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HomeMy WebLinkAboutResolutions - 2007.08.02 - 28376r& t • August 2, 2007 REPORT (MISC. 107179) BY: Personnel Committee, Thomas F. Middleton, Chairperson RE: Circuit Court/Family Division 2007 Juvenile Drug Court — Juvenile Justice and Delinquency Prevention Act — Grant Acceptance TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned Resolution on July 25, 2007 Reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a unanimous roll call vote with Jacobsen, Rogers and Coleman absent. It • August 2, 2007 MISCELLANEOUS RESOLUTION #07179 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION 2007 JUVENILE DRUG COURT - JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Human Services (DHS), Bureau of Juvenile Justice (BJJ) - Juvenile Justice and Delinquency Prevention Act - Juvenile Justice Grant Unit (JJGU) has awarded grant funding to the Circuit Court Family Division in the amount of $187,500 with a grant period of June 1, 2007 through December 23, 2007, with a two year renewable option; and WHEREAS this award represents continuation of program funding that targets youth with co-occurring disorders (substance abuse and mental health) that are non-violent repeat offenders charged with alcohol and/or controlled substance related offenses or charged with minor delinquency where substance abuse is a contributing factor, and WHEREAS one of the barriers that has prevented identified youth from participating in the Oakland County Juvenile Drug Court program has been lack of transportation, childcare and wraparound support, and WHEREAS participation in this program will increase skill building and help to improve family relationships, reduce dropout rate, and increase likelihood of success after completion of the program; and WHEREAS this program is to insure that the Circuit Court Family Division Juvenile Drug Court is utilized to maximum capacity throughout the year; and WHEREAS the Circuit Court Family Division - Juvenile Drug Court, is awarded $187,500 in State funds with general purpose Child Care Fund match support of $62,500 per DHS, for a total program budget of $250,000; and WHEREAS grant award continues funding for one (1) PTNE Client Transporter (Driver) position (3010402-10357) in Circuit Court/ Family Division/ Court Services unit dedicated to transporting identified youth and family members to and from identified program related activities; and WHEREAS the grant award also funds contractual substance abuse and mental health treatment and consultation services; training, training supplies, incentives, promotional supplies; also provide travel and transportation in support of this grant; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and in accordance with the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Department of Human Services Bureau of Juvenile Justice (BJJ) - Juvenile Justice Grant Unit (JJGU) grant, in the amount of $187,500 with $62,500 matching funds from the Child Care Fund required. Public Services Committee Vote: Motion carried unanimously on a roll call vote BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that this award continues one (1) PTNE Client Transporter (Driver) position (3010402-10357), in Circuit Court/ Family Division/ Court Services Unit. BE IT FURTHER RESOLVED that this grant will fund contractual substance abuse, Wrap Around, child care services, mental health treatment, evaluation, and consultation services; training, training supplies, incentives, and promotional supplies; travel; and transportation. BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent upon continuation of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Public Services Committee Page 1 of • 1 4 Ili a Diane Creguer From: Karen Agacinski [agacinskik@oakgov.corn] Sent: Thursday, July 05, 2007 10:37 AM To: Creguer, Diane; Laurie VanPelt; Jennifer Mason; Julie Secontine; 'Pamela L. Davis' Cc: Langton, Lisa; Candace Frederick; Metrick, Tammy; 'Prentiss Malone'; 'John CDoperrider'; 'Oeffner, Kevin'; 'Davis, Patricia' Subject: Circuit Court - DHS/BJJ Grant Acceptance GRANT INFORMATION Operating Department: 6th Judicial Circuit Court Department Contact: John Cooperrider or Pamela Davis Contact Phone: x80256 or x80247 Document Identification Number: JDMI-IC 07-63001 Funding Period: June 1, 2007 through December 23, 2007 New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A M/WBE Requirements: Yes Funding: Continuation Application Total Project Amount: $250,000 Prior Year Total Funding: $250,000 New Grant Funded Positions Request: N/A Changes to Current Positions: Continuing position #3010402-10357 Grantor Funds: $187,500 Total Budget: $250,000 Match and Source: 25% or $62,500 - will use Child Care Fund Expenditures as match per DRS PROJECT SYNOPSIS This project will eliminate barriers to and enhance services for identified youth and families who seek to enroll in the Oakland County Family-Focused Juvenile Drug Court, by assessing and addressing co-occurring mental health issues. This project will also support participants while in the drug court program with wraparound services, which will increase skill building and help to improve family relationships, reduce dropout rate, and increase likelihood of success after completion of the program. It will alsc facilitate the enrollment of individuals whose participation has been curtailed due to transportation and childcare barriers. REVIEW STATUS: Acceptance — Resolution Required After reviewing this giant contract, it appears that there are no legal issues that require additional action or resolution this time. Thank you, Karen P. Agacinski Assistant Corporation Counsel Department of Corporation Counsel 1200N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3 rd Floor Pontiac, MI 48341 Phone Number: (248) 858-8677 Fax Number: (248) 858-1003 E-mail: agaeinskik@oakgov.com rRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is ::pecifically addressed. It is coaidential and is protected by the attorney-client privilege and A product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in anyv Individuals are advised that any dissemination, reproduction or unauthorized review of th is information by persons other than those listed above may consti a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. 7/9/2007 • • $ • GRANT REVIEW SIGN OFF — 6th Judicial Circuit, Family Division, Juvenile Drug Court GRANT NAME: 2007 DHS/BJJ Grant - Juvenile Justice and Delinquency Prevention Act FUNDING AGENCY: Michigan Department of Human Services, Bureau of Juvenile Justice, Juvenile Justice Grant Unit DEPARTMENT CONTACT PERSON: John Cooperrider or Pamela Davis / 80256 or 80247 STATUS: Grant Acceptance DATE: July 9, 2007 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containin g grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (June 29, 2007) Department of Human Resources: Approved by BR. — Jennifer Mason (July 2, 2007) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowsld (July 3, 2007) Corporation Counsel: After reviewing this grant contract, it appear that there are no legal issues that require additional action or resolution at this time. — Karen Agacinski (July 5, 2007) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Additional requirements may be contained in the grant agreement. • Federal Office of Management and Budget (OMB) Circular No. A-133. This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending federal awards. http://www.whitehouse.gov/omb/cireulars/al 33/al 33.html Feb-06-01 01:16P mackanzie • Fa-OZ-12.1 12:4f. 'ProvttAb 'CSTRAL • 24S-30.k-79747 P . 02 — 5173732132 • 4 • '7-420 P.14/12 Jar-111 Michigan Suprime Court 5sata Court AcimirOtrative Office P.O. BOX Lansing, Mithigin 413;11; • - Plume (5175 3A-01312 )cihrt D. Terrr,Jr.. tom Cauli Menial:am= . •Fehrtnry,2001 Honorable Briar Iviar.Kenzie 5214 District Cam/ 42/50 Grand River Ave. . Novi, MI 48374-1222 . Dear Judge MacKenzie: Pursuant to our ccerwerunian this .. •,.. ' . ..2 regarding the Kchigan Drug Court Grant PrOgram, I am providing information concerning • .urance #4 in the application teateriaLs. The assurances included it the Michigan prug Court Grant application materials are the same as the assurancas =mired to apply for and apt federal program funding for drug court programs. ASSUrarl= 04 calls for the applicam provide assurance cif a prograrn's intent to continue funding whather that be from local, o state, or federal sources of funding. The and Dg Court Giant Program is a state -appropriated program funded with limited genial fund dollars. • The fluading is intended to assist inideveloping and implementing =NV programs and providc Limited support to continuing programs. It is, however, the program's responsibility to eventually seek additieamal sources of fundins. unit should not be construed as a mandate for fat= fuading of a program from the flinding unii If you have any thither questions, please ntact me. • Si :.(71 DaNfrn A. Monk Deputy State Court Administrator Michigan Department of Human Services — Office of Contracts and Rate Setting BJJ — Grant Format (CM-F160) Cover Sheet Grantee Name: Grant #: Oakland County Circuit Court- Family Division _ JDMHC 07-63001 Amount: $ 250,000 (Total) $187,500 (Federal) $62,500 (Match) CS-138#: Expires: Commodity Code: Mail Code: NJ 12-23-2007 95243 025 Contract Administrator: Phone #: Dawn Campbell 517-241-0348 SS# or Fed. I.D. # Award Status: 38-6004876 4 Bid Sole Source Fair Market Rate Begin day and month of Grantee's fiscal year: 1st Day of Month day of month June month of year 2007 Audit Status: Vendor No Federal Funds Faith Based: Sub-recipient If checked, record CFDA numbers(s) below Yes 4No 16.540 Count(ies): Oakland Org. Type: Private, Non-profit Private, Proprietary I Public E University Payment Type: Actual Cost Unit Rate fl Fair Market Rate Grantee is a state employee: Grantee is a retired state employee: Yes No EYes I No Index Code: PCA: AOC: 65210 47825 6325 Services Program Area: Drug and Mental Health Courts The contract administrator by submission of this document assures no changes have been made to the contract General Provisions as stated in Article Ill of standard DHS contract format. CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word Grant No: JDMHC 07-63001 County: Oakland Contract Amount: $187,500 Method of Payment: Actual Cost AGREEMENT between Michigan Department of Human Services (DHS) & 235 South Grand Avenue P.O. Box 30037 Lansing, Michigan 48909 (hereinafter referred to as "Grantee") Oakland County Circuit Court — Family Division 1200 N. Telegraph Rd. Pontiac, MI 48341 This Agreement is effective from June 1, 2007, through December 23, 2007 is by and between the Department of Human Services (referred to as "DHS") and Oakland County Circuit Court — Family Division. I. GRANTEE RESPONSIBILITIES A. Program Description A Family-Focused Juvenile Drug Court program is already in place in Oakland County and is currently sustained by the following funding: Child Care Fund and SCAO grant. Substance abuse treatment, drug testing, substance abuse training for staff, office equipment, and drug court personnel are already funded via these sources. Continued funding is requested for this project to eliminate barriers to and enhance services for identified youth and families who seek to enroll in the Oakland County Family-Focused Juvenile Drug Court, by assessing and addressing co-occurring mental health issues. This project will also support participants while in the drug court program with wraparound services, which will increase skill building and help to improve family relationships, reduce dropout rate, and increase likelihood of success after completion of the program. It will also facilitate the enrollment of individuals whose participation has been curtailed due to transportation and childcare barriers. Client Records For each eligible client served under this Agreement, the Contractor shall maintain client case records consisting of: B. CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word -DHS-provided forms which certify eligibility. -Date of contact with client. -Problem identification. -Methods of service delivery. -Significant contacts with client and significant events. -Other material as may be specified by DHS. C. Service Documentation The Contractor agrees to maintain program records required by DHS, program statistical records required by DHS, and to produce program narrative and statistical data at times prescribed by, and on forms furnished by, DHS. D. Evaluation Reporting Requirements The Contractor shall submit to DHS monthly reports that indicate the status and effectiveness of activities performed under this Agreement as indicated: 1. Performance measures must be submitted on a monthly basis prior to submitting the monthly financial report. 2. Submit the Monthly Financial Reports on a monthly basis by the 10 th of the month: Personnel, Fringes, Construction, Consultant/Contractual, Travel, Supplies/ Operating, and Equipment. 3. Submit the Biannual Progress Reports on a biannual basis: Program Objectives and Narrative and Area Expenditures to date. 4. Submit a year-end Final Expenditure and Program Report to contain the following information within 60 days after termination of this Grant Award: Program Objectives and Narrative and Purpose Area Expenditures to date. 5. These reports shall be submitted to BJJ. E. Audit Requirements 1. Subrecipient Relationship This contract constitutes a subrecipient relationship with DHS. The Contractor is required to comply with all federal regulations that related to the accounting and auditing of the federal award used to fund this contract. This includes, but is not limited to, compliance with OMB Circular A-133. -2- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word Regulations applicable to funding sources are included in the Catalog of Federal Domestic Assistance (CFDA). The Federal Program Title, CFDA number, and federal financial participation (FFP) rate DHS will use for this Agreement are: Federal Program Title CFDA # FFP°/0 1Juvenile Justice and Delinquency 16.540 100 Prevention -Allocation to States However, DHS may change the CFDA number and/or FFP rate during the course of this Agreement. CFDA numbers and FFP rates for this Agreement shall be posted quarterly on the DHS web site. The Contractor is required to check the web site to obtain up to date information regarding the CFDA numbers. The Contractor shall consult the following website to obtain CFDA numbers, payments, program updates, and other audit information: http://vwvvv.michigan.qov/dhs/0,1607,7-124-5455 7199 8380---,00.html DHS agrees to participate in audit cost related to the audit as described in other sections of this contract. 2. Reporting Requirements The Contractor must immediately report to the DHS Office of Internal Audit accounting irregularities including noncompliance with contract provisions. If the Contractor is required per OMB Circular A-133 to have a Single Audit performed, the Contractor must submit the Reporting Package and an Audit Transmittal Letter to the DHS Office of Internal Audit at the address that follows and in accordance with the time frame established in the Circular. Reporting Package includes: 1. Financial statements and schedule of expenditures of Federal awards 2. Summary schedule of prior audit findings 3. Auditor's report(s) 4. Corrective action plan, if applicable 3. Audit Transmittal Letter The Contractor is responsible to identify in the Audit Transmittal Letter all organizations it operates that administer DHS subrecipient programs and the different names the Contractor may use to contract with DHS. The Contractor is responsible for proper completion and submission of the Audit Transmittal Letter. -3- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word • • I This letter, to be accurately processed by DHS, must include the following information: 1. Contractor's name as reported in the DHS contract(s) 2. Contractor's Federal Identification number(s) as reported in the DHS contract(s) 3. Contractor's fiscal year end 4. Identify other name(s) and other Federal Identification number(s) used by the Contractor If a Single Audit is not required per OMB Circular A-133, the Contractor must still submit an Audit Transmittal Letter stating why a Single Audit was not required and the Contractor's fiscal year the letter pertains to. The Audit Transmittal Letter should include items stated in the section, "Audit Transmittal Letter," described below. The letter may be mailed to the address below or FAX to (517) 373-8771. Mailing address for all information: Michigan Department of Human Services Office of Internal Audit 235 S. Grand Ave. Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA If the Contractor is a subrecipient of DHS, but asserts it is not required to have a Single Audit performed, the Contractor shall submit an audit transmittal letter to the DHS Office of Internal Audit stating the reason the Single Audit is not required. Failure by the Contractor to submit the transmittal letter shall result in invoking the same sanctions on the Contractor as failure to submit the Single Audit report. 4. Audit Cost Cost of the Single Audit can only be charged to this agreement if there is a provision within this Agreement that allows payment for the Single Audit cost. No audit cost may be charged to this agreement if the Contractor is not required to have a Single Audit. No audit costs may be charged to DHS when audits required by this contract have not been performed or have not been performed in accordance with OMB Circular A-133 requirements. Late submission (as defined in OMB Circular A -133) -4- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word of the Single Audit report and/or Audit Transmittal Letter is considered non- compliance with this section and may be grounds to impose sanctions. 5. Sanctions DHS may impose sanctions if the Contractor fails to adhere to any of the audit requirements in this Agreement, including the audit transmittal letter. In cases of continued inability or unwillingness on the part of the Contractor to comply with audit requirements, DHS may recoup all federal payments made to the Contractor during the period for which a single audit was required but not performed. F. Fiscal Requirements The Contractor shall install and maintain an accounting system to identify and support all expenditures billed to DHS under this Agreement. The accounting system must record all income and expenses for the Contractor's total program of which services provided under this Agreement are a part. The accounting system, as a minimum, shall consist of a chart of accounts, cash receipts journal, cash disbursements journal, and general ledger. All expenditures and income must be supported by vouchers and receipts that detail the reason for the transaction. The Contractor shall maintain, within the accounting system, salary and fringe benefits accounts that break out positions, hospitalization, retirement, workmen's compensation and other fringe benefits. The Contractor shall establish and maintain payroll records for all employees. The Contractor, in establishing and allocating salary and wages for employees, shall support these charges by establishing an adequate appointment and workload distribution system, accompanied by monthly reviews showing the actual changes in the workload distribution of each employee (i.e., an exception reporting system). G. Billing/Payment Method As used in this Agreement, "Cost documentation" refers to the BJJ Juvenile Justice and Delinquency Prevention Act Application attached hereto. The Contractor certifies that this budget has been prepared in accordance with the Budget Completion Instructions provided by DHS. This document details the amount and object of expenditures for which the Contractor shall use funds paid under this Agreement. The Contractor is authorized to expend funds only for those resources indicated in the budget that are allowable, properly allocated and reasonable as defined in the Budget Completion Instructions. Only cost actually incurred may be billed to DHS. The Contractor shall follow and adhere to the budget. However, expenditures up to a 5% increase or $1,500, whichever is greater, above the direct cost line item budget categories are permissible -5- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word provided the sum of all expenditures does not exceed the total amount of the contract. The Contractor shall not be reimbursed for any expenditures incurred in budget line items that do not include dollar amounts. The Contractor must obtain prior written approval from DHS to increase any line item by more than 5% or $1,500, whichever is greater. DHS representative authorized to approve budget revisions is the Director, Office of Contracts and Rate Setting. The Contractor's request for the DHS approval must contain sufficient information to allow the DHS to identify which budget line items are to be increased and which line items are to be decreased, staying within the originally approved budget total. For travel costs, including mileage, meals, and lodging incurred related to services provided under this Agreement, the Contractor may bill premium state rates, or Contractor's usual reimbursement rate for employees, whichever is less. State of Michigan's travel rates can be accessed at the website listed below. http://www.michigan.govidmb/0,1607,7-150-9141 13132—,00.html The Contractor can not charge DHS more for a provision of service than is charged to other entities for whom the contractor provides services. H. Billing Procedure The Contractor shall submit a monthly "Statement of Expenditures" (DHS-3469) to DHS. This Statement of Expenditures shall indicate actual expenditures incurred broken out by category of expense in the performance of this Agreement for the period being billed and the units of service delivered. This Statement of Expenditures shall be submitted to DHS within thirty days from the end of the billing period. For the month of September, billings shall be submitted as reasonably directed by the contract administrator to meet fiscal year end closing deadlines. In no event, shall DHS make payment to the Contractor for billings submitted more than 90 days after the end of a billing period. Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the Contractor's monthly invoices. I. Special Conditions Evaluation The Grantee is required to develop an evaluation that will be able to track the priority risk factors that the Grantee identified as part of the three-year or five-year plan. Further, the grantee is required to document the process utilized in developing the plan and in implementing the project. -6- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word The Grantee is required to develop an outcome specific evaluation design as incorporated in the evaluation tools. Specific data on individuals must remain confidential. Evaluation designs and instruments developed with grant funds are to be made available to DHS and the general public and are to be considered in the public domain. Documents prepared through the process are public documents and are to be provided upon request. Final evaluation reports are due within sixty (60) days of the grant's end date. Failure to submit the final evaluation report may result in the termination of the grant retroactive to the date of receipt of the monthly report. If this occurs, DHS may also require re-payment of grant funds. Failure to comply with this requirement may also affect future continuation grant consideration. Special Condition for Outcome-Based Evaluations The Grantee is required to develop an outcome specific evaluation design using an outside consultant/contractor. Specific data on individuals must remain confidential. Evaluation designs and instruments developed with grant funds are to be made available to the general public and are to be considered in the public domain. Documents prepared through the process are public documents and are to be shared upon request. Minority Over-Representation/Disproportionate Minority Confinement: The Grantee will attend required training provided by DHS to assist the Grantee in meeting the requirements regarding Minority Over-Representation (MOR) and Disproportionate Minority Confinement (DMC). Supplies and Equipment The Grantee must maintain an itemized list of all supplies and equipment purchased with Federal funds. Items that are purchased which do not appear on the list are subject to disallowment. In-Kind Match The Grantee is required to collect documentation of any in-kind match on a monthly basis as part of the financial reporting process. The Grantee's financial officer is required to maintain up-to-date records on in-kind match. If the match is provided through another entity, that entity is required to provide financial data and records to the Grantee. Individuals who are partially funded from this project and partially funded from other programs are required to maintain time sheets that clearly account for time expended on this project. Value for services or materials funded from other federal programs may not be reported as match for this project. Likewise, value for services provided by volunteers may not be reported as match -7- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word for this project if those same services are reported as match for another federal project or grant. Project Supervision and Report Processing Expenditures for managerial supervision, accounting, fiscal and personnel processing activities will be reported based on actual hours expended on activities related to this project, and actual hourly costs for the individuals providing those services. These expenditures will be included in the regular monthly expenditure reports but supporting documentation will be maintained locally. Total report expenditures for these purposes may not exceed the amount included in the approved budget. Agreements or Contracts Agreements or Contracts entered into as a result of this grant must be submitted to the Federal Grant Unit for review. The agreements or contracts must comply with United States Department of Justice and Department of Human Services requirements. Conferences and Workshops Prior approval to utilize project funding to attend workshops or conferences not sanctioned by OJJDP should be obtained from the contract administrator of the Federal Grant Unit. Workshop and Training Evaluations The Grantee shall require all participants in workshops and training seminars funded from this Grant Award to complete an evaluation form provided by or approved by the Federal Grant Unit. A summary of the evaluation must be provided to the Contract Administrator of the Federal Grant Unit. Accounting and Supplanting The applicant agrees to utilize separate accounts, cost centers, or other accounting techniques to ensure that expenditures for this project are separately identifiable. The applicant will also be required to sign Bureau of Juvenile Justice Certified Assurance Forms regarding supplanting and will forward the same to the Federal Grant Unit. II. DHS RESPONSIBILITIES A. Payment -8- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word DHS shall make payments to the Contractor approximately 45 days after receipt by DHS of the Contractor's "Statement of Expenditures" detailing program related budgeting expenditures as set forth in the Cost Documentation attached to this Agreement. B. Maximum Amount of Agreement DHS hereby agrees to pay the Contractor an amount not to exceed one hundred eighty seven thousand five hundred dollars and 00/100 ($187,500) for services performed in accordance with the terms of this Agreement exclusively during the period June 01, 2007 thru December 23, 2007. From the total amount, the maximum amount that may be expended during the following period is: Fiscal Year Contract Amount June 1, 2007 through December 23, 2007 $ 187,500 C. Evaluation Criteria The services provided by the Contractor under this Agreement shall be evaluated by the DHS on the basis of the following criteria: 1. The performance objectives listed by the grantee will be the basis for the evaluation. An outcome-based evaluation will dictate the design and methodology. III. GENERAL PROVISIONS — PUBLIC A. Conclusion, Termination, and Cancellation Terms 1. DHS' Source of Funds-Termination DHS' payment of Federal or State funds for purposes of this Agreement is subject to and conditional upon the availability of those funds for such purposes. No commitment is made by DHS to continue or expand activities covered by this Agreement. Funding for services to be provided beyond the end of the initial State fiscal year is dependent on legislative appropriation. DHS may terminate this Agreement immediately upon written notice to the Contractor at any time prior to the completion of this Agreement if, in the sole discretion of DHS, funding becomes unavailable for this service or such funds are restricted. -9- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word 2. Cancellation of Agreement DHS may cancel this Agreement upon thirty days written notice if DHS determines that the Contractor, its agent, or its representative has offered or given a gratuity, kickback, money, gift, or anything of value to an officer, official, or employee of the State to obtain a contract or favorable treatment under a contract. By signing this Agreement, the Contractor hereby certifies that no funds have been given to any state officer, official, or state employee for influencing or attempting to influence such officer, official, or employee of the State. Except as indicated below, DHS may cancel this Agreement without further liability to DHS or its employees by giving the Contractor written notice of such cancellation thirty days prior to the date of cancellation. The Contractor may terminate this Agreement upon thirty days written notice to DHS at any time prior to the completion of the Agreement period. In case of default by the Contractor, OHS may immediately cancel this Agreement without further liability to DHS or its employees, and procure the services from other sources. In addition, DHS may immediately cancel this Agreement without further liability to DHS or its employees if the Contractor, an officer of the Contractor, or an owner of a 25% or greater share of the Contractor is convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract; or convicted of a criminal offense including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of DHS, reflects on the Contractor's business integrity. B. Closeout Responsibilities 1. Closeout When this Agreement is concluded or terminated, the Contractor shall provide DHS, within thirty (30) days of conclusion or termination, with all financial, performance and other reports required as a condition of the Agreement. DHS shall within the limit of this Agreement reimburse the Contactor for allowable costs not previously reimbursed. The Contractor shall immediately refund to DHS any payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures. -10- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word 2. Fixed Assets DHS reserves the right to obtain or transfer title to all fixed assets, real or personal, included in the approved budget of this Agreement, billed in full or in part to DHS by the Contractor, and not fully utilized at the conclusion of the Agreement. Fixed asset costs billed to DHS shall be limited to straight- line determination or a use charge pre-approved by DHS and shall be used only for the performance of the Agreement unless another use is authorized in writing by DHS. At least 30 days prior to the end date of this Agreement (which includes cancellation of the Agreement) the Contractor shall report to DHS the book value of all fixed assets and non-consumables purchased with DHS funds and request written instructions regarding the disposal of these fixed assets and consumable and/or non-consumable supplies that have been acquired with funds under this Agreement. Any gain on the sale or disposition of fixed assets before completion of this Agreement must be immediately reported and refunded to DHS. No disposal, sale or transfer of fixed assets obtained under this contract in whole or part, may occur without the express written consent of DHS. 3. Continuing Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed as terminating the ongoing responsibilities of the Contractor or rights of DHS contained in Section III, "Examination and Maintenance of Records" and Section III, "Closeout" of this Agreement. C. Compliance with Rules and Regulations 1. Compliance with Federal and State Requirements The Contractor shall comply with all Federal, State or local statutes, regulations and administrative rules, and any amendments thereto, as they may apply to the performances of this Agreement. The Contractor shall keep informed of federal, state, and local laws, ordinances, rules, regulations, orders, and decrees of bodies or tribunals having any jurisdiction/authority that in any manner affects those engaged in or employed on the work done under this Agreement or that in any manner affects the conduct of the work done under this Agreement. 2. Civil Service Rules and Regulations -11- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word The State of Michigan is obligated to comply with Article XI, Section 5, of the Michigan Constitution and applicable civil service rules and regulations. Other provisions of this Agreement notwithstanding, the State personnel director is authorized to disapprove contractual disbursements for personal services if the State personnel director determines that the contract violates Article XI, Section 5 of the Michigan Constitution or applicable civil service rules and regulations. 3. Compliance with Civil Rights, Other Laws The Contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status pursuant to 1976 Public Act 453, Section 209. The Contractor shall also comply with the provisions of the Michigan Persons with Disabilities Civil Rights Act, 1976 Public Act 220, as amended (M.C.L. 37.1101 et. seg.) and Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 355, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of this handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Further, the Contractor shall comply with the Americans with Disabilities Act of 1990 (ADA), P.L. 101-336, 104 Stat. 327, which prohibits discrimination against individuals with disabilities and provides enforcement standards. The Contractor shall comply with all other Federal, State or local laws, regulations and standards, and any amendments thereto, as they may apply to the performance of this Agreement. 4. Freedom of Information Act All information in this Agreement is subject to the provisions of the Freedom of Information Act. 1976 Public Act 442, as amended, MCL 15.231, et seq. 5. Use of Funds for Sectarian Purposes Except as otherwise provided in law, a religious organization shall not discriminate against an individual in regard to rendering assistance funded under any program described in subsection (a) (2) of 42 U.S.0 A. Section 604a on the basis of religion, a religious belief, or refusal to actively participate in a religious practice. -12- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word No funds provide directly to institutions or organizations to provide services and administer programs under subsection (a) (1)(A) of this section shall be expended for sectarian worship, instruction, or proselytization. D. Fees and Other Sources of Funding The Contractor guarantees that any claims made to DHS under this Agreement shall not be financed by any source other than DHS under the terms of this Agreement. If funding is received through any other source, the Contractor agrees to deduct from the amount billed to DHS the greater of either the fee amounts, or the actual costs of the services provided. The Contractor may not accept reimbursement from a client unless the Agreement specifically authorizes such reimbursement in the "Contractor Responsibility" section. In such case, a detailed fee scale and criteria for charging the fee must be included. If the Contractor accepts reimbursement from a client in accordance with the terms of the Agreement, the Contractor shall deduct these fees from billings to OHS. Other third party funding sources, e.g., insurance companies, may be billed for contracted client services. Third party reimbursement shall be considered payment in full unless the third party fund source requires a co-pay, in which case DHS may be billed for the amount of the co-pay. No supplemental billing is allowed. E. Confidentiality The use or disclosure of personally identifying information concerning services, applicants or recipients obtained in connection with the performance of this Agreement shall be restricted to purposes directly connected with the administration of the programs implemented by this Agreement. In all other cases, disclosure shall be made only when required by federal and state laws, court orders and subpoenas, or subpoenas by a grand jury. F. Examination and Maintenance of Records The Contractor shall permit DHS or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor shall retain all books, records or other documents relevant to this Agreement for six years after final payment, at the Contractor's cost. Federal auditors and any persons duly authorized by OHS shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the six-year period and extends past that period, all documents shall be maintained until the audit is completed. OHS shall provide findings and recommendations of audits to the -13- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word Contractor. DHS shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor in any period prior to the audit. If no payments are due and owing the Contractor, the Contractor shall refund all amounts which may be due DHS within 30 days notice by DHS. The Contractor shall assure, as a condition of any sale or transfer of ownership of the Contractor agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the six-year period after final payment under this Agreement or the Contractor shall otherwise maintain said records as DHS may direct. If business operations cease, the Contractor shall maintain records as DHS may direct. The Contractor shall notify DHS when and if the Contractor operations cease during the six-year period after final payments and provide for appropriate storage of records at the Contractor's expense. The Contractor shall, as a provision of the Agreement between the Contractor and the auditor, assure that DHS may make reasonable inquiries of the auditor relating to audit workpapers and, furthermore, that DHS may review the auditor's workpapers in support of the audit. G. Reporting and Monitoring 1. Reporting The Contractor shall comply with all program and fiscal reporting procedures as are or may hereinafter be established by DHS. The Contractor shall also comply with all reporting procedures established by DHS in completion of progress reports at time intervals, on forms, in formats, and by means specified by DHS. In particular, reports or billing documents denoting event dates shall record month, day and year as specified by DHS. In all electronic filings, four digits shall be used to designate century. Any additional reports as deemed necessary by DHS shall be made and submitted by the Contractor upon request. 2. Monitoring Requirements DHS reserves the right to perform unscheduled on-site visits during normal business hours, to monitor the Contractor's activities under this Agreement at any time, either during the term, or within one year after termination of the Agreement. The Contractor shall cooperate with DHS during the monitoring process by making available all records, facilities, and other resources necessary to perform the review. If DHS detects noncompliance with this Agreement, and/or questioned costs during the course of its review, these items shall be identified and conveyed to the Contractor in an exit conference. DHS shall provide the -14- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word Contractor with a detailed written report of these findings within thirty (30) days of the exit conference. The Contractor is required to address each item in DHS' report by providing a Corrective Action Plan (CAP) to eliminate or correct each issue of noncompliance. The Contractor shall submit the Corrective action plan to DHS within thirty (30) days from issuance of DHS' report. If DHS identifies questioned costs that cannot be substantiated, DHS may, at its discretion, and after consultation with the Contractor, require the Contractor to submit revised DHS-3469, "Statement of Expenditures" to reflect adjustment for disallowed costs. Submission of revised billings to DHS shall be made within a time schedule established by DHS and the Contractor. If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, and within allotted time frames mutually established, DHS may, at its discretion, invoke sanctions on the Contractor, which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of the Agreements. The Contractor shall complete and sign an annual monitoring questionnaire for this Agreement within 90 days of the begin date of the Agreement and yearly thereafter. The Contractor can locate the questionnaire at www.michigan.gov/dhs by clicking on "Doing Business with DHS", then "Contractor Resources", then "Forms and Publications." The Contractor shall submit the questionnaire to the DHS office to which billings are submitted. If the Contractor bills electronically, the contractor shall submit the completed and signed questionnaire to the DHS office where this Agreement was initiated. The Contractor shall assure that an individual with program oversight responsibility within the Contractor organization signs each questionnaire. DHS shall suspend its authorization and payment of billings if the Contractor fails to submit the questionnaire in a timely manner. Billing authorization and payment shall not be resumed until the Contractor has complied with the requirement. Continued failure on the part of the Contractor to submit the questionnaire may result in termination of this Agreement. 3. Audit Reports that Contain a Going Concern Statement If an audit firm conducts an audit of the Contractor and issues an audit report with a finding of a Going Concern, the Contractor must submit this audit report to the DHS Office of Internal Audit within 10 days from the date of the audit report. The submission of this audit report to DHS is required regardless of whether an audit is required under this Agreement. A Contractor receiving a Going Concern must submit a financial plan to the DHS Office of Internal Audit no later than 25 days from the date of the audit -15- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word report issued by the audit firm. The financial plan must be approved by DHS. Failure of the Contractor to either timely submit the audit report with the Going Concern, or timely submit a financial plan, or DHS' rejection of the Contractor's financial plan, are grounds for immediately terminating the contract. Mailing address for all audit information: Michigan Department of Human Services Office of Internal Audit 235 S. Grand Ave., Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA H. Recoupment of Funding and Repayment of Debts. 1. Recoupment of Funding If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, or fails to submit a revised DHS-3469, "Statement of Expenditures" within allotted time frames established by DHS in consultation with the Contractor, DHS may, at its discretion, recoup or require the Contractor to reimburse payments made under this Agreement which DHS has determined that the Contractor has been overpaid. The Contractor is liable for any cost incurred by DHS in the recoupment of any funding. Upon notification by DHS that repayment is required, the Contractor shall make payment directly to DHS within 30 days or DHS may withhold current or future payments made under this or any other agreements, current or future, between DHS and the Contractor. If the Contractor fails to: (1) correct noncompliance activities identified by DHS, (2) submit revised billings as requested as part of a Corrective Action Plan when required; or (3) remit overpayments or make arrangements to have the overpayments deducted from future payments within 30 days, such failure shall constitute grounds to terminate immediately any or all of DHS' agreements with the Contractor. DHS shall also report noncompliance of the Contractor to Michigan's Department of Management and Budget. Such report may result in the Contractor's debarment from further contracts with the State of Michigan. 2. Repayment of Debts and Other Amounts due DHS -16- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word By entering into this Agreement, the Contractor agrees to honor all prior repayment agreements established by DHS with the Contractor or Contractor's predecessors. If the Contractor has an outstanding debt due to DHS but does not have a repay agreement, the Contractor agrees to make monthly payments to DHS at an amount not less than 5% of any outstanding balance and to begin on the date this Agreement is executed. If the Contractor fails to honor prior repayment agreements, or the Contractor fails to begin repayment on an obligation due DHS that is not subject to a repayment agreement, DHS will initiate the administrative process to reduce payments to the Contractor under this Agreement to recoup the debt. The payment reduction will be made at the amount originally established in the repayment agreement or at an amount not less than 5% of any outstanding balance effective on the date this Agreement is executed. I. Publication - Approval and Copyright The State of Michigan shall have copyright, property and publication rights in all written or visual material or other work products developed in connection with this Agreement. The Contractor shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of the State of Michigan. If the Contractor or an agent of the Contractor creates and/or reproduces under this Agreement materials which are developed for consumption by the general public or as a general information tool and which are funded in whole or in part with State of Michigan funds, the Contractor or its agent must include one of the statements referenced below, as they apply: • This program is funded by the State of Michigan or • This program is funded in part by the State of Michigan News releases (including promotional literature and commercial advertisements) pertaining to this Agreement shall not be made without prior written DHS approval, and then only in accordance with the explicit written instructions from DHS. No results of the activities associated with the Agreement are to be released without prior written approval of DHS and then only to persons designated. J. Subcontracts The Contractor shall not assign this Agreement or subcontract this Agreement to other parties without obtaining prior written approval of the DHS Office of Contracts and Rate Setting. DHS, as a condition of granting such approval, shall -17- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement including Criminal Record and Central Registry background checks when applicable. The Contractor shall be responsible for the performance of all assignees or subcontractors. If subcontracting, the Contractor must obligate the subcontractors to maintain the confidentiality of DHS' client information in conformance with State and Federal requirements. At DHS' request, any employee of the Contractor and of any subcontractor having access or continued access to DHS' confidential information may be required to execute an acknowledgment that the employee has been advised of the Contractor's and the subcontractor's obligations under this section and of the employee's obligation to DHS, the Contractor or subcontractor, as the case may be, to protect such confidential information from unauthorized use of disclosure. K. Disputes The Contractor shall notify DHS in writing of intent to pursue a claim against DHS for breach of any terms of this Agreement. No suit may be commenced by the Contractor for breach of this Agreement prior to the expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Contractor, at the request of DHS, must meet with the Director of DHS or designee for the purpose of attempting resolution of the dispute. L. Agreement Inclusiveness/Amendment This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The Contractor shall, upon request of DHS and receipt of a proposed amendment, amend this Agreement, if and when required in the opinion of DHS, due to the revision of Federal or State laws or regulations. If the Contractor refuses to sign such amendment within fifteen (15) days after receipt, this Agreement shall terminate upon such refusal. This Agreement may otherwise be amended only by the written consent of all the parties hereto. M. Reportinq of Retiree Employment ALL OTHER CONTRACT PROVISIONS NOTWITHSTANDING, no reimburse- ment may be claimed under this agreement for salary or subcontracting expense for any employee who retired from the State of Michigan using the early retirement program authorized by 2002 Public Act 93. The Contractor shall provide written notification within fifteen (15) days of hiring to DHS Office of Contracts and Rate Setting (OCRS) the name, social security -18- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word number, and work site of any employee who retired from the State of Michigan using the early retirement program authorized by 2002 Public Act 93. Failure to notify the OCRS within the allotted time period may result in the disallowance of all costs related to this Agreement up to the time the proper notification is received by OCRS. N. Certifications Regarding Lobbying As required by section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the Contractor certifies that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any persons influencing or attempting to influence an officer or employee of an department, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any department, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard form — LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-grants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 0. Certification Regarding Debarment, Suspension, and Other Responsibility Matters The Contractor certifies they and their principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal or State department or agency. -19- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word 2. Have not within a three-year period preceding this agreement been convicted of or had civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and 4. Have not within a three-year period preceding this Agreement had one or more public transactions (Federal, State or local) terminated for cause and default. Where the parties are unable to certify to any of the statements in this certification, the Contractor shall attach an explanation to this Agreement. The Contractor shall promptly notify DHS of any criminal litigation, investigations or proceeding which may have arisen or may arise involving the Contractor or any of the Contractor's subcontractors, or any of the foregoing entities' then current officers or directors during the term of this Agreement and three years thereafter. All notices shall be provided in writing to DHS within fifteen business days after the Contractor learns about any such criminal or civil investigations and within fifteen days after the commencement of any proceeding, litigation, or arbitration, as otherwise applicable. Details of settlements, which are prevented from disclosure by the terms of the settlement, shall be annotated as such. However, the Contractor shall disclose if any terms of such settlement would impede the Contractor's performance of this Agreement. The Contractor may rely on similar good faith certifications of its subcontractors, which certification shall be available for inspection at the option of DHS. The Contractor certifies to the best of its knowledge that within the past three (3) years, the Contractor has not; 1. Failed to substantially perform a state contract or subcontract according to its terms, conditions, and specifications within specified time limits. 2. Refused to provide information or documents required by a contract including, but not limited to information or documents necessary for monitoring contract performance. -20- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word 3. Failed to respond to requests for information regarding contract compliance, or accumulated repeated substantiated complaints regarding performance of a contract. 4. Failed to perform a state contract or subcontract in a manner consistent with any applicable state or federal law, rule, regulation, order, or decree. Contractor shall include above language in Part 0 in all subcontracts with other parties. The Contractor shall require each primary subcontractor, whose subcontract will exceed $25,000, to disclose to the Contractor, in writing, whether at of the time of the award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the State of Michigan. The Contractor shall then inform DHS of the subcontractor's status and reasons for the Contractor's decision to use such subcontractor, if the Contractor so decides. If it is determined that the Contractor knowingly rendered an erroneous certification under this provision, in addition to the other remedies available to the state, DHS may immediately terminate this Agreement. If the state finds that grounds to debar exist, it shall send notice to the Contractor of proposed debarment indicating the grounds for proposed debarment and the procedures for requesting a hearing. If the Contractor does not respond with a written request for a hearing within twenty (20) calendar days, the state shall issue the decision to debar without a hearing. The debarment period may be of any length up to eight (8) years. After the debarment period expires, the Contractor may reapply for inclusion on bidder lists through the regular application process by authority of Executive Order 2003-1. P. Monitoring Requirements DHS reserves the right to perform unscheduled on-site visits during normal business hours, to monitor the Grantee's activities under this Agreement at any time, either during the term, or within one year after termination of the Agreement. The Grantee shall cooperate with DHS during the monitoring process by making available all records, facilities, and other resources necessary to perform the review. If DHS detects noncompliance with this Agreement, and/or questioned costs during the course of its review, these items shall be identified and conveyed to the Grantee in an exit conference. DHS shall provide the Grantee with a detailed written report of these findings within thirty (30) days of the exit conference. The Grantee is required to address each item in DHS' report by providing a Corrective Action Plan (CAP) to eliminate or correct each issue of noncompliance. The -21 - CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word Grantee shall submit the Corrective action plan to DHS within thirty (30) days from issuance of DHS' report. If DHS identifies questioned costs that cannot be substantiated, DHS may, at its discretion, and after consultation with the Grantee, require the Grantee to submit revised Monthly Financial Reports to reflect adjustment for disallowed costs. Submission of revised billings to DHS shall be made within a time schedule established by DHS and the Grantee. If the Grantee fails to comply with monitoring requirements as set forth in this Agreement, and within allotted time frames mutually established, DHS may, at its discretion, invoke sanctions on the Grantee, which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of the Agreements. Q. Compliance with Federal and State Requirements The Grantee shall comply with all Federal, State or local statutes, regulations and administrative rules, and any amendments thereto, as they may apply to the performances of this Agreement. The Grantee shall keep informed of federal, state, and local laws, ordinances, rules, regulations, orders, and decrees of bodies or tribunals having any jurisdiction/authority that in any manner affects those engaged in or employed on the work done under this Agreement or that in any manner affects the conduct of the work done under this Agreement. R. Freedom of Information Act All information in this Agreement is subject to the provisions of the Freedom of Information Act. 1976 public Act No. 442, as amended, MCL 15.231, et seq. -22- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word IN WITNESS WHEREOF, the DHS and the Grantee have caused this Agreement to be executed by their respective officers duly authorized to do so. The Undersigned has the lawful authority to bind the Grantee to the terms set forth in this Agreement. Dated at , Michigan (Grantee) this day of , By: Witness: Dated at , Michigan DEPARTMENT OF HUMAN SERVICES this day of , By: Director Witness: Grant #: JDMHC 07-63001 -23- CM-F160 (Rev. 9-05) Previous edition obsolete. MS Word FAMILY INDEPENDENCE AGENCY BUREAU OF JUVENILE JUSTICE-JUSTICE GRANT UNIT JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT (APPLICATION) 1. Applicant Agency 3. Federal I.D. Number Oakland County Circuit Court - Family Division 38-6004876 Address 5. Application Status 5A. (x ] First [ ] Other 1200 N. Telegraph Rd. Ex) New [ ] Second [ I Continuation [ ] Third City Zip 5B. Previous JJGU Project # OCRS Number Pontiac, MI 48341 2. Implementing Agency 6. Start Date End Date Circuit Court Family Division January 1, 2005 December 31, 2005 4. Project Title (Maximum of 2 lines/30 characters each) 7. Program Area Family Focused Juvenile Drug Court Mental Health 8. Civil Rights Contact Person in Applicant Agency Telephone 248-858-053715211 Nancy Scarlet Address ' 1200 N. Telegraph Rd., Pontiac, MI 48341 9. Certification: We certify that the program proposed in this application meets applicable requirements of the Juvenile Justice And Delinquency Prevention Act of 1992, that all information presented is correct, and that the applicant agency will comply with the provisions of the Act and all other applicable federal laws. Project Director (Name and Title) Signature Date Pamela Davis, Deputy Admin., Court Services Address City Zip Telephone 1200 N. Telegraph Rd. Pontiac. MI 48341 248-858-0951 Fax E-mail . (248) 858-1126 Davispl@co.oakland.mi.us Financial Director (Name and Title) Signature Date John Cooperrider, Business Division Administrator Address City Zip Telephone 1200 N. Telegraph Rd. Pontiac, MI 48341 248-858-0256 —F-ax —E-mail —Cooperricierj@co.oaktand_mlusz= - Authorized Official (Name and Title) Signature Date Bill Bullard Jr., Chair, Oakland County Bd. Of Commissioners Address City Zip Telephone 1200 N. Telegraph Rd. Pontiac, MI 48341 248-858-0100 Fax E-mail (248) 858-1572 Bullardb©co.oakland.mi.us *The Authorized Official must be duly authorized to sign contracts on behalf of the applicant agency. By authority of the Federal Juvenile Justice and Delinquency Prevention Act of 1992, submission of this application isrequired to participate in this program. JJGUI201 6 10. Jurisdiction 10a. County(ies) in which the project will operate Oakland 10b. Senate District(s) 10c. Representative District(s) 13,14,15,16,28 15,34,46 10d. U.S. Congressional District(s) 10e. Population to be served 8,9,11,12 1.5 Million 11. Service Impact If awarded, these funds will [ ] Create a new service or activity [X] Enhance or expand an on-going service or activity 12. Budget Summary* LINE ITEM FEDERAL AMOUNT LOCAL SHARE TOTAL AMOUNT Personnel $15,190 $ $15,190 Consultant/Contractual $208,300 $ $208,300 _ Travel $9,557 $ $9,557 1 Supplies/Operating $8,869 $ $8,869 Equipment $8,084 $ $8,084 TOTAL $250,000 $ $250,000 *Please refer to Budget Narrative located on pages 6 & 7. Authorized Official* *The Authorized Official must be duly authorized to sign contracts on behalf of the applicant agency. Date 7 BUDGET DETAIL (USE WHOLE DOLLARS ONLY) PERSONNEL A. Salaries & Wages Hourly or Daily Hours or Days Name and Position Title Salary Rate Devoted Amount Client Transoorter* 13 . - our •0.1-01-0016.1::Fil: $ 13,910 *Wart time non-eligible-20 hrs per wk/1000 hours per year. 1 _ Salaries & Wages Subtotal $13,910 B. Fringe Benefits Description and Calculation Amount Description and Calculation Amount FICA 7.65% $ 1,065 Unemployment 0.18% 25 Workers Comp 1.36% $ 190 Fringe Benefits Subtotal $ 1,280 Total Personnel $ 15,190* CONSULTATION/CONTRACTUAL SERVICES Hourly or Daily Hours or Days Name/Affiliation Rate Devoted Amount 71Viiiital Healttment'u --$T17,0-00 Therapy: indiyidualand _family thprue based) 15'fam. g $150/wk 52 weeks , . - - Respite Care* for 10 families $ 10,000 $250/weekend 40 weekends , Child Care*$ 35,000 $3,500 per family 10 families per year Wrap around services:*$ 38,300 Details found on 15 fam. @ $2,553 Camp, team memberships, classes, etc. pages 7 & 12 per year Evaluation and Associates Consultants, Inc.* $ 8,000 (see attached $50.00 per hour See plan/budget pgs plan/budget) 19-23 Total Consultant/Contractual Services $208,300* *Please refer to Budget Narrative located on pages 6 & 7. 8 BUDGET DETAIL (USE WHOLE DOLLARS ONLY) TRAVEL Travel costs are allowed for project personnel only. List lodging and meals separately. Use rates set by the applicant agency for project personnel. Description Cost Per Mile Lodging Meals Amount Training: National Drug Court Conference $1,400 (plane) $1,200.00 ( 4 $ 300.00 (4 $ 4,900 est @$350 ea. staff x 100 per staff x $25 per For 4 staff - $2,000 registration staff ( night x 3 nights) day -3 days) _ BARJ Training $ .375 (2 $ 520 (4 staff x 2 $ 80 @$20 per $ 930 trainings @ nights @$65 per mea114 staff 110mIs round night trip to Lansing for 4 staff = , $330) MADCP Conference - 5 staff - $ .375 ($206) $ 650 (2 nights $ 100 @ $20 $ 1,831 to Lansing (5 for 5 staff @$65 per meal/5 staff $875 registration staff x 110 per night miles round trip per staff = 550 miles x $.375 per mile = $206) Other Trainings as Required/ $ 660 (.375 $ 520 ($65 per $ 140 $ 1,896 Recommended (e.g. those offered by FIA estimate: 4- night; estimate (includes lunch Children's Bureau & Bureau of Juvenile trainings in 2 nights for 4 and dinner for Justice, Michigan Dept. of Community Lansing; 4 staff,) 4 staff) Health, Michigan Council on Crime & staff per Delinquency, the State Court Admin Office, training; 110 & Mich Assoc of CMH Boards; includes miles per trip local trainings) - $1,000 for registration per staff) fees. Total Travel $ 9,557* SUPPLIES/OPERATING EXPENSES Item Explanation Unit Price Amount Training supplies Training Materials $ 500 Copying $ 500 Incentives/Sanctions Athletic & Recreational 15 youth $4, 869 Equipment (musical instruments, @$325 each art supplies, etc), Drivers' youth per year Training, etc. , Promotional Supplies: Brochures, Pamphlets, $3,000 Promotional Videos, etc. Total Operating Expenses $8,869* *Please refer to Budget Narrative located on pages 6 & 7. 9 Federal Share Local Share TOTAL PROJECT COST $250,000** EQUIPMENT Monthly Lease Item Quantity Purchase Price If Applicable Amount Transportation $ $ $ $ Leased O.C. Van (County leased rate for 900 miles per $ $387 lease (est) $ 4,644 yr. est. 200 miles per week per Oakland month County Finance Dept.) $120 gas (est) $ 1,440 yr Gasoline: 200 miles/15 gal per mile x $2.00 per gal x 4.5 weeks (one month) $ 2,000 yr Vouchers (Bus Passes, Private Transport, Taxis, etc.) 1 Total Equipment $ 8,084* Authorized Official* *Please refer to Budget Narrative located on pages 6 & 7. **We will continue to use local Juvenile Drug Court staff, county facilities and equipment paid for through the SCAO grant and Child Care Fund dollars, as well as through in-kind matches provided by Oakland ---County-to implement this project. Date 10 BUDGET NARRATIVE We are asking for a $250,000 grant to augment the Oakland County Family-Focused Juvenile Drug Court program already in existence. The program continues to provide thorough substance abuse education, therapy, and drug testing for youth with a diagnosed substance abuse problem who have been referred to and admitted into the program. This continuation grant will maintain mental health services for youth with co-occurring disorders that historically, have not been adequately met. This project also removes two of the identified barriers that have prevented minority youth residing in Oakland County from participating in the program: transportation and child care. Details explaining the budget request are as follows: • Personnel: One of the barriers that has prevented minority youth from participating in the Oakland County Juvenile Drug Court program has been the lack of transportation. Youth and families requiring transportation assistance will be identified through the initial intake interview assessment and from reports from the referring probation officer. This project will allow for the hiring of a "client transporter" who will be dedicated to transporting identified youth and family members to and from court hearings, to and from therapy, and other appointments and activities as warranted. This new position will be consider on Part Time Non-Eligible (PTNE), part time being defined as 20 hours per week for a total of 1000 per year. Non-eligible is defined as non-eligible for benefits other than unemployment, workers comp, and FICA. Further reference to the new position appears on page 11. Consultation/Contractual Services: • Mental Health Treatment: This project will include a heavy emphasis on providing in depth mental health treatment for youth with co-occurring disorders and their families. This will include individual therapy, conjoint and collateral family therapy, home-based therapy. It will also include any testing, evaluation, and/or assessments, as well as medication reviews, recommended by the therapist or the Juvenile Drug Court team. It is anticipated that 15' youth and their families will be eligible at $150 per week for these mental health services for a 12 month period. • Respite Care: Families of youth who have are abusing substance and have mental health problems often are experiencing extreme stress and are in chaos. Parent and siblings, as well as youth would benefit from respite. This provides some distance from identified problems and allows family members space to focus on their own contribution to family chaos and difficulties. Respite also provides safety if tension becomes overwhelming. Respite will generally be contracted with local agencies for weekends but may, on rare occasions,_be of longer duration if warranted. it is estimated that 10 families with youth with co-occurring disorders will require at least 4 respite weekends per year (4 weekends @$250 per weekend x 10 families = $10,000.) • Child Care: One of the barriers identified as preventing minority participation in the Oakland County Juvenile Drug Court program is a lack of dependable child care. This project will help eliminate this barrier by providing funding for childcare services. It is estimated that at least one-fourth of youth found ineligible to participate in the Oakland County Family-Focused Juvenile Drug Court program were ineligible due to family child care and transportation constraints. Many youth who would be referred to the juvenile drug court are from single parent families with other children needing supervision. The families' lack of resources prevent them from hiring reliable child care services so that parents can participate fully in the drug court program. It is anticipated that 10 families with youth, including minority youth, identified as having co-occurring disorders will require child care assistance (10 families x 20 childcare hours per month for 12 months at $15 per hour = $36,000). They will be 11 identified as having need for child care assistance through self-reporting at the initial intake interview and from reports from the referring probation officer. • • Wraparound Services: Youth referred to the Oakland County Family-Focused Juvenile Drug Court program rarely are involved in positive activities. Few recognize their own talents and interests and require guidance to do so. It is anticipated that 15 youth who are diagnosed as having co-occurring disorders will be referred for wraparound services for a yearly cost of $2,553 each youth. Please refer to Page 12 for more details. • Evaluation: Soon after its inception, the Oakland County Family-Focused Juvenile Drug Court contracted with an outside agency to conduct quarterly and annual outcome and process evaluations. It is our intention to contract with the same agency to conduct and provide regular evaluations for this project to assure that we are staying on task and that objectives are being met. Funding for evaluation services is being requested for this project. Detail plans and budget have been submitted by the evaluating agency, Evaluation and Associates Consultants and appear on pages 19-23. • Travel: The Oakland County Family-Focused Juvenile Drug Court has traditionally valued training as an important tool in maintaining a quality program. The budget detail found on page 4 describes what trainings will be included in this project. • Supplies/Operating Expenses: The Oakland County Family-Focused Juvenile Drug Court already has required equipment (computers, telephones, pagers, etc.) and office space. Supplies for this project will include incentives and sanctions that will prove most effective and beneficial for youth with co-occurring disorders. Incentives may include art supplies, musical instruments, computer and athletic equipment, etc. Any material as well as copying necessary for this project is included in the request for funding. Promotional and instructive brochures, promotional videos, etc. will be used to educate the public, including attorneys, police personnel and teachers, about our program. • Equipment: As previously noted, the lack of affordable transportation has been identified as a barrier for minority participation (as well as the participation of other low income families) in the Oakland County Family-Focused Juvenile Drug Court program. Funding to cover the lease for an Oakland County van, gasoline, and vouchers for private transport (taxis, bus passes, etc.) is being requested as part of this project to help remove this barrier for youth with co-occurring disorders and their families. Further details are found on page 11. 12 FISCAL NOTE (M.R. #07179) August 2, 2007 BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON IN RE: CIRCUIT COURT/FAMILY DIVISION 2007 JUVENILE DRUG COURT - JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court Family Division has received a grant from the Michigan Family Independence Agency Bureau of Juvenile Justice (BJJ) - Juvenile Justice Grant Unit (JJGU) in the amount of $187,500, providing funding for a grant period of June 1, 2007 through December 23, 2007. 2. The total program cost is $250,000 representing State grant funding of $187,500 and funding from the Child Care Fund in the amount of $62,500. 3. The grant award continues one (1) PTNE Special Client Transporter (Driver) position in Circuit Court/Family Division/Court Services Unit dedicated to transporting identified youth and family members to and from identified program related activities. 4. In addition, the program funds contractual substance abuse and mental health treatment and consultation services, training, training supplies, incentives, and promotional supplies, travel and transportation in support of this grant. 5. The County is expected to incur administrative and support costs of $1,280 over the grant funding period, which has been included in the FY 2007 and FY 2008 budgets. This grant does not allow for recovery of these costs. 6. The FY 2007 Special Revenue Budget for Bureau of Juvenile Justice and Delinquency reflects a total budget of $250,000. 7. The following budget amendment is required to reduce the FY 2007 Special Revenue Budget by $62,500, which is the portion of the total program costs to be funded by the Child Care Fund: Special Revenue Fund 27195 Revenue 3010402-121200-615571 Grants-State Expenditures 3010402-121200-730373 3010402-121200-732018 3010402-121200-750154 3010402-121200-750280 3010402-121200-750567 3010402-121200-776661 Contracted Services Travel and Conference Expendable Equipment Laboratory Supplies Training Supplies Motor Pool FY 2007 ($ 62,500) ($ 62,500) (29,200) ( 443) (44,810) (5,000) 8,869 8,084 ($ 62,500) FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Coulter and Woodward absent. • RultfJohnson, County Clerk $ • ' • ' 4. • Resolution #07179 August 2, 2007 Moved by Gingell supported by Gregory the resolutions (with fiscal notes attached) on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Burns, Coleman, Coulter, Douglas, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 2, 2007, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2nd day of August, 2007.