HomeMy WebLinkAboutResolutions - 2007.12.13 - 28395December 13. 2007
MISCELLANEOUS RESOLUTION #07 285
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE — GRANT YEAR 2007 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM (SCAAP) REIMBURSEMENT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Justice. Bureau of Justice Assistance awarded Oakland
County expenditure reimbursement funding in the amount of $118,570 for its State Criminal Alien
Assistance Program; and
WHEREAS the funding is reimbursement of Corrections Officers salaries (based on a prescribed formula)
for those officers directly involved in the care and maintenance of alien inmates housed in the Oakland
County Jail; and
WHEREAS Oakland County has met the federal requirements necessary to accept the award; and
WHEREAS the reimbursement period covers July 1, 2005 through June 30, 2006; and
WHEREAS no county match is required; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of reimbursement program
funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Grant Year 2007 State Criminal Alien Assistance Program (SCAAP) Reimbursement award in the amount
of $118,570 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute
said agreement.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Middleton absent
State Criminal Alien Assistance Program 2007-F4089-MI-AP
Page 1 of 2 State Criminal Alien Assistance Program
SCAAP Help
GMS Home
Log Off
Grant Number:
Jurisdiction:
Vendor Number:
Award Amount:
OMB Number: 1121-0243
Expires: 02/29/2004
2008-AP-BX-
0129
County of
Oakland
386004886
$118,570
Fiscal Year 2007 Payment Acceptance and Electronic Transfer of
Funds
The Bureau of Justice Assistance (BJA) has completed its review of your facility,
inmate, and correctional officer data related to the State Criminal Alien
Assistance Program (SCAAP). The Bureau of Immigration and Customs
Enforcement has vetted the inmate records, and an award amount has been
calculated,
In accepting this award, you understand that BJA reserves the right to take
appropriate administrative action, including intensive monitoring, repayment
action, or adjustment to future payments, to resolve data discrepancies, errors, or
audit findings related to any information reported in your application.
Applicants are now required to accept awards online within 45 calendar days of
award notice, in accordance with the Office of Justice Programs (OW) Financial
Guide, Part II, Chapter 2, Acceptance Procedures requiring acceptance/drawdown
of awards with 45 days of notice of award, and Part IV, Chapter 2, section
16.606, State Criminal Alien Assistance Program (SCAAP) requiring an
"expeditious draw-down of payments."
Jurisdictions accepting SCAAP awards are not required to submit financial or
progress reports to OJP. For FY 2007 SCAAP awards, the Department of Justice
Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) requires that all SCAAP
funds be used for correctional purposes only. Please see the use of funds list and
certification below. With your acceptance (by clicking on the Accept button
below) of SCAAP's terms, conditions, and award amount, OW will initiate an
electronic payment in that amount to your bank account of record, as verified
through the on-line SCAAP registration process and in accordance with
applicable E-Government rules and requirements.
All issues related to the electronic transfer of funds or the bank account of record
must be referred to the OC Customer Service Center at 800-458-0786. Please
allow 15 business days for the electronic payment process to be complete before
contacting OC. Please have the grant number, amount, and vendor information
(noted above) available when you call.
FY 2007 SCAAP Use of Funds List
httns://2rants.oin.usdoi.aov/amsextemal/annlication.do?asoect=ACH&annlicationID-103... 11/27/2007
State Criminal Alien Assistance Program Page 2 of 2
• Salaries for corrections officers
• Overtime costs
• Performance based bonuses
• Corrections work force recruitment and retention
• Construction of corrections facilities
• Training / education for offenders
• Training for corrections officers related to offender population
management
• Consultants involved with offender population
• Medical and mental health services
• Vehicle rental / purchase for transport of offenders
• Prison Industries
• Pre-release / reentry programs
• Technology involving offender management / inter agency information
sharing
• Disaster preparedness continuity of operations for corrections facility
E As the CEO or authorized designee of this jurisdiction, I
understand the guidelines and requirements as associated with the
previous statements and agree to abide by them in all matters
involving the FY 2007 State Criminal Alien Assistance Program.
Accept Decline I
littnc•llorantc en ncrIni anv/amqeyternal/annliestinn an9agnect:=ACT-IkannliratinnIT)=103 . 11/27/2007
41.
GRANT REVIEW SIGN OFF — Sheriff's Office
GRANT NAME: 2007 State Criminal Alien Assistance Program
FUNDING AGENCY: U.S. Department of Justice
DEPARTMENT CONTACT PERSON: Janet Whitefield 248 452-2110
STATUS: Grant Acceptance
DATE: November 26,2007
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (11/16/2007)
Department of Human Resources:
Approved by HR. — Jennifer Mason (11/21/2007)
Risk Management and Safety:
Approved By Risk Management - Andrea Plotkowski (1 .1/20/2007)
Corporation Counsel:
There are no legal issues that must be resolved before accepting the above-referenced grant. —
Jody Hall (11/26/2007)
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a
list of these specifically cited compliance related documents for this grant.
Federal Office of Management and Budget (OMB) Circular No. A-21, A-87, A-102, A-110,
A-122 and A-133
hup://www.wlaitehouse. gov/ombicirculars/index.html
Executive Order 12372 - Intergovernmental review of Federal programs
http://www.fws.Rov/policv/library/rgeol2372.pdf
US Do..I Uniform Administrative Requirements for Grants and Cooperative Agreements (28
CFR Part 66 and 28 CFR Part 70)
http://www.access.gpo.gov/naralcfr/waisidx 04/28cfrv2_04.htial
Office of Justice Programs Hearing and Appeal Procedures (28 CFR Part 18)
hftp://www.access.gpo.govhaara/cfr/waisicbc 01/28cfr 18 01.b.tml
Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22)
http://ww-w.access.gpo.gov/nara/cfr/waisidx 04/28cfr22 04.htna1
Criminal Intelligence Systems Operating Policies (28 CFR Part 23)
http://www.access.gpo.gov/nara/cfr/waisidi 01/28cfr23 01.html
Intergovernmental Review of Department of Justice Programs and Activities (28 CFR Part
30)
http://www.access.gpo.gov/nara/cfr/waisidx_01/28cfr30_ 01.b.tml
Nondiscrimination of the basis of Disability in State and Local Government Services (28
CFR Part 35)
http://vvww. access. FT ° gov/nara/cfr/waisidx 01/28cfr35 01.html
Equal Treatment for Faith Based Organizations (28 CFR Part 38)
114,://www.usdoigov/ovw/docs/asamemoreimp1ementationof28eftpart38.pdf
Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR
Part 42)
http://www.access.gpo .gov/nara/cfr/waisidx 01/28cfr42 01.html
Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61)
http ://www. access. vo. gov/n ara/cfr/waisidx_01/28 c fr61 01 . html
Floodplain Management and Wetland Protection Procedures (28 CFR Part 63)
hgov/naralcfr/waisidx 01 /28cfr63 01 tml
National Historic Preservation Act of 1966 (16 U.S.C. 470)
http://www.nps.gov/historyflocal-lawhahnal966.htm
•
Executive Order 11593 Protection and enhancement of the cultural environment
http://www.gsa.gov/Portallgsa/m/conte B S1C8ccontentid=--12094
Archeological and Historic Preservation Act (16 U.S.C. 469)
http://www.nps.gov/histog/loca1 -1aw/FIIIPL_ArclallistPres.pdf
The National Environmental Policy Act of 1969 (42 U.S.C. 4321)
http://www.ngaa.govhaepa/regs/nepahaepaeqia.htm
Omnibus Crime Control and Safe Streets Act of 1968
http:I/www.usdoigov/crt/sp1it/42usc3789d_htm
Victims of Crime Act (42 USC Section 10604)
http://www.usdoigov/crticor/byagency/doj10604,htm
Juvenile Justice and Delinquency Prevention Act
http://oji dp,hcirs .ora/about/i a2002titlev.ndf
Federal Civil Rights Act of 1964
http://www.usdoj.gov/crtJcor/index.htm
The Rehabilitation Act of 1973
http://www.dol.govicompliance/laws/comp -rehabltm
The Americans with Disabilities Act of 1990 (42 U.S.C., Sec 12131 -34)
http://frwebgate4.accessmo.gov/egi-
bin/waisgate.cgi?WAISdocID=42030427315+0+0+08LWAISaction=retrieve
The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86)
http://www.usdoi .gov/crt/cor/coordititleixstat.htm
Age Discrimination Act of 1975 (42 U.S.C. Sections 6101 -6107)
httj:/Iwww.do1.govfoasamIregs/statutes/aeact.htm
Executive Order 13279 - Equal Protection of the Laws for Faith-based and Community
Organizations
http://www.whitehouse.govinews/rcleases/2002/12/20021212 -6.html
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42
U.S.C. Sec 4601)
http://ecfr.gpoaccesszov/ogi/t/text/text-
id.x7c=ecfr&sid=764d9d5ch8Of106e9aeaaa --text&node---18:2.0.4.3.7
&idno= I 8
Federal Hatch Act - Political Activity of Certain State and Local Employees
http://www.osc.gov/hatchact.htm
Restrictions on Lobbying (28 CFR part 69)
http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfr69 04.html
Government-Wide Debarment and Suspension (28 CFR, Part 67)
http://www.access.gpo.gov/nara/ciVwaisidx 04128cfr67 04.htmI
Stitt: Application Number- , .
[.. ._ 007-F3776-M0-AP
007-F7041-M1)4-'
007-F3509-MD-AP
007-F7087-M O:A17
redetick County
J arrett County — .
Montgomery County
stateOfi4;;;GY*----
2008-AP-8X4191-
2008-AP-I3X-0581
2008-AP-I3X-0303 I
$41,805.00,
$1,484,528; 00
if:05,526,g - $2,964,421.00
2008-AP-BX-0500 $1,449.00
2008-AP-BX-0370 $28,401.00
2008-AP-BX-0695 $98,437.00
2008-AP-BX-0269 $126,506.00
4254,733.00
2008 ia -- -----"-----$15, 7 056856.:004 4F-TiVil
[ 2008-AP-BX-0266 $1,081.00
,2008-AP-BX-0045
47421 :6-5
$13,928,00
_ $4,907.00
2008-AP-8X-026.7 $1,361.66
2008-AP-BX-0191-
2008-APBX-0419 ----------- $7,1"." $17,076:0-6
20.08-AP-BX-0300 ,
2008-AP-51X-0531
2008-AP-I3X-0579
2008-AP-BX-0304
2008-AP-BX-0612
008-AP-BX-0001
2008-A P-BX-0188
20013-AP-13X-0364
---
2008-AP-Eik0086 I
2008-AP-13X-0289
2008-AP-BX-0807
2008-AP-EtX-0562
008-AP-BX-0010
2008-AP-BX-0489
8-AP-13X-0540
2008-AP-13X-0129
$11,599.00
$10,387.00
_ $7,644.00
$229,565.00
$5,125.06
$4,26-6.00
$82,307.00
11766-67.10
$1,334.00
$6;996:66
$12,347.00
—$1,677.00
$118,570.40
nnn•••••01...
4k-
County of Macomb
County ofokiec;;aa7
County of Midland!
County Of Monroe
... 2007-F4175-Ml-AP
07-F401 8-MI-AP
2007-F67584v1I-AP "County of Lapeer
idif7-T437-mi-AP Tdounty of Lenawae
County of Kalamazoo
County of Kent
ME 2007-F6815-ME-AP
_007-F6892-ME-AP
007-.F67.66-Fg-W15
2007-F3673-ME-AP
MI
2007-F3545-Mt-AP
2007-F6309-MI-AP
2007:F7039-MI4P
2007-F1669-MI-AF
2007-F3767-MI-AP
2007-F6984-M1-AP
2007-F3510-MI-AP
- "
2007-F4627-Ml-AP
2007-F3869-M1-AP
2667--F5-228-MI-AP
2007-F7017-MI-AP
2007-F4059-Ml-AP
2007-F6677-MI-AP
2007-F6344-MI-AT
2007-F4089-MI-AP
County of Piscataquts
County of York,—
cuinbaiiiire7t;iii""
State of Maine
County of 13rancii .
County ofCalhoun
County of Cass, .-..,.....—...-
County of Chlinewa
_ County of Eaton:
'County of Genesee
County of Ingham .
IL- CcluT,i/(31*-0Ta-
ZiTiTr713,7617.1iaTITZT
1County of Muskegon
County of Newaygo*
County ofOakland
2007-F3658-MI-AP IlnCoun1y
2007-F4491-MI-AP COUNTY OF GRATIOT
2007-F7021-MI-AP — -County 078e:titan-
Sta ApplitatiON umbel' FIPWAWMwilimouNT
MN
2008-AP-13X-0228 $65;806.001
2008-AP-13X-0029 --fit-ff.*, 6-0
538-AP-13X-0028 $1099.00
72166-AP-13X-0124-
716/8-AP-13X-073f --""-"" $872.00
2007-F3764-M1-AP 1Courrty of Van Buren 2008-AP-BX-0189 $9,536.00
...,.- ,. ,
__. ....._ _
2008-AP-BX-0499 $27.00
[Si County L
[state of Michigan
WAYNE COUNTY
iiiiii:AFT3R:iiiii- -----------15;;ii:;66
2008-AP-BX-0180
20013-AP-BX-0339
$14,029.00
$1,974.00
- 2008-AP-BX-0485
— .2006-APLBX:-0725
$1,569,99100
$10,910.00
2008-AP-11X-0678
$50,640.00
$2,365,671.00
2007-F4181-MN-AP Flppewa County 12008-AP-8X-0098 1----- $1170.88.00
26.67-F4075-M1-AP— -C7unty—or—St Clalr,
2007-F5387-M1-AP
2007-F4334-MI-AP
County of Saginaw
counTy-TOTZ;i-eti
County of fUscota
2007-F4226-MI-AP
2007-F6814-M1-AP County of Wexford'
2007-F5325-M1-AP _Leelanau County
2007-F4142-M1-AP Livingston County
2007-F3970-MI-AP Santlac County'
2007-F4737-MI-AP
.2-0-07Ft326-6--Ki -
2-0-0-7-F6601-a --A"P
MO
2007-F6403,MN-AP County of Benten
2007-F6793-MN-AP County •TiroTa"---
2007-F6758-MN-AP
2007-F4097--WIRX13---- ..
e;cowun,t7tr 007f teizorIoTiocihue"
2007-F6232-MN-AP _ County of Ramsey
6-&;iity of Scott
County of Stearns
2007-F0765-MN-AP
County Steele.*
County of Wright-
2007-F6833-MN-AP Hennepin County
2007-F6620-MN-AP OlmsteriCounty
Polk
tiie70-576:thrienty OF.;
2007-F ar20-MN-AP
Washington County
2007-F6397-MN-AP Watonwan County
County of Greene
County of Newton
2008AP-13X-0640 $3,900.00
2008-AP-BX-0718 $46,883.00
2008-AP-E0(-0705 4873-9-870-5.
2008-AP-BX-0133 " $1Or8t8.E01
1008-AP-DX-0663
$161,424,00
2008-AP-BX-0435 $22,636.001
2008-AP-BX-0707
2008-AP-X-0404 - $7,761.00
Rim-A P-13X-0708
2008-AP46X-0511
2006-AP-8X-0504
2008-AP-13X-0388' $2.404.00
5158-AP-13X-0365
2008-AP-13X-0638
$063,826.00
- $10,48-7.00
$10,704.00
$1,697,616.001
008-AP-BX-0452 - $10,835.00
008-AP-13X-0251 $3,132.-E
2007-F6764-MN-AP
2007-F6943-MN-AP
2007-F3886-MN4P
2007-F4566-M0-AP
2007-F3633-M0-AP
$43,339.00
BUREAU OF JUSTICE ASSISTANCE
STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP)
NEW: Use of SCAAP Awards
The Department of Justice Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) included the following
requirement regarding the use of SCAAP funds: "Amounts appropriated pursuant to the authorization of
appropriations in paragraph (5) that are distributed to a State or political subdivision of a State, including a
municipality, may be used only for correctional purposes Beginning with FY 2007 SCAAP awards, SCAAP
funds must be used for correctional purposes only. Jurisdictions receiving SCAAP awards will be asked to
report the projected use of these funds at the time the award is accepted.
PART I: SCAAP Guidelines
SCAAP Overview
The Bureau of Justice Assistance (BJA), Office of Justice Programs, U.S. Department of Justice, administers
SCAAP, in conjunction with the U.S. Department of Homeland Security (DHS). SCAAP provides federal
payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented
criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law,
and who are incarcerated for at least 4 consecutive days during the reporting period.
SCAAP Legislative Authority
SCAAP is governed by Section 241(i) of the Immigration and Nationality Act, 8 U.S.C. § 1231(1), as amended,
and Title II, Subtitle C, Section 20301, Violent Crime Control and Law Enforcement Act of 1994, Pub. L. 103-
322. In general terms, if a chief executive officer of a state or a political subdivision exercises authority over the
incarceration of undocumented criminal aliens and submits a written request to the U.S. Attorney General, the
Attorney General may provide compensation to that jurisdiction for those incarceration costs. SCAAP is subject
to additional terms and conditions of yearly congressional appropriations.
Eligible Applicants
States and local units of government that have authority over correctional facilities that incarcerate or detain
undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply for SCAAP funds.
States and local units of general government include the 50 state governments, the District of Columbia, Guam,
Puerto Rico, the U.S. Virgin Islands, and the more than 3,000 counties and cities with correctional facilities.
Regional jails, special jail districts, or regional jail authorities and boards do not qualify as political subdivisions
of a state for purposes of SCAAP, and therefore are not eligible to directly apply for SCAAP funds. Each unit of
government that houses inmates at a regional facility must apply independently for SCAAP funds, based on its
own costs of housing its undocumented aliens in the regional facility. Regional facilities may not submit SCAAP
applications on behalf of jurisdictions in its service area, nor may a regional facility submit one application for all
participating jurisdictions, using one jurisdiction's name as the recipient.
Authorized Officials
SCAAP payments must go directly to eligible states and localities. Authorized jurisdiction employees for
SCAAP purposes must be listed as either the Authorized Representative or Alternate Contact in the GMS User
Profile. The chief executive officer (CEO) of an eligible jurisdiction may apply directly or delegate authority to
another jurisdiction official. The CEO is generally considered the highest ranking elected or appointed official of
a unit of government.
Minimum Period of Incarceration
Only eligible persons who were incarcerated for 4 or more consecutive days between July 1, 2005 and June
30, 2006 may be included in the FY 2007 SCAAP application.
Multi-Jurisdictional issues
• Eligible inmates housed in the applicant's facility exclusively on behalf of another jurisdiction may only be
reported by the sending jurisdiction, regardless of whether the applicant received reimbursement for
related incarceration costs.
FY 2007 SCAAP Guidelines and Application Page 1
EXAMPLE TOTAL DAYS
• Unless otherwise covered by a cost reimbursement agreement, inmates who are ready for release once
qualifying charges or convictions are concluded, and who are temporarily held in the applicant facility on
the basis of outstanding warrants or detainers from other jurisdictions, including federal law enforcement
agencies, are SCAAP eligible. The applicant jurisdiction may claim the total number of days the inmate
was in custody, including the days the inmate was held on the detainers or outstanding warrants.
• Detention or incarceration days attributable to otherwise qualifying inmates held on federal charges,
convictions, or detainers and covered by cost reimbursement agreements are not SCAAP eligible.
Juveniles adjudicated delinquent, regardless of the charges or length of custody, are not SCAAP eligible.
Only juvenile offenders who are convicted as adults and who meet the qualifying SCAAP criteria may be
eligible.
Eligible Inmates
Applicants may submit records of inmates in their custody during the reporting period who:
• Were born outside the United States or one of its territories and had no reported or documented claim to
U.S. citizenship.
• Were in the applicant's custody for 4 or more consecutive days during the reporting period.
• Were convicted of a felony or second misdemeanor for violations of state or local law.
• Were identified and reported as undocumented, using due diligence.
The U.S. Department of Homeland Security will make the final determination on the status of submitted inmate
records for undocumented alien purposes. Inmates may qualify for SCAAP purposes if they were:
• Persons who entered the U.S. without inspection or at any time or place other than as designated by the
Attorney General.
• Persons in deportation or exclusion proceedings at the time they were taken into custody.
• Non-immigrants who failed to maintain their non-immigrant status at the time they were taken into
custody.
• Certain Mariel Cubans who otherwise meet these requirements.
Total All Inmate Days
The "total all inmate days" is the cumulative number of incarceration or detention days attributable to a//
inmates housed in the jurisdiction's facilities during the reporting period. It includes all inmates, regardless of
their status, citizenship, disposition, or length of stay, including inmates held at contract facilities. A jurisdiction
can use the sum of all nightly, facility head counts for the 365 days in the reporting period.
A jurisdiction detained or incarcerated 400 inmates during the current reporting cycle.
Each inmate was held for exactly 7 days.
2,800
(400 inmates x 7 days)
Page 2 FY 2007 SCAAP Guidelines and Application
Criminal Charges and Convictions
To be eligible for reporting, inmates must have been convicted of a felony or second misdemeanor for
violations of state or local law, and housed in the applicant's state or local correctional facility for 4 or more
consecutive days during the reporting period. NI pretrial and postconviction time served from July 1, 2005
through June 30, 2006 may be reported to BJA.
EXAMPLES REPORTABLE DAYS
An alien was convicted of a felony during the reporting period and spent 20 days in
pretrial detention and 60 additional days from the conviction. All 80 days occurred during 80
the reoortino period.
An alien was convicted of a felony during the reporting period and spent 20 days in
pretrial detention and 60 additional days from the conviction. The 20 pretrial detention 60
days and 40 of the sentenced days occurred in the reporting period; the remaining 20
days were served after June 30. 2006.
An alien was convicted of a felony several years ago and is being held in pretrial
detention on new charges. As this alien already qualifies based on the prior felony As calculated
conviction, once he meets the minimum of 4 consecutive days in custody during the
reporting period, the pretrial days may be reported to BJA, regardless of the outcome of
the Dendino charges.
An alien was convicted of a second misdemeanor and served 3 consecutive days as of
June 30, 2006, and 20 additional days after June 30, 2006. This inmate cannot be 0
reported for FY 2007, but will qualify for FY 2008. NOTE: The first 3 days of the
sentence are not reportable, regardless of what occurs with this inmate in the future. ,
Required Inmate Data Format
The detailed inmate file reflects the jurisdiction's good faith and due diligence efforts to identify and list
undocumented criminal aliens housed in its correctional facilities. Required inmate data elements include the A-
Number, if known; last, middle, and first names; date of birth; unique inmate number assigned by the applicant
jurisdiction; foreign country of birth; date taken into custody; date released from custody; and the Federal
Bureau of Investigation (FBI) number, if known.
For inmates with aliases or multiple periods of incarceration: Creating a separate and distinct inmate record for
each qualifying period of incarceration may include eligible inmates incarcerated more than once during the
reporting period. Similarly, inmates with known aliases may be reported by creating a separate and distinct
inmate record for each name. The same unique inmate identification number must be used for all records
associated with a single inmate, regardless of the name under which the inmate was incarcerated. Applications
submitted without complete facility data and inmate records will not be considered for SCAAP funding.
Country of Birth Codes
Generally, a person born in the U.S. or a U.S. territory is a US, citizen and should not be reported. Any
submitted inmate record that includes a country code not on the official ICE country codes list will be rejected.
Any record with an official country code that does not specifically represent a foreign country (unknown) will
only be considered in the award calculation if determined the inmate is undocumented or otherwise qualifies. If
the country provided by the inmate is not on the official list, select a country with a close geographic proximity
to the one named by the inmate.
Alternatives to Traditional Incarceration
Inmates are not eligible if they served their incarceration incrementally, such as through weekend
incarcerations that enabled them to maintain employment. Qualifying periods of incarceration must occur
consecutively over the course of 4 or more days.
Parole and Probation Violators
Eligible inmates on parole or probation from qualifying convictions who are subsequently returned to the
custody of a state or local correctional facility may be eligible.
FY 2007 SCAAP Guidelines and Application Page 3
Correctional Officers
Correctional officers include employees, officers, and contractual staff whose primary responsibility is the
control, custody, or supervision of persons detained and incarcerated, including correctional officers, deputy
sheriffs, correctional/jail supervisors, shift commanders, chiefs of security, assistant wardens, and wardens.
Transportation officers and others providing control, custody, or supervision of inmates who are temporarily
outside the maintaining facility are also eligible. Employees, officers, and contractual staff whose primary
responsibility is providing noncustody services to the facility or its inmate population are not SCAAP eligible,
including office and secretarial support, administrative, housekeeping, maintenance, food, health, education,
training, vocational, counseling, and medical staff. Staff who function independently or outside the correctional
facility, including parole and probation agents, hearing officers, court commissioners, judicial, prosecutorial, and
public defenders, warrant and apprehension units, and others are not eligible.
Correctional Officer Salary Calculation
Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and
part-time correctional officers and others who meet the SCAAP definition. The reported sum should total the
jurisdiction's actual salary expenditures for the reporting period, not an estimate or average. Correctional officer
salary costs may include premium pay for specialized service, shift differential pay, and fixed-pay increases for
time in service. It may also include overtime required by negotiated contract, statute, or regulation such as
union agreements, contractual obligations, and required post staffing minimums.
Per Diem Costs
Per diem cost is calculated by the SCAAP system, dividing the jurisdiction's "total all inmate days" into the "total
correctional officer salary costs." During the FY 2005 reporting period, jurisdictions reported an average per
diem cost of $29.98. BJA may require documentation to validate per diem costs or impose limits on the costs.
SCAAP Award Calculation
Once SCAAP data has been validated and analyzed, applicants will receive e-mail notification that awards are
ready for online acceptance and drawdown. Formal acceptance of an award via GMS is necessary for the
electronic transfer of funds into the applicant's bank account of record. Applicants have 45 calendar days to
accept awards through GMS once notice is provided. (www.oillusdoi.qov/FinGuide/).
Payment Formula
The following provides an overview of the method used to calculate SCAAP payments
1. Using financial data from applicants, a per diem rate is calculated for each jurisdiction. For FY 2005, the
average per diem rate was $29.98 per inmate.
2. Inmate data is provided to the U.S. Department of Homeland Security to validate inmate data for eligible,
unknown, and invalid records.
3. Each jurisdiction's total eligible inmate days and a percentage of the unknown days are totaled then
multiplied by the applicant's per diem rate to derive the total correctional officer salary costs for eligible and
unknown inmate days. The percentage used for unknown days is determined by a sliding scale: cities 60
percent; states 65 percent; and counties 80 percent of their total unknown inmate days.
4. The value of each applicant's correctional officer salary costs associated with its eligible and credited
unknown inmate days are totaled. This total value reflects the maximum amount for SCAAP
reimbursement. A percentage factor is used to reflect the relationship between the maximum reimbursable
salary costs and the appropriation. For FY 2005, this factor was approximately 33.50 percent.
Variances
A variance will exist between the total salary costs reported by a jurisdiction and the final SCAAP payment
amount, due to adjustments for unknown, ineligible, or invalid inmate records and the annual
appropriation. Both the SCAAP system and BJA check for variances from prior year submissions for
correctional officer staffing and salary levels, total bed count, and number of total inmate days.
FY 2007 SCAAP Guidelines and Application Page 4
PART II: Applying for FY 2007 SCAAP Funds
FY 2007 Reporting Period
The FY 2007 SCAAP reporting period is from July 1, 2005 through June 30, 2006.
FY 2007 Registration and Application Deadlines
Applications will be accepted through the online Grants Management System (GMS) beginning June 4, 2007,
and ending at 8:00 p.m. e.t. on July 18, 2007. Applicants must begin the online SCAAP registration process
prior to 8:00 p.m. e.t. on July 11, 2007.
GMS Application Process
The SCAAP Catalog of Federal Domestic Assistance (CFDA) number is 16.606.
For questions or concerns at any point in the GMS process, call the SCAAP Help Desk at 1-202-353-4411.
1. Access GMS at https://grants.oip.usdoi.ciov .
2. if you already have a GMS user ID, proceed to the GMS sign in. Even if your organization already has a
user ID, you will not be considered registered for the solicitation until you have signed on to GMS and
entered the appropriate solicitation.
3. If you do not have a GMS user ID, select "New User? Register Here." After you have completed all of the
required information, click "Create Account" at the bottom of the page and to note your user ID and
password, which are case sensitive. Within a few days, BJA will send an e-mail confirmation to newly
registered applicants that their user ID and password have been approved and they are eligible to submit
an application.
4. Beginning October 1, 2003, a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
number must be included in every application for a new award or renewal of an award. The DUNS number
will be required whether an applicant is submitting an application on paper, through OJP's Grants
Management System, or using the governmentwide electronic portal (Grants. gov ). An application will not
be considered complete until the applicant provides a valid DUNS number.
Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as
soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line at 1-800-333-0505.
5. After you have logged onto the system using your user ID and password, click on "Funding Opportunities."
6. Select the "Bureau of Justice Assistance" from the drop-down list and click "Search." This will narrow the
list of solicitations within the Office of Justice Programs to those in BJA,
7. From the list of BJA grants, find "State Criminal Alien Assistance Program" and click "Apply Online."
8. Confirm that your organization is eligible to apply for this program by reading the text on the screen. If
eligible, proceed by clicking "Continue."
9. Once you have reached this point, you are considered successfully registered.
Online Inmate Data Reporting Process
Select the file upload process below that best meets your needs. While you may change the method prior to
submitting the completed application to BJA, note that the change from one process to another will overwrite
and delete all previous inmate record submissions.
• Direct File Upload: The direct file upload function allows you to submit inmate database records in a
single ASCII-formatted file directly into GMS. File uploads must contain the mandatory data fields in the
required format. File uploads that do not include the necessary information will be considered incomplete
and not eligible SCAAP funding. The SCAAP system provides you with an opportunity to correct files or
add missing data prior to finalizing the application.
FY 2007 SCAAP Guidelines and Application Page 5
• Direct Data Entry: The direct data entry function allows you to manually enter inmate data directly into an
online inmate data template, instead of creating a separate ASCII file. This approach may be best suited
for jurisdictions with smaller facilities or small criminal alien populations. Drop-down menus are provided for
selecting incarceration dates, date of birth, and country of birth (complete country names are listed).
During the file upload process, a red flashing bar will appear at the bottom of the applicant screen. This bar will
continue to flash until the inmate file upload is complete. Upon completion of the inmate file upload, SCAAP
GMS will provide the applicant with a "File Upload Status Report." This report will list the number of inmate
records in the upload and the number of inmate records that are complete. In addition, the report will provide a
detailed list of inmate records (by file number) that are incomplete or have data format errors and the nature of
the error. Print this file upload status report for your records. If during the file upload process, your Internet
browser times out or is disconnected, your inmate file upload may not be complete. It is important that you
check the "File Upload Status Report" and verify that all of your inmate records have been uploaded.
When initiating a file upload, there is an approximate 10 second start-up delay. Once the file upload has
actually begun, the estimated times for file uploads: 300 inmate records = less than 1 minute; 7,800 inmate
records = 3 minutes; 54,600 inmate records = 15 minutes.
Technical System Requirements
Internet access is required to apply for SCAAP funding. Generally, Netscape Communicator 4.7 and Internet
Explorer 5.5 are the earliest versions of the respective Internet browsers that may be used for successful
SCAAP application system access. Contact your agency network administrator to determine if an internal
firewall or agency Internet security system may be preventing direct access to the application system, or
contact the GMS Help Desk for information regarding correct port settings. If you are a prior SCAAP user, the
browser bookmark may not work properly and an attempt to access the SCAAP application site may generate a
message advising that the 'page cannot be displayed." Delete the bookmark and manually type the URL into
the browser address line.
Internet User Accounts
Government officials from the applying jurisdictions must establish the OJP GMS user accounts for SCAAP.
Non-government officials may not establish user accounts on behalf of applying jurisdictions. When
establishing a user account, sheriffs or chiefs of police are not considered CEOs, but they may serve as the
contact persons establishing the SCAAP user accounts on behalf of the CEOs. All applications must be filed in
the name of the state or unit of government and must include the jurisdiction's CEO's name, official title, and e-
mail address.
Application Resubmissions
BJA may return a submitted application with incomplete or inaccurate data to the applicant for corrections, and
will notify both the CEO and the SCAAP contact, via the e-mail address of record, that their application needs
to be corrected and resubmitted by a certain date to be considered for SCAAP funding.
FY 2007 SCAAP Guidelines and Application Page 6
Assurances Page 1 ef 2
LI Offid
Seat
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OMB APPROVAL
NUMBER 1121-0140
EXPIRES 06/30/2009
248 858 1485 11/18/2007 11:13 ' 8485 P.001/005 From:Odkland County
STANDARD ASSURANCES
NOTE YotemmatelIck on the "Accept" button at the bottom of the pane before closing this window
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for
grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project cost)
to ensure proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistant*.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18 1 22, 23, 30, 35, 38, 42, 61, and 63.
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control
and Safe Sheets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e));
The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights
Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans
with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C.
§§1681, 1683, 1685-86); and the Age Discrimination Act of 1975(42 U.S.C. §§ 6101-07); see Ex.
Order 13279 (equal protection of the laws for faith-based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons
displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or In part by federal assistance.
https://grants.ojp.usdoi.gov/gmsexternal/GenAssurances.jsp?assured---N&assurelD:7--1321 7/17/2007
248 858 1485 11/18/2607 11:14 #485 P.852/005 " From: Oakland County
Assurances Page 2 of 2
PrgsFil
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•
From:Oakland County
Certifications
248 858 1485
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Page 1 of 3
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 6e,
"New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-
curement) and Government-wide Requirements for Drug- Free Warkplace (Grants)." The certifications shall be
treated as a material representation of fact upon which reliance will be placed when the Department of Justice
determines to award the covered transaction, grant, or cooperative agreement
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 59, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub-recipients shall certify and disclose accordingly
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for
prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
Slate, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
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248 858 1485 11/16/2007 11:14 #485 P.004/005 FrOi:Odkland County
Certifications Page 2 of 3
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for
grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from
an employee Of otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to: Department of Justice, Office of Justice Programs, AlTN: Control Desk.
810 7th Street, NW., Washington, D.C. 20531_ Notice shall include the identification number(s) of each affected
grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
https://grants .ojp.us doj .govignis extemal/GenCertifi c oils sp?ceitified=N8ccertifv1D-1320 7/17/2007
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Certifications
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Page 3 of 3
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the
above certhications.
littps://gran.ts.oip.usdoi .gov/Funsexternal/GenCerlifications.iso7certified=N&certifvfi)=1 320 7117129(17
FISCAL NOTE #07285 December 13, 2007
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF'S OFFICE — GRANT YEAR 2007 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) REIMBURSEMENT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The United States Department of Justice, Bureau of Justice Assistance, awarded the
Sheriffs Office $118,570 in reimbursement funding for its State Criminal Alien Assistance
Program.
2. The reimbursement period for Grant Year 2007 is July 1, 2005, through June 30, 2006.
3. No County match is required,
4. The Grant Year 2007 funding represents a 45% increase from Grant Year 2006 funding.
The county anticipated funding in the amount of $82,000. The Corrective Services
revenue budget will be increased by $36,570 to reflect the increase. The increase will be
appropriated in contingency.
5. A budget amendment to the Fiscal Year 2008 budget is recommended as follows:
GENERAL FUND #10100
Revenue FY 2008
4030301-112590-610313 Grants Federal $ 36,570
Total General Fund Revenue $ 36,570
Expenditures
9090101-196030-730359 Contingency $ 36,570
Total General Fund Expenditures $ 36,570
$ -0-
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Coulter absent.
Rut , County Clerk
1 HEREBY APPROVE THE FOREGOING RESOLUTION
/ 2- 1107
Resolution #07285 December 13, 2007
Moved by KowaII supported by Middleton the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted.
AYES: Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel,
Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Woodward, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 13,
2007, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 13th day of December, 2007.