HomeMy WebLinkAboutResolutions - 2018.12.06 - 30894MISCELLANEOUS RESOLUTION #18400
BY: Commissioner Adam Kochenderfer, District #15
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CITY OF ROCHESTER — TRAFFIC SIGNAL MODERNIZATION AND
UPGRADE WORK ON DEQUINDRE ROAD AT RUNYON ROAD — PROJECT NO. 54611
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides
that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be
distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing
the appropriation of the County's 1/3 share of the project from the General Fund Assigned Fund
Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and
the full Board; and
WHEREAS the City of Rochester, along with the RCOC has identified a project and said project is ready to
be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester
and said appropriation has been transferred to a project account; and
WHEREAS the City of Rochester has demonstrated that it has authorized its 1/3 share of the funding for
the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2018 authorized amount of Tr-
Party Road Improvement funding for Project No. 54611 in the City of Rochester is $8,333.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Rochester and authorizes the release of Tr-Party Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Rochester.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner AdanfKochenderfer
District #15
Quality Life through Good Roads "We Care"
A=1=1=M42.07.0
CC1'fi 111—S757C7A,
15B
11-08-18
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: October 30, 2018
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor7AY1
SUBJECT: PROJECT NO. 54611, DEQUINDRE ROAD
AT RUNYON ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF ROCHESTER
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Rochester for the traffic signal modernization and
upgrade work on Dequindre Road at Runyon Road. Construction on this project was
completed last year.
The City of Rochester has elected to use the Tr-Party Program to fund their share of the
total project cost of $25,000. Our share is estimated to be $8,334 and is in the FY19
budget.
The project is in the district of County Commissioner Adam Kochenderfer. The
agreement is in our standard approved format, and I recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
1
Thomas G. Blust, RE,
Director of Engineering
C u
/
/i..7/3/ e,
Sincerely,
c.
CuArl
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
hannon J. Miller
Deputy-Secretary /Clerk of the Board
/w
Enclosure
Ci=1=IROAD COMMISSION
for OAKLAND COUNTY
cumury LIFE THROUGH GOOD ROADS:
.0AD COMMISSION FOR OAKLAND COUNTY
WE CARE."
November 8, 2018
Ms. Lee Ann O'Connor, Clerk
City of Rochester
400 Sixth Street
Rochester, Ml 48307
Re: Dequindre Road at Runyon Road; Project No. 54611
Local Cost Participation Agreement / Tr-Party Program
Dear Ms. O'Connor:
A fully signed and executed agreement for the above-mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, November 8, 2018.
3oard of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E, P,T.O.E,
Deputy Managing Director
County Highway Engineer
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Dequindre Road
At Runyon Road
City of Rochester
Board Project No, 54611
8th. , November
This Agreement, made and entered into this! day of Lr-4441;1P-4L- , 2018, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Rochester, hereinafter referred to as the
COMMUNITY, provides as follows;
WHEREAS, the BOARD and the COMMUNITY have programmed the traffic signal
modernization and upgrade work on Dequindre Road at Runyon Road, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $25,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $25,000, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1, The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3, The estimated total PROJECT cost of $25,000 shall be invoiced and funded in the
following order:
a. Tr-Party Program funding in the amount of $25,000.
b. Any PROJECT costs above the Tr-Party Program funding of $25,000 will be funded
first with any available Tr-Party Program Funds. If no Tr-Party Program Funds are
available, any PROJECT costs above $25,000 will be funded 100% by the
COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $8,333 (being 100% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $8,333 (being 100% of the COUNTY'S Tri-
Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Dequindre Road - 2 -
City of Rochester
Project No. 54611
10/15/2018
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its Managing Director
CITY OF ROCHESTER
By z
Its e
Dequindre Road - 3 -
City of Rochester
Project No. 54611
10/15/2018
EXHIBIT A
TRI-PARTY PROGRAM
Dequindre Road
At Runyon Road
City of Rochester
Board Project No, 54611
Traffic signal modernization and upgrade on Dequindre Road at Runyon Road.
ESTIMATED PROJECT COST
Contractor Payments $25,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2015 Tr-Party Program $4,917 $4,918 $4,918 $14,753
FY2016 Tr-Party Program $3,416 $3,415 $3,416 $10,247
TOTAL SHARES $8,333 $8,333 $8,334 $25,000
Dequindre Road -4-
City of Rochester
Project No, 54611
10/15/2018
Resolution #18400 November 14, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #18400) December 6, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CITY OF ROCHESTER — TRAFFIC SIGNAL MODERNIZATION AND
UPGRADE WORK ON DEQUINDRE ROAD AT RUNYON ROAD — PROJECT NO. 54611
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325
which designated $4,470,159 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $8,333 is available in the General Fund Assigned Fund Balance for Tr-Party 2019 and
prior funding (account #383510) for project 54611.
3. This project is for the traffic signal modernization and upgrade work on Dequindre Road at Runyon
Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and
appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2019 budget will be amended as follows:
GENERAL FUND #10100
FY 2019
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
$ 8,333
$ 8,333
Expenditures
9010101-153010-740135 Road Commission Tr-Party $ 8,333
Total Expenditures $ 8,333
....mg c
J o &
'ofi1e r Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall absent.
Resolution #18400 December 6, 2018
Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREVAPPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of December, 2018,
Mgt.,
Lisa Brown, Oakland County