HomeMy WebLinkAboutResolutions - 2018.12.06 - 30895MISCELLANEOUS RESOLUTION #18406 December 6, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — FACILITIES
MANAGEMENT COMMON OFFICE AREA REMODELING PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Facilities Management (FM) Department is located in the Public Works Building on the
west campus; and
WHEREAS the Facilities Management Department is responsible for maintaining all County Executive
buildings and grounds, including new construction and remodeling; and
WHEREAS the Facilities Management administrative offices have an open common area with four
cubicles, a copier/printer, a large drafting/blueprint table, flat file (blueprints, floor plans, etc.) drawers, and
shelving units; and
WHEREAS adjacent to this area is a conference room; and
WHEREAS the open area and conference room have no natural lighting; and
WHEREAS the open area is congested; and
WHEREAS there is often not enough meeting space, and informal meetings must be held around the
large drafting/blueprint table; and
WHEREAS the original needs for the common area are becoming obsolete as technologies change, and
an example of this is that maps, building infrastructure diagrams and floor plans are now being produced
electronically, not manually; and
WHEREAS the flat file documents have been digitized and can be removed from the common area; and
WHEREAS the specializations and focuses of FM's employees have also evolved over time as
technology and building systems/materials change and retirements occur; and
WHEREAS industry best practices now dictate open office spaces to enhance productivity and
collaboration; and
WHEREAS to address the above deficiencies, FM would like to remove the flat files and drawers, remove
bookshelves, create a more open floor plan, replace the opaque walls of the conference room with glass
walls, create additional space for new employee workstations and a meeting area, and create a
showcase of remodeling best practices, building materials (e.g., furniture, paint colors, flooring, etc.), and
modular systems (e.g., DRTT walls) for other departments to see how their projects will look; and
WHEREAS the total cost of the Facilities Management Common Area Remodeling Project is $100,000
(see attached Project Estimate) including $45,090 for American Interiors DIRTT wall system, $29,860 for
Airea furniture, $10,050 for Third Coast Tech data technology, and $15,000 for contingency; and
WHEREAS the remodeling will be performed by competitively selected annual contractors and Facilities
Management; and
WHEREAS funding in the amount of $100,000 is available for transfer from the FY2019-28 Capital
Improvement Program/Building Fund (#40100).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Facilities Management Common Area Remodeling Project (#100000002906) in the amount of $100,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $100,000 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the Facilities Management Common Area Remodeling Project
(#100000002906) as detailed below:
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400Transfer Out
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002906, Activity PROJ
1040101-148020-695500-40100 Transfer In
($100,000)
$100,000
$ -0-
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall absent.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
anmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Facilities Management
Project Estimate
Estimate Date: 11/9/2018
FPE#: 18-024
WO#:693492
TRADE
FM-730352 CONSTRUCTION
FM-730352-Architectural
FM Project Manager: REINER, ANNA
Project: FM Renovation
DESCRIPTION
American Interiors - Architectural Wall System
CONSTRUCTION Total:
ESTIMATE
$45,090.00
$45,090.00
FM-730443 VOICE & DATA
FM-730443-VDNetworking Third Coast Tech - AV
$10,050.00
VOICE & DATA Total: $10,050.00
FM-760160 FURNITURE
FM-760160-Fu rn itu re New] nstallation • AIREA - New Furniture
FURNITURE
$29,860.00
Total: $29,860.00
FM-730359 CONTINGENCY
FM-730359-ContIngency Contingency - 15%
$15,000,00
CONTINGENCY Total: $15,000.00
Subtotal: $85,000.00
GRAND TOTAL: $100,000.00
11/9/2018
Resolution #18406 December 6, 2018
Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
1 HErInY APPACIVE THIS IIMOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
HEREBY APPROVE THIS REM
CHIEF DEPUTY COMM'
ACING PURSUANT TO W.161..
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of December, 2018.
Lisa Brown, Oakland County