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HomeMy WebLinkAboutResolutions - 2006.10.19 - 28294MISCELLANEOUS RESOLUTION 106203 October 19, 2006 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: SHERIFF'S OFFICE - FY 2006 HIGHWAY SAFETY CHALLENGE AWARD GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan State Police, Office of Highway Safety Planning, for $5,003 in grant funding to purchase law enforcement related equipment at a total cost of $5,980; and WHEREAS the Michigan State Police awarded Oakland County with a grant in the amount of $5,000; and WHEREAS county funds, available in the Sheriff's budget, in the amount of $980 are necessary to purchase the equipment; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the continuation of this program is contingent upon future levels of grant funding. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the FY 2006 Highway Safety Challenge Award Grant from the Michigan State Police in the amount of $5,000 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE VOTE: Motion carried on a roll call vote with Suarez absent. Page I of 2 Janet 1Nhitefield From: Greg Givens fgivensg@oakgov.corn] Sent: Thursday, September 21, 2006 5:14 PM To: Doyle, Larry; 'Janet Whitefield'; 'Joe Rozell" Cc: 'Hall, Jody'; 'Worthington, Pam'; 'Candace Frederick"; Greg Givens; 'Hanger, Helen': 'Johnston, Brenthy'; 'Mitchell, Sheryl': 'Pardee, Mary"; 'Smith, Laverne': 'Wenzel, Nancy' Subject: GRANT REVIEW SIGN OFF - Sheriff's Office GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2006 Highway Safety Grant — Challenge Award Grant FUNDING AGENCY: Michigan Department of State Police — Office of Highway Safety Planning DEPARTMENT CONTACT PERSON: Janet Whitefield / 2-2110 STATUS: Acceptance DATE: September 21, 2006 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Please note the comments from the Office of Corporation Counsel. Department of Management and Budget: Approved. — Laurie Van Pelt (9/6/2006) Department of Human Resources: Approved. —Nancy Scarlet (9/13/2006) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (9/6/2006) Corporation Counsel: After reviewing the above-referenced Grant Award, I note that my concern expressed in my March 15, 2006 e- mail was not addressed by the State. In my March 15, 2006 e-mail, I stated "The above-referenced grant application is approved with modification. I will call the Michigan State Police —Office of Highway Safety and Planning to attempt to change the language in paragraph 9 of the 'Grant Management Requirements'. Paragraph 9 addresses indemnification. This paragraph requires the County to be liable for the acts of subcontractors and 'indirect employees' (whatever that might be) to the extent provided by law. I want to see this language changed to be consistent with the language we have in other grants regarding liability." Back on March 21, 2006, I sent a fax to Pat Eliason of the Office of Highway Safety explaining the issue and sending a copy of the 2004 Homeland Security Grant Program Agreement from the Emergency Management Division of the State Police. At that time, I requested that the language be made consistent with the other grants 10/3/2006 Page 2 of 2 from the Michigan State Police and specifically the EMD Division. I never heard back from Pat Eliason, so I followed up with Pat Eliason yesterday and she said the State would not be changing the language. Please let me know if you need anything else. - Jody S.Hall (9/22/2006) COMPLIANCE The grant award document references specific federal regulations. Below is a list of these specifically cited compliance related documents for this grant. • Federal Office of Management and Budget (OMB) Circular No. A-133. This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending federal awards, http://www.whitehouse. gev/ornbic ircu 33/al 33 .htinl 10/3/2006 Page 1 of 2 Janet Whitefield From: Greg Givens (givensg©oakgov.corni Sent: Tuesday, September 05, 2006 3:10 PM To: VanPelt, Laurie; Davis, Patricia; Scarlet, Nancy; Secontine, June Cc: 'Janet Whitefield'; 'Joe Rozell'; 'Dale Cunningham'; Worthington, Pam; Bertram, Kevin; Cunningham, Judy; Doyle, Larry; Fournier, Nancy; Frederick, Candace; Greg Givens; Guzzy, Scott; Hanger, Helen; Johnston, Brenthy; Mason, Jennifer; Mitchell, Sheryl; Pardee, Mary; Plotkowski, Andrea; Ross, Dave: Shortley, Joellen; Smith, Laverne; Wenzel, Nancy; 'Johnson, Sandy'; 'Easterling' Subject: GRANT REVIEW - Sheriffs Office / OHSP GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt —Nancy Scarlet — Julie Secontine — Pat Davis RE: GRANT REVIEW RESPONSE — Sheriffs Office 2006 Highway Safety Grant - Challenge Award Grant Michigan Department of State Police - Office of Highway Safety Planning (OHSP) Please be advised the above mentioned grant information was put into review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: September 15, 2006 GRANT INFORMATION Date: September 5, 2006 Operating Department: Sheriffs Office Department Contact: Janet Whitefield Contact Phone: 2-2110 Other ID Number: N/A REVIEW STATUS: Acceptance - Resolution Require Funding Period: October 1, 2005 through September 30, 2006 (Final FSR November 15, 2006) New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None M/WBE Requirements: Yes - Compliance with OMB Circular A-102 Funding Continuation/New: Funding Continuation/New: New Application Total Project Amount: $5,800 Prior Year Total Funding: N/A New Grant Funded Positions Request: None Changes to Current Positions: None Grantor Funds: $5,000 Total Budget: $5,800 Match and Source: Matching funds in the amount of $800 is put toward the project. 9/5/2006 Page 2 of 2 PROJECT SYNOPSIS Project will support the purchase of 2 laser speed measuring systems for increased distance capability and tracking history within the Sheriffs operations. Actual cost of these items increased to $5,980 since the original price quote at the beginning of the year. 9/5/2006 STATE OF MICHIGAN DEPARTMENT OF STATE POLICE LANSING JENNIFER M. GRANHOLM GOVERNOR COL. TADARIAL J. STURDIVANT DIRECTOR March 21, 2006 Lt. Gordon Pizzini Oakland County Sheriffs Office 1201 North Telegraph Road Pontiac, Michigan 48341 Dear Lieutenant Pizzini: SUBJECT: PT-06-73 The Michigan Office of Highway Safety Planning (OHSP) has approved $5,000 in federal funds for Highway Safety Project grant number PT-06-73, "Challenge Award Grant," for the grant period of March 21, 2006, through September 30, 2006. This grant is approved with the following condition(s): 1. A grant orientation conducted by OHSP is mandatory for all grant project directors. Please contact your program coordinator to schedule an orientation. The orientation and the on-line report training can be conducted at the same time via telephone or in person. 2. Any grant revision request that adds or deletes objectives and/or activities must have OHSP approval. Electronic progress and financial reports are due on: October 30, 2006, and November 15, 2006 respectively. However, reports can be submitted once the equipment has been purchased. The progress report must include a description of the equipment purchased and any information on activities generated as a result of the purchase. Copies of newspaper articles and/or press announcements are also requested. You may electronically attach progress and/or financial support documentation under the attachment section of the progress report. If faxing or mailing documentation please include the above grant number on any paperwork. Failure to comply with the "Grant Management Requirements" or the conditions set forth in this approval letter may result in the delay of reimbursement or disallowance of reported costs. A copy of the final approved grant can be obtained from the MAGIC website should you require a printed version. If your agency receives more than $500,000 a year in federal funds, you must report the amounts received on your audited financial statements, along with the CFDA number(s). Enclosed are the CFDA numbers for all OHSP funding sources. Also enclosed is page 1a, which lists the funding sources included in your grant. If you need additional information on your agency's actual breakdown after year-end, please contact Spencer Simmons of OHSP at (517) 333-5326. Please contact your OHSP program coordinator, Pat Eliason at 517-333-5318 if you have any questions regarding your grant or the "Grant Management Requirements." We look forward to working with you during the course of the project. Visit our website regularly at www.michigan.gov/ohsp for additional information regarding traffic safety issues. Sincerely, MICHAEL L. PRINCE Division Director Office of Highway Safety Planning bsr cc: Mr. Tim Soave Mr. B. Bullard 4000 COLLINS ROAD • P.O. BOX 30633 • LANSING. MICHIGAN 48909-8133 www.michigan.gov • (517) 336-6477 OHSP-31 (3/96) FOR OHSP USE ONLY PROJECT TITLE: Challenge Award Grant APPLICANT: APPROVED GRANT PERIOD: Oakland County Sheriffs Office 3/21/2006 through 9/30/2006 PAP TASK(S) FISCAL YEAR PROJECT NUMBER DATE APPROVED 06:03 2 2006 PT-06-73 21-Mar-06 FEDERAL FUNDS SECTION AMOUNT OTHER AMOUNT COMMITTED 402 $5,000 $ APPROVED BUDGET SUMMARY COST CATEGORY AMOUNT SOURCE OF FUNDS TOTAL PERSONNEL COSTS FEDERAL $5,000 CONTRACTUAL SERVICES NON FEDERAL 800 OPERATING COSTS TOTAL FUNDS $5,800 EQUIPMENT $5,800 INDIRECT COSTS TOTAL APPROVED COSTS $5,800 OHSP APPROVAL SIGNATURE DATE TITLE ...--7 - 3/21/06 Division Director PAGE IA FISCAL NOTE (MISC. #06203) October 19, 2006 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: SHERIFF'S OFFICE - FY 2006 HIGHWAY SAFETY CHALLENGE AWARD GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Office of Highway Safety Planning (OHSP) has approved $5,000 in federal funds to the Oakland County Sheriff's Office for Highway Safety Project "Challenge Award Grant". 2. Funding for the project will be used to purchase 2 laser speed measuring systems for increased distance capability and tracking history within the Sheriff's operations. 3. The total cost of the equipment is $5,980. 4. To purchase the equipment, additional funding in the amount of $980 is necessary from the General Fund, which is available in the Sheriff's budget. 5. The grant reimbursement period is October 1, 2005 through September 30, 2006. 6. A budget amendment to the FY 2006 Special Revenue Budget is recommended to recognize the grant award as follows: FY 2006 $5,000 $5,000 $5,000 $5,000 GRANT FUND #27345 Revenue 4030601-110000-615571 Grants-State Total Grant Fund Revenue Expenditures 4030601 -110000 -750170 Other Exp. Equipment Total Grant Fund Expenses FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Rogers absent. :nrr rtirr Ruth Johns-on, County Clerk Resolution #06203 October 19, 2006 Moved by Palmer supported by Coleman the resolutions (with fiscal notes attached) on the Consent Agenda, be adopted. AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (22) NAY: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, were adopted. APPROVE DE FOREGO ULM STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 19, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of October, 2006.