Loading...
HomeMy WebLinkAboutResolutions - 2006.03.09 - 28223March 9, 2006 REPORT (MISC. 106035) BY: Personnel Committee, Gregory C. Jamian, Chairperson RE: Department of Public Services/Community Corrections Division — Fiscal Year 2005/2006 Community Corrections Comprehensive Plan Grant Amendment #1 Acceptance of Additional Grant Funds and Creation of One Position in the Sheriffs Office TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above-mentioned resolution on March 1, 2006 Reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a unanimous roll call vote with Hatchett absent MISCELLANEOUS RESOLUTION #06 035 March 9, 2006 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION — FISCAL YEAR 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT AMENDMENT #1 ACCEPTANCE OF ADDITIONAL GRANT FUNDS AND CREATION OF ONE POSITION IN THE SHERIFF'S OFFICE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Public Services/Community Corrections Division applied to the Michigan Department of Corrections (MDOC) for $3,804,909 in grant funds for the period of October 1, 2005, through September 30, 2006; and WHEREAS per M.R.#05290 the County accepted the 2005/2006 Community Corrections grant from the Michigan Department of Corrections in the amount of $3,623,922; and WHEREAS the MDOC has released $63,000 in funds held in abeyance from the 2005- 2006 Community Corrections grant of which $55,591 are intended to fund one position in the Sheriff's Office, and the balance is to support a felony probation violator crew for the balance of the grant period; and WHEREAS the creation of one (1) Inmate Substance Abuse Technician position in the Sheriff's Office is requested to support the Life, Employment, and Skills Program (LESP); and WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2005/2006 Community Corrections grant amendment #1 from the Michigan Department of Corrections, which involves the release of $63,000 funds held in abeyance. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED the one (1) Special Revenue Inmate Substance Abuse Technician position be created in the Sheriffs Office/Corrective Services-Detention Facilities Division/Jail Inmate Services Unit. BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of funding available from the State. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Motion carried unanimously on a roll call vote with Zack absent. 37,309 9 48,570 46,318 44,056 41,812 39,557 1,434.96 1,608.16 1,521.43 1,694.84 1,868.06 1,781.06 Inmate Substance Abuse Technician Annual Bi-weekly REQUEST: 1. To accept funds held in abeyance from the 2005/2006 Community Corrections Comprehensive Plan Grant ($63,000). 2. To create one (1) Special Revenue Inmate Substance Abuse Technician position in the Sheriff's Office/ Corrective Services-Detention Facilities/Jail Inmate Services. BOARD/COMMITTEE ACTION: Public Services Committee: 02/28/06 Personnel Committee: 03/01/06 Finance Committee: 03/02/06 Board of Commissioners: 03/09/06 PROPOSED FUNDING: 2005/2006 Community Corrections Comprehensive Plan Grant OVERVIEW: The County accepted the 2005/2006 Community Corrections grant from the Michigan Department of Corrections (MDOC) for the fiscal year October 1, 2005 to September 30, 2006 in the amount of $3,623,922 per M.R. #05290. The MDOC has released $63,000 funds held in abeyance, of which $55,591 is requested to fund one Inmate Substance Abuse Technician in the Sheriff's Office and the balance to support a felony probation violator work crew in Community Corrections for the balance of the grant period. The proposed Inmate Substance Abuse Technician position will assist inmates with the transition from incarceration to the community by teaching them life skills during a six-week program. COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested PERTINENT SALARIES 2006 Note: Annual rates are shown for illustrative purposes only. SALARY AND FRINGE BENEFIT COST Annual Cost Balance of the Fiscal Year (03/18/06 — 09/15/06) Create one (1) SR Inmate Substance Abuse Technician Salary @ 1 yr. step $ 39,557 $19,779 Fringes @ 50.5% 19,976 9,988 Total: $ 59,533 $29,767 johnstonb From: Greg Givens [givensg@co.oakland.mi.us ] Sent: Wednesday, February 08, 2006 10:15 AM To: Doyle, Larry; Hankey, Barb; Matkosky, Joe Cc: Cunningham, Dale; Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel, Nancy; Johnston, Brenthy; Worthington, Pam Subject: GRANT REVIEW - Community Corrections Division GRANT REVIEW - Community Corrections Division GRANT NAME: FY 2006 Community Corrections Plans FUNDING AGENCY: Michigan Department of Corrections DEPARTMENT CONTACT PERSON: Barbara flankey / 248/451-2306 STATUS: Amendment - Current Contract Requiring Additional Personnel DATE: February 8, 2006 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the comments returned by review departments. Please note the comments from both Management and Budget, and Human Resources, These issues should be considered before submission to the Board for acceptance. The captioned grant materials and grant amendment package for a contract amendment requiring additional personnel (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved subject to the "Gosling" requirement that continuation of the position is contingent upon continued future grant funding. - Laurie Van Pelt (2/1/2006) Department of Human Resources: Approved...subject to Gosling Amendment. - Nancy Scarlet (2/6/2006) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (2/4/2006) Corporation Counsel: After reviewing this grant amendment, there appear to be no unresolved legal issues that require further action. - Karen Agacinski (2/3/2006) 1 GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Nancy Scarlet — Julie Secontine — Pat Davis RE: GRANT REVIEW RESPONSE — Community Corrections Division FY 2006 Community Corrections Plans - AMENDMENT Michigan Department of Corrections - Office of Community Corrections Please be advised the above mentioned grant information was put into review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 14, 2006 GRANT INFORMATION Date: February 1, 2006 Operating Department: Community Corrections Department Contact: Barbara M. Hankey Contact Phone: 248/451-2306 Other ID Number: NA REVIEW STATUS: Amendment to Current Contract Requiring Additional Personnel Funding Period: October 1, 2005 through September 30,2006 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): New lap top computer with remote access to intemet and county line (not from grant funds) Funding Continuation/New: Amendment to contract approved by BoC on 12/8/2005 Application Total Project Amount: NA (Funds held in abeyance by the State) Prior Year Total Funding: NA New Grant Funded Positions Request: Creation of an Inmate Substance Abuse Technician Changes to Current Positions: No changes to personnel currently funded in the main contract as approved under MR #05290. Grantor Funds: $63,000 (not to exceed $1,424,408) Total Budget: $63,000 Match and Source: No local match required. PROJECT SYNOPSIS Amendment for funding held in abeyance by the Michigan Department of Corrections will support the creation of an Inmate Substance Abuse Technician (1 FTE) within the Sheriffs Office. Only a portion of the Amendment will be used to fund the position, the remaining money will be supporting the felony probation violator WAVAM program. The main contract was proved under MR #05290. The application was approve under MR # 05129. Date PAricia L. Caruso, Director ichigan Department of Corrections Grandview Plaza, P.O. Box 30003 Lansing, Michigan 48909 Date Date Signatur,e of Witness/ ID FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE STATE OF MICHIGAN DEPARTMENT OF CORRECTIONS AND OAKLAND COUNTY COMPREHENSIVE CORRECTIONS PLANS FEDERAL IDENTIFICATION NUMBER: 38-6004876 The agreement made and entered into during Fiscal Year 2006 by and between the State of Michigan, Department of Corrections, here after referred to as the STATE, Rider B: Oakland County 1200 North Telegraph Pontiac, Michigan 48341 here after referred to as the CONTRACTOR is amended. All other conditions of this agreement for Fiscal Year 2006 remain in effect. The persons signing this amendment to the FY 2006 agreement on behalf of the STATE and the CONTRACTOR certify by said signatures that they are duly authorized to sign on behalf of said parties and that this amendment to the FY 2006 agreement has been authorized by said parties. IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this amendment to the Fiscal Year 2006 agreement to be executed by their respective officers duly authorized to do so. OAKLAND COUNTY Authorized Signature Name and Title (Print or Type) Signature of Witness MICHIGAN DEPARTMENT OF CORRECTIONS (Note: The only person authorized to execute an agreement for the Department of Corrections is the Director.) RIDER B COMMUNITY CORRECTIONS PLANS azinNT1 SERVICES CONTRACTOR: OAKLAND COUNTY The following are additional teinis and conditions which apply to the Fiscal Year 2006 Community Corrections Plans and Services funds which have been awarded to the CONTRACTOR by the STATE. STATEMENT OF WORK The CONTRACTOR shall implement policies and procedures and deliver services to eligible offenders in accord with the goals and objectives, standards and policies as set forth in Act 511 of the Public Acts of 1988, the provisions of the State Appropriations Act, the CONTRACTOR's Comprehensive Corrections Plan for FY 2006, and the Proposal for Community Corrections Funds for FY 2006 (Attachment A) as approved by the STATE. For purposes of this Section, in Attachment A, "CONTRACTOR" means the "County". The CONTRACTOR's policy and program plan for FY 2006 and award of FY 2006 funds, as approved by the STATE, provide for as stated in Attachment A, Section IA., Strategic Plan Analysis FY 2006. The FY 2006 policy and program plan and the award of funds were approved by the STATE to provide for as stated in Attachment A, Section III, Office of Community Corrections. The STATE shall provide assistance as stated in Attachment A, Section IL, Technical Assistance Plan. REPORTING REQUIREMENTS Monthly Expenditure Reports: The CONTRACTOR shall submit to the STATE by the 15 th day following the end of each monthly billing period the attached Monthly Expenditure Report. The expenditure report foini may be duplicated for the purposes of meeting the monthly reporting requirements. Alternatively, the CONTRACTOR may generate an internal foini which reflects the approved budget categories. Program Participation and Offender Profile Data: The CONTRACTOR shall submit program participation and offender profile data on a monthly basis Data and information are to be submitted on forms or in a format provided by the STA1E. A. Data pertaining to offender participation in all programs. Rider B — Oakland County Page 2 B. Selected characteristics of offenders determined eligible for and enrolled in programs. C. Offender data is to be submitted by the 15 th day of the month subsequent to the reporting period in a format provided by the STATE. Midyear and Year-end Reports: A. A midyear report shall be submitted by March 15, 2006. All data is to be submitted on forms or in a format provided by the STATE. The report has four (4) parts that includes the following: 1. Summary of the progress toward addressing any contractual conditions as established within the contractual agreement and outlined in the Proposal for Community Corrections Funds. 2. Summary of the status for each objective as established within the contractual agreement and outlined in the Proposal for Community Corrections Funds. 3. Summary of how the Community Correction Programs funded by the STATE has reduced the Prison Commitment Rate (PCR) and improved local jail utilization, including the total number of jail bed days saved by each program. 4. Description of any factors which have contributed to expenditures which are significantly above or below the projected level analysis of financial status (planned versus actual expenditures) and any proposed budget amendments. 5. An updated Strategic Plan and Status Report as outlined in the Community Corrections Comprehensive Plan & Application for Fiscal Year 2006. A. A year-end report, as prescribed by the STATE, shall be submitted within 30 days after the termination date of this agreement. CCAB Meeting Minutes: A. The CONTRACTOR shall provide the STATE with copies of local CCAB meeting minutes within 30 days of being approved by the local CCAB Board. TERM OF AGREEMENT The terms and conditions pursuant to this agreement shall remain in effect from October 1, 2005, through September 30, 2006. Rider B Oakland County Page 3 COMPENSATION The STATE agrees to provide payment to the CONTRACTOR for allowable program and administrative costs incurred during the term of this agreement. The allowable program and administrative costs are identified in the Proposal for Community Corrections Funds attached to this agreement. The maximum amount payable to the CONTRACTOR pursuant to this Rider is $1,424,408. Payments to the CONTRACTOR shall be made monthly and in accord with the following terms: A. The STATE shall reimburse the CONTRACTOR for allowable program and administrative costs. B. Payments are conditional upon the CONTRACTOR's submittal of all required monthly expenditure and program data, the midyear and year-end reports, and responses to financial audits. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * FOR INTERNAL USE ONLY - The appropriation number, index, program cost account, and agency object to which program costs pursuant to this Rider will be charged: Appropriation Number: 19335 Index: 12150 Program Cost Account: 14011 Agency Object: 8108 •1' FISCAL NOTE (MISC. #06035) March 9, 2006 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT AMENDMENT #1 ACCEPTANCE OF ADDITIONAL GRANT FUNDS AND CREATION OF ONE POSITION IN THE SHERIFF'S OFFICE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1) The Department of Public Services/Community Corrections Division applied to the Michigan Department of Corrections (MDOC) for $3,804,909 in grant funds for the period of October 2, 2005 through September 30, 2006. 2) Per M.R. #05290, the County accepted the 2005/2006 Community Corrections Grant from the Michigan Department of Corrections in the amount of $3,623,922. 3) The Michigan Department of Corrections has released an additional $63,000 in funds held in abeyance from the 2005- 2006 Community Corrections Grant, of which $55,591 is to be utilized for the creation of one (1) Special Revenue Inmate Substance Abuse Technician position in the Sheriff's Office, and $7,409 is to be utilized to support a felony probation violator crew for the balance of the grant period. 4) The grant period of October 1, 2005 through September 30, 2006 remains in force. 5) No County Match is required. 6) An amendment to the special revenue budget as detailed in the attached Schedule is requested to reflect the additional grant funding for FY 2006. FINANCE COMMITTEE Finance Committee Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. COMMUNITY CORRECTIONS/SHERIFF'S OFFICE FY 2008 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FY 2008 Grant Award vs FY 2008 Application and FY 2008 Amended Award #1 Fund 27370 0R0000000093 Bud Ref 2008 Name SCHEDULE A 2006 2006 2008 Award Final Adjusted Application Award Amend #1 2008 Award Revenue Community Corrections 1070401 113180 615571 Grants State $1,872,450 $3,223,434 $7,409 $3,230,843 1070401 113180 615571 Grants State 1,637,459 Sheriff 4030301 112650 615571 Grants State 295,000 400,488 55,591 458,079 $3,804,909 $3,623,922 $83,000 $3,686,922 &_Mii_ta Community Corrections 1070401 113000 702010 Salaries $76,663 $63,849 $63,649 1070401 113000 722740 Fringe Benefits 38,331 o 1070401 113000 731213 Membership, Dues 100 0 0 1070401 113000 731773 Software Rental/Lease 25,328 995 995 1070401 113000 732018 Travel, Conference 3,000 3,000 3,000 1070401 113000 750294 Materials, Supplies 700 700 700 1070401 113000 772618 Equipment Rental 500 500 500 1070401 113000 773630 IT Development 10,000 10,000 10,000 1070401 113000 770631 Bldg, Space Rental 7,696 7,696 7,696 1070401 113000 774636 IT Cost 12,000 12,000 12,000 1070401 113000 778675 Telecommunications 3,000 3,000 3,000 1070401 113000 776666 Public Education 2,000 2,000 2,000 1070401 113020 702010 Salaries 68,667 100,000 100,000 1070401 113020 722740 Fringe Benefits 33,333 0 1070401 113035 702010 Salaries 23,526 35,289 35,289 1070401 113035 722740 Fringe Benefits 11,763 0 1070401 113060 702010 Salaries $7,409 7,409 1070401 123010 702010 Salaries 308,544 462,816 462,818 1070401 123010 722740 Flings Benefits 154,272 0 702010 Salaries 30,000 0 722740 Fringe Benefits 15,000 0 750567 Educational Supplies 0 0 1070401 113100 702010 Salaries 12,000 0 1070401 113100 722740 Fringe Benefits 6,000 0 1070401 113120 702010 Salaries 14,000 21,000 21,000 1070401 113120 722740 Fringe Benefits 7,000 0 1070401 113120 731773 Software Rental/Lease 0 22,826 22,826 1070401 113130 702010 Salaries 173,333 260,000 260,000 1070401 113130 722740 Fringe Benefits 86,687 0 1070401 113140 702010 Salaries 41,288 61,932 61,932 1070401 113140 722740 Fringe Benefits 20,644 0 1070401 113150 702010 Salaries 79,515 98,040 98,040 1070401 113150 722740 Fringe Benefits 40,058 0 702010 Salaries 14,355 0 722740 Fringe Benefits 7,178 0 1070402 113180 730373 Contracted Services 1,569,500 1,560,375 1,560,375 1070402 113160 731458 Professional Services 302,950 188,866 188,886 1070402 113190 731458 Professional Services 313,000 308,750 308,750 0 Sheriff 0 4030301 113380 702010 Salaries 0 0 4030301 113380 722740 Fringe Benefits 0 0 4030301 112650 702010 Salaries 103,333 155,000 155,000 4030301 112650 722740 Fringe Benefits 51,667 0 4030301 112650 702010 Salaries 93,333 161,533 161,533 4030301 112650 722740 Fringe Benefits 46,687 0 4030301 112651 702010 Salaries 36,925 36,925 4030301 112651 722740 Fringe Benefits 18,666 18,668 4030301 112820 731885 Support Services 83,955 83,955 $ 3,804,909 3,823,922 $83,000 $3,688,922 on, County Clerk Resolution #06035 March 9, 2006 Moved by Zack supported by Rogers the resolutions (with fiscal notes attached) on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, as amended, (with accompanying reports being accepted) were adopted. 01M6 3//i/PI's STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 9, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day of March, 2006.