HomeMy WebLinkAboutResolutions - 2007.01.18 - 284134. C.
MISCELLANEOUS RESOLUTION #07004 January 18, 2007
BY: FINANCE COMMITTEE, MIKE RUUERS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - SELECTION OF A NEW REIMBURSEMENT
SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Reimbursement Division (RD) of the Management & Budget
Department functions as the collection agency for Circuit, Family, and
Probate Courts for all court-ordered fees, determines an individual's ability
to pay for various court services, manages the billing and collection efforts
for the Oakland County Sheriff's Department's inmate board and care program,
and handles Administrative Order to Show Cause (OSC) hearings, Reimbursement
Orders based on dispositional orders with placement, and disbursement of
restitution monies to crime victims; and
WHEREAS RD currently uses a seventeen year old in-house mainframe
system which runs on an IBM mainframe that is being gradually phased out by
Information Technology through application replacements; and
WHEREAS the objectives of implementing a new billing & collections
system are to effectively use County resources to avoid duplicative efforts,
reduce processing errors, improve billing accuracy, expedite collection
rates, and enhance automation of manual tasks; enhance consistency, accuracy,
and timeliness of bill processing, receipting, revenue estimates and all
reporting needs; enhance on-line access to / automation of case management
and client data; enhance the self-sufficiency of RD staff in maintaining the
system database, creating reports, and processing bills; and continuously
comply with any and all county, state, and federal mandates; and
WHEREAS the enhanced functionality of a new billing & collections
system may increase the amount and timeliness of collections; and
WHEREAS RD solicited proposals from qualified vendors through a Request
for Proposal process for assistance with the selection of a new billing &
collections system; and
WHEREAS three qualified proposals were received; and
WHEREAS the RFF proposals were evaluated for compliance with specified
requirements, cost-effectiveness, and the respondent's experience,
references, and financial stability; and
WHEREAS Plante & Moran, PLLC, has successfully selected numerous other
software systems and conducted numerous feasibility studies of a similar
nature; and
WHEREAS the selected vendor will collect and document billing &
collections system specifications, and assist Purchasing with the preparation
of an RFP document and software vendor list, solicitation of proposals, and
recommending (based on specification compliance and overall cost) whether to
license and implement a packaged software solution or to develop an in-house
software solution; and
WHEREAS the selected vendor will prepare a budget for implementation of
the recommended approach (including all County costs), will prepare a
preliminary implementation plan, and will assist RD and IT in negotiating
with third-party software providers / contractors as necessary; and
WHEREAS the proposal from Plante & Moran, PLLC, met or exceeded all
evaluation criteria at a cost of $69,600; and
WHEREAS assistance from the Information Technology Department and
additional services to support the project will cost up to $75,000, for a
total project cost of $144,600.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes an appropriation of $144,600 from the General Fund
Designated Fund Balance SysteE. Enhancement ;371502) to fund the above
project.
BE :T FURTHER RESOLVED that the FY 2007 Budget be amended, as specified
below:
FY 2007
$144,600
$144,600
GENERAL FUND # 10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Expenditures
9010101-152130-788001-63600 :ransfer to Info Tech.
INFORMATION TECHNOLOGY FUND # 63600
Revenue
1080101-152000-695500 Transfer :n General Fund
Expenditures
1080201-152010-731458 Exp Professional Services
FY 2007
$144,600
$144,600
0
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
-4*414. Ruth Johnson, County Clerk
Resolution #07004 January 18, 2007
Moved by Rogers supported by Coulter the resolution be adopted.
AYES: Burns, Coulter, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez,
Woodward, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted,
:a—
I HEREBY APPROVE THE FOREGOING RESOLUTION
ACTING PURSUANT TO 1973 PA 134
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 18, 2007,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 18th day of January, 2007.