HomeMy WebLinkAboutResolutions - 2007.05.10 - 28486May 10, 2007
REPORT MR #07102
BY: Personnel Committee, Thomas F. Middleton, Chairperson
RE: MR #07102 Drain Commissioner — Reclassify Safety Projects Coordinator
Position to New ISO and Safety Systems Coordinator Classification
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed MR #07102 on May 2, 2007 Reports with
the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee. I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on a unanimous roll call vote with Rogers and Coleman absent
MISCELLANEOUS RESOLUTION # 07102 April 26, 2007
By: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER — RECLASSIFY SAFETY PROJECTS
COORDINATOR POSITION TO NEW ISO AND SAFETY SYSTEMS COORDINATOR
CLASSIFICATION
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #06235 reorganized the Drain Commissioner's
Department to improve efficiencies and enhance succession planning, effective 12/23/06; and
WHEREAS ISO-9000 Coordination duties have decreased from the implementation
phase to maintenance phase: and
WHEREAS the reorganization reclassified an ISO Coordinator position to Chief - Drain
Administrative Services and consolidated several administrative functions under this position;
and
WHEREAS changes to a vacant position of Safety Projects Coordinator were not
concluded at the time of the reorganization; and
WHEREAS following discussion, the Human Resources Department and the Drain
Commissioner propose to combine the functions of ISO Coordination, Safety Management, and
Training by combining the ISO-9000 Coordinator and Safety Projects Coordinator classifications
into one classification titled ISO and Safety Systems Coordinator, and to reclassify the existing
PR-funded Safety Projects Coordinator position 6010101-10009 to the new classification; and
WHEREAS 'ISO Coordination includes department-wide activities to monitor and
maintain current ISO certification and implement upgrades, 'Safety management' includes
inspections of above and below ground facilities to identify and reduce hazardous situations and
assure compliance with safety requirements, and 'Training activities' include development,
coordination, and presentation of programs relevant to Drain Commissioner employee work
needs; and
WHEREAS the combined duties have been determined to be at a salary grade 13,
overtime non-exempt; and
WHEREAS the County Executive has reviewed this proposal and concurs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of the ISO and Safety Systems Coordinator classification,
overtime Non-Exempt, at salary grade 13.
BE IT FURTHER RESOLVED that the PR-funded Safety Projects Coordinator position
(6010101-10009) be reclassified to ISO and Safety Systems Coordinator,
BE IT FURTHER RESOLVED that the ISO Coordinator and Safety Projects Coordinator
classifications be deleted.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of
the foregoing resolution.
PLANNING & BUILDING COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Draft: 4/9/07
OAKLAND COUNTY MICHIGAN
Proposed Class Title: ISO and SAFETY SYSTEMS COORDINATOR
Department: Drain / Administration
Reports To: Chief— Drain Administrative Services
A. DESCRIPTION
GENERAL SUMMARY
Under direction, maintains the Quality (1S0 9000), Environmental (ISO 14000), Safety (MIOSHA) and
Training programs for the Drain Commissioner's office. Works with all department supervisors to analyze,
identify and document areas for improvement in the quality, environmental and safety programs. Coordinates
audits with outside firms to ensure quality (ISO 9000), environmental (ISO 14000) and safety (MIOSHA)
compliance.
Performs inspections of above and below ground Drain facilities to identify and reduce hazardous situations
and assure compliance with safety, environmental and quality requirements. Conducts investigations of
accidents and recommends methods of improving employee safety habits.
Researches, coordinates, develops, maintains and conducts training programs for Drain employees including
ISO, Safety, Environmental, and other job related training.
Utilizes current county-wide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
Oversees staff performing ISO related document control and internal audit functions. Exercises leadership
over other staff on a project basis, but typically does not exercise formal supervision.
TYPICAL DUTIES AND RESPONSIBILITIES
Coordinates meetings regarding ISO, safety, and training programs, including preparing agendas, conducting
meetings, generating minutes and performing follow-up activities.
Coordinates internal and external audit programs including training new auditors, scheduling and conducting
audits to maintain ISO certification and compliance with safety and environmental regulations.
Reviews operating procedures and field practices regarding quality, environmental and employee safety and
makes recommendations for modifications to assure compliance with established policies, safety practices
and federal and state regulations. Identifies areas for improvement at the unit level as well as department
wide, and coordinates improvement initiatives.
Acts as the liaison between Drain office management, Drain office field staff and Oakland County Risk
Management,
Class Title: ISO and Safety Systems Coord.
Page A2
Identifies departmental training needs. researches training alternatives, and coordinates or conducts training.
Performs research and provides reports as requested by management related to quality assurance,
environmental and safety issues, and employee training.
Maintains current knowledge of pertinent federal and state laws, accepted legal interpretations, and informs
supervisors/administrators of impact to their areas. Advises management of improvement opportunities.
Identifies and appraises conditions which could result in accidents, illnesses and financial losses.
Investigates on-the-job accidents and personal injuries of employees. Interviews employees and witnesses,
reviews documentation and reports, coordinates with Risk Management and outside agencies, generates
reports as required.
Makes policy and procedure recommendations regarding accident prevention and loss control systems to
reduce potential for future accidents and losses.
Maintains documentation, records and other items needed for compliance with safety regulations and ISO
environmental and quality management systems.
Prepares proposals and contracts for vendor supplied safety, training, or environmental services.
Evaluates Drain Commissioner work sites for contractor compliance with quality, environmental and safety
processes.
Utilizes current county-wide and/or department specific software to complete assignments.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis has been included. Other duties and responsibilities will be assigned by the supervisor.
OAKLAND COUNTY MICHIGAN
Proposed Class Title: ISO and SAFETY SYSTEMS COORDINATOR
Department: Drain / Administration
Reports To: Chief-Drain Administrative Services
EXPERIENCE, TRAINING, KNOWLEDGES. SKILLS AND ARTLITTF.S
A. Required Minimum Qualifications
B. QUALIFICATIONS
1. Possess a Bachelor's degree from an accredited college or university with a major in Public
Administration, Business Administration, Communications, Occupational Safety,
Environmental Safety or related area.
2. Two (2) years of responsible professional full-time work experience that involved
implementation and/or maintenance of ISO management and safety systems.
3. Possess a valid motor vehicle or chauffeur's license.
4. Pass the complete examination for this classification, including the employment medical.
5. Successfully complete the six-month probationary period.
B. Additional Desirable Qualifications
1. Experience in sanitary sewer, storm sewer, and water operations, maintenance and/or
construction
2. Proficiency in ISO 9000 and ISO 14000 management systems.
3. Considerable knowledge of Federal, State and Occupational Health and Safety Administration
standards and ability in interpreting them for administrators and employees.
4. Professional training experience, including the identification of departmental training needs,
research of training alternatives, and the coordinating or conducting of employee training.
5. Possess excellent verbal, written, and training/communication skills.
6. Considerable ability to prepare, analyze and present reports and information related to a
variety of Drain department programs and activities and recommend alternatives and
solutions.
7. Considerable ability to establish and maintain effective working relationships with all levels
of the organization, including management, field staff, administrators, insurance companies.
and County officials.
Class Title: ISO and Safety Systems Coord.
Page B2
8. Considerable ability to utilize current word processing, spreadsheet, database, e-
mail and Internet software.
9. Possesses quality, environmental, and/or safety certifications such as ISO 9000 or ISO 14000
lead audit or, CHMM, or Hazwopper.
SPECIAL REQUIREMENTS
Must maintain a valid motor vehicle or chauffeur's license.
APPROVED BY:
DATE:
Resolution #07102 April 26, 2007
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
FISCAL NOTE (M.R. #07102) May 10, 2007
BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON
IN RE: DRAIN COMMISSIONER - RECLASSIFY SAFETY PROJECTS COORDINATOR POSITION
TO NEW ISO AND SAFETY SYSTEMS COORDINATOR CLASSIFICATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Drain Commissioner is requesting to reclassify the existing
proprietary funded Safety Projects Coordinator position to a new
classification titled ISO and Safety Systems Coordinator to
improve operating efficiencies and enhance future workload
objectives.
2. Based on the Drain re-organization approved per Miscellaneous
Resolution 406235, the I50-9000 Coordination position was
reclassified to Chief Drain Administrative Services with enhanced
workload objectives.
3. This reclassification combines the duties of the ISO-9000
Coordination position and Safety Projects Coordinator into one
new position classified as ISO and Safety Systems Coordinator
determined to be a salary grade 13 with overtime non-exempt.
4. The annual cost for this reclassification is $3,785 and $1,456
for the remainder of FY 2007.
5. The annual cost will be incorporated with the FY 2008 and FY 2009
County Executive Recommended Budget.
6. A budget amendment for FY 2007 is recommended as follows:
FY 2007
Water and Sewer Trust Fund (57010)
Revenue
6010201-149030-632086 Sewage Disposal Services $ 728
6010201-149030-632450 Water Sales General $ 728
Total Revenue $1,456
Expense
6010201-149030-702010 Salaries $1,059
6010201-149030-722740 Fringes $ 397
Total Expenses $1,456
Net Change in Fund $ 0
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potter absent.
Resolution #07102 May 10, 2007
Moved by Potter supported by Gregory the resolutions (with fiscal notes attached) on the amended
Consent Agenda, be adopted (with accompanying reports being accepted).
AYES: Burns, Coulter, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward,
Zack, Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda, were adopted (with accompanying reports being accepted).
Y APPROVE THE FOREGOING REM
ACTING PURSUANT TO 1973 PA 139
'WWI=
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 10, 2007, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 10th day of May, 2007.
RuTOOPititrrEounty Clerk