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HomeMy WebLinkAboutResolutions - 2006.03.09 - 28220MISCELLANEOUS RESOLUTION 406 .032 March 9, 2006 BY: PUBLIC SERVICES COMMITTEE, JEFF POTTER, CHAIRPERSON IN RE: PROSECUTING ATTORNEY - 2006 AUTOMOBILE THEFT PREVENTION AUTHORITY uonno GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Automobile Theft Prevention Authority (ATPA) has awarded the Office of the Prosecuting Attorney grant funding in the amount of $285,485 for January 1, 2006 through December 31, 2006; and WHEREAS this is the eighteenth (18th) year of grant award for this program; and WHEREAS the State contribution is $214,114(75%), and the County contribution is $71,371 (25%); and WHEREAS the required County match of $71,371 has been included in the FY 2006 Adopted Budget; and WHEREAS the grant will continue to fund one (1) SR Assistant Prosecuting Attorney IV (position 44010201-06387) and one (1) SR Assistant Prosecuting Attorney III (position #4010201-06113); and WHEREAS acceptance of this contract does not obligate the County to any future commitment; and WHEREAS the grant award has been processed through the County Executive Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Prosecuting Attorney's 2006 Automobile Theft Prevention Authority grant in the total amount of $285,485 for the period of January 1, 2006 through December 31, 2006. BE IT FURTHER RESOLVED that the continuation of this program, including personnel, is contingent upon continued grant funding. BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney's grant budget to reflect the changes in the award as detailed in Attachment A. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Motion carried unanimously on a roll call vote with Potter, Zack and Kowall absent. Attach A PROSECUTING ATTORNEY Oakland County Automobile Theft Prevention Grant Comparison of 2005 Award to 2006 Grant Award CY 2005 CY 2006 Variance Award Award 2005 Award Fund Department Program Account to 2006 Award Personnel 2 2 0 27310 4010201 122020 702010 Salaries $ 171,182 $ 183,938 $ 12,756 27310 4010201 122020 722740 Fringe Benefits 83,352 90,289 6,937 Total Personnel Cost $ 254,534 $ 274,227 $ 19,693 Operating 27310 4010201 122020 731346 Personal Mileage 2,804 3,072 268 27310 4010201 122020 750399 Office Supplies 900 900 - 27310 4010201 122020 774636 Info Tech Operations 647 4,744 4,097 27310 4010201 122020 777560 Radio Communications 1,200 1,296 96 27310 4010201 122020 778675 Telephone Communications 1,283 1,246 (37) Total Operating Costs $ 6,834 $ 11,258 $ 4,424 GRANT TOTAL $ 261,368 $ 285,485 S 24,117 27310 4010201 122020 615571 Grants State 27310 4010201 122020 620467 Grant Match REVENUE TOTAL 196,026 75L0A $ 214,114 75.00% 65,342 25.00% 71,371 25.00% $ 261,368 $ 285,485 Prepared by Fiscal Services From: Sent: To: Cc: Subject: Margaret Scott Greg Givens [givensg@co.oakland.rni.us] Thursday, February 16, 2006 10:51 AM Doyle, Larry; scottm@co.oakland.mi.us ; Piir, Gaia Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel, Nancy; Johnston, Brenthy; Worthington, Pam GRANT REVIEW — Prosecutor's Office / APTA GRANT REVIEW - Prosecutor's Office GRANT NAME: 2006 Auto Theft Prevention Authority (APTA) FUNDING AGENCY: Michigan Department of State Police DEPARTMENT CONTACT PERSON: Margaret Scott / 2-9103 STATUS: Acceptance DATE: February 16, 2006 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the comments returned by review departments. Corporation Counsel has provided comment. The modification required by Corporation Counsel must be incorporated into the contract prior to contract execution by the Board Chair. With the required modification, the captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (2/13/2006) Department of Human Resources: Approved. - Nancy Scarlet (2/14/2006) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (2/14/2006) Corporation Counsel: After reviewing the above-referenced grant contract, it is approved with one modification. The grantee should be the "County of Oakland (Prosecutor's Office)" not the "Oakland County Prosecutor's Office". I spoke to the APTA and they asked that the County execute Form Number EX34--Modification Request Form--to change the name of the grantee. T have attached the form which I downloaded off the APTA website. They also asked that we indicate the Prosecutor's Office in parenthesis after the County of Oakland, so they can keep the grants organized. - Judy Hall (2/14/2006) 1 Pam Worthington From: Greg Givens igivensg@co.oakland.mi.us ] Sent: Friday, February 24, 2006 2:01 PM To: Doyle, Larry; banychyk@co.oakland.mi.us ; Cunningham, Dale; Rozell, Joe Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel, Nancy; Johnston, Brenthy; Worthington, Pam Subject: GRANT REVIEW — Sheriffs Office / APTA GRANT REVIEW - Sheriff's Office GRANT NAME: 2006 Auto Theft Prevention Authority (APTA) FUNDING AGENCY: Michigan Department of State Police DEPARTMENT CONTACT PERSON: Sgt. Kevin Banycky / 8-5208 STATUS: Acceptance DATE: February 24, 2006 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the comments returned by review departments. Corporation Counsel has provided comment. The modification required by Corporation Counsel must be incorporated into the contract prior to contract execution by the Board Chair. With the required modification, the captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budgei: Approved.- Laurie Van Pelt (2/23/2006) Department of Human Resources: Approved. - Nancy Scarlet (2/17/2006) Risk Management and Safety: Approved By Risk Management - Andrea Piotkowski (2/23/2C06) Corporation Counsel: After reviewing the above-referenced grant application/acceptance, it is approved with one minor change. The grantee should be "the County of Oakland" and not the "Oakland County Sheriff's Department. - Judy Hall (2/24/2006) 1 Note: Retain a copy for your files, Automobile Theft Prevention Authority 714 South Harrison Road East Lansing, MI 48823 Phone: (517) 336-6197 AUTHORITY 1992 PA 174 COMPLIANCE: Required PENALTY Cancellation of grant/loss of funds. MSP-EX-43 (12-96) Project No: 32-06 ATPA PROJECT ORIENTATION MEETING REPORT - PAGE 1 This report is a summary of the issues discussed during the orientation meeting. It serves as an addendum to the grant. 1. NAME OF GRANTEE 2. ORIENTATION MEETING DATE .. Oakland County(Prosecutor's Office) December 12, 2005 3. PROJECT TITLE Prosecutor's Anti-Auto Theft 4. MEETING CONDUCTED BY Mr. Valdis VitoIs, Ms. Chalouy "Newt" Shoup, and Mr. David Tiepkema 5. PROGRAM PERSONNEL ATTENDING (NAME AND RANK OR TITLE) , t . PA A L.,,-4-12,Ci A 56 01-17, -e c4-- icy\ , 5- 6. FINANCIAL PERSONNEL ATTENDING (NAME AND RANK OR TITLE) 7. PROGRAM AND FINANCIAL SUMMARY A. The project number written above must be included on all correspondence addressed to the ATPA regarding this grant. B. Change in project director, financial officer, authorizing official, or participating agency requires written notification to the ATPA, C. All funded jurisdictions must comply with UCR requirements. Any jurisdiction not in compliance will be ineligible for grant funds. D. Grant reporting forms were discussed. The ATPA will supply a packet of reporting forms containing program progress reports (Form EX-37), financial reports (Form EX-36), and project modification request forms (Form EX-34) with instructions. (These forms can be downloaded from the ATPA Website -www.michigan.goviatpa.) The grantee agrees to submit reports in accordance with the report schedule provided below. E. Grantees will be required to provide an overview of grant activity in December. An annual summary of arrest charges and arrest locations is required of law enforcement grants. F. The project's measurable objectives and evaluation criteria, as stated in the original grant application, were reviewed and modifications are indicated on attachment page 1A. The grantee agrees not to make any modification of the approved project without the written approval of the ATPA. Program modifications will not be considered after the first quarter. G. ATPA Funds: This fund is to be utilized solely for the benefit of auto theft prevention programs. H. All projects must maintain adequate support documentation for financial and performance activity reported to the ATPA. Failure to provide evidence supporting the grant's activity may adversely affect current year reimbursements and/or future funding requests. ATPA staff will make appointments with grant personnel in order to conduct on-site project and financial reviews. REPORTS REPORTING PERIOD DUE DATES Financial and Progress Reports (Form EX-36 & EX-37) 1 -1 -06 To 3-31-06 4-3C)-06 Financial and Progress Reports (Form EX-36 & EX-37) 4-1-06 To 6-30-06 7-31-06 Financial and Progress Reports (Form EX-36 & EX-37) 7-1-06 To 9-30-06 10-31-06 Financial and Progress Reports (Form EX-36 & EX-37) 1 0-1 -06 To 12-31-06 1-31-07 RETURN ONE COMPLETE SET WITH ORIGINAL SIGNATURES TO: 32-06 Project No: 13. DATE 11. PRINT NAME AND RANK OR TITLE 1-44/11)4, CA_— 12. SIGNATURE 14. ATPA EXECUTIVE DIRECTOR Valdis Vitols 15. Sl7TU 7/ 16. DATE December 2, 2005 • MSP-EX-43 (12-96) ATPA PROJECT ORIENTATION MEETING REPORT - PAGE 2 8. FINANCIAL REVIEW AND SUMMARY A. A separate project fund or account must be established for grant revenues and expenditures. B. All payments for salaries and wages must be supported by payroll records and daily activity logs. Retain documentation in your files. Overtime hours may not exceed five percent of the total regular hours reported. C. All payments for expenditures such as utilities, office rental, copier use, vehicle rental, furniture and equipment purchases, etc., must be supported by an actual invoice or the method of determining cost. Supporting documentation must be included with the financial report. D. All overnight out-of-state travel requires prior notification to ATPA staff, and the ATPA will only reimburse salary expenses. E. The grantee agrees not to make any budget modification of the approved project without written approval of the ATPA. Budget modifications shall be submitted to the ATPA in writing in advance of the need for change. All requests for budget modifications must be received prior to the submission of the fourth quarter financial report. Any budget modifications for 2006 grants postmarked after January 31, 2007, will not be approved. F. Public communications materials or news releases that result from this grant must cite the "Automobile Theft Prevention Authority" as the source of funding and copies of the materials or news releases must be sent to the ATPA. The ATPA also has the royalty-free right to copy, publish and distribute any data or material associated with this grant. G. Any funds received or generated as a result of auto theft activities shall be used to enhance currently funded and/or future auto theft prevention programs. Funds received include, but are not limited to, forfeiture of cash and receipts from sale of property. If project enhancement activities are terminated, the unexpended revenues shall be promptly returned to the Automobile Theft Prevention Authority, 714 S. Harrison Road, East Lansing, MI 48823. 9. PRIOR TO DISBURSEMENT OF FUNDS, THE FOLLOVVING MUST BE COMPLIED VVITH: A. A complete set of the ATPA Project Orientation Meeting Report must be returned to the ATPA. B. A signed advance agreement must be returned to the ATPA. 10. AGREEMENT The undersigned has the authority to accept the terms of this report as an addendum to the grant. 10/13/20 05 11:54 AM OAKLAND COUNTY PROSECUTOR'S OFFICE OAKLAND COUNTY PROSECUTOR'S ANTI-AUTO THEFT PROGRAM BUDGET DETAIL G-32-06 2006 TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET 75% 25% SWORN EMPLOYEES Salaries & Wages: Asst. Pros. Atty. IV 100,920 75,690 25,230 Asst. Pros. Atty. III 83,018 62,264 20,755 Employees Benefits: Asst. Pros. Atty. IV: FICA 6,885 5,164 1,721 Unemployment 168 126 42 Health Insurance 14,078 10,559 3,520 Dental Insurance 1,594 1,196 399 Life Insurance 353 265 88 Disability Insurance 444 333 111 Optical Insurance 181 136 45 Retirement 24,079 18,059 6,020 Worker's Comp 1,373 1,030 343 Asst. Pros. Atty. III: FICA 6,351 4,763 1,588 Unemployment 149 112 37 Health Insurance 11,581 8,686 2,895 Dental Insurance 1,312 984 328 Life Insurance 290 218 73 Disability Insurance 365 274 91 Optical Insurance 149 112 37 Retirement 19,808 14,856 4,952 Worker's Comp 1,129 847 282 Indirect Cost - - - TOTAL SWORN EMPLOYEES 274,227 205,670 68,557 FIELD OPERATIONS Mileage .40/m 3,072 2,304 768 (2) Nextel Phone/Pagers rental 1,296 972 324 TOTAL FIELD OPERATIONS 4,368 3,276 1,092 OFFICE OPERATIONS Phone usage 1,246 935 312 StationaryNisual/Supplies 900 675 225 Computer access/ fees 4,744 3,558 1,186 TOTAL OFFICE OPERATIONS 6,890 5,168 1,723 GRAND TOTAL 285,485 214,114 71,371 vim. FISCAL NOTE (ISC. 106032) March 9, 2006 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: PROSECUTING ATTORNEY - 2006 AUTOMOBILE THEFT PREVENTION AUTHORITY WNW GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Resolution and finds: 1. The Prosecuting Attorney is requesting the acceptance of the State of Michigan 2006 Automobile Theft Prevention Authority (ATPA) Grant. 2. Funding has been awarded in the amount of $285,485. 3. The State contribution is $214,114 (75W) and the County grant match is $71,371. The County grant match is included in the FY 2006 Adopted Budget. 4. In addition to the County match requirements, the County is expected to incur administrative and support costs of $15,947, which have been included in the FY 2006 budget. This grant does not allow for recovery of those costs. 5. A budget amendment is recommended as follows: General Fund #10100 FY 2006 9090101-196030-730800 Grant Match ($71,371) 4010201-989999-788001-27310 Transfer Out $71,371 Total General Fund Expenditures 0 A.T.P.A. Grants Fund #27310 FY 2006 4010201-122020-615571 Grants State $214,114 4010201-989999-695500-10100 Transfer In 71,371 Total Grant Revenue $285,485 4010201-122020-702010 Salaries $183,938 4010201-122020-722740 Fringe Benefits 90,289 4010201-122020-731346 Personal Mileage 3,072 4010201-122020-750399 Office Supplies 900 4010201-122020-774636 IT Operations 4,744 4010201-122020-777560 Radio Comm. 1,296 4010201-122020-778675 Telephone Comm. 1,246 Total Grant Expenditures $285,485 FINANCE COMMITTEE Finance Committee Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. Ruth Johnsdei, County Clerk fOftagmh Resolution #06032 March 9, 2006 Moved by Zack supported by Rogers the resolutions (with fiscal notes attached) on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, as amended, (with accompanying reports being accepted) were adopted. 001.• I OM ME THE FORGO 1110111111 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 9, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day of March, 2006.