HomeMy WebLinkAboutResolutions - 2006.03.09 - 28210March 9, 2006
REPORT MR #06021
BY: Personnel Committee, Gregory C. Jamian, Chairperson
RE: MR #06021 Department of Information Technology, Human Resources and
Management and Budget — Approval of Remote Access Agreement and Policy
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the MR #06021on March 1,2006 Reports
with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on a unanimous roll call vote
MISCELLANEOUS RESOLUTION #06021 February 2, 2006
BY: GENERAL GOVERNMENT COMMITTEE, WILLIAM PATTERSON, CHAIRPERSON
IN RE: DEPARTMENTS OF INFORMATION TECHNOLOGY, HUMAN RESOURCES AND
MANAGEMENT AND BUDGET — APPROVAL OF REMOTE ACCESS AGREEMENT AND
POLICY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Departments of Information Technology, Human Resources and
Management and Budget have developed the attached OakSource Remote Access Agreement
and Policy which covers all information and electronic communications transmitted, stored or
displayed, as well as the software and stored data (hereinafter referred to as "OakSource"); and
WHEREAS Corporation Counsel has reviewed and approves of the attached policy.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
approves the attached Remote Access Agreement and Policy.
BE IT FURTHER RESOLVED that this policy shall become effective on March 9, 2006.
Chairperson, on behalf of the General Government Committee, I move adoption of the
foregoing resolutions.
GENERAL GOVERNMENT COMMITTEE
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General Government Committee Vote:
Motion carried on a roll call vote with Patterson absent.
OAKSOURCE
REMOTE ACCESS AGREEMENT AND POLICY
1. PURPOSE/OVERVIEW/SCOPE
The OakSource Remote Access system (hereinafter referred to as "OakSource") includes all
information and electronic communications transmitted, stored or displayed, as well as the
software and stored data. Information contained within OakSource is private and confidential.
The unauthorized use of OakSource and/or disclosure of information contained within
OakSource could subject the user to potential civil liability and/or criminal prosecution. For this
reason, to gain remote access to OakSource the user hereby agrees to strictly adhere to the
terms of this policy. By signing the policy below, the user acknowledges that he or she has read
the policy, is familiar with its contents, and agrees to abide by the terms of this policy in all
respects.
This policy and agreement govern all remote access to OakSource. The terms of this policy and
agreement are intended to prevent the unauthorized disclosure of private or confidential data,
information or materials to unauthorized third-parties.
2. GENERAL TERMS APPLICABLE TO ALL USERS
As used herein, the terms "Oakland County," "County," "us," "we," or "our" means Oakland
County, Michigan. The terms "user," "you," or "your" means the person(s), contractor(s), and
other third-party(ies) registered to use OakSource.
3. OWNERSHIP OF OAKSOURCE, DATA AND ELECTRONIC COMMUNICATIONS
OakSource is the property of Oakland County and is intended for County business use only. All
data, electronic communications, and other work products created and/or retained within
OakSource are the property of Oakland County. Nothing contained in this policy should be
construed to require or allow disclosure of any private or confidential data, information, or
materials that would otherwise be protected from disclosure by Federal or State law or
applicable rules and regulations.
4. APPLICABILITY TO EMPLOYEES, CONTRACTORS, AND OTHER USERS
This agreement applies to all users, including employees (full and part-time), contractors,
volunteers, and other individuals who are provided access to OakSource. Contractors and third
parties should only be provided access to OakSource as necessary for their business purpose
with the County, and shall abide by all applicable provisions of this policy. Contractors and
third-parties who violate this policy may be removed from OakSource, have their contract(s)
terminated, and/or be restricted from doing business with the County in the future. In addition,
other legal remedies may be pursued.
Page 1 of 5
5. COMPUTER EQUIPMENT, BROWSER ACCESS, AND INTERNET SERVICES
A. INSTALLATION, MAINTENANCE AND OPERATION OF EQUIPMENT
The user hereby acknowledges that he/she is responsible for obtaining, installing,
maintaining and operating all non-County owned equipment necessary to access
OakSource. The user hereby acknowledges that he/she will utilize an antivirus software
package / system on his/her non-County owned equipment and that he/she will update
same periodically in a reasonable manner.
B. INTERNET SERVICES
The user hereby acknowledges that he/she is responsible for obtaining Internet services
via the Internet Service Provider (ISP) of his/her choice and for paying any and all fees
imposed by such ISP and/or other communications service provider. The user hereby
acknowledges that there are certain security, corruption, transmission error, and access
availability risks associated with using open networks such as the Internet and hereby
expressly assumes such risks (to the extent that the law allows). The user hereby
acknowledges that he/she has requested remote access for his/her own, personal
convenience, has made his/her own independent assessment of the adequacy of the
Internet as a delivery mechanism for accessing information, and is satisfied with that
assessment.
6. USER ID'S AND PASSWORDS
The user hereby acknowledges that a unique "User ID" and password will be provided by the
County, that only the user is authorized to use said "User ID" and password to access
OakSource, and that said "User ID' and password will be removed upon termination of the
user's relationship with the County.
7. SECURITY BREACHES
The user hereby acknowledges that all security breaches or instances of possible identity theft
should be reported to local law enforcement authorities and the County's security specialist.
Special procedures and provisions have been established with the County's Corporation
Counsel, Human Resources Department, and Information Technology Department to address
security-related issues.
8. ELECTRONIC MAIL/NOTICES
By remotely accessing OakSource, the user hereby acknowledges that all notices or other
communications arising from the County's obligations under this Agreement and/or related to
OakSource services may be sent to the electronic mailbox provided by Oakland County to
users, or by other manner as permitted by law.
Page 2 of 5
9. OTHER COUNTY POLICIES
In addition to this Agreement, the user hereby acknowledges that he/she agrees to be bound by
the "OAKLAND COUNTY ELECTRONIC COMMUNICATION POLICY" and "COMPUTER
HARDWARE/SOFTWARE USAGE AND LICENSE POLICY" found on OakSource. The user
hereby acknowledges that he/she will comply with all other County policies and written
requirements as may be furnished / required in connection with access to OakSource. Oakland
County's policies, rules, and regulations may be found on OakSource.
10. PENALTIES
Remote access users who violate this policy may be subject to disciplinary action up to and
including dismissal from employment, and if applicable, may be subject to civil liability as well as
criminal prosecution. Contractors and third-parties who violate this policy may be removed from
OakSource, have their contract(s) terminated, and/or be restricted from doing business with the
County in the future. In addition, other legal remedies may be pursued.
11. ENFORCEMENT OF POLICY
The Department of Information Technology has the ability to monitor OakSource. With the
approval of Human Resources and Corporation Counsel, violations of this policy shall be
brought to the attention of the user's immediate supervisor or manager. Supervisors or
managers who receive a complaint or observe a violation of this policy shall immediately contact
Human Resources to investigate the matter and determine the appropriate action. Questions
related to this section should be referred to the Labor Relations Unit of the Human Resources
Department.
12. RIGHT TO TERMINATE
Oakland County reserves the right to terminate or suspend this Agreement, and/or the services
covered hereby, in whole or part, at any time and for any reason without prior notice. The user
may opt out of participation in remote access to OakSource by notifying the Human Resources
Security Specialist. Upon such notification, his/her remote access to OakSource will be
disabled.
13. ALTERATIONS AND AMENDMENTS
The terms of this Agreement and other documentation and requirements associated with
OakSource may be altered or amended by the County. In such event, the County shall provide
notice of same on OakSource or to the electronic mailbox provided by Oakland County to all
users, or in another manner(s) permitted by law. The user's access to OakSource after such
notice has been provided will be considered his/her agreement to same.
Page 3 of 5
14. DISPUTES
In the event of a dispute over appropriate use of OakSource, receipt of notices, or other
understandings between the County and users, the terms of this Agreement shall control.
15. NO WARRANTIES
EXCEPT AS SPECIFICALLY SET FORTH HEREIN OR WHERE THE LAW REQUIRES A
DIFFERENT STANDARD, THE COUNTY SHALL NOT BE RESPONSIBLE FOR ANY LOSS,
DAMAGE, OR INJURY OR FOR ANY DIRECT, INDIRECT, SPECIAL OR CONSEQUENTIAL
DAMAGES ARISING IN ANY WAY OUT OF THE USER'S USE, NON-USE, OR RELIANCE
UPON OAKSOURCE SERVICES PROVIDED HEREUNDER; THE USER'S USE OF NON-
COUNTY EQUIPMENT, ANTIVIRUS SOFTWARE, OR BROWSER, INCLUDING THE
INSTALLATION OF SAME; FAILURE OF ELECTRONIC OR MECHANICAL EQUIPMENT OR
COMMUNICATION LINES, TELEPHONES, OR OTHER INTERCONNECTION PROBLEMS,
BUGS, ERRORS, CONFIGURATION PROBLEMS; INCOMPATIBILITY OF COMPUTER
HARDWARE OR SOFTWARE; FAILURE OR UNAVAILABILITY OF INTERNET ACCESS;
PROBLEMS WITH INTERNET SERVICE PROVIDERS; PROBLEMS OR DELAYS WITH
INTERMEDIATE COMPUTER OR COMMUNICATIONS NETWORKS OR FACILITIES;
PROBLEMS WITH DATA TRANSMISSION FACILITIES, TELEPHONE SERVICE; OR ANY
OTHER PROBLEMS THE USER MAY EXPERIENCE DUE TO CAUSES BEYOND OAKLAND
COUNTY'S CONTROL. OAKLAND COUNTY DOES NOT MAKE ANY WARRANTIES
CONCERNING THE EQUIPMENT, THE SOFTWARE, THE BROWSER, OR ANY PART
THEREOF, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF
MERCHANTABILITY, INFRINGEMENT, OR FITNESS FOR A PARTICULAR PURPOSE.
OAKLAND COUNTY IS NOT RESPONSIBLE FOR ANY DAMAGE TO THE USER'S
EQUIPMENT, SOFTWARE, MODEM, TELEPHONE, OR OTHER PROPERTY RESULTING
FROM HIS/HER USE OF OAKSOURCE. FURTHER, NO LICENSE TO THE USER IS IMPLIED
IN THESE DISCLAIMERS.
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16. SIGNATURE
I hereby acknowledge that I have read, understand, and agree to comply with the terms and
conditions of the OakSource Remote Access Agreement and Policy herein.
Signature: Date:
Printed name: Employee or Other ID No.
Department/Division or Company Name
Job Title:
Page 5 of 5
Resolution #06021 February 2, 2006
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
FISCAL NOTE (M.R. #06021) March 9, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: DEPARTMENTS,. OF INFORMATION TECHNOLOGY, HUMAN RESOURCES AND
MANAGEMENT & BUDGET - APPROVAL OF REMOTE ACCESS AGREEMENT AND POLICY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The resolution approves the remote access agreement and policy
to be effective March 9, 2006.
2. The agreement requires users to be responsible for maintaining
and operating Non-County owned equipment and utilize the
appropriate anti-virus software to access OakSource.
3. No additional costs are associated with this agreement;
therefore, no budget amendment is required.
FINANCE COMMITTEE
Finance Committee
Motion carried unanimously on a roll call vote with Palmer, Crawford,
Long and Zack absent.
I IRBY APPIINE, FORMS ROM
Resolution #06021 March 9, 2006
Moved by Zack supported by Rogers the resolutions (with fiscal notes attached) on the Consent Agenda,
as amended, be adopted (with accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Wilson, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, as amended, (with accompanying reports being accepted) were adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 9, 2006, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of March, 2006. *44t ri41° Ruth Juldmiko COUnty Clerk