median income (AMI) • Initial purchase price of the unit does not exceed 95% of the median purchase price for area • The units serve as the principal residence of the owner • All newly constructed housing meets energy efficiency standards • Recapture provisions allow Oakland County to provide subsidies to make homes affordable to low-income homebuyers. The assistance is a deferred loan, secured by a mortgage and note, (0% interest) payable upon property conversion and/or ownership Worst Case Needs - Low Income Renters Severe Cost Burden - In three participating communities, over 50% of renters pay more than 30% of their income on housing. Lathrup Village, Rose Township, and Royal Oak Township have 1,156 cost burdened renters. The unit has three bedrooms to attract larger families. The Oakland County Housing Counseling Unit offers services to low-income renters and each year the Unit assists more than 2000 people with referrals and counseling. Substandard Housing - A study of rental housing conditions will be incorporated in the design of an Oakland County Comprehensive Housing Needs Assessment. During PY 2003, the Affordable Housing Subcommittee of the Oakland County Business Roundtable Quality of Life studied the issue. This group considered census information, equalization data, and other sources to ascertain the housing quality of owner and renter units. The Committee has determined that without a comprehensive housing needs assessment the County will not be able to address worst case needs. The Community & Home Improvement Division has subsequently contracted with Wayne State University to produce a countywide Housing Needs Assessment. Involuntarily displaced - The Oakland County Housing Counseling Unit offers services to low- income renters whom may be involuntarily displaced. Each year the Unit assists more than 200U people. Page 9 of 14 Oakland County, Michigan PY 2006 Annual Action Plan ATTACHEMENT D County of Oakland, Michigan PY 2006 Program Description American Dream Downpayment Initiative (ADDI) Primary Objective - As a participating jurisdiction under the HOME Program, Oakland County will administer the Ameriwn Dream Downpayment Initiative (ADDI) in accordance with the American Dream Downpayment Act, an amendment to Subtitle E of title-II of the Cranston- Gonzalez National Affordable Housing Act (42 U.S.C. 12821). The goals of the ADDI are to increase the overall homeownership rate, create greater opportunity for homeownership among lower income and minority households, and revitalize and stabilize communities. Program Design — The funding for downpayment assistance from PY 2006 ADDI is limited to $35,414. Loans will be made available to eligible first time homebuyers, on a first-come, first- serve basis, in accordance with established administrative procedures through the Oakland County Community & Home Improvement Division. The Division, in partnership with participating financial institutions, will evaluate homebuyer suitability for this program. No ADDI funds may be used for administrative costs. Geographic Location - ADDI eligible properties are located in Oakland County HOME Program participating communities. Eligible Property - Downpayment assistance will be available to purchase single family housing, attached to a permanent foundation, or a condominium. An eligible property is one that will serve as the recipient's principal residence and may not be located in a 100-year flood plain. Homes purchased under this program may not displace a tenant. Properties purchased must meet minimum HUD Section 8 Housing Quality Standards and conform to the Residential Lead-Based Paint Hazard Reduction Act of 1992. The value of the eligible property may not exceed the applicable HUD single family mortgage limit under Section 203(b) of the National Housing Act. Eligible Applicants - Applicants gross income must be at or below eighty percent (80%) of area median income based on household size and a maximum of $50,000 in cash assets. Income is determined in accordance with 24 CFR 92.203. Families must be first-time homebuyers as defined by ADDI regulations. Eligible applicants must prove U.S. citizenship or permanent resi• - • _ • • Gs or_woitin_0_akianid_Count,Lat_the_time-of_application, Applicants must be credit worthy and qualify for a fixed rate first mortgage. Land contracts are not eligible. Targeted Outreach - The Community & Home Improvement Division will develop a targeted outreach plan to those low-income households who may qualify for ADDI assistance. At a minimum, the Division will target residents of public housing, mobile home parks, and manufactured housing and to other families assisted by public housing agencies. Page 10 of 14 Oakland County, Michigan PY 2006 Annual Action Plan Financing Guidelines — The amount of ADDI assistance is a $10,000 loan. ADDI funds will only pay for downpayment assistance and reasonable and customary closing costs as defined in 24 CFR 92.602. Homebuyers cannot receive cash back at mortgage closing. The homebuyer is responsible for a minimum cash contribution equal to 2% of the purchase price. Recapture Policy - The downpayment assistance will be a deferred payment loan with 0% interest, payable upon the conversion of the property use and/or ownership and will be secured by an Oakland County Community & Home Improvement mortgage and note. Recaptured funds must be used to carry out HOME eligible activities. Home Ownership Counseling - One-on-one counseling with the County's housing counselor is required before home purchase. Post purchase counseling is also required within six months of property closing. TABLE 1.4B - PY 2006 HOME Revenues Revenue Amount 1-40ME Grant (HOME + ADDI Allocations) $1 815,5102 HOME Allocation $1.580.488 ADD) Allocation $35.414 Watch Obligation S:15 611 HOME Revolving Loan Fund (estimated) sRnn nnn Total HOME Program Revenues S2.771.513 TABLE 1.4C - PY 2006 HOME Budget Allocations _ HOME HOME 25% Revolving Allocation Funds Match* Loan Fund Total (estimate) Housing Rehabilitation $1,185,366 $296,342 $800,000 $2,281,708 Home Improvement Program CHDO Activities $237,074 $59,269 $296,343 Community Housing Development Organizations (CHDOs) (15% of HOME Allocation) American Dream $35,414 NA $35,414 Downpayment Initiative County Administration $158,048 NA $158,048 (10% of HOME Allocation) Total -,-. $1,615,902 $355,611 $800,000 $2,771,513 . *HOME requires a 25% match of funds for housing rehabilitation and new construction activities. Page 11 of 14 Oakland County, Michigan PY 2006 Annual Action Plan ATTACHEMENT E County of Oakland, Michigan PY 2006 Program Description Emergency Shelter Grant (ESG) Primary Objective - The primary objective of Oakland County's Emergency Shelter Grant Program (ESG) is to expand and improve the qually of existing emergency shelters. Local non-profit organizations will receive funding to support certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential service expenses and organizational support (shelter administration) costs as provided by ESG regulations. Statement of Need - Assessment of the seven shelters that participated in the 2005 Oakland County Emergency Shelter Grant (ESG) program reveals 2,139 men, women, and children used these facilities from June 2004 - May 2005. Homelessness continues to be a countywide problem. Inventory of Facilities and Assistance Serving the Homeless - The seven shelters that received 2005 ESG program funds are the South Oakland Shelter (SOS), Place of Hope Warming Center, HAVEN (Help Against Violent Encounters Now), New Bethel Outreach Ministry, Lighthouse PATH, Children of Today International Youth, and the Common Ground Sanctuary (A Step Forward and Graduate Apartment Program). Each participating shelter provides services for residents from all parts of Oakland County. Place of Hope, HAVEN, New Bethel Outreach Ministry, and Children of Today are all located in the City of Pontiac. Lighthouse PATH is located in Pontiac and provides added services in the City of Oak Park. The Common Ground Sanctuary is located in the City of Royal Oak. All of the shelters except the South Oakland Shelter are permanently sited. SOS rotates its site each week throughout many of the County's CDBG participating jurisdictions. The South Oakland Shelter is a consortium of approximately 55 sites designed to provide a weekly rotating emergency shelter program. The sites of the SOS network consist of churches and synagogues. Each site has the capacity to house and provide services to approximately 30 homeless individuals each night. During program year 2004, 306 persons were assisted. The mission of SOS is to provide safe emergency shelter, work with individuals and families toward their goals of improving their existing situation (i.e. attaining employment/income, budgeting and saving, and locating affordable and appropriate housing) and ultimately elimin- is - - • 1•111'• Offi' • •11., ••s— • •n ••- • - ,ighticidging; morning and evening meals; box lunches for those seeking employment; professional counseling; personal care packages; laundry service; transportation; and clothing, housing, employment, soci-al—sentieer-seei al—secureelitalT--v referrals. Based Based on client need, SOS has increased the length of stay, extended business hours, and made improvements in business operations. South Oakland Shelter was at capacity 106 days last year. Lighthouse PATH (Pontiac Area Transitional Housing), a subsidiary of Lighthouse of Oakland County (a Pontiac-based nonprofit social service agency), is a transitional housing program for homeless women and their young children. Page 12 of 14 Oakland County, Michigan PY 2006 Annual Action Plan PATH operates 18 private apartments and six adjacent residential structures within a two-block radius. In addition, 12 scattered site apartments are available (7 in Oak Park and 5 in Waterford). The program is in the process of adding 15 beds for homeless women with high- risk pregnancies and pregnant teens. Guests can stay up to 24 months. While the program currently has 132 beds, Oakland County's ESG program funds a portion of -the-Pontiac campus, which consists of 52 beds. 78 individuals were assisted, 52 were children, during program year 2004. Among the support that this facility provides its clients is shelter, counseling, training, mentoring, and day care. -Each adult is required to work, attend school, or volunteer 40 hours per week. Lighthouse PATH program was at capacity 159 days last year. HAVEN is a private, nonprofit agency that serves Oakland County residents as an emergency shelter for women and children left homeless due to physical, sexual, and/or emotional abuse. HAVEN relocated from its temporary shelter at POH Medical Center to a newly renovated shelter in December of 2004. The current shelter has a capacity of 46 beds. HAVEN provides food, shelter, clothing, transportation, counseling services, child care, advocacy, parenting classes, and referral services to financial, legal, housing, medical, and other agencies that aid family stabilization. HAVEN serves all of Oakland County. Haven's shelter assisted 529 clients (281 children) last year. Common Ground Sanctuary's A Step Forward program is a transitional living program for homeless runaway/throwaway youth ages 16-20. Teens may stay for up to 18 months. A Step Forward shelter has 7 beds and is located in Royal Oak. For those who need less than 24-hour supervision, the Graduated Apartment Program has three scattered site apartments which houses two teens each. Teens may stay up to 24 months. Programs promote self-sufficiency through various residential and non-residential services such as a 24-hour crisis line; information/referrals; training; meals; individual, family, group, aftercare, and peer counseling; mentoring; substance abuse education and assessment; family preservation; and support groups for youth, parents, and families. Thirty teens were assisted during PY 2004. New Bethel Outreach Ministry is a short term, 30-day emergency shelter for women with or without children. The shelter teams with other agencies to provide counseling, mental health services, food, medical, clothing, furniture, first and last month's rent, and security deposits. They are also assisted with minimal transportation, housing search, life skill management, and employment search. 536 clients (201 children) were served during the past 12 months. New Bethel was over capacity 184 days during the program year. Place of Hope is a warming center that currently operates out of Baldwin United Methodist Church, Pontiac, from January 1 to the week before Easter. They are relatively new, and hope to expand to a year rouftel rotating shalter-far-nerthern-Oakland-County. They have a capacity of 65 individuals and served 279 people during the three-month period in PY2004. Despite being open one month less this year, Place of Hope assisted 23 additional persons during the year. Place of Hope does not accept children. They offer food, warmth, hospitality and support. Hygiene kits and a limited number of showers are available. Place of Hope does not screen its clients and will accept any individual who will abide by its rules. rrd Page 13 of 14 Ea_Saea_ilLaC llraa E LC L EELI a ana_arganizalluaa Oakland County, Michigan PY 2006 Annual Action Plan Children of Today International Youth (COT1Y) is new to the ESG process. Located at Glorious Ways church on Martin Luther King Drive in Pontiac, COTIY began its emergency shelter in response to a parishioner who could not locate assistance in the emergency shelter system, as he was a single father with children and most shelters separate women and children from the men. The church allowed the family to sleep in the sanctuary, but realized there was a need in the community for additional facilities. In 2002 a small business administration (SBA) loan for the purpose of renovation was received. The shelter's capacity is 30 beds. Recipients are provided with space to sleep, as well as care for their personal hygiene needs, clothing, food, and occasional stipends for the purpose of transportation. The maximum stay is 30 days. From May 1, 2004-April 30, 2005 COTIY served 381 persons. Shelters are responding to the immediate needs of the County's homeless population. Emergency Shelter Grant funds will enable providers to target services to the homeless to foster economic autonomy, self-sufficiency, and functional family units. The Emergency Shelter Program as an essential component in assisting the homeless. Many of the homeless lack jobs, the basic means to take care of themselves and social support networks and may also face substance abuse; physical, emotional and/or mental health concerns; and vocational needs. HAVEN, New Bethel Outreach Ministry, Place of Hope, Children of Today, and SOS have taken the first step in attempting to address a very complex issue by simply offering a safe place to sleep, a warm meal, and a listening ear. Lighthouse PATH and Common Ground Sanctuary offer housing and independent living options. Oakland County plans to allocate ESG monies based on program goals to expand and improve the quality of existing emergency shelters. Local non-profit organizations will receive funding to support certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential service expenses and organizational support (shelter administration) costs as provided by ESG regulations. Allocations are competitive and based on the following elements: ratio of beds utilized at 100% capacity (utilization), ratio of clients whose last know _address was an Oakland County participating community weighted twice (residency), and number of available beds (capacity). The following budget assumes that each participating shelter will take the maximum allowable ion (10 percent). Donations of time, material, and labor satisfy match requirements. ErLE 1.r..;-A—PY-2006-ESG-All °cations- [ Project Classification Amount Operations and Maintenance Ex•enses $100,541 Essential Services Expenses $50,270 Organizational Support (Shelter Administration) $16,757 Total IMIlimilikillill Page 14 of 14 Ijijilli -4N n rqst-- March 15, 2004 U.S,Del:sari-anent of Housing and Urban Development Detroit Field Office Office of Community Planning and Development Patrick V. McNamara Federal Building 477 Michican Avenue, Room 1710 Detroit, Ml 48226-2532 Tel. (313) 226-6280 FAX (313) 226-6689 r I ; • F l • Ms. .Karry Rieth Oakland County Department of Community and Economic Development 1200 N. Telegraph Road, Dent 4 -14 Pontiac, 117 48341-04 1 4 Dear Ms. Rieth: SUBJECT: ESG and HMIS Certifications Thank you for the memo dated November 18, 2003, regarding Oakland CountyJ s response to the ESG and HMIS Certifications required by HUD. I have read through each action Oakland County will take as they pertain to the compliance issues listed in the ESG Certifications. Each action outlined by-Oakland County is acceptable. I will place a copy of the memo along with this response in the Oakland County file. I understand your concern about signing a certification in regard to institutional discharge policies. However, the ESG and HMIS Certifications as well as the Discharge Policy forms are . not subject to change. Each form must be signed to insure release of funds. HUD's reasoning for including the discharge policy in the certifications was to bring awareness, to all parties involved in homeless provision, of the need for solid discharge policies. While HUD understands that Oakland County itself cannot enforce discharge policies of other institutions, Oakland County can require that these policies be developed and/or followed as part of contractual obligation. The'idea is to get the word out that having these policies in place is not only good practice but should be a requirement for —uTeration. Regarding the HMIS issue, Oakland County's assertion 'that it will ensure each ESG funded sub-recipient institutes an HMIS system is completely acceptable. Oakland County is under no obligation to do anything more than that. Please contact your Community Planning and Development Representative, Ms. Shannon Haftpr 1-226-4343, extension 8148. Sincer,eryf Emerson Sherrod Program Manager www,hud.gov A an Community & Ho Revenue 29711-1090659- Expenditures 29711-1090659- 29711-1090659- me Development (429711) 989999-695500-10100 132240-730884 132260-730261 FISCAL NOTE. (MISC. 106120) BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON June 25, 2006 IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME IMPROVEMENT DIVISION - 2006 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2005-2006 ANNUAL ACTION PLAN AMENDMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes acceptance of grant funding from the U.S. Department of Housing and Urban Development for program year 2006 for the consolidated Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG) in the amount of $5,695,437. 2. The award includes $3,911,967 for the Community Development Block Grant, $1,580,488 for the HOME Investment Partnership Grant, $35,414 for the HOME American Dream Downpayment Initiative and $167,568 for the Emergency Shelter Grant. 3. The award also includes $1,500,000 in estimated Home Improvement Revolving Loan Funds, $25,761.41 in Community Program Income, $800,060 in estimated HOME Revolving Loan Funds, and requires a HOME County match of $355,611 for a consolidated 2006 program year grant total of $8,376,809.41. 4. The grant award is the same amount as the application. 5. Local County match of $355,611 (25%) is required for grant funding allocated to housing rehabilitation and/or new construction activities for the HOME Investment Partnership Grant. The 25% match percentage requirement is the same as the match requirement in the 2003 HOME Investment Partnership Grant. 6. County Match of $355,611 is available in the Non-Departmental Grant Match line item of the FY 2006 General Fund Budget, account #10100-9090101-196030-730800. No additional appropriation is required. 7. Indirect costs associated with this grant are not paid due to administrative and planning limits. 8. The funding period is for the program year May 1, 2006 through April 30, 2007. 9. The resolution also amends the 2005 Annual Action Plan and Consolidated Grant Acceptance to reflect actual funding generated by the CDBG Home Improvement Revolving Loan Fund, the Home Investment Partnership Act Revolving Loan Fund, and HOME Community Housing Development Organization Program Income in the program year period of May 1, 2005 through April 30, 2006. 10. A FY 2006 Budget amendment is recommended as follows: General Fund (#10100) Expenditures 10100-9090101-196030-730800 Non-Dept Grant Match 10100-9090101-989999-788601-29711 Transfer Out to Comm & Home Dev ($355,611) 355,611 0 Transfer In from General Fund $355,611 Comm & Home Dev - Housing Rehab Match $296,342 CHDO Match 59,269 $355,611 0 FINANCE COMMITTEE --eZ1 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Palmer and Jamian absent. 4//f u -" Ruth- =mon, County Clerk Resolution #06120 June 15, 2006 Moved by Molnar supported by Coulter the resolutions (with fiscal notes attached) on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). "MENEM I HEREBY APPROVE TYE FORE6OIN1 RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 15th day of June, 2006.