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HomeMy WebLinkAboutResolutions - 2007.08.02 - 28368MISCELLANEOUS RESOLUTION tif 07169 July 19, 2007 BY: General Government Committee, Christine Long, Chairperson IN RE: INFORMATION TECHNOLOGY - JAIL VISITATION PROJECT (EQUIPMENT 0 PURCHASE FOR VIDEO VISITATION) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS M.R. #06149 and M.R. #06239 authorized the Jail Renovation and Visitation Project; and WHEREAS the project consists of renovation of portions of the Law Enforcement Complex, including primarily first floor areas previously used by the Sheriff's Administration, Detective Bureau and Patrol Services, as well as renovation and addition to the kitchen receiving area, public visitation areas, replacement of the jail fire alarm system, master control system, basement driveway ramps and underlying snow-melt system; and WHEREAS the jail renovation project budget includes $350,000 for a Video Visitation component; and WHEREAS at year end for 2006 the Board of Commissioners by resolution # 06254 identified and set aside $400,000 in designated General Fund equity for completion of this project; and WHEREAS the recommendation by Information Technology Department and the Sheriff's Office is to contract for an amount not to exceed $750,000 for equipment and installation of the Video Visitation system at the Oakland County Jail; and WHEREAS approval of this funding by the Board will enable the Sheriff's Office, Information Technology Department, and Facilities Engineering to move this process to completion. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Jail Renovation & Visitation project for the purchase of equipment and installation for Video Visitation component of the project. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an award of contract for Video Visitation to SKC. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE a G„„, GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Polycom Videoconferencing COMMUNICATIONS Prepared For: Oakland.County Contact: Brian French .,..' Date: June 13, 2007 Phone: 913-543-7280,: Part Number List Price SKC Price QTY Total VSX 3000 Includes: 17" LCD display that doubles as a PC display, integrated video conference system, built in microphones and speakers, VSX Remote, Ethernet cable, VGA cable, and North American power cords. IP speed: up to 2Mbps. ISDN speed: up to 512K. Features AES, 14kHz wideband audio, H.264 support, full screen ProMotion video, customizable home page, and dual monitor emulation. Built in microphones pick up voices clearly from up to 10 ft. away. 1 year hardware warranty. A service plan is required to receive software upgrades. SKC Complete Care includes software upgrades & updates. CP-5030 Visitor Area $ 7,395.00 $ 3,919.35 15 58,790.25 , 4870-00066-136 VSX 3000 Complete Care, 3 year $ 1,220.00 $ 1,037.00 15 15,555.00 VSX 3000 Premium quality video and audio performance, in a basic set-top videoconferencing system. For small meeting rooms with 3-7 people. Includes: VSX 5000 codec, 1 microphone, and remote control. 1 year hardware warranty. VSX network modules ordered separately. Optional VTX 1000 wideband conference phone delivers high-fidelity voice conferencing with expansive microphone pick up. A service plan is required to receive software upgrades. SKC Complete Care includes software upgrades & updates. 7200-22648-001 Judicial Wall vsx3000 $ 7,995.00 4,237.35 44 $ 186,443.40 4870-00125-136 VSX 3000 Series Complete Care, 3 year $ 1,220.00 $ 1,037.00 44 45,628.00 Recording and Streaming Solutions Enterprise customers can now reach out to a large number of employees, customers, partners, and suppliers globally by recording and streaming any presentation, interview, demonstration, or new product introduction with a simple and easy to use solution. With on-demand recording and streaming capabilities, users can webcast corporate events such as company meetings or investor relations call to employees, customers, and shareholders worldwide. Educational organizations can expand their distance learning programs by recording and streaming lecture materials to remote sites. Sales and Marketing teams can gain a competitive edge by generating compelling multimedia presentations that can be viewed on customers desktop through popular tools such as Windows Media® and RealPlayer''. RSS 2000 recording and streaming server provides high capacity internal VRSS2000 RSS 2000 video recording and streaming solution. 1U appliance that provides $ 15,000.00 $ 9,750.00 8 78,000.00 2 recording ports and up to 60 web viewers as well as up to 10 IF viewers. 4870-00248-312 Premier Service, 3 yr., RSS 2000 $ 2,520.00 . $ 2,142.00 8 17,136.00 Polycom/SKC - Worldwide On-Site Installation Programs Procedure: Once a P.O. is received by SKC, we will email you a pre-installation checklist. Installation scheduling will take up Installation: Includes the setup of the Polycom video unit along with any peripheral monitors, carts, document cameras, VCRs, VU CODEC INSTALL VSX 3000 Series Installation S 20,000.00 $ 12,000.00 I 1 12,000.00 Shipping & Tax SHIPPING I u.s ground shipping I $ 1,500.00 1,500.00 Comments Quote valid for 90 days. Prices & Part numbers subject to change due to manufacturers' changes. Quote Total $ 415,052.65 SKC Communication Products, Inc. • 8320 Hedge Lane Terrace • Shawnee Mission, KS 66227 • 800.882.7779 • Fax 800.454.4752 • www.skccom.com Page 1 of 1 Rev 05.31.07 POLYCOIVI` Price Quote Oakland County (MGC +) 92 Video ports and 96 VOIP Ports 1 of 4 Polycom Confidential *EXPIRED* POLYCONC May 31, 2007 Price Quote Prepared for: Oakland County (MGC +) V . Unit Extended NET Part Number Item ' Description Qty Number Price ,• Price :, 'Price MGC Base Units $94,000 $45,120 MGC+100 248 IP video ports @384/512 kbps, 1 Audio +48/96, Unified Conf Suite -40 port 1 VMCU004OR VMCU004OR MGC+100 40 Port 768K Conf Solution $94.000 $94.000 845,120 HW CP/TX - Click&View - MGC Modules $111,840 $53.683 VNMP48402R VNMP4802R MGC+ IP+ 48 ports module MOO'- IP*48 Port Module. 96 sites g128K OR 48 sites g.384K OR 24 sites @.768K OR 12 sites @2M 1 $39 200 $39.200 $18.816 VR MA4802 R VRMA4802R MGC+ Audio* 48/96 ports module MGC+ Audio* 48/96 ports module 2 $36320 $72.640 $34.867 MGC Cables $0 $0 VCCP0101 I VCCP0101 IMGC Power Cord IMGC Power Cord 110VAC 2.3 Meter (88) North America. Saudi Arabia. Venezuela I 1 I 80_ $0 $0 Management SW $98,000 $59,780 2200-18045-300 2200-18045-300 ReadiManager - 5E200 Network Appliance 25 base license ReadiManager - SE200 Network Appliance w/ Outlook 25 base license 1 $28.250 $28.250 $17,233 5150-18045-600 5150-18045-600 ReadiManager - SE200 Exp. Pack 250 licenses ReadiManager - SE200 Exp. Pack 250 licenses _ 1 $69.750 $69.750 $42,548 TOTALS I Equipment Totals: 7 $303.840 $158.583 2 of 4 Polycom Confidential *EXPIRED* POLYCOM: May 31, 2007 Price Quote Prepared for: Oakland County (MGC +) Unit Extended NET Part Number Item Description Qty Price Price Price Product Installation & Training Installation & Training - Installation MGC+100 Hi Bandwith Sys. on-site installation of system 1 $4,995 $4,995 $2.000 — 4870-00194-004 _ SE200 IAM ReadiManager SE200 Installation Install, ReadiManager SE200, On-site Installation _ 1 $1,995 $1,995 $0 Total: $6,990 $2,000 Annual Support Contracts 4870-00139-312 Premier. MGC+100 3 Yr Premier, 3 Yr, MGC+100 ReadiConvene (JAM Service Priced separately) 1 16.8%_ $34.581 $27.666 4870-00194-312 SE200 Net App ReadiManager 5E200 base system- Premier 3 Year ReadiManager SE200 base system. Unlimited Phone Support & Software Upgrades w Outlook 1 $10.175, $10.175 $9.250 4870-00198-312 ReadiMgr SE200 250 expansion pack- Premier 3 Year ReadlManager SE200 250 license expansion pack. Unlimited Phone Support & Software Upgrades 1 $25 115 $25.115 $23.250 Total: $69,871 $60,166 Shipping Charges $1,800 VSHP0050 VSHP0050 MGC-50 Shipping per chassis or System MGC-50 Shipping 1 chassis or System $1,200 $1,200 $1.200 i VSHP0100 VSHP0100 ReadiManager [ 21 L $300 $600 $600 Polycom Confidential *EXPIRED* 3 of 4 System List Price $303,840 System Discounted Price $158,583 $1,800 $2.000 $162,383 $60 166 May 31, 2007 POLYCOK Price Quote Prepared for: Oakland County (MGC +) Shipping Charges Product Installation & Training System TOTAL Price Annual Support Contracts State/Local Tax not included, and will be added to Invoice as required. TOTAL for ALL Items Quote Date: May 31, 2007 Quote Validity: Until 30 days from above date (3-May-2007), unless previously extended in writing. Notes: Currency: All Prices Quoted are in US Dollars Prepared by: chris struzina Delivery Terms: EXW Polycom Israel Ltd., Petach Tikva, Israel According to INCOTERMS 2000. EXWORKS. Limited Warranty: For all Accord Product Line hardware: 12 months from date of delivery. Factory Return Only. For all Accord Product Line software: 3 months from date of installation. Bug Fixes Only. Payment Terms: Payment is due 30 days from the date of invoice. Disclaimer: CUSTOMER MAY NOT RETURN ANY PRODUCTS TO POLYCOM OTHER THAN AS STATED IN POLYCOM'S WARRANTY Polycom Confidential *EXPIRED* $222,549 Resetler: USA ReadiConvene, Honors Program, Q3/05 Bundles (316.139.309) brianf 4 of 4 Resolution #07169 July 19, 2007 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. # 07169) BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - JAIL VISITATION ADDITION PROJECT (EQUIPMENT PURCHASE FOR VIDEO VISITATION) TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The cost for the Jail Visitation Addition is estimated to be $750,000 for equipment and installation of the Video Visitation system at the Oakland County Jail. 2. The Jail Renovation and Visitation Addition Project includes $350,000 for a Video Visitation component. 3. Additionally, the Board of Commissioners per MR#06254 approved $400,000 in Designated Fund Balance (GL Acct #371462) at year end 2006 for Jail Video Visitation. 4. Oakland County has negotiated pricing for equipment needs at cost of $635,602 which includes a savings of ($70,000) with SKC Communications Products, Inc., a supplier of polycom equipment and installation services for the Video Visitation component. 5. The approval of funding for Video Visitation would allow the Sheriff's Office, Information Technology Department, and Facilities Engineering to bring this project to a successful completion. 6. A budget amendment is recommended to FY 2007 as follows: August 2, 2007 General Fund #10100 Revenue 9010101-196030-665882 Expenditures 9010101-153010-788001-41450 Planned Use of Fund Balance TotalGeneral Fund Revenue Trnf to Jail Visit. Fund Total Gen Fund Expenditure $400,000 $400,000 $400,000 $400,000 0 Jail Visitation Fund #41450 Revenue 1040801-148020-695500-10100 Transfer from General Fund Total Jail Visit Revenue Expendable Equipment Total Jail Visit Expenditure FINANCE CO ITT/2 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Coulter absent. Expenditures 1040801-148020-760157 $400,000 $400,000 $400,000 $400,000 0 g/3 A 7 Resolution #07169 August 2, 2007 Moved by Gingell supported by Gregory the resolutions (with fiscal notes attached) on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Burns, Coleman, Coulter, Douglas, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 2, 2007, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2nd day of August, 2007.