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Home My WebLink AboutResolutions - 2006.10.19 - 28292MISCELLANEOUS RESOLUTION106201 October 19, 2006 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO AMEND RECORDED DOCUMENT PROFILE FEES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and WHEREAS Section 3 (FEES) of the aforementioned policy specifies that, It is the policy of Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, over time, only those operating expenses directly related to the public body's provision of enhanced access; and WHEREAS the policy further specifies that proposed fees shall be presented to and approved by the Board of Commissioners before they shall be effective with the exception of new and future shopping cart products; and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #06160 dated August 31, 2006, approved a Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the Clerk/Register of Deeds recognizes the need for an additional option for large volume users of the Recorded Document Profile; and WHEREAS the Clerk/Register of Deeds in conjunction with the Department of Information Technology has agreed to amend the fee structure of the Recorded Document Profile product; and WHEREAS the new fee structure should be more customer friendly and easier to explain to users; and WHEREAS no change in revenue is anticipated; and WHEREAS the aforementioned amended pricing structure is to be added to the Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the revised @ccess Oakland Master Fee Structure (copy attached) which includes the aforementioned standard pricing schedule for the Recorded Document Profile product. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried on a roll call vote with Patterson absent. 6 (ciCCESS OAKLAND MASTER FEE STRUCTURE PRODUCT NAME PRODUCT PRICE , Residential Property Profile (RPP) — Subscription $13.00 per month Residential Property Profile (RPP) — Any Transaction $7.50 per transaction Commercial & Industrial Property Profile — Subscript ion $15.00 per month Commercial & Industrial Property Profile — Any Transaction $12.50 per transaction Residential Property Analyzer (RPA) Any Transaction $20.00 per transaction Mortgage Application Acceleration Program (MAAP) — Any Transaction $20.00 per transaction Delinquent Tax Statement Program — Account Transaction $1.50 per transaction 1 Delinquent Tax Statement Program — Credit Card Transaction , $2.00 per transaction Current Tax Profile — Any Transaction $2.50 per transaction Map Atlas Viewer (MAV) — Any Transaction $4.00 per transaction Land Product Bundle (LPB) (Bundle includes the above RPP, RPA. MAAP. and MAV product offerings.) 100 (users) to 400 (users) $10.00 (per month, per user) 401 (users) to 700 (users) $7.00 (per month, per user) 701 (users) + $5.00 (per month, per user) I ! Recorded Document Profile — Subscription 80 searches $40.00 per month 170 searches $80.00 per month 260 searches $120.00 per month 450 searches $200.00 per month Document view and/or print $1.00 per document Unlimited usage $2.000.00 to $5,000.00 per month Recorded Document Profile —Non Subscription $5.00 per search Document view and/or print $1.00 per document Survey Oakland — Subscription $500 Annual Fee/company for unlimited use CVT Property Sales Report — Subscription or Credit Card Transaction $.17 per line item, $2.00 minimum Recorded Document Type Report — Subscription or Credit Card Transaction $.17 per line item, $2.00 minimum Vital Records Order (VRO) — Any Transaction $20.00 per order item Each Additional Vital Record Copy (statutory fee) $5.00 per additional copy Land Comer Recordation Certificate — Subscription $200.00 Annual Fee $.50 per search $.25 per document Land Comer Recordation Certificate — Credit Card Transaction $6.00 Mainframe Land Tax Appraisal (L-T-A) $110 per City/Village/Township Per system (L-T-A) Mainframe Sales Data $1.690 per Quarter I 1 FISCAL NOTE (MISC. #06202 October 19, 2006 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REVISION OF EOCCESS OAKLAND MASTER FEE STRUCTURE TO AMEND RECORDED DOCUMENT PROFILE FEES TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Clerk/Register of Deeds in conjunction with the Department of Information Technology has requested to amend the Master Fee Structure of the Recorded Document Profile product which was previously approved per MR #06160 to reflect a fee structure that is more customer friendly for users. 2. Currently, the Clerk/Register of Deeds has recognized a need for an additional option for large volume users of the Recorded Document Profile. 3. The amended schedule for the Recorded Document Profile to encompass the needs for large volume users will be as follows: Recorded Document Profile - Subscription Unlimited usage $2,000 to $5,000 per month 4. Information Technology no longer provides maintenance and support of the Recorded Document Profile due to the ability of users assessing this product directly from a new website that is maintained by ACS Corp. S. The Clerk/Register of Deeds Office currently contracts with ACS Corp for professional services which have been included in their FY 07 and FY 08 budget. 6. The impact on additional revenue for the Clerk/Register of Deeds is unknown at this time due to varying factors involved with the new fee structure that is based on a monthly subscription. 7. No budget amendment is recommended at this time. Ci/71.7ar FINANCE COMMTITEE Motion carried unanimously on a roll call vote with Rogers absent. Ruth Johnson, County Clerk Resolution #06201 October 19, 2006 Moved by Palmer supported by Coleman the resolutions (with fiscal notes attached) on the Consent Agenda, be adopted. AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (22) NAY: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, were adopted. oBlIP STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 19, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of October, 2006.