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HomeMy WebLinkAboutResolutions - 2007.12.13 - 28394December -13, 2007 MISCELLANEOUS RESOLUTION 1107284 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY 2007/2008 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Depart=t of Public Services Community Corrections Division applied to the Michigan Department of Corrections (MDOC) for $3,800,384 in grant funds for the period of October I, 2007, through September 30, 2008; and WHEREAS the MDOC hs awarded Oakland County a 2007/2008 Community Corrections grant in the amount of $3,804,992 ;Schedule A) which is a .129 variance or $4,608 more than requested in the application which is due to Fiscal Year 2008 being a eap year and ono ri) extra day of payment is required for payment of residential services; WHEREAS the grant funds Lne following Community Corrections Division positions of sixteen (16) CommunSty Corrections Specialist IIs (positions 4 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432, 7433, 7434, 9003, 9243, 9247, 9291, 9648, 9649); one (1) PTNE Community Corrections Specialist :I's (positions 9292), one (I) Office Assistant Il (position 9295), one half (.5) Community Corrections User Support Specialist (position 7834), one (1) Community Corrections Specialist III (position 7428), and one half (.5) Supervisor-Community Corrections (position 9396); WHEREAS the grant funds the following Sheriff's Department positions; three (3) Inmate Caseworkers (positions 7418, 7419, and 7420), one (1) Office Assistant I which is a FTE but is under filled with a PTNE (position 7417), two Inmate Substance Abuse Techs (positions 7421 & 10393), one (1) PTE Inmate Substance Abuse Tech (position 9397); WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and WHEREAS there is no County match required with this grant; however it should be noted that there are General Fund/General Purpose funded Community Corrections positions included in the Fiscal Year 2007/2008 Budget, which are not part of this grant; and WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2007/2008 Community Corrections grant from the Michigan Department of Corrections in the amount of $3,804,992. BE IT FURTHER RESOLVED that the future level of service, including personnel (except the portion of Pretrial Services currently funded by the General Fund/General Purpose Fund) will be contingent upon the level of funding available from the State. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Middleton absent Page 1 of 2 Diane Creguer From: Nancy Falardeau ffalardeaun@oakgov.com ] Sent: Wednesday, November 14, 2007 11:11 AM To: Diane Creguer Cc: Gala Piir Subject: FW: GRANT REVIEW: Community Corrections - Michigan Department of Corrections Comprehensive Corrections Plans - Grant Acceptance I didn't see your name on this email. ----Original Message From: Karen Agacinski [mailto:agacinskik@oakgov.cornj Sent: Wednesday, November 14, 2007 11:09 AM To: Laurie VariPelt; Jennifer Mason; Julie Secontine; Joellen Shortley Cc: Hankey, Barb; Falardeau, Nancy Subject: GRANT REVIEW: Community Corrections - Michigan Department of Corrections Comprehensive Corrections Plans - Grant Acceptance GRANT INFORMATION Operating Department: Connounity Corrections Department Contact: Barbara M. Hankey Contact Phone: 451-2306 Funding Period: October 1 1, 2007 / September 30, 2008 New Facility / Additional Office Space Needs: No Tr Resources (New Computer Hardware / Software Needs or Purchases): MIWBE Requirements: No Funding: Continuation Application Total Project Amount: 3,804,922 Prior Year Total Funding: 3,800,384 New Grant Funded Positions Request: None Changes to Current Positions: Centinuation of positions: 7424, 7425, 7426, 7427, 7428, 7429, 7430, 7431, 7432, 7433, 7434, 7834(5), 9003, 9243, 9247, 9291, 9292 (PTNE), 9295, 9648, 9649, 9396 (.5), 7417 (PTNE), 7418, 7419,7420, 7421, 9397 (PTNE), 10393. Grantor Funds: 3,804,922 Total Budget: 3,804,922 Match and Source: No match required PROJECT SYNOPSIS This is the acceptance for the annual grant for Community Corrections programs. The application for FY 2008 has already been through the contract review process and the application was approved by the Board of Commissioners on July 19, 2007, 2007 MR# 07-165 REVIEW STATUS: Acceptance —Resolution Required After reviewing this grant contract, there appear to be no unresolved legal issues that require additional action at this time. Thank you, Karen P. Agacinski Assistant Corporation Counsel Phone Number: (248) 858-8677 Fax Number: (248) 858-1003 E-mail: agacinskik@oakoov.com PRIVILEGED AND CONFIUNTIAL ATTORNEY CLIENT COMIUNICATIQN This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or 11/15/2007 GRANT REVIEW SIGN OFF — Community Corrections GRANT NAME: Michigan Department of Corrections Comprehensive Corrections Plans FUNDING AGENCY: Michigan Department of Corrections DEPARTMENT CONTACT PERSON: Barbara Hankey /451-2306 STATUS: Grant Acceptance DATE: November 15, 2007 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned cominents. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sip Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (11/7/2007) Department of Human Resources: Approved by HR. — Jennifer Mason (11/7/2007) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (11/15/2007) Corporation Counsel: After reviewing this grant contract, there appear to be no unresolved legal issues that require additional action at this time. — Karen Agacinski (11/14/2007) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. • Michigan Community Corrections Act Public Act 511 of 1988 http://www.le91slatureani.2ov/(uq31xaeltnni5z55z2uivrv45)/mileu aspx?pk.3e,,---zetobjent &obi ectname=mcl-Act-511-of-1988&quervid=15377193 • Michigan Elliott-Larsen Civil Rights Act— "Act 453 of 1976" httn://www.legislature.mi.uov/(uu3lxg_teltinri5z55z2uiviv41)/milev aspx9nage ,=gei nbj &obi ectname=mel-Act-453 -of-1976&quervid ---14718540 • "Michigan Persons with Disabilities Civil Rights Act" h ://wwwmithi an.Gov/&etn 7,1„.W • Michigan Department of Civil Services "Rules 2-20" Workplace Safety litte://www.miehip,an.gov/indcs/0,1607,7-147-6877 8155-72500—.00.html • Michigan Department of Civil Services "Rules 1-8.3" Discriminatory Harassment http://www.michigan.gov/mdcs/0.1607.7-147-6877 _8155-72383--.00.html COUNTY COPY AGREEMENT BETWEEN THE STATE OF MICHIGAN DEPARTMENT OF CORRECTIONS AND OAKLAND COUNTY COMPREHENSIVE CORRECTIONS PLANS FEDERAL IDENTIFICATION NUMBER: 38-6004876 This agreement made and entered into for Fiscal Year 2008 by and between the State of Michigan, Department of Corrections, hereafter referred to as the STATE, and: Oakland County 1200 North Telegraph Pontiac, Michigan 48341 hereafter referred to as the CONTRACTOR. WITNESSETH: In consideration of the mutual promises, covenants, and representations, herein contained, the parties hereto agree as follows: SECTION 1 - STATEMENT OF PURPOSE WHEREAS, a Community Corrections Advisory Board representing: OAKLAND COUNTY has been established pursuant to the provisions of Section 7 of Act 511 of the Public Acts of 1988; and whereas a local Comprehensive Corrections Plan has been developed which outlines local goals, objectives, and priorities to decrease prison admissions and increase utilization of community-based sanctions and services for non-violent offenders; and whereas the STATE has approved the Comprehensive Corrections Plan and the award of FY 2008 Community Corrections funds for continued implementation of the plan; this agreement defines the roles and responsibilities of the CONTRACTOR and the STATE and the terms and conditions which apply during the term of this agreement. Agreement Between MDOC and Oakland County Page 2 SECTION 2- STATEMENT OF WORK A. The CONTRACTOR shall maintain policies and procedures and deliver services to eligible offenders in accord with the goals and objectives, standards and policies as set forth in Act Number 511 of the Public Acts of 1988, the Fiscal Year Appropriations Act, the CONTRACTOR's Comprehensive Corrections Plan, the CONTRACTOR's Fiscal Year program proposal and budget as approved by the STATE and incorporated herein by reference, and the terms and conditions included in the Riders attached hereto. I. The terms and conditions for the use of the FY 2008 Community Corrections funds awarded to the CONTRACTOR are more specifically described in the Riders attached hereto. a. Rider A prescribes minimum program and financial management standards. b. Rider B prescribes terms and conditions applicable to funds awarded from the state appropriations for Community Corrections Plans and Services. c. Rider D prescribes specific terms and conditions applicable to services which are funded through the state appropriations for the Drunk Driver Jail Reduction and Community Treatment Program. 2. Public Act 511 of 1988 states in part that Community Corrections Act funds are to be used to: encourage participation in community corrections programs of offenders who would likely be sentenced to imprisonment in a state correctional facility or jail; reduce the state prison commitment rates within and among local communities; and maintain public safety. (Section 8) 3. The Appropriations Act for FY 2008 states in part that funds appropriated for comprehensive corrections plans are to be utilized for the implementation and operation of programs designed to: reduce admissions to prison of nonviolent offenders who would have otherwise received an active sentence, including probation violators; improve utilization of jail facilities, the first priority of which is to open jail beds intended to house otherwise prison bound felons, and the second priority being to utilize jail beds so that jail crowding does not occur; open jail beds through increased utilization of pretrial release options; reduce the admission or readmission to prison of offenders including probation violators and parole violators, for substance abuse violations. 4. Sex Offender Treatment Limitations - Victim Contact: The CONTRACTOR shall not encourage, initiate, or facilitate any written, verbal, or personal contact between offenders and victims for the purpose of providing any of the services specified in this agreement. Such contact is normally prohibited as a condition of Agreement Between MDOC and Oakland County Page 3 parole or probation, and is expressly prohibited under the terms of this contract, unless ordered by the court. 5. Staffing Standards — Criminal Record: The CONTRACTOR shall only appoint employees if they do not have pending criminal prosecution, not under the supervision of a criminal justice agency for a felony or misdemeanor, and do not have any prior felony or misdemeanor conviction without prior written approval from the State before performing any services under this Agreement. Ex- offenders will not be considered as a contracted staff until they have been discharged from all sentences including parole and probation for a minimum of five years. The CONTRACTOR shall document that no staff members assigned to the agreement are related as an immediate family member to an offender being treated at their facility or at the institution to which they have been assigned by the CONTRACTOR. This includes: spouse, parent, grandparent, mother-in-law, father- in-law, child, stepchild, stepbrother, stepsister, brother-in-law, sister-in- law, or other relations by blood or marriage. 6. Licensing: The CONTRACTOR shall maintain and comply with the appropriate STATE license(s). The CONTRACTOR shall ensure staff who provide substance abuse and mental health services are qualified and experienced in contracted area of counseling as follows: a. Master's Degree or above and one year of experience in the contracted treatment area. b. Bachelor's Degree or above and three years of experience in the contracted treatment area. c. Other combinations of education and experience the STATE considers adequate to perform the necessary task effectively and efficiently and which have been specifically approved by the STATE. 7. Accreditation: The CONTRACTOR, as required by the STATE, shall provide substance abuse services from substance abuse treatment providers accredited by an established recognized accrediting agency. The accrediting agencies recognized by the STATE are: a. Joint Commission on Accreditation (JCAHO) b. American Osteopathic Association (AOA) c. Commission on Accreditation of Rehabilitation Facilities (CARF) Agreement Between MDOC and Oakland County Page 4 d. National Committee for Quality Assurance (NCQA) e. Council on Accreditation (COA) B. The CONTRACTOR shall submit: monthly fiscal reports, program data, and midyear and year-end reports to the STATE. The format and content of the reports are prescribed within the Riders attached hereto. SECTION 3 - SERVICES TO BE PROVIDED BY THE STATE For the purpose of this agreement, the STATE agrees to perform and/or provide the following: A. Appoint a STATE liaison who will provide assistance to the CONTRACTOR and monitor progress of the CONTRACTOR during the term of the agreement. B. Provide program and contract administration guidelines and standards. C. Provide technical assistance and training. D. Provide reports of county and statewide program activity and analysis of program impact. The data and information to be included in the reports include that which is derived from the Jail Population Information System (JPIS), the Community Corrections Information System (CCIS), and other data systems maintained by the STATE. SECTION 4 - PERIOD OF PERFORMANCE The term of this agreement shall be from October I, 2007 through September 30, 2008. SECTIONS- COMPENSATION The STATE agrees to provide payment to the CONTRACTOR for allowable costs incurred during the performance of this contract pursuant to; the FY 2008 Appropriations Act and the Community Corrections Act U91.411, Section 11(1)]. The STATE shall make payments for all services specified pursuant to the terms and conditions presented in the Riders. The allowable costs and maximum amounts payable are specified in the Riders attached hereto. Payment shall be contingent upon receipt of proper documentation from the CONTRACTOR. Payments are subject to, and contingent upon, availability of funding from the legislature and/or executive branches. Payments may be limited, discontinued, or eliminated if the legislature fails to appropriate sufficient funds, or if an executive order, directive, or departmental decision limits, discontinues, or eliminates the ability of the STATE to make such payments. Any unexpended and non-encumbered funds shall be returned to the STATE within 30 days after the termination date of the contract. Returned funds shall be in the form of a check made payable to the STATE OF MICHIGAN and mailed to: Agreement Between MDOC and Oakland County Page 5 Michigan Department of Corrections Office of Community Corrections Grandview Plaza Building P.O. Box 30003 Lansing, Michigan 48909 SECTION 6— COST LIABILITY The STATE assumes no responsibility or liability for costs incurred by the CONTRACTOR prior to the signing of this agreement. Total liability of the STATE is limited to the terms and conditions of this agreement. SECTION 7- NOTICE AND RIGHT TO CURE In the event of a curable breach by the CONTRACTOR, the STATE shall provide the CONTRACTOR written notice of the breach and a time period to cure said breach described in the notice. This section requiring notice and an opportunity to cure shall not be applicable in the event of successive or repeated breaches of the same nature or if the STATE determines in its sole discretion that the breach poses a serious and imminent threat to the health or safety of any person or the imminent loss, damage or destruction of any real or tangible personal property. SECTION 8- PERFORMANCE REVIEWS The STATE may review with the CONTRACTOR their performance under the agreement. A. Performance reviews shall be conducted quarterly, semi-annually or annually, depending on the CONTRACTOR'S past performance with the STATE. Performance reviews shall include, but not be limited to, quality of services being delivered and provided, accuracy of billings, submission of data and completion and submission of required paperwork or reports, and other requirements of this agreement. B. Upon a finding of poor performance, which has been documented by the STATE, the CONTRACTOR shall be given an opportunity to respond and take corrective action. If corrective action is not taken in a reasonable amount of time as determined by the STATE, the agreement may be canceled for default. C. All programs must maintain 80% of the projected enrollment comprised of offenders from the primary target group or reimbursement for those programs may be prorated. Budgets may be adjusted accordingly to programs that fail to achieve 80% of expected utilization at midyear. SECTION 9- RELATIONSHIP OF THE PARTIES The relationship between the STATE and the CONTRACTOR is that of client and independent contractor. No agent, employee, or servant of the CONTRACTOR or any of its subcontractors Agreement Between MDOC and Oakland County Page 6 shall be or shall be deemed to be an employee, agent, or servant of the STATE for any reason. The CONTRACTOR will be solely and entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors during the performance of this agreement. SECTION 10 - SUBCONTRACTION AND ASSIGNABILITY The CONTRACTOR may not assign this agreement for the purpose of fulfilling this agreement without the prior written permission of the STATE. The CONTRACTOR is authorized to enter into subcontracts for the purposes of implementing programs and services identified in the approved Comprehensive Corrections Plan. The CONTRACTOR shall provide copies of all sub-contracts as required by the STATE. SECTION 11 - AMENDMENTS OR CHANGES IN AGREEMENT This instrument, including the Riders and attachments, contains the entire agreement between the parties and no statements, promises, or inducements made by either party or agent of either party that are not contained in this agreement shall be valid or binding; and this agreement may not be enlarged, modified or altered except in writing. Any mutually agreeable change to the terms of this agreement must be in the form of a written amendment to the agreement and signed by the signatories to this agreement prior to the implementation of the change. SECTION 12 - NON-DISCRIMINATION In the performance of an agreement, the CONTRACTOR agrees not to discriminate against any employee or applicant for employment, with respect to their hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment, because of race, color, religion, national origin, ancestry, age, sex, height, weight, marital status, physical or mental handicap or disability. The CONTRACTOR further agrees that every subcontract entered into for the performance of any agreement resulting here from will contain a provision requiring non-discrimination in employment, as herein specified, binding upon each subcontractor. This covenant is required pursuant to the Elliot Larsen Civil Rights Act, 1976 Public Act 453, as amended, MCL 37.2201, et seq, and the Persons With Disabilities Civil Rights Act, 1976 Public Act 220, as amended, MCL 37.1101, et seq, and any breach thereof may be regarded as a material breach of the agreement. SECTION 13 - STATE LAWS This agreement shall be subject to, governed by, and construed in accordance with the laws of the State of Michigan. Any dispute arising herein shall be resolved in the State of Michigan. Agreement Between MDOC and Oakland County Page 7 SECTION 14- WORKPLACE SAFETY AND DISCRIMINATORY HARASSMENT In performing services for the STATE pursuant to this agreement, the CONTRACTOR shall comply with Department of Civil Service Rules 2-20 regarding Workplace Safety and 1-8.3 regarding Discriminatory Harassment. In addition, the CONTRACTOR shall comply with Civil Service Regulations governing workplace safety and discriminatory harassment and any applicable STATE agency rules on these matters that the agency provides to the CONTRACTOR. Department of Civil Service Rules and Regulations can be found on the Department of Civil Service website at www.michigan.gov/mdcs . The CONTRACTOR shall take any additional precautions as the STATE may reasonably require for safety and accident prevention purposes. Any violation by the CONTRACTOR of such safety requirements, rules, laws or regulations shall be a material breach of the agreement subject to the cancellation provision contained herein. SECTION 15- UNFAIR LABOR PRACTICES Pursuant to 1980 Public Act 278, as amended, MCL 423.231, ET SEQ, neither the STATE nor the CONTRACTOR shall award a contract or sub-contract to an employer whose name appears in the current register of employers failing to correct an unfair labor practice compiled pursuant to Section 2 of the Act. A CONTRACTOR of the STATE, in relation to the agreement, shall not enter into an agreement with a sub-contractor, manufacturer, or supplier whose name appears in this register. Pursuant to Section 4 of 1980 Public Act 278, MCL 423.324, the STATE may void any agreement if, subsequent to award of the agreement, the name of the CONTRACTOR an employer, or the name of the subcontractor, manufacturer or supplier of the CONTRACTOR appears in the register. SECTION 16- PERFORMANCE BONDS AlVD INSURANCE The CONTRACTOR agrees to maintain appropriate insurance or self-insurance and shall provide proof of said insurance at any time upon demand by the STATE. SECTION 17 - LIABILITY All liability, losses, or damages resulting from claims, demands, costs, or judgments arising out of personal and/or bodily injuries or property damage resulting from the acts, omissions or negligence of the CONTRACTOR, the CONTRACTOR's officers or employees in carrying out the obligations of the CONTRACTOR under this agreement shall be the responsibility of the CONTRACTOR, and shall not be the responsibility of the STATE. It is, however, expressly understood and agreed that nothing herein shall be construed as a waiver of any governmental immunity the CONTRACTOR has as provided by statute or modified by Court decisions which shall be asserted to the maximum extent permissible. Agreement Between MDOC and Oakland County Page 8 SECTION 18 - RECORD RETENTION AND AUDIT The CONTRACTOR agrees to keep complete and accurate books of accounts and to make them available to the STATE for audit. All such records, documents, and financial statements pertinent to this agreement shall be retained for a period of ten (10) years unless audited by the STATE before then. SECTION 19 AUDIT OF CONTRACT COMPLIANCE The CONTRACTOR agrees that the STATE may, upon 24-hour notice, perform an audit at the CONTRACTOR'S location(s), to determine if the CONTRACTOR is complying with the requirements of this agreement. The CONTRACTOR agrees to cooperate with the STATE during the audit and produce all records and documentation that verifies compliance with the requirements of this agreement. Each recipient of funds pursuant to this agreement shall cooperate with the STATE in any or all audits/financial reviews of books, accounts, and records for the purpose of analyzing the fiscal integrity of the CONTRACTOR's and subcontractor's financial transactions and compliance with applicable program and administrative requirements. The CONTRACTOR shall ensure timely and appropriate resolution of negative audit or financial review findings and recommendations. SECTION 20 - DISCLOSURE UNDER THE FREEDOM OF INFORMATION ACT (FOIA) All information in this agreement and any attachments thereto are subject to disclosure under the provisions of Public Act No. 442 of 1976, known as the "Freedom of Information Act", as amended, MCL 15.231, ET SEQ. SECTION 21 - REPRODUCTION AND USE OF MATERIALS The STATE is granted permission in perpetuity to reproduce and distribute any copyright and other materials that are generated as a result of this agreement. SECTION 22 - CONFIDENTIALITY OF INFORMATION The CONTRACTOR shall respect the confidentiality of employee and offender files and shall not discuss medical record information or other official information or reports with unauthorized persons. Personal information is not to be divulged for other than legitimate, authorized business purposes. The CONTRACTOR shall also comply with MDOC Policy Directive 01.04.120 - Research Involving Corrections Facilities or Offenders. FOR THE STATE Abigail Callejas, Grants Coordinator Office of Community Corrections Michigan Department of Corrections P.O. Box 30003 Lansing, Michigan 48909 (517) 373-0415 (517) 373-9545 - FAX Agreement Between MDOC and Oakland County Page 9 SECTION 23- ADMINISTRATORS OF AGREEMENT The principal contacts for matters relating to this agreement shall be as follows: FOR THE CONTRACTOR Barbara Hankey, Manager Oakland County Community Corrections 2300 Dixie Highway - Suite 200 Waterford, Michigan 48328 248-451-2306 248-451-2319 - FAX FISCAL AGENT Laurie Vanpelt, Director Management and Budget 1200 North Telegraph Building 34 East Pontiac, Michigan 48341 248-858-1247 However, it is expressly agreed and understood that these contact persons shall have no authority to legally bind the CONTRACTOR and the STATE unless expressly stated herein. Os/ Agreement Between MDOC and Oakland County Page 10 SECTION 24 - CERTIFICATION The persons signing this agreement on behalf of the STATE and the CONTRACTOR certify by said signatures that they are duly authorized to sign on behalf of said parties and that this agreement has been authorized by said parties. IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this agreement to be executed by their respective officers duly authorized to do so. OAKLAND COUNTY MICHIGAN DEPARTMENT OF CORRECTIONS Authorized Signature Date Pa 'cia L. Caruso, Director Michigan Department of Corrections Grandview Plaza, P.O. Box 30003 Lansing, Michigan 48909 Name and Title (Print or Type) - Ofj ( ft C z /c - 3/ Signature of Witness Date Signature/6f Witne Date (Note: The only person authorized to execute an agreement for the Department of Corrections is the Director.) Date RIDER A MINIMUM PROGRAM AND FINANCIAL MANAGEMENT STANDARDS MINIMUM PROGRAM STANDARDS Local jurisdictions which are awarded Community Corrections Act funds from the STATE must: A. Apply for funding pursuant to P.A. 511 of 1988, Section 8. B. Demonstrate the likelihood of a reduction in prison admissions and changes in the utilization of the jail and other community-based sanctions and services. C. Work with offenders who: 1. Are bound for prison (especially with short sentences), are jail inmates, or are bound for jail without program intervention; 2. Have not demonstrated a pattern of violent behavior; and 3. Do not have a criminal record which indicates a pattern of violent offenses. (P.A. 511 of 1988, Section 4, 8.2a) D. Define policies and procedures pertaining to: program eligibility criteria, target populations, screening and eligibility determination procedures. E. Define the scope of services to be provided, duration of offender participation in programs, and the impact of offender participation in programs on jail utilization or prison admission. F. Provide specific procedures to ensure program and fiscal accountability. 1. Maintain a complete offender record management system which protects offender confidentiality and provides a complete and total record of all program activity for each offender. 2. Provide for thorough compilation, analysis and reporting of offender profile and program participation data consistent with policies and procedures set by the STATE. 3. Participate in program reviews as prescribed by the local advisory board and the STATE. 4. Conduct a formal on-site assessment of each subcontractor's program operations and fiscal administration. At a minimum, the assessment should include: Rider A — Oakland County Page 2 a. Compliance with agreement specifications. b. Compliance with applicable licensure requirements. c. Compliance with pertinent Federal and State statutes. d. Progress in resolving corrective actions required by prior assessments. G. Provide written reports to subcontractors regarding the results of assessments, recommendations for improving performance, and a timetable for resolving outstanding issues. H. Meet all requirements of the applicable guidelines set forth in all sections of this contract and other STATE policy documents. MINIMUM FINANCIAL MANAGEMENT STANDARDS A. General Requirements: 1. A budget shall be prepared and adopted by the CONTRACTOR in accordance with P.A. 621 of 1978, the "Uniform Budgeting and Accounting Act", issued by the Local Government Audit Division of the Michigan Department of Treasury. Any budget submitted in other than the prescribed form must contain the same information required in the prescribed form. 2. Funds shall be utilized in accordance with the approved comprehensive plan for those services which are consistent with service definitions issued by the STATE. 3. All funds, including interest earned and fee revenues generated by a P.A. 511 funded program, shall only be used for eligible offenders and services under P.A. 511. 4. There will be one fiscal agent responsible for the administration of community corrections funds. In a multi-jurisdictional program, one fiscal agent shall serve all participating local units of government. The fiscal agent shall be responsible for approving all financial expenditures and for providing required financial reports to the STATE. The fiscal agent shall maintain a financial management system which fully and accurately accounts for the use of funds it administers. At a minimum, the system shall provide for: a. Maintenance of a separate special revenue fund for community corrections programs. b. A uniform accounting system which conforms to generally accepted accounting principles. Rider A — Oakland County Page 3 c. A system of source documentation to support disbursements and expenditures and proper allocation of costs in accordance with applicable cost principles. d. Procedures to minimize the time between receipt of revenues from the STATE. and disbursement of payments to ensure that services can be provided without interruption. e. Monthly reporting of the financial data in accordance with the STATE reporting requirements. f. Effective control and accountability for all agreement finds and real property acquired. Timely preparation of year-end close out report(s) within 30 days of the expiration date of the contract. h. Procedures shall be established to ensure, when feasible and cost- effective, that local agencies participate in state and or local intergovernmental agreements for procurement of equipment and supplies. Policies and procedures shall be established for the procurement of goods and services that provide guidelines for securing sole source bids, and reasonable assurance that the goods and services are purchased in a cost- effective, fair and equitable manner. Any reallocation of funds among programs included within an approved plan and budget requires the prior approval of the STATE. k. Financial obligations incurred after the effective termination date of this agreement will be the responsibility of the CONTRACTOR or the provider of services. Community Corrections funds may be used as matching funds to acquire additional resources from both public and private sources. Those additional resources are to be used to provide additional services to the targeted population. m. All equipment or other personal property purchases in excess of $1,000.00, purchased with STATE monies, must receive the prior approval of the STATE. All such equipment and other personal property shall be inventoried annually and a complete inventory, containing information prescribed by the STATE, shall be submitted to the STATE thirty (30) days prior to the end of the term of the contract. Such purchases shall revert to the STATE in the event the programs funded pursuant to this agreement are discontinued. g. RIDER B COMMUNITY CORRECTIONS PLANS AND SERVICES CONTRACTOR: OAKLAND COUNTY The following are additional terms and conditions which apply to the Community Corrections Plans and Services funds which have been awarded to the CONTRACTOR by the STATE. STATEMENT OF WORK The CONTRACTOR shall implement policies and procedures and deliver services to eligible offenders in accord with the goals and objectives, standards and policies as set forth in Act 511 of the Public Acts of 1988, the provisions of the State Appropriations Act, the CONTRACTOR's Comprehensive Corrections Plan and the Proposal for Community Corrections Funds (Attachment A) as approved by the STATE. For purposes of this Section, in Attachment A, "CONTRACTOR" means the "County". The CONTRACTOR's policy and program plan for FY 2008 and award of FY 2008 funds, as approved by the STATE, provide for as stated in Attachment A, Section LA., Strategic Plan Analysis - FY 2008. The FY 2008 policy and program plan and the award of funds were approved by the STATE to provide for as stated in Attachment A, Section III., Office of Community Corrections. The STATE shall provide assistance as stated in Attachment A, Section H., Technical Assistance Plan. REPORTING REQUIREMENTS Monthly Expenditure Reports: The CONTRACTOR shall submit to the STATE by the 15 th day following the end of each monthly billing period the attached Monthly Expenditure Report. The expenditure report form may be duplicated for the purposes of meeting the monthly reporting requirements. Alternatively, the CONTRACTOR may generate an internal form which reflects the approved budget categories. Program Participation and Offender Profile Data: The CONTRACTOR shall submit program participation and offender profile data on a monthly basis Data and information are to be submitted on forms or in a format provided by the STATE. A. Data pertaining to offender participation in all programs. Rider B — Oakland County Page 2 B. Selected characteristics of offenders determined eligible for and enrolled in programs. C. Offender data is to be submitted by the 15 th day of the month subsequent to the reporting period in a format provided by the STATE. Midyear and Year-end Reports: A. A midyear report shall be submitted by March 15th each year of the current contract. All data is to be submitted on forms or in a format provided by the STATE. The report has four (4) parts that includes the following: 1. Summary of the progress toward addressing any contractual conditions as established within the contractual agreement and outlined in the Proposal for Community Corrections Funds. 2. Summary of the status for each objective as established within the contractual agreement and outlined in the Proposal for Community Corrections Funds. 3. Summary of how the Community Correction Programs funded by the STATE has reduced the Prison Commitment Rate (PCR) and improved local jail utilization, including the total number of jail bed days saved by each program. 4. Description of any factors which have contributed to expenditures which are significantly above or below the projected level analysis of financial status (planned versus actual expenditures) and any proposed budget amendments. 5. An updated Strategic Plan and Status Report as outlined in the Community Corrections Comprehensive Plan & Application for FY 2008. B. A year-end report, as prescribed by the STATE, shall be submitted by October 31 st each year of the current contract. CCAB Meeting Minutes: A. The CONTRACTOR shall provide the STATE with copies of local CCAB meeting minutes within 30 days of being approved by the local CCAB Board. • TERM OF AGREEMENT The terms and conditions pursuant to this agreement shall remain in effect from October 1, 2007 through September 30, 2008. Rider B — Oakland County Page 3 COMPENSATION The STATE agrees to provide payment to the CONTRACTOR for allowable program and administrative costs incurred during the term of this agreement. The allowable program and administrative costs are identified in the Proposal for Community Corrections Funds attached to this agreement. The maximum amount payable to the CONTRACTOR pursuant to this Rider is $1,416,508.00. Payments to the CONTRACTOR shall be made monthly and in accord with the following terms: A. The STATE shall reimburse the CONTRACTOR for allowable program and administrative costs. B. Payments are conditional upon the CONTRACTOR's submittal of all required monthly expenditure and program data, the midyear and year-end reports, and responses to financial audits. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * FOR INTERNAL USE ONLY - The appropriation number, index, program cost account, and agency object to which program costs pursuant to this Rider will be charged: Appropriation Number: 19335 Index: 12150 Program Cost Account: 14011 Agency Object: 8108 RIDER D DRUNK DRIVER JAIL REDUCTION AND COMMUNITY TREATMENT PROGRAM CONTRACTOR: OAKLAND COUNTY The following are additional terms and conditions which apply to the Fiscal Year 2008 Community Corrections Plans and Services funds which have been awarded to the CONTRACTOR by the STATE. STATEMENT OF WORK The CONTRACTOR shall implement policies and procedures and deliver services to eligible offenders in accord with the goals and objectives, standards and policies as set forth in Act 511 of the Public Acts of 1988, the provisions of the State Appropriations Act, the CONTRACTOR's Comprehensive Corrections Plan for FY 2008, and the Proposal for Community Corrections Funds for FY 2008 (Attachment A) as approved by the STATE. For purposes of this Section, "CONTRACTOR" means the "County". ELIGIBILITY CRITERIA Funds are to be utilized to provide substance abuse services for OUIL III felony offenders that meet the following criteria: A. As used in this section, "felony drunk driver" means a felon convicted of operating a motor vehicle under the influence of intoxicating liquor or a controlled substance, or both, third or subsequent offense, under section 625(9)(c) of the Michigan vehicle code, 1949 PA 300, MCL 257.625, or its predecessor statute, punishable as a felony. B. Convicted felony drunk driver offenders that are intermediate cell offenders with a sentencing guideline score (SGL) of a maximum of 18 months or less. C. Are alcohol dependant or abusing. D. Have not caused serious injury in an alcohol or drug related crash. E. Do not have violent felony conviction in the past ten (10) years. F. Do not have more than one (1) violent misdemeanor conviction in the past ten (10) years. Rider D — Oakland County Page 2 ACCREDITATION The CONTRACTOR shall ensure that all substance abuse treatment providers are accredited by an established recognized accrediting agency. The accrediting agencies recognized by the STATE are: A. Joint Commission on Accreditation (JCAHO) B. American Osteopathic Association (AOA) C. Commission on Accreditation of Rehabilitation Facilities (CARF) D. National Committee for Quality Assurance (NCQA) E. Council on Accreditation (COA) REPORTING REQUIREMENTS Monthly Expenditure Reports: The CONTRACTOR shall submit to the STATE by the 15 th day following the end of each monthly billing period the attached Monthly Expenditure Report. The expenditure report form may be duplicated for the purposes of meeting the monthly reporting requirements. Alternatively, the CONTRACTOR may generate an internal form which reflects the approved budget categories. Program Participation and Offender Profile Data: A. The CONTRACTOR shall submit program participation and offender profile data by the 15th day of the month in a format provided by the STATE. B. Data pertaining to offender participation in all programs will include the following: 1. Selected characteristics of offenders determined eligible for and enrolled in programs. 2. Average length of stay in jail. 3. Average length of time in the program. 4. Alcohol and other drug testing results Rider D — Oakland County Page 3 5. The successful completion rates. Midyear and Year-end Report: A. A midyear report shall be submitted by March 15th each year of the contract. All data is to be submitted on forms or in a format provided by the STATE. The report has five (5) parts that includes the following: 1. Summary of the progress toward addressing any contractual conditions as established within the contractual agreement and outlined in the Proposal for Community Corrections Funds. 2. Summary of the status for each objective as established within the contractual agreement and outlined in the Proposal for Community Corrections Funds. 2. Summary of how the DDJRJCTP funds have: a. Increased the availability of treatment options to reduce drunk driving offenses and drunk driving related deaths by addressing alcohol addiction of felony drunk drivers. b. Diverted felony drunk drivers from being sentenced to jail or reduced the length of stay in jail. c. Enabled the county to meet or exceed amounts received through the County Jail Reimbursement Program during FY 2008. 3. Description of any factors which have contributed to expenditures which are significantly above/below the projected level analysis of financial status (planned versus actual expenditures) and any proposed budget amendments. B. A year-end report, as prescribed by the STATE, shall be submitted within 30 days after the termination date of this agreement. TERM OF AGREEMENT The terms and conditions pursuant to this agreement shall remain in effect from October 1, 2007 through September 30, 2008. yr Rider D Oakland County Page 4 COMPENSATION The STATE agrees to provide payment to the CONTRACTOR for allowable program and administrative costs incurred during the term of this agreement. The allowable program and administrative costs are identified in the Proposal for the Drunk Driver Jail Reduction and Community Treatment Program attached to this agreement. The maximum amount payable to the CONTRACTOR pursuant to this Rider is $262,075.00. Payments to the CONTRACTOR shall be made monthly and in accord with the following terms: A. The STATE shall reimburse the CONTRACTOR for allowable program and administrative costs. B. Payments are conditional upon the CONTRACTORs' submittal of all required monthly expenditure and program data, required reports, and responses to financial audits. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * FOR INTERNAL USE ONLY - The appropriation number, index, program cost account, and agency object to which program costs pursuant to this Rider will be charged: Appropriation Number: 19342 Index: 12150 Program Cost Account: 14035 Agency Object: 8108 ATTACHMENT "A" CFJ-259 03/03 Michigan Department of Corrections Office of Community Corrections PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS - FY 2008 CCAB: Oakland CCAB Contact: Barbara Hankey CCAB Chair: Hon. Fred Mester Units of Government Oakland County Represented & Approval Date: Pending Grant Coordinator: Abigail Callejas Community Corrections Comprehensive Plans and Services Application Type: X Drunk Driver Jail Reduction & Community Treatment X Residential Services State Board Review Date: August 16, 2007 SUMMARY FELONY DISPOSITION: Group 1 Offenses: Homicide, Robbery, CSC. Assault, Arson, Other Sex Offenses, Assaultive Other, Burglary and Weapons. Group 2 Offenses: Larceny, Fraud, Forgery/Embezzle, Motor Vehicle, Malicious Destruction, Drugs, OUIL 3 rd Offenses, and Other Non-Assaultive Offenses. OMNI data reflects that Oakland County's prison commitment rate (PCR) increased from 20.3 in CY 2005 to 22.3% in CY 2006 which is slightly higher than the state rate of 21.7%. Felony dispositions increased from 6,760 in CY 2005 to 7,076 in CY 2006 resulting in 207 additional prison dispositions. Although the County's SGL N/A (26.2%) and straddle cell (31.4%) rates are lower than the state rates (SGL N/A 27.4%, straddle cell 36.7%), these rates are up from the County's CY 2005 rates (SGL N/A 24%, straddle cell 25.7%). CY 2006 OMNI data indicates that 764 of all prison dispositions were Group 1 offenses and 815 prison dispositions were Group 2 offenses. The SGL N/A and straddle cell categories represent 65% of prison dispositions. Of the 463 straddle prison dispositions, 355 (76.6%) were from Group 2, with 128 of them not under MDOC supervision. Of the 560 SGL N/A prison dispositions, 338 (60%) were from Group 2, with 326 of them not under MDOC supervision. The County should further analyze and target these populations to have a greater impact on the PCR. County's objectives are to reduce the overall PCR by targeting the SGL N/A and straddle cell categories. Strategies include analyses to better understand the SGL N/A population and specifically targeting several of the programs and services for the straddle cell and SGL N/A offender. This should result in the reduction of the PCR for straddle offenders to 26%, and SGL N/A offenders to 24% or less. JAIL UTILIZATION: The local jail system is operating at 114% of its rated capacity (1,804) and the County reports it has declared jail overcrowding three times in 2006. The County reports no boarding out, but JPIS data for 2006 indicates the County boarded out 49 offenders. The County has requested information regarding the 49 boarded outs to resolve the discrepancy, e.g., a possible coding error. The most significant drop in the average length of stay is found in the category sentenced felons after admission from 107.1 days in 2005 to 98 days in 2006. The County continues to be pro-active to prevent or limit the number of emergency releases. This is reflected in their objectives which are to avoid emergency releases, reduce the misdemeanant population in the jail to 30% by promoting alternatives to jail aimed at DVVLS offenders, and reduce the misdemeanant length of stay to 25 days. The County's future plan is to develop an objective pretrial risk assessment to quickly identify eligible misdemeanants to be placed on bond. Additionally, the County will continue to target the straddle cell PRV 35 ÷ for jail-based programming thereby increasing their potential CJRP reimbursement and reducing or maintaining their low PCR for this population. It is noted that County billed $2,715,705 in FY 2006, a decrease from FY 2005 reimbursements of $3,182,243. JAIL RE-ENTRY: The County reports that jail re-entry services have been provided for a number of years, but not officially identified as such. The County utilizes pretrial services to identify upfront the offender's issues or concerns. In some cases, the case manager (pretrial) and/or inmate counselor makes the necessary community linkages to needed services for the offender. Additionally, some of the jail-based programs require the completion of a discharge plan prior to the offender's release from jail, e.g., LESP, Challenge to Change. LOCAL OBJECTIVES: County's local objectives are to continue working with the Oakland County Criminal Justice Coordinating Council in regards to the above objectives. Two other projects Community Corrections is pursuing are the development of an objective pretrial risk assessment tool designed to maximize the number of defendants that can be released on pretrial and to develop and maintain a Community Corrections website that provides detailed information on programs offered to promote positive public relations to the community as well as the clients. RISK/NEEDS AND SUBSTANCE ABUSE ASSESSMENT: COMPAS is utilized pre-sentence and post-sentence for both felons and misdemeanants. It is primarily used for case planning or program placement for participants in the Step Forward program. The results are usually shared with circuit probation and services providers. I. OFFICE OF COMMUNITY CORRECTIONS A. Strategic Plan Impact Analysis: County intends to maintain or reduce already low prison disposition rates by continuing with established programs, improving criminal justice system dynamics and jail utilization, and defining program success through tracking of recidivism and outcome studies. It appears the County has an awareness of the complex dynamics of jail crowding and has developed a plan that could consistently provide for improved jail utilization. The County's plan revolves around utilizing time cuts for successful completion of jail programs and increasing the use of pretrial services to divert offenders to programming. Though the County's objectives are to reduce prison commitments and improve jail utilization, projected enrollment in several programs has been revised downward for FY 2008. The County should be cautious in lowering enrollment projections for FY 2008 as this is contrary to their stated strategies of improving targeting and delivery of services in an effort to reduce prison dispositions and improve jail utilization. Developing and improving program process is a good step, but reducing the expectation of finding potential offenders for program participation may not have the desired affect in achieving the County's objectives. B. Recommendation: Support the County's plan to continue efforts to improve jail utilization and to reduce prison commitment. The CJCC should continue to look at existing policies and practices to improve program utilization and/or improve their impact. Note: Misdemeanants sentenced after admission continue to receive longer overall average length of sentences to those that were sentenced prior to admission. C. Contractual Condition(s): None D. Contractual Objective(s): 1. Reduce prison commitment rates by diverting Group 2 (non-assaultive) offenders from the straddle cell and probation violator categories to community programming. 2. Eliminate use of emergency releases through management of the jail population with alternative programs and improved policies related to earned credit. 3. Continue efforts to reduce the ADP and LOS of misdemeanants in the jail by utilizing the pretrial programs and/or other programs in lieu of jail. II. TECHNICAL ASSISTANCE PLAN 1. County is to request technical assistance from OCC as they deem necessary. 2 III. FY 2008 PROPOSED COMMUNITY CORRECTIONS PROGRAMS (Utilization rates are based on May 2007 CCIS data as related to projections) Support FY 2007 Program Type Description Funding Utilization Community Service - Work Crew - - Placement Education - Education Services The jail based cognitive program, Life Employment & Skills Program (LESP) uses a combination of OPTIONS and HazeIden's Criminal and Addictive Thinking curriculum. This is a six-week program targeting male and - Cognitive Chan female straddle cell offenders with PRV 35+. Group meetings are held for 90 minutes twice a day two times a ge X week to introduce the cognitive restructuring process and apply it to life skills and problem solving. Aftercare plans are developed prior to an offender's release. A 25% reduction in sentence is received upon successful completion. Projected enrollment for FY 2008 is 240, the same as last year. Successful completion rate is 82%. Employment/Training - Employment/Training Service Intensive Supervision - Day Reporting - Electronic Monitoring - Su pervision County proposes to use DDJR & CTP funding to provide enhanced SCRAM (alcohol monitoring tether) supervision of eligible OUIL 3`d offenders who will serve reduced jail sentences and complete RS placement. X County projects 100 enrollments for FY 2008 an increase from FY 2007 enrollments of 85. Note: The County reported 5,338 jail bed days saved at mid-year (FY 2007). Mental Health - Outpatient - Sex Offender Treatment Pretrial Services County/OCC funds Pretrial Screening that targets all in-custody offenders. Verified information regarding - Screening/Assessment X criminal history and status of employment and residence is forwarded to the court. Projections for FY 2008 are 8,960, a decrease from FY 2007 projections of 9,000. County/OCC funds Pretrial Supervision for felons and select misdemeanant offenders as ordered by the court. - Supervision The County projects significantly fewer enrollments (1,536 v. 2,800) than in FY 2007. County reports, the lower X enrollment projection for FY 2008 is due a county funded position cut from this program. Successful completion rate is 84%. ilL FY 2008 PROPOSED COMMUNITY CORRECTIONS PROGRAMS (cont.) Support FY 2007 Program Type Description Funding Utilization Pretrial Services (cont.) OCC funds supervision of pretrial offenders on electronic monitoring if deemed necessary to facilitate release. - Electronic Monitoring X Offenders pay for the use of the equipment themselves. FY 2008 enrollment projections are 325, lower than FY 57% 2006 projections of 400. Successful completion rate is 93.5%. Substance Abuse - Testing County/OCC funds drug and alcohol testing of participants at Step Forward, drug/sobriety courts as well as X offenders referred to random testing as a condition of bond/probation. CCIS reflects 1,161 enrollments. 75.8% Projections for FY 2008 (1,900) are higher than in 2007 (1,800). - Outpatient Treatment County proposes to use DDJR & CTP funds to support outpatient treatment for eligible OUIL 3rd offenders housed in the main jail. Projected enrollment is 210 for 2008, an increase from last year's projection of 150. X The second outpatient treatment program offers services to eligible OUIL 3 rd offenders sentenced to jail at the work release facility and as supplemental services to offenders in residential programs. Projected enrollment is 84 in 2008, an increase from last year's projection of 80. - Cognitive Treatment _ _ Case Management — - Screening/Assessment County/OCC funds the assessment of offenders referred to Step Forward programs with the COMPAS tool. X Offenders are then referred to appropriate programs based upon assessment results. Projections for 2008 39.6% (845) are lower than for FY 2007 projection of 1,200. This is a contracted service through Oakland County Court Office of Substance Abuse Services. Offenders convicted of OUIL 3rd will be assessed using Addiction Severity Index. Assessments will be shared with the N/A X probation department to incorporate the information into the Pre-Sentenced Investigation report or as a means to secure an amended order to place the offender into the appropriate level of care. OCC funds Central Intake and Assessment Unit (CAIU) for the screening/assessment of offenders detained in - Jail-Based Case Management the jail with the COMPAS tool. Assessment results are provided to probation for consideration during the PSI X 73.4% process. Also, the Central Intake and Assessment Unit processes all time cuts for jail-based program participants. Projections for FY 2008 are 928, lower than FY 2007 projections of 1,000. - Community-Based Case Mgt. County/OCC funds Case Management through the Step Forward program. Offenders are ordered to Step Forward, assessed and ultimately referred to any number of programs available on-site based upon offender .9 X 54% needs. Case Management services track offender compliance and progress. Projected enrollment for FY 2008 is 1,100; slightly higher than FY 2007 projections of 1,000. Other County proposes to utilize DDJR & CTP funds for residential treatment services. County will also bill under the Drunk Driver X five days jail housing for eligible offenders. COMMENTS: * CCIS does not break out utilization of DELJR/CTP funded programs by individual program. County's plan continues to emphasize improved assessment, targeting, and programming in-line with evidence based practices promoted by OCC and NIC. 4 RECOMMENDATION PROGRAM RECOMMENDATION FY 2007 AWARD FY 2008 PLAN AMOUNT FY 2008 PLAN AMOUNT Community Service Placement Work Crew Sub Total 0 215,591 215,591 0 0 468,278 104,300 30,989 603,567 61,932 0 0 61,932 33,000 140,000 260,000 433,000 0 0 1,314.090 215,591 215,591 468,278 104,300 30,989 603,567 61,932 61,932 33,000 140,000 260,000 433,000 1.314,090 215,591 215,591 468,278 104,300 30,989 603,567 61,932 61,932 33,000 140,000 260,000 433,000 1,314,090 81,933 81,933 107,333 107,333 9,049 98,134 107,183 296,449 107,333 107,333 8,931 98,134 107,065 214,398 59,925 47,677 59,925 47,677 68,649 30,769 0 500 750 750 1,000 0 68,649 30,769 500 750 750 1,000 68,649 30,769 1.000 500 750 750 102,418 102,418 1,416,508 1,416,508 Total Administration Total Program & Administration 102,418 1,416,508 MICHIGAN DEPARTMENT OF CORRECTIONS Office of Community Corrections FY 2008 FUNDING PROPOSAL FOR OAKLAND DDJRP/CTP A. FUNDING SOURCE PLANS AND SERVICES Education Educational Services Cognitive Change Sub Total Employment & Training Employment & Training Services Sub Total Intensive Supervision Day Reporting Electronic Monitoring Supervision Sub Total Mental Health Outpatient Sex Offender Treatment Sub Total Pretrial Services Screening/Assessment Supervision Electronic Monitoring Sub Total Substance Abuse Testing Outpatient Treatment Cognitive Treatment Sub Total Case Management Screening/Assessment Jail-Based/Case Management Community Case Management Sub Total Other Sub Total Total Program Funding In Jail Assessment (DDJRP Only) Sub Total CCAB Administration Personnel Contractual Services Equipment Supplies Travel Training Board Expenses Public Education Other •.1.. . , .!..a n ,i, • : VARIANCE FY 2008 FY 2008 PLAN FY 2D08 (FY 2007 Award- FUNDING SOURCE FY 2007 AWARD TOTAL AMOUNT RESERVE FUNDING FY 2008 Total RECOMMENDATION Recommendation) Comprehensive Plans & Services Funds 1,416,508 1,415,508 1,416,508 0 DDJR & CTP In Jail Housing 59,925 59,925 47,677 (12,248) Assessment & Treatment Service- 296,331 296,449 81,933 296,331 0 'rm.,' nn IPP Pi inriinn -196 256 356 374 81 933 344,008 (12,248) TOTAL: 1.772.764 1,772,882 81,933 1,760,516 (12,248)i The County requested additional DDJR funds for programing which exceeded their set aside amount. DDJR funding is recommended per the FY 2007 award. Note: Case Management Screen/ Assessment program (122) requested amount was reduced by $118.00). Note: $81,933 DDJR/CPT funds for Instensive Supervison has been placed into reserve funding to support MDOC probation officer to monitor offenders supervised on SCRAM. DDJRPiCTP C. FUNDING SOURCE: RESIDENTIAL SERVICES Program Name FY 2007 AWARD FY 2008 PLAN AMOUNT . , . . FY. 2006 RECOMMENDATION Allocation 799,710 34,770 243,390 104,310 511,119 'AllnatiOn. 799,710 34,770 243,390 104,310 504,165 0 0 0 1,686,345.00 • FY.2.007 . AWARD Allocation 184,281 76-6,465 17,385 0 0 0 0 358,131.00 Allocation 184,281 -- 156,465 17,385- 0 0 31.00 TOTAL: ADP . Allocation ADP ADP.. 368 FY 2008 PLAN AMOUNT FY 2008 RECOMMENDATION 46 2 14 6 29.4 97 97.40 1,681,737.50 CPI New Paths Seguica Recovery Services Turning Point Solutions to Recovery 46 2 14 6 29 97.00 ADP 10.6 9 1 20.60 ADP 10 9 0 20.60 0 0 1,693,299.00 RESIDENTIAL SERVICES FUNDING ALLOCATION OAKLAND. FISCAL NOTE 107284 December 13, 2007 BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY 2007/2008 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of Corrections has awarded the Oakland County Community Corrections Division a Community Corrections Comprehensive Plan Grant in the amount of $3,804,992, which is a .12 96 variance or $4,608 more than requested in the application due to Fiscal Year 2008 being a leap year, and one (1) extra day of payment is required for payment of residential services. 2. The grant award is a .12% variance or $4,608 more than the previous award of $3,800,384. 3. This is the fourteenth (14) year of the grant with the Michigan Department of Corrections, Office of Community Corrections. 4. The grant period is October 1, 2007 through September 30, 2008. 5. The grant provides funding for Community Corrections Division positions of sixteen (16) Community Corrections Specialists II's) (positions 4 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432, 7433, 7434, 9003, 9243, 9247, 9291, 9649); one (1) PTNE Community Corrections Specialist II (position 9292), one (1) Office Assistant II (position 9295), one half (.5) Community corrections User Support Specialist (position 7834), one (1) Community Corrections Specialist III (position 7428), and one half (.5) Supervisor-Community Corrections (position 9396). 6. The grant also provides funding for the following Sheriff's Department positions; three (3) Inmate Caseworkers (positions 7418, 7419 and 7420), one (1) Office Assistant I which is a FTE but is under filled with a PTNE (position 7417), two Inmate Substance Abuse Techs (positions 7421 & 10393), one PTE Inmate Substance Abuse Tech (position 9397). 7. No County match is required. 8. Indirect costs are estimated at $512,763 ($405,260 Community Corrections) and ($107,503 Sheriff). 9. In addition to the grant and independent of the grant award, the FY 2008 Adopted Budget includes a General Fund/ General appropriation of $4,873,667 for Community Corrections. 10. An amendment to the FY 2008 Adopted Special Revenue Budget of $4,608, as detailed in the attached schedule is requested to reflect the new grant award of $3,804,992 for FY 2008. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Ruth o rigón, County Clerk Resolution #07284 December 13, 2007 Moved by KowaII supported by Middleton the resolutions (with fiscal notes attached) on the Consent Agenda be adopted. AYES: Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard. (23) NAYS: None, (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted. I HEREBY APPROVE THE FOREGOING RESOLUI1ON STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 13, 2007, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of thf—C.punty ofpakland at Pontiac, Michigan this 13th day of December, 2007.