HomeMy WebLinkAboutResolutions - 2007.05.10 - 28490MISCELLANEOUS RESOLUTION #07112 May 10, 2007
BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET — FISCAL YEAR END REPORTING
TO THE MICHIGAN DEPARTMENT OF TREASURY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 140 of 1971 (the General Revenue Sharing Act)
and Public Act 34 of 2001 (revised Municipal Finance Act)required local
units of government submit a "deficit elimination plan" when any
governmental fund experience negative unreserved fund balance and when
any proprietary fund experiences negative unrestricted net assets; and
WHEREAS it has been the practice of the Michigan Department of
Treasury to review and accept deficit elimination plans submitted
without approval of the legislative body; and
WHEREAS Department of Treasury practice has changed now requiring
legislative body approval of the deficit elimination plan; and
WHEREAS Oakland County completed the fiscal year ending September
30, 2006 with five (5) funds with negative unreserved fund balances and
two (2) funds with negative unrestricted net assets; and
WHEREAS the attached deficit elimination plan was submitted to
the Department of Treasury in accordance with past practice on December
8, 2006, however Treasury notified the County on April 18, 2007 that
said plan required approval of the Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached deficit elimination plan as
submitted to the Michigan Department of Treasury.
Chairperson, on behalf of the Finance Committee, I move adoption
of the foregoing resolution.
Finan e C ittee
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potter
absent.
ICAKLAN&®
COUNTY MICHIGAN
DEPARTMENT OF MANAGEMENT AND BUDGET
'
L BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
FISCAL SERVICES DIVISION
Twnottry J. Soave, Manager
December 8, 2006
Bureau of Local Government Services
Michigan Department of Treasury
Treasury Building
430 West Allegan Street
Lansing, MI 48922
For the fiscal year ending September 30, 2006, Oakland County reports five (5) funds
with a negative unreserved fund balance (e.g. a "deficit"), and two (2) funds with
negative unrestricted net assets. Below, please find a listing of those funds, the amount
of the deficit, and a deficit elimination plan:
Capital Projects Fund - Lake Levels -Act 146 $(41,834)
The negative unreserved fund balance in the Lake Levels - Act 146 Fund reflects two
issues. The first involves the commencement of a new lake level construction project in
FY 2004. The Watkins Lake Level Control Structure and Augmentation Well project
was funded by a bond issue with the good faith deposit' of $21,500 received on September
30,2004 and remaining $553,500 received at the bond closing in FY 2005. The
construction costs exceeded the bond funding received for this project and will require
additional assessments to be collected from the benefiting residents. The negative
unreserved fund balance of $39,582 for this project will be eliminated with a special
assessment to cover the additional construction costs for the project and will be collected
over the next two years. Special assessment revenue of $10,000 will be recorded in FY
2007 and the remaining deficit balance will be assessed on the winter 2007 tax schedule
in order to eliminate the deficit in FY 2008.
The remaining negative unreserved fund balance reflects an on-going timing issue related
to a multi-year assessment role used to fund prior years' expenditures. The long-term
assessment role is for the Waumegah Lake Level Dam Project. Project expenditures
were funded from a long-term cash advance from the Long-Tenn Revolving Fund. The
advance payable to the Long-Term Revolving Fund at September 30,2006 was $2,823,
which will be paid back when the long-term assessment receivable of $4,198 is collected.
Therefore, the negative unreserved fund balance related to the Waumegah Lake Level
Dam Construction Fund will be eliminated as the long-term assessments are received.
EXECUTIVE OFFICE BUILDING 34 EAST • 1200 N TELEGRAPH RD • PONTIAC MI 48341-0403 • Ram 858•0807 • FAx (248) 452-9467
Special Revenue Funds — Grants
Pollution Control Grants $(189,775)
Multi-Organizational Grants $( 2,559)
Law Enforcement Grants $( 27 ,4 3)
Judicial Grants $( 992)
The negative unreserved funds balance in the grant funds listed above reflects the fact
that these grant funds operate on a reimbursement basis; e.g. the County pays the original
expenses and is reimbursed by the grantor agency after submission of the proper support
documentation. Typically, reimbursement for year end expenditures lags by two to three
months. Once reimbursement is obtained, the negative unreserved fund balance will be
eliminated. Should the reimbursement not be sufficient to cover the expense, the County
has match funds budgeted which will be transferred to cover any remaining deficit
Internal Service Fund — Drain Equipment Fund $( 906,353)
The negative unrestricted net assets are primarily due to the recent change over the past
several years to replace Drain Equipment owned vehicles with leased vehicles from the
Motor Pool Fund. The replacement of Drain Equipment owned vehicles requires a
transfer from the Drain Equipment Fund to the Motor Fund at the time of purchase and
the number of owned vehicle replacements has been fairly significant over the past
several years. Also, the lease charges from the Motor Pool Fund were more than
anticipated (budgeted) for the fiscal year ending September 30, 2006. All vehicle rates,
as well as other equipment rates, are under review and are being updated accordingly to
cover annual operations and future replacement. It is anticipated the negative
unrestricted net assets will be eliminated within the next two to three fiscal years based
on the rate adjustments planned for fiscal year 2007 and the decrease in the number of
Drain Equipment owned vehicles requiring one-time transfers to the Motor Pool Fund for
replacement.
Internal Service Fund — Sheri ff Aviation Fund $(688,034)
The negative unrestricted net assets in this fund reflect two separate interfund advances
from the Delinquent Tax Revolving Fund, to purchase two helicopters. The initial
advance was made in FY 2001 to purchase the first helicopter. The second advance was
made in FY 2002 to purchase the second helicopter. The amount of negative unrestricted
net assets reflects the remaining advance payable balance ($712,500 for the FY 2001 loan
and $1,000,000 for the FY 2002 loan). The negative unrestricted net assets will be
eliminated as the advances are repaid to the Delinquent Tax Revolving Fund. The first
advance will be eliminated in FY 2009; the second will be eliminated in FY 2011.
We trust that the above demonstrates that Oakland County has sufficient plans in place to
eliminate the negative unreserved fund balance and negative unrestricted net assets
reported in the financial records for the fiscal year ending September 30, 2006. Any
questions regarding this matter should be directed to my attention at 248-858-0807, or by
e-mail at soavet@oalcgov.com.
Sincerely,
TimotWJ. Soave, CPFO
Manager, Fiscal Services Division
Department of Management and Budget
Oakland County, Michigan
cc: Robert Daddow, Assistant Deputy County Executive
Patrick Dohany, County Treasurer
Laurie Van Pelt, Director, Management and Budget
John McCulloch, County Drain Commissioner
Dale Cunningham, Sheriff Business Manager
Dr. Thomas Gordon, Director, Health and Human Services
4
Roth Johniln, County Clerk
Resolution #07112 May 10, 2007
Moved by Potter supported by Gregory the resolutions (with fiscal notes attached) on the amended
Consent Agenda, be adopted (with accompanying reports being accepted).
AYES: Burns, Coulter, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward,
Zack, Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda, were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING
ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 10, 2007, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 10th day of May, 2007.