HomeMy WebLinkAboutResolutions - 2007.04.05 - 28348REPORT (misc. #07060) April 5, 2007
BY: General Government Committee, Christine Long, Chairperson
IN RE: MR #07060 — 52 nd DISTRICT COURT AND INFORMATION TECHNOLOGY
MAINFRAME ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#07060 on March 26, 2007, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
March 22, 2007
MISCELLANEOUS RESOLUTION # 07060
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52 nd DISTRICT COURT AND INFORMATION TECHNOLOGY MAINFRAME
ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the 52"I District Courts located in Novi, Clarkston, Rochester Hills and Troy,
currently supports its case processing and computer operating system through Oakland
County's IBM Mainframe System, which currently necessitates upgrades and enhancements;
and
WHEREAS, the 52 nd District Court has utilized the IBM Mainframe system for approximately
thirty (30) years, and is requesting to enhance and upgrade this system at all four 52 nd District
Courts, Divisions: I, II, III, and IV; and
WHEREAS, the current IBM Mainframe System is the District Court's main operating system,
used for their case and financial management, court business, dockets, records, schedules of
hearings and court sessions; and
WHEREAS, these enhancements are in lieu of going to JIS for the next several years; and
WHEREAS, the upgraded system will provide the 52 nd District Court the ability to operate with
new technology and enhancements to effectively use County resources to efficiently and
effectively enhance consistency, accuracy, and timeliness of all reporting needs, billing and
receipting functions, enhance on-line access to automation and case management and client
data, enhance the self-sufficiency of the District Courts and the Information Technology
Department in maintaining the system database, creating reports, and processing bills, and
continuously comply with all County, State and Federal mandates and law; and
WHEREAS, the upgraded system will provide the 52 nd District Court the ability to incorporate an
"on-demand" report generation system for traffic, criminal, civil and financial applications. The
upgraded system will provide a register of actions system for traffic tickets, which will allow for
detailed entries and enhance efficiently within the court's traffic departments. The upgraded
system will provide an interactive probation department application, which provides inquiry
access and selective update capabilities to assist the probation officers in managing post-
judgment related activity.
WHEREAS, this project will be implemented and supported by the Oakland County Information
Technology Department; and
WHEREAS, this project will take several years to fully implement, and two years of concurrent
effort to convert all data and records, including system probation, and Data Warehousing efforts;
and
WHEREAS, the total project cost is $1,347,051 for Information Technology Development of
software, and upgrading of the current Case Management System.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the District
Court Mainframe Enhancement Project.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote
Resolution #07060 March 22, 2007
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (M.R. #07060) April 5, 2007
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: 52nd DISTRICT COURT AND INFORMATION TECHNOLOGY MAINFRAME
ENHANCEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. This project will be implemented and supported by the
Oakland County Information Technology Department
2. This project will take several years to fully implement,
and two years of concurrent effort to convert all data and
records, including system probation, and Data Warehousing
efforts.
3. The total project cost is $1,347,051 for Information
Technology development of software, and upgrading of the
current Case Management System.
4. Per Project Summary/ROI Analysis by Information Technology
there is no lerojected payback for this project.
5. Project cost :ncludes the following development costs:
- Requests to meet JIS functionality $644,160
- AddiLlonal new functionality 110,410
- Data warehouse enhancement 82,330
- Probation system 117,120
- Imaging 153,700
- Annual potential mandates estimaLes 239,331
6. Funding for additional hardware is not required.
7. Future operating costs will be funded and charged back to
the four benefiting courts as IT Operations cost.
8. Funding of $1,000,000 is available in the General Fund
Designated Fund Balance for District Court System
Conversion account #10100-371389.
9. Funding for the balance of the project will be designated
with the FY 2007 year end resolution.
10. A budget amendment for FY 2007 is recommended as follows:
General Fund(10100) FY 2007
Revenues
9010101-196030-665882 Planned Use of Fund Hal $1,000,000
Expenditures
3020101-121020-788001-63600 Transfers to IT 1,000,000
Net Non Departmental
Information Technology Fund(63600)
Revenues
1080101-152000-695500-10100 Transfer From GF $1,000,000
Expenditures
1080201-152010-731458 Prof. Svc. $1,000,000
Change in Fund Equity
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #07060 April 5, 2007
Moved by Rogers supported by Nash the resolutions (with fiscal notes attached) be adopted (with
accompanying reports being accepted).
AYES: Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel,
Hatchett, Jacobsen, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez,
Woodward, Zack, Bullard. (23)
NAYS: KowaII. (1)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) were adopted (with
accompanying reports being accepted),
.0••nn
APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN) -
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 5, 2007, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 5th day of April, 2007.
..***Mr Ruth , County Clerk