HomeMy WebLinkAboutResolutions - 2006.11.30 - 28278MISCELLANEOUS RESOLUTION #06220 November 30, 2006
BY: PUBLIC SERVICES COMMITTEE, JEFF POTTER, CHAIRPERSON
IN RE: 52-2 DISTRICT COURT — 2007 MICHIGAN DRUG COURT PROGRAM — MICHIGAN STATE
COURT ADMINISTRATIVE OFFICE (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division ll (Clarkston) applied for a grant with the State Court
Administrative Office (SCA% Michigan Drug Court Grant Program effective October 1, 2006 through
September 30, 2007; and
WHEREAS the application requested total funding in the amount of $98,690, of which $89,168
was awarded, consisting of $45,000 in grant funding from SCAO and $44,168 of required general fund
matching dollars; and
WHEREAS adjustments were made to the program budget to operate within the funding
awarded; and
WHEREAS this is the third year of grant funding for the 52-2 Clarkston Drug Court program and
is a stand-alone grant with no Byrne matching funds; and
WHEREAS this drug court was instituted to deal with the problems of increasing recidivism,
increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and
WHEREAS initial funding will provide continuation funding for one (1) special revenue, full-time
eligible Probation Officer II position (3020305-10317) in the Probation Unit to provide intensive probation
supervision and frequent alcohol testing of defendants; and
WHEREAS other program costs include laboratory testing supplies and travel and conference;
and
WHEREAS the cash match funding of $44,168 for this program is not required by SCAO but is
contributed by the general fund. Alternative sources to fund this requirement have been initiated; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate
funding for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract
Review Process and the Board of Commissioners' Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the
amount of $45,000, with a contributed County Match of $44,168 for total funding of $89,168.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized
to execute the contract agreement and that the chairperson may approve amendments and extensions up
to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that one (1) special revenue, full-time eligible Probation Officer II
position (3020305-10317) be continued in the 52-2 District Court Probation Unit, and other related
program costs including travel and conference, and testing supplies.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued
interpretation of the contract consistent with the February 6, 2001. letter from the Michigan Supreme
Court, State Court Administrative Office, providing that assurance #4 of that grant application shall not be
construed as a mandate for future funding of the program from the funding unit, said letter attached
hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is
contingent upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Scott, Gregory and Gershenson absent.
Page 1 of .
Prentiss Malone
From: Greg Givens [givensg@oakgov.com ]
Sent: Friday, November 03, 2006 9:22 AM
To: Doyle, Larry; 'Malone, Prentiss'; Rupe, Sharon
Cc: 'Worthington, Pam'; 'Candace Frederick'; Greg Givens; 'Hanger, Helen'; 'Johnston, Brenthy'; 'Mitchell, Sheryl'; 'Pardee,
Mary"; 'Smith, Laverne'; 'Wenzel, Nancy'
Subject: GRANT REVIEW SIGN OFF - 52/2 District Court
GRANT REVIEW SIGN OFF — 52/2 District Court
GRANT NAME: FY 2007 DWI Drug Court — Michigan Drug Court Grant Program
FUNDING AGENCY: Michigan State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Sharon Rupe, Court Administrator / 248/625-4880
STATUS: Acceptance
DATE: November 3, 2006
?ursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant
-oview. Below are the returned review comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison
7ommittee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
;rant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for
;rant acceptance by Board resolution.
DEPARTMENT REVIEW
'lease note the comment from Risk Management, This issue has been resolved.
)epartment of Management and Budget:
kpproved. — Laurie Van Pelt (10/30/2006)
)epartment of Human Resources:
kpproved. — Nancy Scarlet (10/30/2006)
bsk Management and Safety:
,..pproved by Risk Management with the following comment: I noted that the "Indemnification" provision from the previous
:ontract has been changed to a "Liability" provision. The 2005 grant contract provided in part: "Each party to this contract will
emain responsible for any claims arising under that party's performance...." The 2007 Grant contract does not contain this provision
nd instead contains a liability provision that does not address "mutual" liability for each parties actions. Risk Management defers to
:orporation Counsel on this issue. — Julie Secontine (10/31/2006)
:orporation Counsel:
t.fter reviewing this grant contract, there appear to be no outstanding legal issues that require additional action or resolution. — Karen
t,gacinski (11/2/2006)
COMPLIANCE
le grant contract references a number of specific federal and state regulations. Below is a list of these specifically cited
ompliance related documents for this grant.
1/3/2006
Page 2 of
Vichigan Public Act 224 of 2004;
http://www.legislature.mi.gov/documents/2003-2004,/publicact/htm/2004-PA-0224.htm
Federal Health Insurance Portability and Accountability Act of 1996 (HIPAA, Title II)
ittp://www.cms.hhs.gov/HIPAAGenInfo/Downloads/HIPAAlawdetail.pdf
Federal Confidentiality of Alcohol and Drug Abuse Patent Records — 42 CFR 2;
Ittp://www.access.00.gov/nara/cfr/waisidx_05/42cfrv1_05.html
Federal - Debarment and Suspension - Executive Order 12549 - 51 F.R. 6370, February 18, 1986
ittp://www.ucop.edu/raohome/certs/eo12549.htrn1
VIichigan — Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968" [Enter Act Number and
Year]
ittp://www.legislature.mi.gov/(S(tlmxfiyhrdwuir55pkunbnmu))/mileg.aspx?paac=MCLPASearch
1/3/2006
If you have any further questions, plc=
Si
t
Dawn A. Monk
State Court Administrator
Fb -06 - 01 D11GP• mackturrzie
Fil-CS-01 12:47 Pros:SCAO csunAL
248-305-S747 P.02
- 5173732712 • • 7-420 P.D2/02 Joir-I I I
Michigan Suprinie Court
State Court Achnimisirative pffice
2.O. Sex
Lanvin, Miin ALSOINI
• - ?nom (517) 130
pitit D. Tertr..k... Svg. Cauk Adasiztisissiar .
•February el, 2001 -
Honorable Brian MacKenzie
524i District Court
44350 Grand River Ave.
. No MI 411374-1222 .
Dear Judge Maor.enzus'
Pregram, I ant providing information concerning Assurance #4 in the application =tctals.
The assurances incluc.%1 in the Kohen Drug Court Grant application materials are the
. same as the assurances required to apply for and opt fodoral Fogram funding far drug court thico
programs.. M3W1131Ct #4 calls for the applicant provide assurance of a prograrn's bakill lo
continue funding whether that be from local, o sbate, or federal sources a funding. The
Michigan Drug Court Gram Program i3 astate-arrupriated program funded wi th limited general
fand dollars. The fhnding is intended to assist iii developing stnd implementing new programa
and provide limited support to continuing programs. h is, however, the program's responsibility
to eventually tank additional sources of fundins. jr.This should not be construed as a nunuiste tor fLiture funding of a program from the Ibnding una
Pursuant to our conversalion this _ 31011111111 regarding the Michigan DrUg Court Grant
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
2007
GRANT CONTRACT
52-2 District Court - DWI Drug Court
Contractor
38-6004876
Federal ID Number
SCAO-2007-042
SCAO Grant Number
$45,000
Grant Amount
2004 PA 224, effective January 1, 2005, authorizes the creation of drug treatment courts
in circuit and district courts and the family division of circuit courts in Michigan. In addition,
2006 PA 345, effective August 16, 2006, provides funding for the Michigan Drug Court Grant
Program (MDCGP) for FY 2007. This program is administered by the State Court
Administrative Office (SCAO). The purpose of the MDCGP is to provide funding assistance to
operational drug treatment courts and drug treatment courts in the planning stage.
Funds from the MDCGP are awarded based upon the Contractor's agreement to comply
with 2004 PA 224, the policies and procedures set forth in the application assurances and
administrative requirements for the program, and this contract.
Contract
This contract incorporates the Contractor's approved grant request and final approved
budget.
2. Contract Administration
The State Court Administrator or his agent shall have full authority to act for the grantor
in the administration of this contract consistent with the following provisions.
3. Term of Contract
This contract shall be effective upon the signature of the State Court Administrator or
Deputy State Court Administrator, and the signature of the Contractor's authorizing
official and chief judge. The contract shall commence October 1, 2006, and shall
terminate on September 30, 2007, unless terminated earlier according to provisions in
section 20. Funding under this contract does not guarantee future funding from the
MDCGP.
4. Contract Funding
Upon approval of the Contractor's application and signing of this contract, SCAO agrees
to provide funding from the MDCGP in an amount not to exceed the amount of the grant
contract. In no event does this contract create a charge against any other funds of SCAO
or the Michigan Supreme Court.
5. Conduct of the Project
A. The Contractor shall abide by all terms and conditions required by the application
assurances, budget requirements, and the Contractor's approved program outline
and budget. The Contractor must obtain prior approval from SCAO before any
program changes or budget adjustments exceeding $1,000 are implemented
during the grant period.
Michigan Drug Court Grant Program - 2007 2
B. The Contractor shall operate its drug court project in accordance with the Ten Key
Components of drug courts as outlined in the application assurances.
C. The Contractor shall comply with all applicable federal, state, and local laws,
rules, and regulations.
D. The Contractor agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction,
or proselytization. If the Contractor refers participants to, or provides, a non-
federally funded program or service that incorporates such religious activities: (1)
any such activities must be voluntary for program participants, and (2) program
participants may not be excluded from participation in a program or otherwise
penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or service that incorporates
inherently religious activities is deemed a critical treatment or support service for
program participants, the Contractor agrees to identify and refer participants who
object to the inherently religious activities of such program or service to, or
provide a comparable secular alternative program or service.
6. Assignments and Subcontracts
All provisions and requirements of this contract shall apply to any subcontracts or
agreements the Contractor may enter into in furtherance of its obligations under this
contract. The Contractor shall provide copies of all subcontracts for services funded in
whole or in part by this grant to the SCAO for review and approval prior to entering into
a subcontract agreement and shall be responsible for the performance of any
subcontractor.
Michigan Drug Court Grant Program - 2007 3
7. Human Subjects
The Contractor must submit all research involving human subjects conducted in
programs sponsored by SCAO, or in programs that receive funding from or through the
state of Michigan, to the Michigan Department of Community Health's (MDCH)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
8. Confidentiality
Both SCAO and the Contractor shall assure that medical services to, and information
contained in medical records of, persons served under this contract, or other such
recorded information required to be held confidential by federal or state law, rule, or
regulation, in connection with the provision of services or other activity under this
agreement shall be privileged communication, shall be held confidential, and shall not be
divulged without the written consent of either the patient or a person responsible for the
patient, except as may be otherwise required by applicable law or regulation. Such
information may be disclosed in summary, statistical, or other form, which does not
directly or indirectly identify particular individuals.
9. Health insurance Portability and Accountability Act and 42 CFR Part 2
To the extent that this act and these regulations are pertinent to the services that the
Contractor provides under this contract, the Contractor assures that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part
2 requirements including the following:
A. The Contractor must not share any protected health or other protected data and
information provided by SCAO or any other source that falls within HIPAA
Michigan Drug Court Grant Program - 2007 4
and/or 42 CFR Part 2 requirements, except to a subcontractor as appropriate under
this contract.
B. The Contractor must require that the subcontractor not share any protected health
or other protected data and information from SCAO or any other source that falls
under HIPAA and/or 42 CFR Part 2 requirements in the terms and conditions of
the subcontract.
C. The Contractor must use the protected data and information only for the purposes
of this contract.
D. The Contractor must have written policies and procedures addressing the use of
protected data and information that falls under the HIPAA and/or 42 CFR Part 2
requirements. The policies and procedures must meet all applicable federal and
state requirements including HIPAA and 42 CFR Part 2 regulations. These
policies and procedures must include restricting access to the protected data and
information by the Contractor's employees.
E. The Contractor must have a policy and procedure to report to SCAO unauthorized
use or disclosure of protected data and information that falls under the HIPAA
and/or 42 CFR Part 2 requirements of which the Contractor becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 20.
G. In accordance with HIPAA and/or 42 CFR Part 2 requirements, the Contractor is
liable for any claim, loss, or damage relating to unauthorized use or disclosure of
protected data and information received by the Contractor from SCAO or any
other source.
Michigan Drug Court Grant Program - 2007 5
10. Independent Contractor Status
A. Both parties to this contract will be acting in an independent capacity and not as
an agent, employee, partner, joint venturer, or associate of one another. The
employees or agents of one party shall not be deemed or construed to be the
agents or employees of the other party for any purpose.
B. The Contractor understands and agrees that all persons furnishing services
pursuant to this contract are, for purposes of workers' compensation liability or
other actions of employee-related liability, not employees of SCAO or the
Michigan Supreme Court. The Contractor bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for
injuries arising from or connected with services performed pursuant to this
contract.
11. Liability
All liability to third parties, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities, such as direct service delivery, to be carried out by the
Contractor in the performance of this contract shall be the responsibility of the
Contractor, and not the responsibility of the State Court Administrative Office, if the
liability, loss, or damage is caused by, or arises out of, the actions or failure to act on the
part of the Contractor, any subcontractor, or anyone directly or indirectly employed by
the Contractor, or any subcontractor, provided that nothing herein shall be construed as a
waiver of the governmental immunity that has been provided to the Contractor or its
employees by statute or court decision.
Michigan Drug Court Grant Program - 2007 6
12, Debarment and Suspension
The Contractor may not contract with or make any award of the SCAO drug court grant
funds at any time to any party that has been debarred or suspended or is otherwise
excluded from, or ineligible for, participation in federal assistance programs under
Executive Order 12549, "Debarment and Suspension."
13. Acquisition, Accounting, Recordkeeping, and Inspection
A. The Contractor agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Contractor's unit of
government, and (2) the administrative and budget requirements of the MDCGP.
B. The Contractor agrees to maintain accounting records following generally-
accepted accounting principles for the expenditure of funds for the purposes
identified in the approved grant request, final approved budget, and any
applicable approved contract addendum and/or budget amendment.
C. The Contractor agrees that the Michigan Supreme Court, State Court
Administrative Office, the local government audit division of the Michigan
Department of Treasury, the State Auditor General, or any of their duly
authorized representatives, including program evaluators and auditors, shall have
access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this
contract. The Contractor shall retain all books and records, including all pertinent
cost reports, accounting and financial records, or other documents related to this
contract, for five years after final payment at the Contractor's cost. Federal
and/or state auditors, and any persons duly authorized by SCAO, shall have full
Michigan Drug Court Grant Program - 2007 7
access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated
before the expiration of the five-year period, and extends past that period, all
documents shall be maintained until the audit is complete. SCAO shall provide
audit findings and recommendations to the Contractor. SCAO may adjust future
or final payments if the findings of the audit indicate over- or under-payment to
the Contractor for the period audited, subject to the availability of funds for such
purposes. If an audit discloses an overpayment to the Contractor, the Contractor
shall immediately refund all amounts that may be due SCAO. Failure of the
Contractor to comply with the requirements of this section shall constitute a
material breach of this contract upon which the State Court Administrative Office
may cancel, terminate, or suspend this contract.
D. The Contractor's accounting system must maintain a separate fund or account that
segregates MDCGP contract receipts and expenditures from other receipts and
expenditures of the Contractor.
14. Accountability for Michigan Drug court Grant Program Funds
The Contractor agrees that it will not expend funds obtained under this contract for any
purpose other than those authorized in the administrative requirements specified in the
application and revised approved budget for the Michigan Drug Court Grant Program,
and will expend grant funds only during the period covered by this contract unless prior
written approval is received from SCAO.
15. Program Review and Monitoring
The Contractor shall give SCAO and any of its authorized agents access to the drug court
at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of
Michigan Drug Court Grant Program - 2007 8
the program. The inspection methods that may be used include, but are not limited to
onsite visits; interviews of staff and drug court participants; and review of case records,
receipts, monthly/quarterly statistical reports, and fiscal records.
16. Reports
The Contractor agrees to provide reports as identified in the application assurances and
administrative requirements for the Michigan Drug Court Grant Program to SCAO as
follows:
A. Financial Reports: Financial reports are due quarterly, one month following
each quarter of the fiscal year, with the exception of the 4th quarterly report
which will be due October 10, in order to meet fiscal year-end reporting
requirements. The financial quarterly reports will be due by January 31, April 30,
July 31, and October 10. SCAO will provide copies of the financial report forms
upon request.
B. Pro2ress Reports: Progress reports are due semi-annually. The reports will be
due on April 30 and October 20. The progress reports will list the drug court
program's goals and objectives, detail the status of accomplishments for each goal
and objective, discuss any changes in the program's goals and objectives as set
forth in the application for grant funding, and describe program activities during
the reporting period. The final report must provide a summary of progress toward
achieving the goals and objectives of the award, significant results, and any
products developed under the award.
C. Data Reports: Recipients of the MDCGP operational funding are required to
submit to SCAO on a quarterly cycle a "Drug Court Case Management
Information System (DCCMIS) Data Validation Form." The validation form will
Michigan Drug Court Grant Program - 2007 9
replace the "Drug Court Data Collection Report." The data validation forms will
be due January 31, April 30, July 31, and October 20. Should a Contractor
awarded funds for planning purposes become operational during the contract
period, the Contractor will be responsible for submitting the appropriate quarterly
data validation form for the quarter immediately following program
implementation and for all subsequent quarters as required above for courts
receiving operational funding.
D. Reporting Compliance: The Contractor is responsible for the timely submission
of each required report as outlined in sections A, B, and C above. If any report is
thirty days past the due date, a delinquency notice will be sent out via e-mail
notifying courts that they have fifteen days to comply with the reporting
requirement. Forty-five days past the due date, a forfeiture notice will be sent out
to courts via the U.S. Postal Service notifying them that their funding award has
been rescinded due to contract noncompliance.
E. Grant Funding Reallocation: SCAO retains the right to reallocate grant funding
if ongoing progress is not being made toward achieving the program's goals and
objectives and/or in the implementation of the drug court grant project as defined
in the approved grant request. Reimbursement for grant costs and/or future
funding may be withheld or denied if any of the required reports in this section
are received forty-five days past their due date.
17. Reimbursement
A. Reimbursement from SCAO is based on the understanding that SCAO funds will
be paid up to the total SCAO allocation as agreed to in the approved budget.
Michigan Drug Court Grant Program - 2007 10
B. The Contractor should sign up through the online vendor registration process to
receive all state of Michigan payments as Electronic Funds Transfers
(EFT)/Direct Deposits. Registration information is available through the
Department of Management and Budget's website at:
http://www.epexpress.state.mi.us .
18. Budget Modification
Adjustments in expenditures up to $1,000 within line item categories in the approved
budget and transfers up to $1,000 between line item categories in the approved budget
may be made without the prior written approval of SCAO. Requests for adjustments in
expenditures within line items and between line item categories exceeding $1,000 must
be made using a Contract Adjustment Request form which can be obtained from SCAO.
19. Funding Hold or Termination
SCAO may place a funding hold on contracted amounts not yet disbursed, or terminate
this contract if it concludes that the Contractor is not in compliance with the conditions
and provisions of this contract, the application assurances and administrative
requirements, or the budget requirements of the MDCGP. SCAO may extend an
opportunity for the Contractor to demonstrate compliance. Notification of a funding hold
or termination will be in writing.
20. Contract Termination
SCAO may cancel this contract without further liability or penalty to SCAO for any of
the following reasons:
A. This contract may be terminated by either party by giving thirty days written
notice to the other party stating the reasons for termination and the effective date.
Michigan Drug Court Grant Program - 2007 11
B. This contract may be terminated on thirty days prior written notice upon the
failure of either party to carry out the terms and conditions of this contract,
provided the alleged defaulting party is given notice of the alleged breach and
fails to cure the default within the thirty day period.
C. This contract may be terminated immediately if the Contractor or an official of
the Contractor is convicted of any activity referenced in section 12 of this contract
during the term of this contract or any extension thereof.
D. This contract may be terminated immediately without further financial liability to
SCAO if funding for this contract becomes unavailable to SCAO.
21. Conflict of Interest
The Contractor and SCAO are subject to the provisions of 1968 PA 317, as amended,
MCL 15.321 et seq., MSA 4.1700(51) et seq., and 19 73 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq.
22. State of Michigan Contract
This is a state of Michigan contract and is governed by the laws of Michigan. Any
litigation arising as a result of this contract shall be resolved in courts of the state of
Michigan.
Authorized By:
State Court Administrative Office Date
Acceptance by Contractor:
Authorizing Official (Signature and Title)
Chief Judge (Signature)
Michigan Drug Court Grant Program - 2007 12
Date
Date
Michigan Supreme Court
State Court Administrative Office
FY 2007 MDCGP and SCAO/Byrne Drug Court Grant Programs
BUDGET WORKSHEET INSTRUCTIONS
Note: Change to the MDCGP and the SCAO/Byrne Award Requirements
There will be no local match requirement for FY 2007 MDCGP or SCAO/Byrne Priority
Population Awards. However, jurisdictions provide significant local resources to support drug
courts, and the revised budget should include the amount of cash and in-kind resources that will
be contributed to the program. Other changes for FY 2007 are noted in red below.
General Instructions for Completing the Budget Form:
The budget detail worksheets should include a thorough justification for all costs, including the basis
for computing these costs. The budget must be complete, reasonable, and directly related to the
activities proposed in the application. All budgeted expenditures should be split between available
funding sources in the following categories: SCAO Grant Award; Local Cash Contribution; In-Kind
Contribution; Byrne Grant (SCAO or ODCP); and All Other Grants and Funding Sources. The source
of other funding sources must be identified (e.g., Child Care Fund, BJA Discretionary Grant etc.) The
totals on the budget detail worksheets should tie back to the budget summary.
Item A - Personnel: On the budget detail worksheet, list each position by title or name of employee,
if available. In the computation column, show the annual salary rate and the percentage of time
devoted to the project. These amounts should then be allocated to the funding sources that will be used.
The amounts on the personnel total line should tie back to the amounts shown for personnel on the
budget summary.
Item B Fringe Benefits: Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are only for the personnel listed in the budget and only for the percentage of
time devoted to the project. On the budget detail worksheet, check the fringe benefits that apply and
indicate the composite rate percentage. The amount shown for fringe benefits should be equal to the
personnel costs multiplied by the composite rate.
Item C - Contractual: For each contract enter the name of the contractor or consultant, service to be
provided, hourly or daily fee (eight hour day), and estimated time on the project. Consultant fees must
conform to federal guidelines and cannot exceed $450 per day or $56.25 per hour. Contractual services
for treatment, case management/monitoring, and drug testing should be included in this section.
NOTE: Fees for evaluation services are NOT a MDCGP allowable expense beginning FY 2007.
Item D Supplies/Operating: Itemize each supply item and detail the computations (number of
items and unit cost per item) for each item listed in this category.
MDCGP: Allowable supply/operating expenses include:
• Drug testing (not to exceed $10.00 per test)
• Drug testing supplies
• Participant incentives
Page 1
• Transportation expenses for participants (e.g., bus passes)
• Registration costs for the 2007 MADCP conference (up to three participants can be
included under this section)
MDCGP: Disallowable supply/operating expenses include:
• Drug testing confirmations
• Office supplies and equipment (computers, copiers, printers, furniture, paper,
pens, folders, binders, ink cartridges, etc.)
• Software (new software, maintenance fees, etc.)
• Indirect and administrative fees
• Gasoline expenses
• Construction or renovation
• Meals/Refreshments (except certain approved ceremonies such as graduation)
SCAO/Byrne: Allowable supply/operating expenses include:
• Drug testing (not to exceed 510.00 per test)
• Drug testing supplies
• Office supplies (e.g., pens, paper, folders, binders, printing, etc.)
SCAO/Byrne: Disallowable supply/operating expenses include:
• Drug test confirmations
• Equipment (computers, copiers, printers, furniture)
• Software (new software, maintenance fees, etc.)
• Indirect and administrative fees
• Gasoline expenses
• Travel or conference registration
• Construction or renovation
• Meals/Refreshments
Other disallowable expenses for both the MDCGP and SCAO/Byrne Awards that should NOT
be included in the grant award budgets:
• Lobbying
• Honorariums
• Memberships
• Attorney Fees for indigent defense or prosecution
• Other costs not directly related to operations of a drug court
Item E — Travel: Itemize travel expenses of project personnel by purpose (e.g. home visit, MADCP
conference registration. Only travel for the purposes of transporting drug court participants to services,
conducting a home visit, or registrations for the Michigan Association of Drug Court Professionals
Conference (maximum of three) are allowable travel expenses. Show the basis of computations. All
travel must adhere to the most recent approved Michigan Supreme Court Standardized Travel Rates for
the Judicial Branch. (Note: these are NOT SCAO/Byrne allowable expenses)
Page 2
Item F — Total Project Cost by Funding Source: The total should be all costs associated with the
drug court program for FY 2007.
Item G — MDCGP Grant Award: The award amount granted by SCA° from the Michigan Drug
Court Grant Program.
Item H — Byrne Grant Award: The award amount granted by either ODCP or SCAO from the
federal Byrne Memorial Justice Assistance Grant program.
Item I — Other Grant or Funding Sources: List all other sources of funding that contribute to the
operation of your drug court program that include; other grants, foundation funding, endowments, etc.
(examples include; BJA Discretionary Grant Program, Juvenile Accountability Block Grant, Child
Care Fund, etc.).
Item J — Local Contributions: List all sources of local cash and in-kind contributions that are used to
operate your drug court program. It is important to include these funding sources to show the actual
operations and costs of the total drug court program.
Page 3
Court Name: 52 District Court 2" Division Contract Year: 2007
Revised October 2006
Person Completing Budget (Signature) SCAO Finance: Approved By (Signature) Date Date
Sharon M. Rune
Print Name
248-625-4999
Contact Number SCAO Finance: Print Name Contact Number
BUDGET SUMMARY
Budget Summary G II I. 1 I. 2 J
MDCGP Award Byrne Award Other Grant or Other Grant or Contrimtions
SCAO SCAO or Funding Sources Funding Sources Budget Category Total Cost 2006 or 2007 ODCP Cash In Kind
(Circle one) (Circle One) (Specify) (Specify)
A Personnel $28,429.00 $ $23,509.00 $51,938.00
B Fringe Benefits $14,821.00 $ $ $ $11,434.00 $ $26,255.00
C Contractual $0 $ $ $ $0 $ $
D Supplies/Operating $1,225.00 $ $ $ $1,850.00 $ $3,075.00
E Travel $525.00 $ $ $ $7,375.00 $ $7,900.00
' Total Project Cost $45,000.00 $ $44,168.00 $89,168.00 (by Funding Source)
Summary of Drug Court Funding
G MDCGP Award SCAO $45,000.00
ii Byrne Award = Granted by: SCAO or ODCP (circle one) $
I Other Grant or Funding Sources (Identify: e.g., Child Care Fund, BM Discretionary Grant, etc.)
1. $
. $
3. $
Local Contributions
1. Cash $44,168.00
2. In Kind $
$
Total All Funding Sources $89,168.00
Page 4
BUDGET NARRATIVE
The budget narrative should justify all costs associated with the proposed project. Use additional pages as needed.
The 52nd District Court, 2nd Division operates a high quality, cost-effective Sobriety Court Program to the community.
Personnel:
For smooth program operation, one full time probation officer (sobriety court supervision officer) supervises all program participants. This
officer, Mark Mathur, has completed the Federal Bureau of Justice Drug Court Planning Initiative Operational Training Program and has been
instrumental in the creation and ongoing operation of the Sobriety Court Program.
FY 2007 Salary Grade 10 Step 48 $51,938.00
Fringe Benefits:
Based on composite rate of 50,55% — $26,255.00
Contractual:
There are no requests for contractual expenditures.
Supplies and Operating:
This program strives to minimize expenses to further high functionality amidst decreasing external sources of funds. General supplies for the
program will be needed such as file folders, toner, stamps, and paper. Graduation expenses are based on three commencement ceremonies
held during the grant cycle. Expenses will cover invitation printing expenses, incentives, gifts for graduates and refreshments for graduation
ceremonies. Finally, the program expects to purchase drug test cups and PBT (preliminary breath test) mouthpieces for on-site testing needs.
Travel and MADCP Conference:
The program expects to send four team members to the MADCP conference offered by the State of Michigan to keep abreast of current trends
concerning the operation ofDrug/Sobriety Court Programs. Likewise, we anticipate sending two team members to the national conference
offered by NADCP, or a comparable Drug/Sobriety Court training, to understand national trends and policy changes. Conference attendance
also allows for networking among professionals in the field, which can be valuable resources in program operation.
Page 5
BUDGET DETAIL WORKSHEET
A. Personnel
MDCGP Byrne Award Other Grant Other Grant Contributions
n Computatio Total Name/Position Award SCAO-ODCP or Funding or Funding (flours/Rate) SCAO (circle one) Cash In Kind .
Salary Mark Mathur Grade 10 $ 28,429.00 $23,509.00 $51,938.00 Probation Officer II Step 48 (100% in grant position)
$ $ $
Personnel Total $28,429.00 $23,509.00 S $51,938.00
B. Fringe Benefits
[X ] Employer FICA 7.65%% [X 1 Retirement 23.86%% _ [X] hospital insurance 13.95% [X] Dental insurance 1.58%
[X I Vision insurance .18% [X ] Unemployment insurance .18% [X ] Workers' Compensation 1.36% [X ] Life insurance .35°/0
[X] Other Disability .44% [ ] Other %
Composite Rate 50.55%
MDCGP Byrne Award Other Grant Other Grant Contributions
Award SCAO-ODCP or Funding or Funding Total
_ sCAO (circle one) Cash In Kind
Fringe Benefit Total $ $11,434.00 $26,255.00 I $14,821.00 $
Total Personnel and Fringe Benefits $43,250.00 $ $ $ $34,943.00 $ $78,193.00
Page 6
C. Contractual - No Request
Unit Cost of MDCGP Byrne Award Other Grant Other Grant Contributions . Name of Contractor Service & Award SCAO-ODCP or Funding or Funding Total # of Units SCAO (circle one) Cash In Kind
Contractor .
$ $ $ $ _$ $
Services to be Provided
Contractor _ $ $ $ $ $ $ $ _ Services to be Provided
Contractor 5 $ $ $ $ $ $ $
Services to be Provided
Contractor $ $ $ $ $ $ $
Services to be Provided
Contractor _ $ $ $ $ $ $ $
Services to be Provided
Contractor $ 1 $ $ I $ I $ $ I $ I$ Services to be Provided
_
Total Contractual $ $ _I $ $ $ $ $ $
Page 7
D. Supplies/Operating
Unit Cost of MDCGP Byrne Award Other Grant Other Grant Contributions
Item & Award SCAO-ODCP or Funding or Funding Total
item # of Units SCAO (circle one) Cash In Kind
$6.95 Drug Tests for participants ests
each $417.00 $0 $417.00 x60 t
21 cents PBT mouthpieces . $105.00 $0 $105.00 each x 500
Based on
Incentives for participants 2006 $352.00 $425.00 $777.00
expenses
Based on
Graduation Supplies 2006 $351.00 $425.00 $776.00
expenses
General Supplies — file folders, Based on
certificate covers, forms, stamps, 2006 $0 $1,000.00 $1,000.00
general clerical supplies expenses
$
$ $ $ $ $ $ $ $
Total Supplies/Operating , $1,225.00 $1,850.00 $3,075.00 ,
E. Travel (mileage for participant purposes and/or MADCP registration)
INIDCGP Byrne Award Other Grant Other Grant Contributions
Computation Award SCAO-ODCP or Funding or Funding Total
Type of Travel Expense SCAO (circle one) Cash In Kind
MADCP Registration — 3 Team 2006 Rate
Members $175 each $525.00 $ $ $ $0 $ $525.00
MADCP Registration -1 Team 2006 Rate $ $ $ $175.00 $ $175.00
Member $175 each
$
1 NADCP Registration or 2006 Rate
1 comparable conference related $500 $ $ $ $ $1,000.00 $ $1,000.00 - .
Page 8
to Drug Court Operations .
(2 Team Members) -
MADCP Conference attendance Based on .
(hotel, meals, mileage) for 4 Expenses $0 $ $ $ $2,200.00 $ $2,200,00 '
Team Members in 2006
NADCP Conference attendance Based on
or comparable training related rates to -
the to Drug Court Operations for 2 $0 $ $ $ $4,000,00 $ NADCP $4,000.00
Team Members (airfare, hotel, conference meals, transportation) in 2006
Total Travel $525.00 $ $ $ $7,375.00 $ $7,900.00
Page 9
FY 2007
Grant Match
Grant Match
Transfer Out
($20,686)
(23,482)
44,168
0
I.'
t 4 .
FISCAL NOTE (MISC. 106220) November 30, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: 52-2 DISTRICT COURT - 2007 MICHIGAN DRUG COURT PROGRAM - MICHIGAN
STATE COURT ADMINISTRATIVE OFFICE (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The 52 nd District Court, Division II (Clarkston) has received a
grant from the State Court Administrative Office (SCAO), Michigan
Drug Court Program, for the period of October 1, 2006 through
September 30, 2007.
2. The award from SCAO is for $45,000, along with the contributed
General Fund match of $44,168, for total program funding of
$89,168.
3. This is the third year of grant funding for the 52-2 Clarkston
Drug Court program, and has no Byrne matching funds.
4. SCAO does not require a grant match or an in-kind match.
5. Additional funding for the program will come from Non-
Departmental Grant Match and 52-2 District Court revenue.
6. The grant contract includes the continuation funding for one (1)
special revenue full-time eligible Probation Officer II position
(3020305-10317) for $78,193 within the Probation unit.
7. The grant also funds $7,900 in travel and conference and $3,075
of operating supplies, equipment and incentives, for a total SCAO
program budget of $89,168,
8. In addition to the County match contribution, the County is
expected to incur administrative and support costs of $5,090 for
FY 2007, which has been included in the FY 2007 budget. This
grant does not allow for recovery of those costs.
9. An amendment to the Fiscal Year 2007 budget is recommended to
accept continuation funding from SCAO, for the 52-2 District
Court Drug Court grant as follows:
General Fund (10100)
Expenditures
9090101-121050-730800
3020301-121020-730800
3020301-121050-788001-27160
Special Revenue Fund (27160)
Project #GRO000000243 Activity A, Analysis Type GLB
Revenues
3020301-121050-695500-10100 Transfer In $ 44,168
3020301-121050-615571 Grants-State 45,000
$ 89,168
Expenditures
3020301-121050-702010 Salaries $ 51,938
3020301-121050-722740 Fringe Benefits 26,255
3020301-121050-732018 Travel and Conference 7,900
3020301-121050-750280 Lab. Supplies 3,075
$ 89,168
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian
absent.
Ruth -Johnson, County Clerk
Resolution #06220 November 30, 2006
Moved by Suarez supported by Molnar the resolutions (with fiscal notes attached) on the Consent
Agenda, be adopted (with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, KowaII,
Long, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson, Woodward,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voting in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
I IEBY APPROVE IHE FOREGONG RESO(UTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 30, 2006, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 30th day of November, 2006,