Loading...
HomeMy WebLinkAboutResolutions - 2018.12.06 - 30901MISCELLANEOUS RESOLUTION #18411 December 6, 2018 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN'S VILLAGE DIVISION — FY2019 CHILD AND ADULT CARE FOOD PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County applied for and has been awarded the Child and Adult Care Food Program Grant from the Office of School Support Services, Michigan Department of Education for reimbursement of meals to Mandy's Place residents at Children's Village for the period October 1, 2018 through September 30, 2019; and WHEREAS the Office of School Support Services, Michigan Department of Education administers the United States Department of Agriculture National School Lunch/Commodity Distribution, Child and Adult Care Food Program; and WHEREAS the purpose of the program is to make nutritionally balanced low-cost meals and milk available statewide to children at emergency shelters; and WHEREAS Mandy's Place at Oakland County Children's Village is registered as an emergency shelter; and WHEREAS Mandy's Place residents qualify for free breakfasts, free lunches, and free dinners seven days a week and are reimbursed based on rates provided in the Child Care Centers Reimbursement Rates July 1,2018 — June 30, 2019; and WHEREAS the grant amount is unknown at the time of acceptance, however, it is based on the attached per meal reimbursement rates; and WHEREAS for the previous school year period of July 1, 2017 through June 30, 2018, the total cost of meals and snacks was approximately $715,905 of which Children's Village was reimbursed $75,984 from the Michigan Department of Education for the Child and Adult Care Food Program; and WHEREAS meal provision expenditures are not recorded by program due to cost efficient bulk purchases that cover food services for the entire campus; and WHEREAS there is no grant match requirement; and WHEREAS the attached agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and accepts the attached Child and Adult Care Food Program Institution Agreement and Certification Statement for grant meal reimbursements from the Michigan Department of Education for the period October 1, 2018 through September 30, 2019, BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. Commissioner Christine Long, District #7 Chairperson, General Government Committee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Children's Village GRANT NAME: FY2019 Child and Adult Care Food Program FUNDING AGENCY: Michigan Department of Education DEPARTMENT CONTACT PERSON: Joanna Overall 858-1164 STATUS: Grant Acceptance DATE: November 9, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved by M & B. — Lynn Sonkiss for Laurie Van Pelt (11/7/2018) Department of Human Resources: BR Approved (No HR Committee) — Lori Taylor (11/6/2018) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (11/7/2018) Corporation Counsel: Approved by Corporation Counsel. — Sharon M. Barnes (11/7/2018) Strong, Lori M Subject: FW: MEGSPlus - CACFP Approval From megs©michloan,CIOV rrnailt0:measCarnichigan.gov] Sent: Sunday, October 28, 2018 7:42 PM To: Alessi, Gregory L Subject: MEGSPIus - CACFP Approval Your fiscal year 2019 MEGS+ Certification for the Child and Adult Care Food Program (CACFP), has been approved. Please take the time to read the Permanent Agreement and Certification Statement within your Application. These items comprise your contract with the Michigan Department of Education to participate in the CACFP and identify your responsibilities as a program participant. If you have any questions, please e-mail: MDE-CNAP- CACFP (,michi gan. ROV 1 RICK SNYDER GOVERNOR STATE OP MICHIGAN DEPARTMENT OF EDUCATION LANsrNe SHEILA A. ALLES INTERIM STATE SUPERINTENDENT FISCAL YEAR 2018 CHILD AND ADULT CARE FOOD PROGRAM OPERATIONAL MEMORANDUM #8 TO Child and Adult Care Food Program Institutions FROM Diane L. Golzynski, Director Office of Health and Nutrition Services DATE: July 30, 2018 SUBJECT: New Reimbursement Rates — Effective July 1, 2018 The following reimbursement rates for child care centers are in effect for the period of July 1, 2018, through June 30, 2019: ,------. - ,CATEGORY-,-- ' - BREAKFAST ,LtiriciijuppEk, - -SNACK Category A (Free) Child • $1.79 $ 0.91 Category B (Reduced) Child $1.49 $2.91 $ 0.45 Category C (Paid) Child $0.31 $031 $ 0•08 An additional $.2350 cash-in-lieu of commodities is paid for each lunch and supper served. The July 2018 Claim for Reimbursement will reflect the new rates. For questions regarding this memo, contact the Child and Adult Care Food Program Office at 517-241-5353. STATE BOARD OF EDUCATION CASANDRA E. ULBRICH — CO-PRESIDENT • RICHARD ZEILE — CO-PRESIDENT MICHELLE PECTEAU — SECRETARY • TOM MCMILLIN — TREASURER LUPE RAMOS-MONTIGNY — NASSE DELEGATE • PAMELA PUGH NIKKI SNYDER • EILEEN LAPPIN WEISER 508 WEST ALLEGAN STREET • P.O, BOX sooas • LANSING, MICHIGAN 48909 www.rnlehlgan.govirnde • 833-533-5788 Child and Adult Care Food Program Institution/Michigan Department of Education ncHIGAN,C) Ecriiration PERMANENT AGREEMENT Child Nutrition Program Agencv/Subagencir CFDA #, Program Title Child and Adult Care Food Program USDA/Food and Nutrition Service 10.558 Child and Adult Care Food Program In order to carry out the purpose of Section 17 of the Richard B. Russell National School Lunch Act, as amended, the regulations governing the Child and Adult Care Food Program (CACFP) set forth in Title 42 of the United States Code § 1766, and 7 CFR Part 226 and the Child Nutrition Act of 1966, as amended, the Michigan Department of Education (State Agency) and the institution enter into the following agreement. A. The Institution agrees: 1. To accept final administrative and financial responsibility for management of a proper, efficient and effective non-profit food service program for CACFP operations as an institution, as well as at all centers or facilities listed in the institution's annual approved application. In addition, the institution agrees to submit an amended application as changes occur. 2. To comply with and meet all responsibilities and requirements set forth in 7 CFR Part 226, as well as handbooks, instructions, guidance, and policies Issued by Food and Nutrition Services (FNS) and/or the State Agency. 3. To comply with all requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352), Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the U.S. Department of Agriculture (USDA) regulations concerning non-discrimination (7 CFR parts 15, 15a and 15b), including requirements for racial and ethnic participation data collection, public notification of non-discrimination policy, and reviews to assure compliance with such policy, to the end that no person may, on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an Individual's income is derived from any public assistance program, or protected genetic information in employment, or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) 4. to comply with FNS Instruction 796.2, Revision 4 for the Financial Management Guidance of the Child and Adult Care Food Program (CACFP), and the Uniform Guidance (UG) as outlined in 2 CFR Part 200. These documents provide detailed requirements on allowable and unallowable costs, direct and indirect costs, depredation, leases, and other regulatory requirements. 5. To retain CACFP records and ensure that sponsored centers or providers maintain such records, for three years plus the current fiscal year or until audit findings have been resolved, and to maintain twelve (12) months of records on-site at sponsored centers or provider's homes for immediate review. 6. That records will not be recreated after the fact. 7. To obtain State Agency approval for any new center or facility (provider) prior to claiming CACFP reimbursement, and only claim reimbursement for the meal types approved by the State Agency for the center : or facility. I of 3 8. To maintain dated menus for meals/snacks claimed. 9. To maintain daily attendance records for participants. Attendance is taken daily as participants arrive and depart. 10. To claim only those meals served to participant(s) in attendance supported by daily attendance records, and enrolled at the time of the meal. Emergency shelters may only claim meals served to eligible resident children. However, emergency shelters and at-risk programs are not required to collect enrollment information for participating children. At-risk programs may use sign-in sheets as the daily roster. Emergency shelters must maintain, at a minimum, a list of children by name, date of birth, and dates of residency in the shelter. 11. That meal attendance will be dated and recorded at the time the meal/snack Is served, at point of service (POS). Except for at-risk programs and emergency shelters, meal attendance must be recorded by each participant's complete names For at-risk programs and emergency shelters, a meal count is acceptable along with a daily roster of children receiving meals. For day care homes, meal attendance may be recorded up until midnight on the day the meal/snack was served unless the home serves more than 12 children in a day, or if the provider has been seriously deficient. 12. To permit state or federal officials to make announced or unannounced reviews of their operations and records during the institution's normal hours of child or adult care operations. State or federal officials making such reviews must show photo identification that demonstrates that they are employees of one of these entities. 13. To obtain and submit to MDE each July an annual A-133 Audit if your institution expends more than $750,000 in federal funds per year. 14. If operating an at-risk afterschool care program, the institution will: a. provide children with daily, regularly scheduled activities in an organized, structured and supervised environment b. include daily educational or enrichment activities c. be located in a geographical area served by a school in which SO% or more of the children enrolled are eligible for free or reduced price school meals d. meet state or focal health safety standards e. claim no more than one afterschool snack and/or supper, per child, per day f. only claim snacks/suppers served to eligible children after school hours during the regular school year (except holidays and weekends during the regular school year When snacks may be served at any time of the day and suppers may be served at the traditional "supper hour") g. not charge or collect payments for CACFP at-risk snacks/suppers served to eligible children 15. If operating an emergency shelter serving homeless children, the institution will: a. not charge or collect for payments for CACFP meals and snacks served to eligible children in emergency shelters b, claim no more than three meals (breakfast, lunch, supper) or two meals and one snack per child per day c. only claim meals served in congregate meal settings. Meals consumed in private family quarters in an emergency shelter are not reimbursable. Exception: Meals served to infants from birth through age 11 months in private family quarters that are part of the emergency shelter may be claimed for reimbursement if the shelter provides all of the required components to the infant's parent or guardian and 2 of 3 maintains records documenting that sufficient food had been provided to meet the meal pattern requirements d. not claim a program meal under more than one federal program. However, an institution may use other funding sources to supplement the CACFP reimbursement for the same meal 16, If operating an Adult Day Services program, the Institution will: a) provide a community-based group program designed to meet the needs of functionally impaired adults through an individual plan of care. Such a program shall be a structured, comprehensive program that provides a variety of health, social and related support services to enrolled adult participants b) serve one or more of the following meal types — breakfast, lunch, supper and snack. Reimbursement may not be claimed for more than two meals and one snack, or one snack and two meals, provided daily to each adult participant c) not claim CACFP reimbursement for meals claimed under Part C of Title III of the Older Americans Act of 1965, Reimbursement may not be claimed for meals served to persons who are not reenroiled or for meals served to participants at any one time in excess of the center's authorized capacity or for any meal served at a for- profit center during a calendar month when less than 25 percent of enrolled participants were Title XIX or title XX beneficiaries d) maintain daily records of time of service meal counts by type (breakfast, lunch, supper and snack) served to enrolled participants and to adults performing labor necessary to the food service e) meet state or local health safety standards f) if receiving vended meals, ensure that the facility providing the meals does not receive Title III funds for the meals delivered g) keep enrollment records and age of enrolled participants under the age of 60 h) keep records that demonstrate each enrolled participant under the age of 60 meets the functional impairment eligibility requirements 0 maintain records that qualified Adult Day Services participants reside in their own home (whether alone or with spouses, children or guardian), or in group living arrangements (not a group home) B. The State Agency will: To the extent of funds available, reimburse the institution in connection with approved meals to eligible participants at the centers and/or homes listed in the application during the period hereinafter stated. During any fiscal year, the amount of reimbursement for meals on behalf of each center or facility shall not exceed an amount equal to the number of meals, by types, served to participants, multiplied by the rates established by the USDA. Homes will be paid the per meal rate established by the USDA. Family day care home sponsors will be paid based on the number of day care homes participating by the applicable rates specified in federal regulation. 2. Submit on behalf of all institutions a statewide media press e[ease announcing the availability of meals to eligible participants and that the meals are available to all participants in attendance regardless of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or participation in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) C. Termination or Agreement 3 of 3 This Agreement may be terminated on the part of either party and the State Agency may begin proceedings to terminate or suspend this Agreement immediately after receipt of evidence that the terms and conditions of this Agreement and of the regulations governing CACFP have not been fully complied with by the institution. No termination, suspension, or expiration of this Agreement, . however, shall affect the obligation of the institution to maintain and retain records and to make such records available for audit. MDE may agree to terminate this agreement upon an institution's notification to the State of Michigan's Licensing Agency that the Institution is voluntarily closing or closing for other reasons not related to program deficiencies and has no pending action with the Child Care Licensing Division, The CACFP Agreement will only be terminated for voluntary closure or closure for reasons not related to program deficiencies if the institution is in good standing with CACFP and has no pending actions, such as but not limited to serious deficiency, corrective action, suspension, proposal to terminate/proposal to disqualify, and does not owe any outstanding debt to the MDE or the United States Department of Agriculture's Food and Nutrition Service. No additional notification will be sent to institutions that are terminated due to the voluntary closure or closure due to other reasons not related to program deficiencies. S:CACFP/Forms/Pemlarient Agreement FY M19 Rev. o8/06/20/13 4 of 3 MICHIGIN 7-vEduca1ion CACFP Centers Certification — Fiscal Year 2019 The authorized official listed below certifies and understands the following: • I am the authorized official who is designated as the person in authority who is financially and administratively responsible for the administration and operation of the institution • I have read and agree to the Terms of the Permanent Agreement and this certification • This facility does not limit admission of accessibility due to race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department • Neither this institution nor any of its principals have been convicted of any activity that indicated a lack of business integrity in the past seven years • Neither this institution nor any of its principals have been declared ineligible to participate in any other publicly funded program by reason of violating that program's requirements in the past 7 years ▪ The Child and Adult Care Food Program (CACFP) News Media Release was made available to the focal media (Michigan Department of Education (MDE) distributes- see CACFP'S website under Centers - Annual Administrative Forms) o Key staff as well as responsible person(s) for each site has been trained in program requirements prior to assuming CACFP duties and at least annually up to their level of responsibility in the program, including Civil Rights requirements • All information on the application is true and correct • This institution has a screening system to scrutinize any criminal convictions of program staff as well prior management of not-for-profit or government supported programs • A screening system is in place to scrutinize any criminal convictions of board members which may disqualify them from performing program administrative functions ▪ The CACFP will be administered in accordance with the Agreement, Policy Statement and CACFP Regulation (7 CFR, Part 226) • Information on the application is given in connection with receipt of federal funds O Officials of the U.S, Department of Agriculture (USDA) and MDE may verify this information • Deliberate misrepresentation may subject me to prosecution under applicable state and federal criminal statutes and placement on the National Disqualification List • If any information on this certification form or program application changes, I will amend my application and submit it to MDE CACFP immediately • The names, mailing addresses, and dates of birth of all current institution principals including Chairman of the Board have been submitted to MDE • The institution and the institution's principals, site directors, board of directors, contact persons, and other responsible principals are not currently on the National Disqualification List • The list of any publicly funded programs that the institution ad its principals have participated in during the past seven years, is current • The institution is currently compliant with the required performance standards of financial viability and management, administrative capability, and program accountability as described in 7 CFR §226.6(b)(2)(vii) • The institution has not unreported less-than-arms-length transactions or other potential conflicts of interest in the upcoming year; all such conflicts have been disclosed to MDE • I agree to obtain and submit to MDE each July an annual A-133 Audit if my institution expends more than $750,000 in federal funds per year • MDE may agree to terminate this agreement upon an institution's notification to the State of Michigan's Licensing Agency that the institution is voluntarily closing or closing for other reasons not related to program deficiencies and has no pending action with the Child Care Licensing Division. The CACFP Agreement will only be terminated for voluntary closure or closure for reasons not related to program deficiencies if the institution is in good standing with CACFP and has no pending actions, such as but not limited to: serious deficiency, corrective action, suspension, proposal to terminate/proposal to disqualify, and does not owe any outstanding debt to the MDE or the United States Department of Agriculture's Food and Nutrition Service. No additional notification will be sent to institutions that are terminated due to the voluntary closure or closure due to other reasons not related to program deficiencies, 118V. 05/20/2018 5:CACFP/Form5/CACFP Cehters CertIrcatIon 2019 MCHRN Education CACFP Centers Certification - Fiscal Year 2019 Additional certifications for Sponsoring organizations: (Administrative Institutions that oversee multiple sites) • The management plan on file with the MDE is complete and up-to-date • No sponsored facility, responsible principal, or responsible individual of a sponsored facility is currently on the National Disqualified List • The outside employment policy most recently submitted to MDE remains current and in effect. • All sponsored sites are licensed or not subject to licensing. Each time this application is submitted, I certify that any of the above information that has changed since the initial application has already been submitted to MDE is being submitted with this certification. I certify that the above information is true and correct. StCACFP/Forms/CACFP Centers CertificatInn 2019 Rev. 05/20/2018 FISCAL NOTE (MISC. #18411) December 6, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN'S VILLAGE DIVISION — FY2019 CHILD AND ADULT CARE FOOD PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule X1I-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution authorizes the acceptance of reimbursement funding from the United States Department of Agriculture National School Lunch/Commodity Distribution, Child and Adult Care Food Program, under the administration of the Office of School Support Services, Michigan Department of Education. 2. The grant amount is unknown at the time of acceptance; however, the previous cost of meals and snacks for the prior grant was approximately $715,905 of which Children's Village was reimbursed $75,984 from the Michigan Department of Education. 3. The purpose of the program is to make nutritionally balanced, low cost meals and milk available statewide to children at emergency shelters. 4. The funding period is July 1, 2018 through June 30, 2019. 5. The FY 2019 — FY 2021 Budget is amended to reflect the grant award as follows: CHILD CARE FUND (#20293) FY 2019 — FY 2021 Revenues 1060501-131015-610516 CHILD CARE FUND (#20293) Bud Ref: 2019, Analysis: GLB, Activity GLB Refunds School Meals ($ 60,000) Revenues 1060501-131015-610516-1000000002826 Refunds School Meals Total Revenues $ 60,000 $ Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Kowall absent. Resolution #18411 December 6, 2018 Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEFIEBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MU. 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 6th day of December, 2018. /fr;- 6/fern,— Lisa Brown, Oakland County