HomeMy WebLinkAboutResolutions - 2006.11.30 - 28282MISCELLANEOUS RESOLUTION #06224 November 30, 2006
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE - GY 2006 BJA CONGRESSIONALLY MANDATED AWARDS
- REGIMENTED INMATE DISCIPLINE PROGRAM (RIDP) - BOOT CAMP US DEPARTMENT
OF JUSTICE - OFFICE OF JUSTICE PROGRAMS GRANT AMENDMENT AND INCREASE IN
FLEET COUNT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution 406146 was approved on July 20,
2006 accepting a grant from the US Department of Justice, Office of
Justice Programs in the amount of $493,614 to create an aftercare
component to the existLnq Sheriff's Regimented Inmate Discipline
Program (RIDP)- Boot Camp for the period June 1, 2006 through
May 31, 2008; and
WHEREAS the resolution authorized the purchase of one (1) 28/30
passenger school bus to transport the participants; and
WHEREAS the Sheriff's Office has determined that the purchase of
two (2) 15 passenger transport vans wouci better allow for the
effective transportation of all participants without the need for
additional manpower; and
WHEREAS the amendment does not require any additional funds, only
a reallocation of line items within the grant; and
WHEREAS the grant amenament has been reviewed and approved
through the County Executive Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the di 2306 BJA Congressionally Mandated Awards -
Regimented Inmate Discipline Program (RIDP) - Boot Camp US Department
of Justice - Office of J'.:,stice Programs grant amendment.
BE IT FURTHER RESOLVED that two (2) 15 passenger transport vans
are added to the county fleet and one (1) 29/30 passenger school bus be
removed from the county fleet.
Chairperson, on behalf of the Public Services Committee, I move
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE VOTE:
Motion carried on a 1-oll call vote with Scott, Gregory and Gershenscn
absent.
'Page 1 of 1
Dale Cunningham
From: Janet VVhitefield [whitefieldj@oakgov.com ]
Sent: Tuesday, October 24, 2006 8.18 AM
To: 'Dale Cunningham'
Subject: FW: GRANT REVIEW SIGN OFF - Sheriffs Office / Boot Camp
GRANT REVIEW SIGN OFF — Sheriffs Office
GRANT NAME: FY 2006 BJA Congressionally Mandated Award — RIDP / Boot Camp
FUNDING AGENCY: US Office of Justice Programs
DEPARTMENT CONTACT PERSON: Janet Whitefield / 2 -2110
STATUS: Amendment #1 — No Cost Grant Adjustment; Line Item Re-allocation
DATE: October 9, 2006
RE: US Department of Justice— FY 2006 BJA Congressionally Mandated Award — RIDP /
Boot Camp; Original Contract # 2006-DD-BX-0152 / CFDA# 16.580; Original Grant
Contract Authorized by MR# 06146 - Amendment # 1 Within 15% of Original Agreement
Pursuant to grant procedures outlined in Misc. Resolution #01320, please be advised I have
reviewed the above captioned materials. The no cost amendment dose not have any significant
programmatic or personnel impacts on Oakland County's program and constitutes a less than
15% variance from the original agreement. I have determined the amendment does not need to
go through the Executive grant review process.
However, because the amendment will change the Oakland County Motor Pool fleet roster, this
amendment for the grant should be accepted by Board of Commissioners' Resolution.
A copy of the amendment is kept on file in the Fiscal Services' Grants unit, and is available for
viewing.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
10/24/2006
BUDGET DETAIL-AMENDMENT
A. PERSONNEL
Under direction, the Inmate Caseworker conducts evaluation interviews with inmates to assess their
needs and problems. Provides mental health services which may include crisis intervention, suicide
prevention, substance abuse counseling, group and individual counseling and pre and post release
referrals to human service agencies. Conducts intake interviews to assess inmates' current
employability skill levels and evaluates need for job training and/or placements. May be assigned an
afternoon or evening shift.
1. (2) PTNE Inmate Caseworker 2006 $48,442,00
(2) x 1,000 hours x 24.221 hourly rate
2. (2) PTNE Inmate Caseworker 2007 $49,902.00
(2) x 1,000 hours x 24.951 hourly rate
SUB-TOTAL $98,344.00
B. FRINGE BENEFITS
Fringe Benefit Percentages for Part Time Non-Eligible are 7.65% FICA, 1.16% Workmen's Compensation,
and .18% Unemployment = 9% Fringe Benefit Rate
1. PTNE Inmate Caseworker 2006 $4,360.00
(2) x 24,221 x .09 fringe benefit rate for PTNE
2. PTNE Inmate Caseworker 2007 $4,491.00
(2) x 24,951 x .09 fringe benefit rate for PTNE
SUB-TOTAL $8,851.00
TOTAL PERSONNEL AND FRINGE BENEFITS $107,195.00
C. EQUIPMENT
To purchase two 2007 GMC 15-Passenger Transport vans,
With purchase of the vehicles, Oakland County will provide In-Kind costs such as fuel, maintenance and
insurance. Purchasing the vehicles will allow us to utilize them beyond the two years of initial
funding and will prove to be more cost effective than leasing as we will be seeking and exploring
additional funding sources to continue this initiative beyond the initial two years. The vans will be used
to transport program participants to and from the JobLink Career Center and various places of
employment and school. This type of vehicle will allow us to effectively transport all participants without
the need for additional manpower. Estimated delivery date on the vans is December 1, 2006.
D. SUPPLIES
To support and provide training materials for program participants
resumes in order to pursue job and training related activities.
1. Software includes Office Professional, AntiVirus, WinWay
2. Smartboard $1,500 x 1
3. Ink Jet Printer $400 x 1
4. Office Supplies (Pens, Folders, Labels, highlighters, etc.)
$246 and $231
$8.10 x 30
$67 x 10
$4.05 x 200
(2) 2007 GMC15-Passenger Transport Vans $41,026.00
TOTAL EQUIPMENT $41.026.00
to enable them to prepare professional
5. TV/DVDNCR Combo and Cart
6. CDRW
7. Printer Cartridges
8. Portfolios with Logo
9. Copy & Resume Paper, Envelopes & Postage Stamps
10. Laptop Computer Storage Cart $687 x 1
11. Laptop Computers $1,500 x 20
12. Portable File Storage (4) $50 x 4
$2,240.00
$1,500.00
$400.00
$1,000.00
$477.00
$243.00
$670.00
$810.00
$2,500.00
$687.00
$30,000.00
$200.00
TOTAL SUPPLIES $40.727.00
BUDGET DETAIL - Page Two
9
E. CONSULTANTS/CONTRACTS
1. Oakland Intermediate School District
On-The-Job Training, Supplemental Educational Training, Job Skills
Enhancement, and Job Search Assistance
We plan to train 30% of 260 program participants (over the 2 year period)
equaling 78 individuals.
$298,026.00
2. Clothing, license/identification fees, any necessary tools in furthering $4,000
education and job search, etc. to be purchased by JobLink or Sheriff staff
3. Lease two 15-passenger transport vans from Oakland County Motor Pool until new vans are
delivered. One will be used beginning October 4th and the second October 9th. It is
estimated that these will be leased until December 1, 2006.
$24/day x 58 days $1,392.00
$24/day x 52 days $1,248.00
SUB-TOTAL $2,640.00
TOTAL CONSULTANTS/CONTRACTS $304.666.00
BUDGET SUMMARY
A. PERSONNEL $98,344.00
B. FRINGE BENEFITS $8,851,00
C. EQUIPMENT $41,026.00
D. SUPPLIES $40,727.00
E. CONSULTANTS/CONTRACTS $304,666,00
TOTAL PROJECT COSTS $493,614.00
Page 1 of 1
Dale Cunningham
From: Greg Givens [givensg@oakgov.corn]
Sent: Monday, October 09, 2006 2:55 PM
To: Doyle, Larry; 'Janet VVhitefield% 'Joe Rozell'
Cc: 'Nancy fournier% 'Todd Birkle'; 'Dale Cunningham': 'Worthington, Pam'; 'Candace Frederick'; Greg
Givens; 'Hanger, Helen'; 'Johnston, Brenthy% 'Mitchell, Sheryl': 'Pardee, Mary; 'Smith, Laverne';
'Wenzel, Nancy'
Subject: GRANT REVIEW SIGN OFF - Sheriffs Office / Boot Camp
GRANT REVIEW SIGN OFF — Sheriffs Office
GRANT NAME: FY 2006 BJA Congressionally Mandated Award — RIDP / Boot Camp
FUNDING AGENCY: US Office of Justice Programs
DEPARTMENT CONTACT PERSON: Janet Whitefield / 2-2110
STATUS: Amendment #1 — No Cost Grant Adjustment; Line Item Re-allocation
DATE: October 9, 2006
RE: US Department of Justice— FY 2006 BJA Congressionally Mandated Award — RIDP / Boot
Camp; Original Contract # 2006-DD-BX-0152 / CFDA# 16.580; Original Grant Contract
Authorized by MR# 06146 - Amendment # 1 Within 15% of Original Agreement
Pursuant to grant procedures outlined in Misc. Resolution #01320, please be advised I have reviewed the
above captioned materials. The no cost amendment dose not have any significant programmatic or
personnel impacts on Oakland County's program and constitutes a less than 15% variance from the
original agreement. I have determined the amendment does not need to go through the Executive grant
review process.
However, because the amendment will change the Oakland County Motor Pool fleet roster, this
amendment for the grant should be accepted by Board of Commissioners' Resolution.
A copy of the amendment is kept on file in the Fiscal Services - Grants unit, and is available for viewing.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
10/9/2006
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
OAKLAND INTERMEDIATE SCHOOL DISTRICT
AND THE
OAKLAND COUNTY SHERIFF
FOR THE PROVISION OF SUPPLEMENTAL EDUCATIONAL TRAINING AND JOB SEARCH
ASSISTANCE TO THE BOOT CAMP (RIDP) TRAINEES
A. PURPOSE
The purpose of this agreement is to identify the separate and mutual responsibilities of the Oakland
Intermediate School District and the Office of Oakland County Sheriff in regard to the provision of On-the-
Job Training, Supplemental Educational Training, Job Skills Enhancement, and Job Search Assistance,
B. RESPONSIBILITIES — OAKLAND INTERMEDIATE SCHOOL DISTRICT
Under the terms of this agreement, in return for the payment of the fees described herein, the Oakland
Intermediate School District will provide, on behalf of the Office of Oakland County Sheriff, under the
direction of authorized Sheriff's Office staff, the following services to eligible participants in the Boot
Camp Regimented Inmate Discipline Program (RIDP):
1. Enhancement of employability skills through educational, training, and job skills support for
a period of at least one year following graduation of the RIDP.
2. Staff training and consultation support.
3. Purchase of the following equipment to be reimbursed at the rates outlined in Attachment A:
200 portfolios with logo, one Smarffloard, one InkJet Printer, one laptop storage cart,
20 Laptop computers, Software including, but not limited to, WinWay, Office Professional,
and Anti Virus.
4. Support staff for the Education & Training component.
5. Professional consulting services to ensure goals and objectives of the project are achieved.
6. Monthly Reports to Oakland County Sheriff's Office staff on the status of participants
enrolled in the JobLinks Career Center program as to their enrollment and progress in various
education, training and employability skills activities.
7. Follow-up of the employment and job retention of these participants. Reporting of follow-up
to Oakland County Sheriff's Office staff such as job placement, wage at placement, job
retention, career advancement and wage gain based on pre-wage upon entry of the RIDP as
well as wage status for up to three quarters after graduation.
8. The Workforce consultant will monitor the performance of the project and provide, no less
than quarterly, reports on the performance outcomes, return on investment of grant funds
compared to earnings of the participants after completion of training. This report will include
a comparative analysis of cost of incarceration vs. cost of the training and annual earnings of
the graduates. These reports will be developed with input from JobLink staff and Oakland
County Sheriff's Office staff.
The Oakland Intermediate School District shall be reimbursed at the rates outlined in Exhibit A, "Equipment
Reimbursement", attached hereto for the purchase of equipment named in B.3 of this MOU. No more than
once per month shall the Oakland Intermediate School District invoice the Oakland County Sheriff for
payment of services/training provided to participants. The invoice shall include as back-up documentation a
1
•
Statement of Work & Training Outline for each participant payment is requested for. The Parties
understand and agree that the fees will vary depending upon the services/training required for each
participant. The determination for services to participants will be made jointly by the JobLink staff and the
Sheriffs Office staff. Proper notification shall be given to the Sheriffs Office staff regarding any unusual
expenses or excessive costs for participants that may not be covered under the grant funds.
C. MUTUAL AGREEMENT AND UNDERSTANDINGS
It is further mutually agreed and understood that:
1. Every effort will be made by the Oakland Intermediate Schools JobLink Career Center to
exhaust all other Federal, State, and local funding prior to invoicing the Oakland County
Sheriff requesting payment from the funds provided through the 2006 BJA Congressionally
mandated award.
2. Indirect costs are not allowable through the use of these funds.
3. The Sheriffs Office staff will provide transportation of the participants to/from the JobLink
Career Center, educational institutions, job interviews, etc.
4. The Sheriffs Office will provide office supplies, printer cartridges, copy paper, resume
paper, envelopes, postage, CDRW's, etc. for use by participants in the program.
5. The laptop computers will be property of the Oakland County Sheriff but will be maintained
and supported by the Oakland Schools Intermediate School District Information Technology
Department during the period of this Agreement.
6. Purchase of clothing, license fees, etc. for the purpose of assisting the participants in
furthering their education and seeking employment will be provided by the Oakland County
Sheriffs Office.
7. The estimated number of participants in this program is 78. The amount of training funds
available for these participants is estimated to be $298,026.
D. AGREEMENT PERIOD
This agreement is in full force and effect through the period of the Award commencing June 1, 2006
through May 31, 2008. This agreement can be extended or modified by mutual agreement of the parties.
Additionally, this agreement can be terminated by either party by providing ninety (90) days written notice
to the other.
Vickie L. Markavitch, Ph.D, Superintendent Michael J. Bouchard
Oakland Intermediate School District Oakland County Sheriff
Date Date
2
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
OAKLAND INTERMEDIATE SCHOOL DISTRICT
AND THE
OAKLAND COUNTY SHERIFF
FOR THE PROVISION OF SUPPLEMENTAL EDUCATIONAL TRAINING AND JOB SEARCH
ASSISTANCE TO THE BOOT CAMP (RIDP) TRAINEES
EXHIBIT A
EQUIPMENT REIMBURSEMENT
200 Portfolios with logo at $4.05 each $ 810
20 Laptop computers at $1,500 each $30,000
20 Software including WinWay.
Office Professional, and AntiVirus $ 2,240
1 SmartBoard at $1,500 $ 1,500
1 InkJet printer at $400 $ 400
1 Laptop storage cart at $687 S 687
Total Reimbursement Amount $35,637
Invoices shall be submitted to the Oakland County Sheriffs Office for reimbursement providing original
invoices for purchase of equipment attached as back-up documentation. It is understood that Oakland
Intermediate School District has purchased this equipment in accordance with their Purchasing policies and
procedures. Upon payment of these invoices, this equipment becomes the property of the Oakland County
Sheriffs Office.
FISCAL NOTE (MISC. #06224) November 30, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: SHERIFF'S OFFICE - GY 2006 EIJA CONGRESSIONALLY MANDATED AWARDS -
REGIMENTED INMATE DISCIPLINE PROGRAM (RIDP) - BOOT CAMP US DEPARTMENT OF
JUSTICE - OFFICE OF JUSTICE PROGRAMS GRANT AMENDMENT AND INCREASE IN FLEET
COUNT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Miscellaneous Resolution #06146 approved a grant from the United
States Department of Justice in the amount of $493,614. The
resolution authorized the purchase of one (1) 28/30 passenger
bus.
2. The Sheriff's department is requesting two (2) 15 passenger
transport vans rather than one (1) 28/30 passenger bus is added
to the fleet count.
3. No additional funds are necessary to accommodate the amendment.
Funds will be reallocated within grant line items.
4. An amendment to the FY 2007 budget is recommended as follows:
Adopted Adjust. Amended
Grant Fund #27348 Budget Budget
Project #GR0000000328, Activity A,
Analysis Type GLB
Revenue
4030401-113360-610313 Grants-Federal 8493,614 $ -0- $493,614
Total Grant Fund Revenue S493,614 $ -0- $493,614
Grant Fund #27348
Expenditures
4030401-11336C-702010 Salaries $ 98,344 $ -0- $ 98,344
4030401-113360-722740 Fringe Benefits $ 8,851 $ -0- $ 8,851
4030401-113360-750399 Office Supplies $ 4,605 $30,894 $ 35,499
4030401-113360-731458 Prof. Services $316,648 ($ 6,754) $309,894
4030401-113360-760188 Vehicles $ 65,166 ($24,140) $ 41,026
Total Gran': Fund Expenditures 8493,614 $ -0- $493,614
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian
absent.
RutvrilzArthtin,--ounty Clerk
I EERY APPROVE THyORE6014
/
Resolution #06224 November 30, 2006
Moved by Suarez supported by Molnar the resolutions (with fiscal notes attached) on the Consent
Agenda, be adopted (with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, KowaII,
Long, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson, Woodward,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voting in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 30, 2006, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 30th day of November, 2006.