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HomeMy WebLinkAboutResolutions - 2006.03.22 - 28191March 23, 2006 — COOPERATIVE INITIATVES COLLABORATION WITH AND REPORT (MISC. 106042) BY: Finance Committee, Chuck Moss, Chairman IN RE: MR #06042 — COUNTY EXECUTIVE APPLICATION AND SELECTION PROCESS FOR BETWEEN CITIES, VILLAGES AND TOWNSHIPS To: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution on March 16, 2006, reports with the recommendation that the resolution be amended to add as the second BE IT FURTHER RESOLVED paragraph the following. BE IT FURTHER RESOLVED that the Southeast Oakland County Fire Authority Study project is grandfathered into the CCIRF process in the amount of $75,000. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #06042 ' March 23, 2006 BY: GENERAL GOVERNMENT COMMITTEE, WILLIAM PATTERSON, CHAIRPERSON IN RE: COUNTY EXECUTIVE - COOPERATIVE INITIATIVES APPLICATION AND SELECTION PROCESS FOR COLLABORATION WITH AND BETWEEN CITIES, VILLAGES AND TOWNSHIPS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies, and Gentlemen: WHEREAS on September 22, 2005, the Board of Commissioners adopted the Fiscal Year 2006 and 2007 Budget and General Appropriations Act establishing a Capital and Cooperative Initiatives Revolving Fund (CCIRF) to maintain the long-term financial stability of Oakland County and its communities as budgetary pressures continue to impact our communities; and WHEREAS the County has a long history of identifying and funding successful intergovernmental cooperation initiatives to achieve expenditure reductions, revenue enhancements, and/or cost avoidances, and to provide enhanced service levels to County residents; and WHEREAS MR #05225 established the CCIRF fund with monies from the Revenue Sharing Reserve Fund to support various initiatives and requires no additional funding beyond $210,000 currently budgeted as an operating transfer to obtain consulting assistance for Cities, Villages, and Townships (CVTs) to provide specialized expertise as needed to explore privatization and other intergovernmental cooperation initiatives in an effort to generate long-term reductions in expenditures, revenue enhancements, and/or cost avoidances. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the use of the Capital and Cooperative Initiatives Revolving Fund (CCIRF) for Cooperative Projects to provide consulting engagement funding. BE IT FURTHER RESOLVED that CVTs interested in applying for CCIRF consulting assistance must follow a formal application process using the Consulting Engagement Funding Application form attached hereto. BE IT FURTHER RESOLVED that all applications must follow the CCIRF Acceptance Process presented in the attachment hereto, which defines the type of organizations that are qualified applicants, a Review Committee (membership and duties), a Communication Process, and Evaluation Criteria to be used to determine acceptance. BE IT FURTHER RESOLVED that the Review Committee is to be comprised of one (1) representative from the County Administration who is appointed by the County Executive and one (1) representative who is the Board of Commissioners Administrative Director, appointed by the Board of Commissioners. BE IT FURTHER RESOLVED that the CCIRF Review Committee is to prioritize, select, and approve cooperative initiatives that are applying for consulting engagement funding and that the Review Committee shall report quarterly on the applications submitted, applications accepted, the progress of each project and the status of all consulting engagements to the General Government Committee. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners requires the CCIRF Review Committee to monitor the progress of each authorized project and a designated member of the CCIRF Review Committee to sign-off on all contract deliverables. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE 4/ . f 401 • 1 GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote. Capital and Cooperative Initiatives Revolving Fund (CCIRF) Cooperative Initiatives Consulting Engagement Fund ma Application Purpose To encourage the implementation of intergovernmental cooperative initiatives by funding independent, third party consulting engagements to identify the benefits and feasibility of the cooperative effort proposed. Instructions The application form attached must be completed and submitted to: Mr. Bob Daddow Deputy County Executive Oakland County 1200 N. Telegraph, EOB Pontiac, MI 48341 Should you require additional space beyond that provided to respond to the questions in the application, please include an attachment(s) to the form as needed, and indicate the number of the attachment next to the appropriate question on the form. Review Process Completed application forms will be forwarded to a Review Committee. The Review Committee will prioritize and accept cooperative initiatives and report quarterly on their progress to the Board of Commissioners. The Review Committee will administer any resulting consulting contracts and sign-off on all deliverables on behalf of the county. Capital and Cooperative Initiatives Revolving Fund (CCIRF) Application Form # Background Questions Attach- ment # 1. What are the goals and objectives for the proposed cooperative initiative? 2. How many communities potentially will benefit from the cooperative initiative? Please list the names of the communities: 41p .4. 4- 4,. 3. Other than the communities, are other community organizations involved (e.g., chamber of commerce, not-for-profits, banks, major employers, etc.)? Yes No Please list the names of the organizations: 4,- 111- 4- 4. What is the service area of impact (e.g., public safety, administration, recreational, educational, etc.)? 5. Why is the cooperative initiative important (state your business case for the initiative)? 6. What barriers (political, economic, human resource, legal, social, etc.) to the cooperation initiative exist? . # Background Questions Attach- , ment # 7. Have financial and non-financial, performance measures / benchmarks been established to measure progress and success? Yes No Provide a list of the key performance measures / benchmarks: 8. What is the estimated cost to implement the cooperative initiative? 9. Has an operating budget (post-implementation) for the cooperative initiative been established? Yes No _ What share of the budget will each community bear? 4t. 4. 4.. 4. 10. What are the potential cost savings / avoidances expected from the cooperation initiative? 11. What are the potential revenue enhancements expected from the cooperation initiative? 12. Were the figures from 8 — 11 determined by an independent third-party (e.g., consultant)? Yes No 13. What intangible benefits may result from the cooperative initiative? 14. Have the Councils / Boards of the communities adopted a resolution to formally study the proposed cooperative initiative? Yes No (see the Inter-Municipality Committees Act 200 of 1957 http://www.legislature.mi.gov/(m53u5rzganymk255x3mtievg)/mileg.aspx?1=1&page=print &objectname=mcl-Act-200-of-1957) 15. How many residents may benefit from the cooperative initiative? 16. Has an implementation plan been developed? Yes No 17. How long will it take to fully implement the proposed cooperative initiative (in vears)? 18. If the county invests in a consulting study, could the model which is a result of the study be easily replicated in other communities with little or no additional consulting costs? Yes No Would the county be able to share the model with other communities interested in pursuing a similar cooperative initiative? Yes No # Background Questions Attach- ' ment # 19. Are there expected benefits (financial or otherwise) that will accrue to county residents living outside of the communities who are pursuing the cooperative initiative? Yes No If so, please list. 20. Has an independent third party (e.g., consultant) determined that the cooperative initiative will have a payback period? Yes No What is the estimated payback period? 21. Would the communities be willing to direct a portion of their actual cost savings/revenue enhancements during the payback period back to the CCIRF up to the amount of the consulting engagement so that other communities may benefit from county-funded consulting engagements? Yes No 22. Who is the point-person / spokesperson for the cooperative initiative? 23. Please describe the anticipated governance structure for the cooperative initiative: 24. Have the communities been involved in prior cooperative initiatives? Yes No If so, please list the participating communities and the benefits that were realized from the cooperative initiatives: Capital and Cooperative Initiatives Revolving Fund (CCIRF) Acceptance Process Applicants Applications for CCIRF funds may be submitted by two or more CVTs within the County's borders who are considering combining services that they individually provide currently, that they will provide individually in the future, or that the County currently provides on behalf of the applicants. Review Process Completed application forms will be received by the Review Committee who will: • Preliminarily determine whether the applicants and the purpose qualify for evaluation • Evaluate each application using the criteria delineated below • Rank the applications in relation to each other • Decide which applications will be accepted • Arrange for a consulting proposal • Monitor the progress of each project and sign-off on all deliverables The membership of the Review Committee will consist of one, representative from the County Executive administration and one, representative from the Board of Commissioners. Communication Process The Review Committee will: • Notify all commissioners when an application is received and again when an application is accepted • Provide Communication Agenda updates to the committees re: applications received and accepted • Report quarterly on the applications submitted, which were accepted, and the progress of each project Evaluation Criteria 1. Number of CVTs and other community organizations (e.g., chamber of commerce, not- for-profits, banks, major employers, etc.) involved in the cooperative initiative 2. Estimated number of constituents that may benefit from the cooperative initiative 3. Intangible benefits that may result from the cooperative initiative 4. Potential cost savings / avoidances / revenue enhancements, resulting payback period, and various Cost — Benefit Ratios, e.g., total cost to cost savings; total cost to number of residents that will benefit 5. Proof that the CVTs have adopted resolutions requesting assistance from the County for the cooperative initiative 6. History of the CVIs with prior successful cooperative initiatives 7. Length of time to successfully implement the cooperative initiative 8. Existence of measures to gauge the success of the cooperative initiative 9. Cost savings/revenue enhancements realized during the payback period that will be returned to the CCIRF Resolution #06042 March 9, 2006 The Chairperson referred the resolution to the Finance Committee. There were no objections, FISCAL NOTE(MISC. 106042) March 23, 2006 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: COUNTY EXECUTIVE - COOPERATIVE INITIATIVE APPLICATION AND SELECTION PROCESS FOR COLLABORATION WITH AND BETWEEN CITIES, VILLAGES AND TOWNSHIPS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Capital and Cooperative Initiative Revolving Fund (CCIRF) was established with the adoption of the FY 2006 General Appropriations Act and Budget (M.R. 1t05225), with an operating budget of $7,400,000. 2. Of the total budget, all but $210,000 was budgeted for specific purposes. The remaining $210,000 was earmarked for consulting assistance to cities, villages and townships; to be released upon approval of a review and acceptance process. 3. With the approval of the review and acceptance process, as outlined in the attached resolution, the FY 2006 and FY 2007 Budget should be amended to coincide with the approved process, as detailed below: FY 2006 FY 2007 21150-9010101-134870-740184 21150-9010101-172100-731458 21150-9010101-116120-760051 21150-9010101-185010-760126 21150-9010101-132300-731458 21150-9010101-989999-788001-10100 21150-9010101-989999-788001-20221 Emer.Hlth Res. Main Street Marine Safety Election Equip. Pro. Services Transfer Out Transfer Out $500,000 150,000 40,000 300,000 210,000 (700,000) (500,000) 0 $500,000 150,000 40,000 150,000 450,000 (700,000) (590,000) 0 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Ruth , County Clerk Resolution #06042 March 23, 2006 Moved by Patterson supported by Rogers the resolution (with fiscal note attached) be adopted. Moved by Patterson supported by Rogers the Finance Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Patterson supported by Rogers the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted in favor, the amendment carried. Vote on resolution, as amended: AYES: Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Douglas. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. I HEREBY APPROVE THE FOREGONG RESOWTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 23, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23rd day of March, 2006.