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HomeMy WebLinkAboutResolutions - 2018.12.06 - 30902MISCELLANEOUS RESOLUTION #18412 December 6, 2018 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2019 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Environmental Quality (MDEQ), has awarded a reimbursement agreement to the Oakland County Health Division beginning October 1, 2018 through September 30, 2019, for services related to Non-community — Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool Inspections, Septage Waste, Campground Inspection, and Medical Waste Regulation Inspections; and WHEREAS all the services referenced above are on-going; and WHEREAS the Fiscal Year 2018 MDEQ Reimbursement Agreement reflected a total potential funding amount of $255,124; and WHEREAS the Fiscal Year 2019 MDEQ Reimbursement Agreement reflects a total potential funding amount of $273,198, which is a increase of $18,074 in potential funding from the previous agreement; and WHEREAS no personnel changes have been requested for the reimbursement programs at this time; and WHEREAS this Reimbursement Agreement has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Department of Environmental Quality Agreement in the total potential amount of $273,198, beginning October 1,2018 through September 30, 2019, BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Reimbursement Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution, Commissioner Christine Long, District #7 Chairperson, General Government Committee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote, GRANT REVIEW SIGN OFF — Health Division GRANT NAME: FY 2019 Local Health Department Grant Agreement FUNDING AGENCY: Michigan Department of Environmental Quality DEPARTMENT CONTACT PERSON: Rachel Shymidw 2-2151 STATUS: Grant Acceptance DATE: November 7, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved by M & B. — Lynn Sonkiss for Laurie Van Pelt (11/6/2018) Department of Human Resources: HR Approved (No FIR Committee) —Lori Taylor (11/2/2018) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (11/5/2018) Corporation Counsel: Approved by Corporation Counsel. — Sharon M. Barnes (11/6/2018) DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION FY 2018/2019 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY REIMBURSEMENT AGREEMENT ACCEPTANCE Each year the Oakland County Health Division (OCHD) enters into a contract with the Michigan Department of Environmental Quality (MDEQ) to carry out the following activities: Noncommunity Water Supply (Type IF) The OCHD monitors water supplies that are not community owned but supply water to the general public through the course of doing business. Long-term Drinking Water Monitoring The OCI-ID collects water samples to monitor drinking water supplies in areas of known or suspected contamination as identified by DEQ. Testing is conducted in DEQ lab. Swimming Pool Pro gram The OCHD makes inspections, monitors water sampling activities, mails results, and investigates complaints of swimming pools and spas that are open to the public in Oakland County. Septage Waste Program The OCHD inspects land septage disposal sites annually and septage waste motor vehicles as licenses are renewed. Campground Inspections The OCHD inspects public campgrounds and facilities yearly for license renewal. Medical Waste Regulatory Inspections The OCHD inspects a random sample of registered medical waste producers that function as small, relatively low volume producers of medical waste. RICK SNYDER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY LANSING C. HEIDI GRETHER DIRECTOR October 24, 2018 Leigh-Anne Stafford, Health Officer OAKLAND COUNTY HEALTH DIVISION 1200 N Telegraph Pontiac, Michigan 48341-1032 Dear Ms. Stafford: SUBJECT: Fiscal Year (FY) 2019 Local Health Department Grant Agreement (Agreement) Enclosed for your review and signature is an original copy of the Agreement funding for FY 2019 for OAKLAND COUNTY HEALTH DIVISION. Please print off one copy and sign as an original (in blue ink and scanned in color). When the Agreement has been signed by both parties, an original will be returned to you. If you have any questions regarding the programs or overall grant administration, you can contact me at 517-284-6543; kieblern@michigan.gov ; or at Department of Environmental Quality, Drinking Water and Municipal Assistance Division, Administration Section, P.O. Box 30817, Lansing, Michigan 48909-8311. Sincerely, Nicole Kiebler Grant Coordinator Administration Section Drinking Water and Municipal Assistance Division Enclosure CONSTITUTION HALL 525 WEST ALLEGAN STREET - P.O. BOX 30473 • LANSING, MICHIGAN 48909-7973 www,michigan.govideq • (800) 662-9278 DEC. LOCAL HEALTH DEPARTMENT GRANT AGREEMENT BETWEEN THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY AND OAKLAND COUNTY HEALTH DIVISION This Grant Agreement ("Agreement") is made between the Michigan Department of Environmental Quality, (DEQ), Drinking Water and Municipal Assistance Division (DWMAD) ("State"), and OAKLAND COUNTY HEALTH DIVISION ("Grantee"). The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named below. The State is authorized to provide grant assistance pursuant to Michigan Safe Drinking Water Act, 1076, PA 399. As amended; Natural Resources and Environmental Protection Act, 1994, PA 451, as amended, Parts 117 and 201; Public Health Act, 1978, PA 368, as amended; and Federal Water Pollution Control Act, 33 U.S.C. 1251 at seq. Legislative appropriation of Funds for grant assistance is set forth in Public Act 207 of 2018. This Agreement is subject to the terms and conditions specified herein. Project Name: Local Health Department Grant Amount of grant state: $242,705.00 Start Date (date executed by DEQ): October 1, 2018 [unless alternate date specified] GRANTEE CONTACT: Leigh-Anne Stafford, Health Officer Name/Title OAKLAND COUNTY HEALTH DIVISION Organization 1200 N Telegraph Address Pontiac, Michigan 48341-1032 Address f248) 858-1312 Telephone number (248) 452-9758 Fax number staffordl@oakgov.corn E-mail address 38-6004876 Federal ID number — (Required for Federal Funding) Grantee DUNS number - (Required for Federal Funding) Amount of grant: $273,198.00 Amount of grant federal: $30,493.00 End Date: September 30, 2019 STATE'S CONTACT: Nicole Kiebler, Grant Coordinator Name/Title Drinking Water and Municipal Assistance Division Division/Bureau/Office P.O. Box 30817 Address Lansing, Michigan 48909-8311 Address 517-284-6543 Telephone number 517-241-1328 Fax number kieblern@michigan.gov E-mail address The individuals signing below certify by their signatures that they are authorized to sign this Agreement on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any attached appendices, as set forth herein. FOR THE GRANTEE: Signature Name/Title FOR THE STATE: Signature Eric Oswald, Director, Drinking Water and Municipal Assistance Division Name/Title Date Date I. PROJECT SCOPE This Agreement and its appendices constitute the entire Agreement between the State and the Grantee and may be modified only by written agreement between the State and the Grantee. (A) The scope of this project is limited to the activities specified in Appendix A and such activities as are authorized by the State under this Agreement. Any change in project scope requires prior written approval in accordance with Section III, Changes, in this Agreement. (B) By acceptance of this Agreement, the Grantee commits to complete the project identified in Appendix A within the time period allowed for in this Agreement and in accordance with the terms and conditions of this Agreement, II. AGREEMENT PERIOD Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on page 1. The State shall have no responsibility to provide funding to the Grantee for project work performed except between the Start Date and the End Date specified on page 1. Expenditures made by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for payment under this Agreement. III. CHANGES Any changes to this Agreement shall be requested by the Grantee or the State in writing and implemented only upon approval in writing by the State. The State reserves the right to deny requests for changes to the Agreement or to the appendices. No changes can be implemented without approval by the State. IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of this Agreement. (A) The Grantee must complete and submit quarterly financial and/or progress reports according to a form and format prescribed by the State and must include supporting documentation of eligible project expenses. These reports shall be due according to the following: Reporting Period Due Date January 1 — March 31 April 30 April 1 — June 30 July 31 July 1 — September 30 Before October 15* October 1 — December 31 January 31 *Due to the State's year-end closing procedures, there will be an accelerated due date for the report covering July 1 — September 30. Advance notification regarding the due date for the quarter ending September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October for the quarter ending September 30, an estimate of expenditures through September 30 must be submitted to allow the State to complete its accounting for that fiscal year. The forms provided by the State shall be submitted to the State's contact at the address on page 1. All required supporting documentation (invoices, proof of payment, etc.) for expenses must be included with the report. (B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee must provide a draft final report 45 days prior to the end date of the agreement. The Grantee shall 2 submit the final status report, including all supporting documentation for expenses, along with the final project report and any other outstanding products within 30 days from the End Date of the Agreement. (C) The Grantee must provide all products and deliverables in accordance with Appendix A. V. GRANTEE RESPONSIBILITIES (A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances, and regulations in the performance of this grant. (B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this grant is not a guarantee of permit approval by the State. (C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from the Grantee's receipt or execution of this grant. (D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and coordination of all designs, drawings, specifications, reports, and other services submitted to the State under this Agreement. The Grantee shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other services. (E) The State's approval of drawings, designs, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical adequacy of the work. The State's review, approval, acceptance, or payment for any of the services shall not be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. (F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution and/or termination of the grant. VI. USE OF MATERIAL Unless otherwise specified in this Agreement, the Grantee may release information or material developed under this Agreement, provided it is acknowledged that the State funded all or a portion of its development. The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any copyrightable material or research data submitted under this grant whether or not the material is copyrighted by the Grantee or another person. The Grantee will only submit materials that the State can use in accordance with this paragraph. VII. ASSIGNABILITY The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations under this Agreement to any other party without the prior written consent of the State. The State does not assume responsibility regarding the contractual relationships between the Grantee and any subcontractor. 3 VIII. SUBCONTRACTS The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the project. The Grantee is solely responsible for all contractual activities performed under this Agreement. Further, the State will consider the Grantee to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to the provisions of this Agreement and shall be qualified to perform the duties required. IX. NON-DISCRIMINATION The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state, and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or physical or mental disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The Grantee agrees to include in every subcontract entered into for the performance of this Agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of this Agreement. X. UNFAIR LABOR PRACTICES The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278, as amended, MCL 423.321 et seq. XI. LIABILITY (A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their employment or agency. (B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the Grantee, the State, its agencies, or their employees as provided by statute or court decisions. XII. CONFLICT OF INTEREST No government employee, or member of the legislative, judicial, or executive branches, or member of the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit financially from any part of this Agreement. XIII. ANTI-LOBBYING If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal government or in litigation against the State. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers. If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of Michigan's lobbying statute, MCL 4.415(2). "Lobbying' means communicating directly with an 4 official of the executive branch of state government or an official in the legislative branch of state government for the purpose of influencing legislative or administrative action," The Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the Grantee shall require that language of this assurance be included in the award documents of all subawards at all tiers. XIV. DEBARMENT AND SUSPENSION By signing this Agreement, the Grantee certifies that it has checked the federal debarment/suspension list at vvww.SAM.gov to verify that its agents, and its subcontractors: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or the state. (2) Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, as defined in 45 CFR 1185; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in subsection (2). (4) Have not within a three-year period preceding this Agreement had one or more public transactions (federal, state, or local) terminated for cause or default. (5) Will comply with all applicable requirements of all other state or federal laws, executive orders, regulations, and policies governing this program. XV. AUDIT AND ACCESS TO RECORDS The State reserves the right to conduct a programmatic and financial audit of the project, and the State may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the State. The State or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of [five] years after the final payment has been issued to the Grantee by the State. XVI. INSURANCE (A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise from the Grantee's actions under this Agreement, (B) The Grantee must comply with applicable workers' compensation laws while engaging in activities authorized under this Agreement. XVII. OTHER SOURCES OF FUNDING The Grantee guarantees that any claims for reimbursement made to the State under this Agreement must not be financed by any source other than the State under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to delete from 5 Grantee's billings, or to immediately refund to the State, the total amount representing such duplication of funding. XVIIL COMPENSATION (A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in accordance with Appendix A, and only for expenses incurred and paid. All other costs necessary to complete the project are the sole responsibility of the Grantee. (B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement are not allowed under the Agreement, unless otherwise specified in Appendix A. (C) The State will approve payment requests after approval of reports and related documentation as required under this Agreement. (D) The State reserves the right to request additional information necessary to substantiate payment requests. (E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site (http://www. cpexpress. state. m i. us). XIX. CLOSEOUT (A) A determination of project completion, which may include a site inspection and an audit, shall be made by the State after the Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Appendix A. (B) Upon issuance of final payment from the State, the Grantee releases the State of all claims against the State arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of the State's claims against the Grantee. (C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by this Agreement. XX. CANCELLATION This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement by the State and Grantee. The State may honor requests for just and equitable compensation to the Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after written notice, upon which time all outstanding reports and documents are due to the State and the State will no longer be liable to pay the grantee for any further charges to the grant. XXI, TERMINATION (A) This Agreement may be terminated by the State as follows. (1) Upon 30 days written notice to the Grantee: a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the requirements of the authorizing legislation cited on page 1, or the rules promulgated thereunder, or other applicable law or rules. 6 b. If the Grantee knowingly and willingly presents false informa t i o n t o t h e S t a t e f o r t h e purpose of obtaining this Agreement or any payment un d e r t h i s A g r e e m e n t . c. If the State finds that the Grantee, or any of the Grantee' s a g e n t s o r r e p r e s e n t a t i v e s , offered or gave gratuities, favors, or gifts of monetary va l u e t o a n y o f f i c i a l , e m p l o y e e , o r agent of the State in an attempt to secure a subcontract or f a v o r a b l e t r e a t m e n t i n awarding, amending, or making any determinations relate d t o t h e p e r f o r m a n c e o f t h i s Agreement. d. If the Grantee or any subcontractor, manufacturer, or s u p p l i e r o f t h e G r a n t e e a p p e a r s i n the register of persons engaging in unfair labor practic e s t h a t i s c o m p i l e d b y t h e Michigan Department of Licensing and Regulatory Affair s o r i t s s u c c e s s o r . e. During the 30-day written notice period, the State shall w i t h h o l d p a y m e n t f o r a n y f i n d i n g s under subparagraphs a through d, above and the Grante e w i l l i m m e d i a t e l y c e a s e charging to the grant and stop earning match for the projec t ( i f a p p l i c a b l e ) . (2) Immediately and without further liability to the State if the G r a n t e e , o r a n y a g e n t o f t h e Grantee, or any agent of any subcontract is: a. Convicted of a criminal offense incident to the application f o r o r p e r f o r m a n c e o f a S t a t e , public, or private contract or subcontract; b. Convicted of a criminal offense, including but not limited to a n y o f t h e f o l l o w i n g : embezzlement, theft, forgery, bribery, falsification or destr u c t i o n o f r e c o r d s , r e c e i v i n g stolen property, or attempting to influence a public employe e t o b r e a c h t h e e t h i c a l conduct standards for State of Michigan employees; c. Convicted under State or federal antitrust statutes; or d. Convicted of any other criminal offense that, in the sole d i s c r e t i o n o f t h e S t a t e , r e f l e c t s on the Grantee's business integrity, e. Added to the federal or state Suspension and Debarment l i s t . (B) If a grant is terminated, the State reserves the right t o r e q u i r e t h e G r a n t e e t o r e p a y a l l o r a portion of funds received under this Agreement. XXII. IRAN SANCTIONS ACT By signing this Agreement the Grantee is certifying that it is n o t a n I r a n l i n k e d b u s i n e s s , a n d t h a t i t s contractors are not Iran linked businesses, as defined in M C L 1 2 9 . 3 1 2 . XXII. DISCLOSURE OF INFORMATION All reports and other printed or electronic material prepared b y o r f o r t h e G r a n t e e u n d e r t h e Agreement will not be distributed without the prior written c o n s e n t o f t h e S t a t e e x c e p t f o r i t e m s disclosed in response to a Freedom of Information Act reque s t , C o u r t O r d e r o r s u b p o e n a . XXIV. QUALITY ASSURANCE/QUALITY CONTROL A project-specific Quality Assurance Project Plan (QAPP) m u s t b e s u b m i t t e d t o t h e S t a t e i n accordance with guidance provided by the DEQ project adm i n i s t r a t o r . M o n i t o r i n g c o n d u c t e d p r i o r t o final DEQ approval of the QAPP will not be reimbursed. 7 XXV. FEDERAL FUNDING REQUIREMENTS A maximum of $30,493.00 or 11 percent of total disbursements, is funded with Federal Funding. By accepting this contract, the grantee agrees to comply with the requirements of the Statutory Authority and the requirements found in the Regulatory Authority found in the Program Funding Section XXVI. These regulations include, but are not limited to the following: (A) Grantees expending $750,000 or more in federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR 200.501(a). This audit must be performed and copies provided to the appropriate agencies within nine months from the end of the grantee's fiscal year. The Grantee must submit a copy of the Audit Report to the Michigan Department of Environmental Quality, at the following address: Michigan Department of Environmental Quality Administration Division-Federal Aid Section 525 W. Allegan Street Constitution Hall 6th Floor South Tower Lansing, MI 48909 Or, the grantee may also submit the single audit report electronically to the Michigan Department of Treasury website: (http://www.michigan.qov/treasurv/0,1607,7-121-1751 31038---,00.html.) It is the responsibility of the Grantee to report the expenditures related to this grant on the Grantee's annual Schedule of Expenditures of Federal Awards, (B) The Grantee will comply with the Hatch Political Activity Act, as amended, 5 USC §§ 1501-1508, and the Intergovernmental Personnel Act of 1970 as amended by Title (6) of the Civil Service Reform Act, 42 USC § 4728, which states that employees working in programs financed with federal grants may not be a candidate for elective public office in a partisan election, use official authority or influence to affect the result of an election, or influence a state or local officer to provide financial support for a political purpose. (C) Consultant Cap/Payment to Consultant& EPA participation in the salary rate (excluding overhead) paid to individual consultants retained by recipients or by a recipient's contractors or subcontractors shall be limited to the maximum daily rate for a Level IV of the Executive Schedule, available at: https://wvvw.opm.gov/policy-data- oversight/pay-leave/salaries-wages/, to be adjusted annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in accordance with their normal travel reimbursement practices). Subagreements with firms for services which are awarded using the procurement requirements in Subpart D of 2 CFR 200, are not affected by this limitation unless the terms of the contract provide the recipient with responsibility for the selection, direction and control of the individuals who will be providing services under the contract at an hourly or daily rate of compensation. See 2 CFR 1500.9. (D) Establishing and Managing Subawards — The recipient agrees to: (1) Establish all subaward agreements in writing; (2) Ensure that any subawards comply with the standards in Subpart D of 2 CFR 200 and are not used to acquire commercial goods or services for the recipient; (3) Ensure that any subawards are awarded to eligible subrecipients and that proposed subaward costs are necessary, reasonable, and allocable; (4) Ensure that any subawards to 501(c)(4) organizations do not involve lobbying activities; 8 (5) Monitor the performance of their recipients and ensure that they comply with all applicable regulations, statutes, and terms and conditions which flow down in the subaward; (6) Obtain DEQ's consent before making a subaward to a foreign or international organization, or a subaward to be performed in a foreign country; and (7) Obtain approval from DEQ for any new subaward work that is not outlined in the approved work plan (E) Copyrighted Material. In accordance with 2 CFR 200.315, the EPA has the right to reproduce, publish, use and authorize others to reproduce, publish and use copyrighted works or other data developed under this assistance agreement for Federal purposes. Examples of a Federal purpose include but are not limited to: (1) Use by EPA and other Federal employees for official Governmental purposes: (2) Use by Federal contractors performing specific tasks for the Government; (3) Publication in EPA documents provided the document does not disclose trade secrets (e.g. software codes) and the work is properly attributed to the recipient through citation or otherwise; (4) Reproduction of documents for inclusion in Federal depositories; (5) Use by State, tribal and local governments that carry out delegated Federal environmental programs as "co-regulators' or act as official partners with EPA to carry out a national environmental program within their jurisdiction and; (6) Limited use by other grantees to carry out Federal grants provided the use is consistent with the terms of EPA's authorization to the other grantee to use the copyrighted works or other data. Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s) to use the copyrighted works or other data developed under this grant as a result of: a. the selection of another grantee by EPA to perform a project that will involve the use of the copyrighted works or other data or; b. termination or expiration of this agreement. In addition, EPA may authorize another grantee to use copyrighted works or other data developed with Agency funds provided under this grant to perform another grant when such use promotes efficient and effective use of Federal grant funds. (F) Acknowledgement Requirements for Non-Office of Research Development Assistance Agreements. The recipient agrees that any reports, documents, publications or other materials developed for public distribution supported by this assistance agreement shall contain the following statement: "This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement (number) to (recipient). The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does the EPA endorse trade names or recommend the use of commercial products mentioned in this document." (G) Electronic and Information Technology Accessibility. Grantees developing electronic and information technology products, which includes but is not limited to information kiosks and World Wide Websites, must meet accommodation standards in Section 508 of the Rehabilitation Act, 36 CFR Part 1194. (H) Civil Rights Obligations. The Recipient agrees to follow all civil rights statues. (I) Drug-Free Workplace Certification for all EPA Recipients. The recipient must make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally, in 9 accordance with these regulations, the recipient orga n i z a t i o n m u s t i d e n t i f y a l l k n o w n w o r k p l a c e s under its federal awards, and keep this information o n f i l e d u r i n g t h e p e r f o r m a n c e o f t h e a w a r d . Those recipients who are individuals must comply wit h t h e d r u g - f r e e p r o v i s i o n s e t f o r t h i n T i t l e 2 CFR 1536 Subpart C. The consequences for violating this condition are detai l e d u n d e r T i t l e 2 C F R P a r t 1 5 3 6 S u b p a r t E , which recipients can access at htto://ecfr.qpoaccess.00vi (J) Hotel-Motel Fire Safety. Pursuant to 15 USC 2225a, the recipient agrees to en s u r e t h a t a l l s p a c e f o r c o n f e r e n c e s , meetings, conventions or training seminars funded in w h o l e o r i n p a r t w i t h f e d e r a l f u n d s c o m p l i e s with the protection and control guidelines of the Hotel a n d M o t e l F i r e S a f e t y A c t ( P L 1 0 1 - 3 9 1 , a s amended). Recipients may search the Hotel-Motel Na t i o n a l M a s t e r L i s t a t http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance , or to find other information about the Act. (K) Recycled Paper. When directed to provide paper documents, the reci p i e n t a g r e e s t o u s e r e c y c l e d p a p e r a n d d o u b l e sided printing for all reports which are prepared as a p a r t o f t h e a g r e e m e n t a n d d e l i v e r e d t o E P A . This requirement does not apply to reports prepared o n f o r m s s u p p l i e d b y E P A . (L) Resource Conservation and Recovery Act (a.k. a . R e c y c l e d P r o d u c t s ) . Consistent with the goals of section 6002 of RCRA (42 U . S . C . 6 9 6 2 ) , S t a t e a n d l o c a l i n s t i t u t i o n s o f higher education, hospitals and non-profit organiza t i o n r e c i p i e n t s a g r e e t o g i v e p r e f e r e n c e i n procurement programs to the purchase of specific p r o d u c t s c o n t a i n i n g r e c y c l e d m a t e r i a l s , a s identified in 40 CFR Part 247. Consistent with section 6002 of RCRA (42 U.S.C. 69 6 2 ) a n d 2 C F R 2 0 0 , 3 2 2 , S t a t e a g e n c i e s o r agencies of a political subdivision of a State and its con t r a c t o r s a r e r e q u i r e d t o p u r c h a s e c e r t a i n items made from recycled materials, as identified in 40 C F R P a r t 2 4 7 , w h e n t h e p u r c h a s e p r i c e exceeds $10,000 during the course of a fiscal year or w h e r e t h e q u a n t i t y o f s u c h i t e m s a c q u i r e d i n the course of the preceding fiscal year was $10,00 0 o r m o r e . P u r s u a n t t o 4 0 C F R 2 4 7 . 2 ( d ) , t h e recipient may decide not to procure such items if th e y a r e n o t r e a s o n a b l y a v a i l a b l e i n a r e a s o n a b l e period of time, fail to meet reasonable performance s t a n d a r d s , o r a r e o n l y a v a i l a b l e a t a n unreasonable price. (M) Trafficking in Persons. Grantees, contractors, and subcontractors may not enga g e i n s e v e r e f o r m s o f t r a f f i c k i n g i n persons, procure a commercial sex act, or use forced la b o r i n t h e p e r f o r m a n c e o f t h e g r a n t o r subcontracts. (N) MBE/WBE Requirements. Minority Business Ente r p r i s e s ( M B E ) / W o m e n ' s B u s i n e s s Enterprises (WBE) Requirements and Disadvantage Business Enterprise Rule (DBE). The recipient agrees to comply with the requirements o f E P A ' s P r o g r a m f o r U t i l i z a t i o n o f S m a l l , Minority and Women's Business Enterprises (MBE/WB E ) i n p r o c u r e m e n t u n d e r a s s i s t a n c e agreements, contained in 40 CFR, Part 33. In accordance with the USEPA's Program for Utiliza t i o n o f S m a l l , M i n o r i t y a n d W o m e n ' s B u s i n e s s Enterprises (MBEM/BE) in procurement under assi s t a n c e p r o g r a m s , c o n t a i n e d i n 4 0 C F R , P a r t 3 3 , Subpart C, the Grantee agrees to Accept the applica b l e " f a i r s h a r e " g o a l s n e g o t i a t e d w i t h U S E P A by the Michigan Department of Environmental Quality a s f o l l o w s : MBE 10% WBE 7.5% 10 Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under this agreement, and to ensure that sub-recipients, loan recipients and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: (b) Ensure Disadvantaged Business Enterprises (DBEs) are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local government recipients, this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources. (c) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, whether the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date. (d) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. (e) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. (f) Use the services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce in finding DBEs, (9) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a) through (e) of this section. The recipient agrees to complete and submit EPA Form 5700-52A, "MBE/WBE Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements" beginning with the Federal fiscal year reporting period the recipient receives the award, and continuing until the project is completed. The reports must be submitted annually for the period ending September 30 for 40 CFR Part 30 Recipients (Non-profits and Institutions of Higher Education); and 40 CFR Part 35 Subpart A and Subpart B Recipients. Final MBENVBE reports must be submitted within 90 days after the project period of the grant ends. EPA Form 5700-52A may be obtained on the Internet at www.epagov/osbp. The recipient agrees to comply with the contract administrations provisions of 40 CRF, Section 33.302, which establishes that a prime contractor must pay its subcontractor by 30 days after the grant recipient has made payment. XXVI PROGRAM FUNDING Program A - Noncommunity (Type II) Public Drinking Water Supply: 1. Standard/Operator Assistance - Amount $ 155,999.00; Funding Source: State Restricted for Standard; Amount $ 148,780.00; Federal Funding for Operator Assistance; Amount $ 7,219.00. The Catalog of Federal Domestic Assistance (CFDA) title is "State Drinking Water Revolving Loan Fund Program", and the CFDA number is 66.468. The Federal Grant Number is FS975487-17 and the grant is funded with Federal funds from the EPA awarded in 2017. By accepting this Agreement, the grantee agrees to comply with the 11 requirements of the Safe Drinking Water Act, Se c . 1 4 1 9 ( d ) A m e n d e d 1 9 9 6 , P L 1 0 4 - 1 8 2 a n d the requirements found in the regulatory authori t y 4 0 C F R P A R T 3 1 . 2, Local Assistance - Capacity Development and S o u r c e W a t e r A s s e s s m e n t — Amount $ 8,550.00; Funding Source: Federal F u n d i n g . T h e C a t a l o g o f F e d e r a l D o m e s t i c Assistance (CFDA) title is "State Drinking Water R e v o l v i n g L o a n F u n d P r o g r a m " , a n d t h e CFDA number is 66.468. The Federal Grant Nu m b e r i s F S 9 7 5 4 8 7 - 1 7 a n d t h e g r a n t i s funded with Federal funds from the EPA awarde d i n 2 0 1 7 . B y a c c e p t i n g t h i s A g r e e m e n t , the grantee agrees to comply with the requiremen t s o f t h e S a f e D r i n k i n g W a t e r A c t , S e c . 1419(d) Amended 1996, PL 104-182 and the requ i r e m e n t s f o u n d i n t h e r e g u l a t o r y a u t h o r i t y 40 CFR PART 31.& 35, subpart L. 3. Public Water Supply Supervision — Revised Total C o l i f o r m R u l e — A m o u n t $ 1 4 , 7 2 4 . 0 0 ; Funding Source: Federal Funding. The Catalog o f F e d e r a l D o m e s t i c A s s i s t a n c e ( C F D A ) title is "State Drinking Water Revolving Loan Fu n d P r o g r a m " , a n d t h e C F D A n u m b e r i s 66.468. The Federal Grant Number is FS975487-1 7 a n d t h e g r a n t i s f u n d e d w i t h F e d e r a l funds from the EPA awarded in 2017. By acce p t i n g t h i s A g r e e m e n t , t h e g r a n t e e a g r e e s t o comply with the requirements of the Safe Drink i n g W a t e r A c t , S e c . 1 4 1 9 ( d ) A m e n d e d 1 9 9 6 , PL 104-182 and the requirements found in the re g u l a t o r y a u t h o r i t y 4 0 C F R P A R T 3 1 . & 3 5 , subpart L. By accepting this contract, the grantee agrees to c o m p l y w i t h t h e r e q u i r e m e n t s o f t h e S a f e D r i n k i n g Water Act, Sec. 1419(d) Amended 1996, PL 104-1 8 2 a n d t h e r e q u i r e m e n t s f o u n d i n t h e r e g u l a t o r y authority 40 CFR PART 31.& 35, subpart L. Program B - Drinking Water Long-Term Monito r i n g : Amount $ 35,000.00; Funding Source: State Re s t r i c t e d Program C - Great Lakes Beach Monitoring: Amount $ 0.00; Funding Source: Federal Funding . T h e C a t a l o g o f F e d e r a l D o m e s t i c A s s i s t a n c e (CFDA) title is "Beach Monitoring and Notificat i o n P r o g r a m G r a n t " , a n d t h e C F D A n u m b e r i s 66.472. The Federal Grant Number is CU-00E9930 9 a n d t h e g r a n t i s f u n d e d w i t h F e d e r a l F u n d s from the EPA awarded in 2018. By accepting th i s A g r e e m e n t , t h e g r a n t e e a g r e e s t o c o m p l y w i t h the requirements of the Beaches Environmenta l A s s e s s m e n t a n d C o a s t a l H e a l t h A c t o f 2 0 0 0 , P L 106-284 and the requirements found in the regu l a t o r y a u t h o r i t y 4 0 C F R P A R T 3 1 . Program D - Public Swimming Pools: Amount $ 30,000.00; Funding Source: State Re s t r i c t e d Program E - Septage Waste: Amount $ 3,400.00; Funding Source: State Restr i c t e d Program H - Campgrounds: Amount $ 525.00; Funding Source: State Restric t e d Program I - Medical Waste: Amount $ 25,000.00; Funding Source: State Restr i c t e d 12 PROJECT-SPECIFIC REQUIREMENTS — APPENDIX A Title to equipment or other nonexpendable personal property supported in whole or in part by the State with categorical funding and having a unit acquisition cost of less than $5,000 shall vest with the Grantee upon acquisition. The State reserves the right to retain or transfer the title to all items of equipment and nonexpendable personal property having a unit acquisition cost of $5,000 or more to the extent that it is determined that the State's proportionate interest in such equipment and personal property supports such retention or transfer of title. The Grantee, if a Local Health Department, shall comply with the local public health accreditation standards and follow the accreditation process and schedule established by the Michigan Department of Health and Human Services (MDHNS) to achieve full accreditation status. A Grantee designated as "not accredited" may have their State allocations reduced for costs incurred in the assurance of service delivery. 13 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION NONCOMMUNITY (TYPE II) PUBLIC DRINKING WATER SUPPLY PROGRAM PROGRAM A OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State of Michigan (State) in the conduct of complete noncommunity water supply program services required under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative Rules, hereinafter referred to as "Act 399." B. Program Budget and Agreement Amount The Grantee will be paid on a quarterly basis for work in the noncommunity drinking water program. The agreement amount maximum is provided in the Program A Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in F. Reimbursement Schedule. C. Requirements — Grantee The Grantee shall perform the following services, including but not limited to: 1. Conduct sanitary surveys, issue water well permits, and have inspections for compliance or enforcement purposes performed by qualified individuals classified as sanitarians or equivalent. 2. Assign one individual to be responsible for operational training and reporting aspects of this agreement and to coordinate communication with the assigned State staff. 3. Maintain a current inventory of all noncommunity public water supplies within its jurisdiction using the WaterTrack (WT) data system and revised total coliform rule tracking required for federal reporting. 4. Provide program oversight for required water quality monitoring and reporting at noncommunity public water supplies in accordance with Act 399. The water supply owner shall be advised of the applicable monitoring requirements at the time of completion of a sanitary survey, final approval of a water well permit, or the effective date of the requirement. Notices of violation of required monitoring, maximum contaminant level (MCL) violations, or the occurrence of unregulated compounds shall be provided to the owner and the State in a timely manner. Notices of violation shall include the contaminant, public health effects information, specific precautionary measures, and public notice requirements, where applicable, as required in Act 399. 5. Ensure that repeat samples are coilected promptly where initial sample results indicate a potential violation of state drinking water standards; or where the sample analyses are unreliable due to overgrowth, excessive transit time, thermal preservation requirements are not met, or where the presence of organic chemical contamination is indicated. 6. All noncommunity water supplies shall undergo a sanitary survey at least once every five years in accordance with the procedures and regulations established by the State. An accurate and complete sanitary survey form, water well record where available, and transmittal letter to the owner outlining compliance status and monitoring requirements shall be considered a Page 1 of 32 completed sanitary survey as required in Act 399. All sanitary survey and well record data shall be entered into the program database(s) within 45 days of the survey. 7. Provide a notification to the owners of a noncommunity public water supply found to be in noncompliance that includes the deficient items, outlines corrective action, establishes a specific time schedule for making corrections, and establishes an appropriate monitoring schedule, interim precautionary measures, or public notice requirements, where applicable. 8. Conduct a reinspection within 10 days of the expiration date of the compliance schedule to ensure that all violations have been corrected and provide documentation of the results of the reinspection to the owner. If compliance has not been achieved, initiate enforcement in accordance with procedures established by the State. 9. Consult with the State in situations where the noncommunity public water supply injects a chemical into the water supply, provides treatment for public health purposes, utilizes a surface water source, or is found to be providing water that exceeds an MCL or contains unregulated organic compounds. Assist treatment operators, review operation reports, and conduct and document in WT (see Staff Reference Manual) site visits for treatment surveillance as follows: F-level treatment for surface water or groundwater under the direct influence of surface water — 2 visits per year, D-level treatment such as chemical injection or removal of arsenic or nitrate — 1 visit per year, Arsenic bottled water treatment alternative — 1 visit per 3 years. 10. Take prompt action to protect the public health and pursue compliance with applicable construction, public notice, and water quality standards when an inspection establishes that sewage, surface water, chemicals, or other serious contamination can gain entrance into the noncommunity public water supply; when there is a confirmed MCL violation; or when a Level 2 Assessment is required at a noncommunity water supply. 11. Review permit applications and issue permits prior to the construction of any new or altered nonconnmunity water well(s) as required in Act 399 and in accordance with procedures established by the State. Noncommunity well permits shall be issued on forms provided by the State. 12. Complete a review of the Capacity Development Application to determine if each new nontransient noncommunity water system (NTNCWS) demonstrates adequate technical, managerial, and financial capacity in accordance with procedures established by the State prior to authorizing construction of the water system. Withhold the construction permit if the owner does not demonstrate adequate capacity in accordance with procedures established by the State. 13. Perform at least one post-construction inspection of all new noncommunity water wells for which a permit has been issued. Final inspection and authorization for use of the noncommunity public water supply by the public shall be accomplished in accordance with Act 399 and procedures established by the State. 14. Provide the well owner with notification of the results of the final inspection report and status of compliance and establish the appropriate future monitoring schedule as required in Act 399. 15. Obtain requests for deviations from suppliers of water where necessary and evaluate and approve or deny deviations prior to the construction in accordance with procedures established by the State and as required in Act 399. 16. Provide technical assistance and program oversight to noncommunity water supply owners and certified drinking water operators. Page 2 of 32 17. Local entities interested in providing continu i n g e d u c a t i o n f o r c e r t i f i e d o p e r a t o r s s h a l l : a. Obtain initial prior approval from the State. b. Use the State prepared training modules. c. Distribute and collect evaluation forms from the o p e r a t o r s a t e a c h s e s s i o n . d. Submit the evaluation forms and participant rosters t o t h e S t a t e a f t e r e a c h training session is completed. 18. Maintain appropriate noncommunity progra m r e c o r d s , i n c l u d i n g s a n i t a r y s u r v e y s , w a t e r w e l l permits, records of water sampling, and correspo n d e n c e a s r e q u i r e d i n A c t 3 9 9 . M a i n t a i n individual noncommunity public water supply f i l e s i n d e x e d a c c o r d i n g t o w a t e r s u p p l y s e r i a l number for each inventoried noncommunity wa t e r s u p p l y . 19. Maintain records for reporting water quality m o n i t o r i n g v i o l a t i o n s , s a n i t a r y s u r v e y i n s p e c t i o n s and compliance status, issuance of water we l l p e r m i t s , M C L v i o l a t i o n s , a n d i s s u a n c e o f p u b l i c notices. Requests for payment shall be submitted u p o n c o m p l e t i o n o f v i o l a t i o n d e t e r m i n a t i o n s and required WT data entry no later than 15 days following the end of the quarter. 20. Notify noncommunity public water supply ow n e r s r e g a r d i n g m o n i t o r i n g r e q u i r e m e n t s t h a t includes language clearly stating that they m a y u s e a n y c e r t i f i e d d r i n k i n g w a t e r l a b o r a t o r y , including the DEQ laboratory, for compliance m o n i t o r i n g . 21. Local entities interested in performing Source W a t e r A s s e s s m e n t s ( S W A s ) o f N T N C W S s s h a l l : a. Participate in an SWA training event hosted by the D E Q . b. Utilize the State prepared form and assessment t o o l s . c. Perform an on-site visit and complete the assess m e n t w o r k s h e e t w i t h t h e NTNCWS. d. Submit the completed assessment documents to t h e S t a t e a f t e r e a c h assessment is completed, and no later than 15 da y s a f t e r t h e e n d o f e a c h quarter. 22. Provide regulatory review as required under t h e R e v i s e d T o t a l C o l i f o r m R u l e ( R T C R ) , s u c h a s tracking and reviewing certified Seasonal Star t U p P r o c e d u r e s ; r e v i e w i n g L e v e l 1 Assessments; and performing Level 2 Assess m e n t s . S u b m i t c o m p l e t e d R T C R s p r e a d s h e e t t o DEQ on a quarterly basis. The additional fundi n g s o u r c e f o r R T C R - s p e c i f i c w o r k i s e x p e c t e d t o be available for fiscal year (FY) 2019 only. D. Requirements — State The State shall perform the following services incl u d i n g , b u t n o t l i m i t e d t o : 1. Provide noncommunity public water supply dat a a n d W T d a t a s y s t e m i n f o r m a t i o n u p o n r e q u e s t of the Grantee. 2. Provide slide presentations and master copies o f m a t e r i a l s t o l o c a l e n t i t i e s t h a t c o n d u c t certified operator continuing education. Provide " t r a i n t h e t r a i n e r " w o r k s h o p s a n d o n g o i n g assistance as needed. 3. Provide training and guidance to the Grantee in t h e f o r m o f p r o c e d u r a l m a n u a l s , r u l e s , p o l i c i e s , handouts, training meetings, joint inspections, and c o n s u l t a t i o n s . Page 3 of 32 4. Provide necessary forms or a data managem e n t p r o g r a m f o r s a n i t a r y s u r v e y r e p o r t s , w a t e r well permits, capacity development, water qua l i t y m o n i t o r i n g , r e p o r t i n g o f v i o l a t i o n s , a n d maintaining survey frequencies. 5. Provide program consultation and direct staff assi s t a n c e w h e r e n e c e s s a r y i n p u r s u i n g compliance with applicable construction, mo n i t o r i n g , t r e a t m e n t , p u b l i c n o t i c e , a n d w a t e r quality standards. 6. Provide administrative oversight of the Grantee's n o n c o m m u n i t y p r o g r a m t o d e t e r m i n e whether the work performed is satisfactory accord i n g t o t h e t e r m s a n d c o n d i t i o n s o f t h e agreement. 7. Assess the status of the Grantee's noncommuni t y w a t e r s u p p l y p r o g r a m r e l a t i v e t o m e e t i n g the agreement requirements and overall pro g r a m g o a l s , a n d p r o v i d e a r e p o r t o u t l i n i n g t h e assessment with an opportunity for Grantee in p u t . 8. Provide for the analyses of water samples at th e D E Q L a b o r a t o r y . P a y m e n t o f l a b o r a t o r y fees for the analyses of water samples required t h r o u g h t h e p r o v i s i o n s o f t h i s a g r e e m e n t w i l l be the responsibility of the water supply owne r , 9. Provide a listing of all laboratories certified to p e r f o r m d r i n k i n g w a t e r a n a l y s e s i n M i c h i g a n . '10. Provide materials to designated local ent i t i e s t o b e u s e d i f t h e y c h o o s e t o p e r f o r m S W A s a t NTNCWS. Provide training to local entities an d o n g o i n g a s s i s t a n c e a s n e e d e d . C o m p l e t e the SWA by performing final data entry and de t e r m i n i n g s y s t e m s u s c e p t i b i l i t y . R e t u r n completed assessment to the NTNCWS and l o c a l e n t i t y , 11. State contact for Source Water Assessments i s M r . J a s o n B e r n d t , E n v i r o n m e n t a l Q u a l i t y Specialist. He may be contacted by telephone a t 9 8 9 - 7 0 5 - 3 4 2 0 ; b y e - m a i l a t berndtj1@michigan.gov ; or by mail at DEQ-DWMAD, Environmental He a l t h S e c t i o n , 2100 West M-32, Gaylord, Michigan 49735-9282 . C o m p l e t e d S W A d o c u m e n t a t i o n s h a l l b e e-mailed to DEQ-EH@michigan.gov . 12. State contact for drinking water supply certified o p e r a t o r c o n t i n u i n g e d u c a t i o n i s M r . S c o t t Schmidt, Environmental Quality Analyst. He ma y b e c o n t a c t e d b y t e l e p h o n e a t 517-284-5431; by e-mail at schmidts@michi g a n . g o v ; or by mail at DEQ-DWMAD, Operator Certification Unit, P.O. Box 30817, Lansing, Mich i g a n 4 8 9 0 9 - 8 3 1 1 . C o m p l e t e d e v a l u a t i o n forms and participant rosters shall be e-maile d t o D E Q - E H @ m i c h i g a n . g o v . 13. State contact for Program A is Mr. Dan Dettweller, Noncommunity Water S u p p l i e s U n i t Supervisor. He may be contacted by telepho n e a t 5 1 7 - 6 1 4 - 8 6 4 4 ; b y e - m a i l a t dettweilerd©michigan.gov ; or by mail at DEQ-DWMAD, Environmental H e a l t h S e c t i o n , P.O. Box 30817, Lansing, Michigan 48909-831 1 . E. Performance/Progress Report Require m e n t s At the end of each quarter, the Grantee is res p o n s i b l e f o r q u a r t e r l y r e p o r t i n g . T h i s i n c l u d e s completion of violation determinations, docume n t a t i o n o f e n f o r c e m e n t a n d f o l l o w - u p a c t i o n s o n violations, sanitary survey updates, and other r e q u i r e d W a t e r T r a c k d a t a e n t r y . D e a d l i n e i s n o l a t e r than 15 days following the end of the quarter. A f t e r W a t e r T r a c k d a t a e n t r y i s r e v i e w e d b y t h e State, a payment request will be processed ( s e e F. Reimbursement Schedule below). Page 4 of 32 F. Reimbursement Schedule Program Activity Allocation Basis Payment Request Standard (STANDARD AMT) inventory based on active transient and nontransient noncommunity water supplies (TNCWS & NTNCWS) in WaterTrack (WT). E-mail request for payment to address below. I Payment subject to DEQ performance review verification. Treatment Operator Assistance (OPER ASST) Inventory based on active TNCWS & NTNCWS required to submit monthly operation reports, Request for payment is included with the Standard Activity request. 2 Additional requests are not required, as this is reviewed on an annual basis as part of the Minimum Program Requirement Review. Revised Total Coliform Rule (RTCR) Supplemental Based on active TNCWS & NINCWS in WT divided by the total amount of $200,000 designated in the set-aside workplan. This allocation is for FY 19 only. Request for payment is included with the Standard Activity request. 2 Local Assistance— Capacity Development and Source Water Assessment (LA MAX) Capacity Development— Service based on $150 per completed assessment for new NTNCWS. Capacity Development— E-mail request for payment and submit WT report of completed capacity assessments to address below. 3 Source Water Assessments— Service based on $100 per completed SWA for NTNCWS when a SWA has not been completed and reimbursed within the last five years. Source Water Assessments— E-mail the assessment worksheets as they are completed to address below. 4 Allocation for LA MAX is identified on the Program A Allocation schedule. This allocation is the maximum amount a local entity can be reimbursed for Capacity Development and Source Water Assessments combined. 1 E-mail requests for payment to DEQ-WaterTrack@michigan.gov within 15 days after the end of each quarter. 2 This payment is inventory-based. The one-time payment will be included with, or after, the second quarter's standard amount payment allocation. 3 Capacity Development for new NTNCWS reimbursement is prompted by an e-mail to DEQ-WaterTrack@michigan.gov within 15 days after the end of each quarter. The e-mail must include the water supply serial number of new NTNCWS facility that has demonstrated adequate technical, managerial, and financial capacity. Service is reimbursed quarterly. Page 5 of 32 4 Source Water Assessment reimbursement is prompted by an e-mail documenting the NTNCVVS facility and date the SVVA was performed. E-mail completed worksheet to DEQ-EH@michigan.gov as they are completed, but no later than 15 days after the end of each quarter. Payment subject to DEQ performance review verification. Service is reimbursed quarterly. Each Quarterly payment will be made by the State upon the Grantee's fulfillment of its responsibilities under this agreement. G. Accountability The Grantee shall maintain adequate accounting and employee activity records to reflect that all funds granted under this contract have been expended for the program activities as approved by the State. These records shall be made available upon request for audit by the State. Records will be retained by the Grantee until an audit has been completed by the State or permission has been granted by the State to dispose of those records. Page 6 of 32 PROGRAM A - ALLOCATION SCHEDULE NONCOMMUNITY WATER SUPPLY OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 LOCAL ENTITY TN NT STANDARD AMT PER QUARTER STD PAYMT : B1A1.: .......... OPER ASST RTCR ONE TIME PAYMENT CONTRACT AMOUNT LA MAX (as requested) ALLEGAN 188 44 $ 49,184 $ 12,296 8 $ 1,760 $ 5,009 $ 55,942 $ 2,750 BARRY-EATON -216 35 $ 49,337 . 12,334 5 1,094 5,419 $ 55,850 $ 2,050 BAY 10 0 $ 1,537 384 - 216 $ 1,753 $ 250 BENZIE-LEELANAU 182 21 $ 37,656 $ 9,414 14 $ 3,063 $ 4,383 $ 45,101 $ 1,250 BERRIEN 106 16 $ 23,516 $ 5,879 2 , $ 438 $ 2,612 $ 26,666 $ 900 BRNCH-HLLSDL-ST, JOE 197 38 $ 47,300 $ 11,950 11 $ 2,406 $ 5,073 $ 55,280 $ 2,300 CALHOUN 114 32 $ 32,277 $ 8,069 1 $ 219 $ 3,152 $ 35,647 $ 1,950 CENTRAL MICHIGAN 541 72 $ 116,350 $ 29,087 10 $ 2,188 $ 13,23.4 $ 131,771 $ 4,350 CHIPPEWA 115 8 $ 21,364 $ 5,341 1 $ 938 $ 2,655 $ 24,957 $ 450 DELTA-MENOMINEE 80 14 $ 18,751 - $ 4,688 3 1 $ 1,594 $ 2,029 $ 22,374 $ 800 DICKINSON-IRON 39 4 $ 7,839 $ 1,960 $ - $ 928 $ 8,767 $ 350 DISTRICT 2 287 24 55,178 $ 13,794 1 $ 219 $ 6,714 $ 62,111 $ 1,500 DISTRICT 4 269 26 $ 53,333 13,333 1 $ 219 $ 6,369 $ 59,921 $ 1,600 DISTRICT 10 818 86 $ 165,380 41,345 9 $ 1,969 $ 19,516 $ 186,865 $ 5,250 GENESEE -306 60 $ 74,697 $ 18,674 2 35 $ 7,854 $ 7,902 $ 90,453 $ 3,650 GRAND TRAVERSE 118 17 $ 25,975 $ 6,494 1 $ 219 $ 2,915 $ 29,108 $ 1,050 HURON 77 9 $ 15,985 $ 3,996 3 2 $ 2,531 $ 1,857 $ 20,373 $ 450 INGHAM 79 23 $ 22,747 $ 5,687 1 0 $ 219 $ 2,202 $ 25,168 $ 1,3-50 IONIA 81 23 $ 23,055 $ 5,764 2 , $ 438 $ 2,245 „,$ 25,738 $ 1,350 JACKSON 178 33 42,574 $ 10,644 $ 4,555 $ 47,130 $ 2,050 KALAMAZOO 155 22 $ 33,967 8,492 4 $ 875 $ 3,821 $ 38,664 1,250 KENT 283 53 $ 67,935 $ 16,984 5 $ 1,094 $ 7,254 $ 76,282 $ 3,200 LAPEER 231 136 16 26 $ 42,882_ $ 32,891 $ 10,720 $ 8,223 1 4 ,.., 1 $ 974 $ 219 .._$ 5,332 $ 3,497 $ 49,188 $ 36,608 $ 900 $ 1,600 LENAVVEE LIVINGSTON 267 117 $ 94,988 23,746 1 17 $ 3,818 8,290 $ 107,094 $ 7,100 LMAS 258 13 $ 45,648 $ 11,412 7 1,531 $ 5,851 $ 53,030 $ 800 MACOMB 66 17 $ 17,983 $ 4,496 6 1,313 $ 1,792 $ 21,087 $ 1,050 MARQUETTE 44 12 $ 12,296 $ 3,074 3 $ 656 $ 1,209 $ 14,161 $ 800 MIDLAND 21 7 $ 6,455 $ 1,614 2 $ 438 $ 604 $ 7,497 $ 450 MID-MICHIGAN -259 38 $ 57,330 $ 14,332 1 2 $ 536 $ 6,412 $ 64,278 $ 2,300 MONROE 81 10 $ 17,061 $ 4,265 5 1 $ 2,031 $ 1,965 $ 21,056 $ 700 MUSKEGON 166 22 $ 35,658 $ 8,915 $ - $ 4,059 $ 39,717 $ 1,250 NVVMCHA 410 70 $ 96,293 $ 23,823 2 $ 438 10,363 $ 106,093 $ 4,350 OAKLAND 539 143 $ 148,780 $ 37,195 33 $ 7,219 14,724 $ 170,723 $ 8,550 OTTAWA 169 32 $ 40,730 $ 10,183 2 $ 438 $ 4,339 $ 45,507 $ 1950, SAGINAW 31 5 $ 7,070 $ 1,768 $ - $ 777 $ 7,847 $ 350 SAINT CLAIR 84 4 $ 14,755 $ 3,689 1 938 1,900 $ 17,592 $ 350 SANILAC 58 9 $ 13,064 $ 3,266 2 1 $ 1,375 $ 1,446 $ 15,886 $ 450 SHIAWASSEE 109 21 $ 26,436 $ 6,609 1 4 $ 974 $ 2,807 $ 30,217 $ 1,250 TUSCOLA 73 10 $ 15,831 $ 3,968 $ - $ 1,792 $ 17,623 $ 700 VAN BUREN-CASS 203 n... 23 $ 41,806 $ 10,451 1 $ 219 $ 4,879 $ 46,904 $ 1,350 WASHTENAW 183 49 $ 50,720 $ 12,680 1 8 $ 1,849 $ 5,009 $ 57,578 $ 2,950 WAYNE 11 1 $ 2,162 $ 538 $ - $ 259 $ 2,411 $ 250 WESTERN UP 118 4 $ 19,981 $ 4,995 6 $ 5,625 $ 2,634 $ 28,240 $ 350 TOTAL 7955 1309 $ 1,826,245 $ 466,661 7 216 13 $ 59,911 $ 200,000 5 2,086,157 $ 79,900 Allocation Amounts 153.70 2019 Fiscal Year Reimbursement per Unit 98.96 SW = Number of systems under Arsenic bottled water agreement 218.75 D = Number of systems with limited treatment classification at 0 level 937.50 F = Number of systems with complete treatment classification at E level (2x amt for LT2 review in FY19) 21.59 RTCR one time payment per system allocation 100,00 SWA = (Source Water Assessments Allocation) = Nr38%; $100 minimum for active local entities 150.00 CAP DEV (Capacity Development Allocation) = NT"15%; $150 minimum for active local entities 9264 Total Active Systems In WaterTrack as of: 9/25/2018 TN = Transient Noncommunity System NT = Nontransient Noncommunity System Standard Amount Calculation = (Transient Systems)"(3xNontransient Systems)"Fiscal Year Reimbursement per Unit Operator Assistance Calculation = BW Allocation + D Allocation + F Allocation Contract Amount = Standard Amount + Operator Assistance + RTCR ONE TIME PAYMENT LA MAX = Local Assistance Capacity Development Maximum Allocation (as requested) = SVVA + CAP DEV Page 7 of 32 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE DRINKING WATER LONG-TERM MONITORING PROGRAM PROGRAM B OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of completing work for drinking water long-term monitoring. Funding is approved under Part 201, Environmental Remediation, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Program Budget and Agreement Amount The Grantee will be reimbursed at a rate of $40 for each water well sampled per sample event and associated work. The State will also reimburse the Grantee for all reasonable costs associated with transmitting the water samples/forms to the Department of Environmental Quality (DEQ), Drinking Water Laboratory (Laboratory). The agreement amount maximum is provided in the Program B Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in F. Reimbursement Schedule. C. Requirements - Grantee The Grantee shall perform the following services including, but not limited to: 1. Provide qualified staff for completion of all of the required activities. 2. Collect samples from the drinking water wells identified by the State on the Drinking Water Monitoring List (List). The samples must be collected within the sample collection period prescribed by the State while maintaining a minimum time period between collections. The minimum time periods between collections are as follows: MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS Quarterly (3 months) 1 month Triannual (4 months) 2 months Semiannual (6 months) 3 months Annual (1 year) 6 months Biennial (2 years) 12 months 3. To ensure that data is available to determine funding needs for the next fiscal year (FY), the following minimum sample collections are to be collected prior to July 1, 2019: • All samples listed as an annual collection event. • At least one round of samples listed as semiannual. • At least one round of samples listed as triannual. • At least two rounds of samples listed as quarterly. Page 8 of 32 If Grantee's schedule does not allow for this minimum sample collection timetable, please contact the DEQ, Source Water Unit, Contamination Investigation Program (SWU CP) designated representative. 4. Complete the Laboratory's Request for Water Analysis forms or the analysis forms for other laboratories designated by the State. 5. Transport water samples and completed forms for submission to the Laboratory or other laboratory designated by the State. All eligible laboratory costs accrued under Program B will be the responsibility of the State. Use appropriate preservation and handling techniques for transport of sample(s). 6. All work must follow the sampling plan detailed on the List. Grantee shall follow sampling protocol provided by the Laboratory, or other United States Environmental Protection Agency certified drinking water laboratories as designated by the State. The Laboratory's protocol for collection, transport, and submission of drinking water samples can be reviewed on the intemet at http://www.michigan.govideq/0,1607,7-135-3307_4131_4155---,00.html or contact the SWU CIP designated representative for assistance in understanding the Laboratory's protocol. 7. Generate and send health advisory letters after each sampling event to the water well owner and to the water well users, if the property is being rented (if known). The letters will meet form and content criteria acceptable to the State. Advisory letters are to be sent within 6 weeks of receipt of all sample results for a specific site monitoring event. A copy of each advisory letter must be sent to the SWU CIP designated representative. The name of the SWU CIF designated representative appears on the List (see "DEQ CIP Contact"). A copy of each advisory letter and sample result must also be sent to the respective DEQ, Remediation and Redevelopment Division, district office unless otherwise indicated by that district office or to other DEQ program staff as directed by SWU CIP staff. D. Requirements - State The State shall perform the following services including, but not limited to: 1. Provide the Grantee the List(s). This includes the location of drinking water wells to be monitored and the sample collection frequency for each address. These are organized by drinking water monitoring sites (Site) by Site name. 2. Provide assistance to the Grantee in drafting health advisory letters. 3. Provide instruction to the Grantee staff on sample collection protocol when requested. 4. Provide the Grantee with changes for any Site in the long-term drinking water monitoring program. Documented notification of changes, such as additions and deletions of Sites or sample locations within a Site, and changes to sample collection frequency will be made by mail, fax, or electronic mail. 5. Provide payment in accordance with the terms and conditions of this agreement based upon appropriate reports, records, and documentation maintained by the Grantee. Review of the documentation and approval of payment will be made by the SWU CIP designated representative on a quarterly basis. The program contact person is Mr. Matt Gamble, who may be reached at 517-897-1508; at gamblej1@michigan.gov ; or at DEQ — Contamination Investigation, P.O. Box 30817, Lansing, Michigan 48909-8311. Page 9 of 32 6. Provide any report forms and reporting formats require d b y t h e S t a t e a t t h e e f f e c t i v e d a t e o f this agreement, and with any new report forms and rep o r t i n g f o r m a t s p r o p o s e d f o r i s s u a n c e thereafter, at least 90 days prior to required usage , t o a f f o r d t h e G r a n t e e a n o p p o r t u n i t y f o r review and comment. 7. Assure that all terms of the agreement will be appropr i a t e l y a d h e r e d t o a n d t h a t r e c o r d s a n d detailed documentation for the project or program iden t i f i e d i n t h i s a g r e e m e n t w i l l b e maintained for a period of not less than 10 years fro m t h e d a t e o f t e r m i n a t i o n , t h e d a t e o f submission of the final expenditure report, or until a u d i t f i n d i n g s h a v e b e e n r e s o l v e d . E. Performance/Progress Report Requirements The Grantee shall adhere to the terms and conditio n s o f t h i s a g r e e m e n t a s d e m o n s t r a t e d b y appropriate reports, records, and documentation m a i n t a i n e d b y t h e G r a n t e e . R e p o r t s s h a l l i n c l u d e a list of water wells sampled by Site name and date a l o n g w i t h t o t a l p a y m e n t r e q u e s t e d , i n c l u d i n g postage, and copies of the advisory letters if not previ o u s l y p r o v i d e d . F. Reimbursement Schedule Reimbursement may be requested on a quarterly basis b y s u b m i t t a l o f r e q u i r e d r e p o r t s a n d request for payment. The final payment for the FY w i l l b e m a d e b y t h e S t a t e u p o n t h e g r a n t e e ' s fulfillment of its responsibilities under this agreemen t . All requests for payment must be submitted to the SWU C l P d e s i g n a t e d r e p r e s e n t a t i v e (see D. Requirements — State, Number 5) no later than Thursday, October 3, 2019 , t o a l l o w t i m e for processing before the State's FY end closing. G. Accountability The Grantee shall maintain adequate accounting an d e m p l o y e e a c t i v i t y r e c o r d s t o r e f l e c t t h a t a l l funds granted under this contract have been expende d f o r t h e p r o g r a m a c t i v i t i e s a s a p p r o v e d b y the State. These records shall be made available upo n r e q u e s t f o r a u d i t b y t h e S t a t e . R e c o r d s w i l l be retained by the Grantee until an audit has been com p l e t e d b y t h e S t a t e o r p e r m i s s i o n h a s b e e n granted by the State to dispose of the records. Page 10 01 32 PROGRAM B - ALLOCATION SCHEDULE DRINKING WATER LONG-TERM MONITORING PROGRAM OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 Grantee No. of Counties Allocation Allegan 1 $5,000 Barry-Eaton District 2 $4,000 Bay 1 $0 Benzie-Leelanau District 2 $500 Berrien 1 $800 Branch-Hillsdale-St. Joseph Community Health 3 $1,400 Calhoun 1 $2,600 Central Michigan District 6 $3,000 Chippewa 1 $0 Delta & Menominee District 2 $0 Detroit, City of - Dept. of Health & Wellness 0 $0 Dickinson-Iron District 2 $100 District #2 4 $3,500 District #4 4 $2,500 District #10 10 $4,200 Genesee 1 $1,000 Grand Traverse 1 $900 Huron 1 $600 Ingham 1 $500 Ionia 1 $500 Jackson 1 $800 Kalamazoo 1 $3,700 Kent 1 $1,900 Lapeer 1 $0 Lenawee 1 $500 Livingston 1 $12,000 Luce-Mackinac-Alger-Schoolcraft District 4 $100 Macomb 1 $1,000 Marquette 1 $200 Midland 1 $1,800 Mid-Michigan District 3 $2,200 Monroe 1 $500 Muskegon 1 $5,000 Northwest Michigan Community Health Agency 4 $6,500 Oakland 1 $35,000 Ottawa 1 $900 Saginaw 1 $900 Saint Clair 1 $0 Sanilac 1 $300 Shiawassee 1 $3,000 Tuscola 1 $1,200 Van Buren/Cass District 2 $0 Washtenaw 1 $7,500 Wayne 1 $0 Western Upper Peninsula District 5 $300 Totals 83 (+ 1 City) $116,250 Page 11 of 32 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY RESOURCE MANAGEMENT DIVISION GREAT LAKES BEACH MONITORING PROGRAM REQUIREMENTS PROGRAM C OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of the Great Lakes Beach Monitoring Program (Program C) services required under the Beaches Environmental Assessment and Coastal Health Act (BEACH Act), the Public Health Code, 1978 PA 368, as amended, and Part 4 Water Quality Standards, promulgated under Part 31, Water Resources Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Program Budget and Agreement Amount The Grantee will be paid up to the allocated amount. The allocated amount is based on a formula that includes an allocation per health department and an allocation per beach. The Grantee must use funds to monitor beaches listed in the attached table. The allocated amounts will vary from year to year depending on available funding. The State will reimburse the Grantee for all reasonable costs associated with monitoring beaches according to the Quality Assurance Project Plan (QAPP). All payment requests for services for Great Lakes beaches must be submitted in writing. C. Grantee Requirements The Grantee shall perform the following services for beaches located along the Great Lakes that are used by the public for recreational use: 1. Obtain user id and password from the beach monitoring program manager. Identify and update organization information on the DEQ beach monitoring web site at http://www.deq.state.mi.us/beach/. 2. Identify beaches or similar points of access located along the Great Lakes that are used by the public for recreation. Report location information on the DEQ beach monitoring web site; information includes location name, location description, waterbody name, waterbody type, site type, if located in a state park, coordinates for latitude and longitude in decimal degrees for the endpoints and center point of each location, an 8-digit hydrological unit code, beach length in meters, the county and township location, facilities available, and optional description of amenities. 3. Notify the city, village, or township in which the beach or point of access is located prior to conducting monitoring activities. 4. Update the QAPP for the beach monitoring program prior to monitoring beaches. The QAPP must be consistent with requirements in the Public Health Code, the Part 4 Water Quality Standards, and the BEACH Act, and must be approved by the State prior to initiation of monitoring. Page 12 of 32 QAPPs that have been approved and have current approval letters from the DEQ will satisfy this requirement. 5. Monitor beaches according to approved QAPP. 6. Beaches will be monitored according to R 323.1062 of the Part 4. Water Quality Standards (WQS) promulgated under Part 31, Water Resources Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. Subrule 62(1) of the WQS states, "All waters of the state protected for total body contact recreation shall not contain more than 130 Escherichia coil (E. colt) per 100 milliliters (ml), as a 30- day geometric mean. Compliance shall be based on the geometric mean of all individual samples taken during 5 or more sampling events representatively spread over a 30-day period. Each sampling event shall consist of three or more samples taken at representative locations within a defined sampling area. At no time shall the waters of the state protected for total body contact recreation contain more than a maximum of 300 E. coil per 100 mi. Compliance shall be based on the geometric mean of three or more samples taken during the same sampling event at representative locations within a defined sampling area." This rule is consistent with the requirements of the BEACH Act. 7. Report the current monitoring plan for each location on the DEQ beach monitoring web site. Each monitoring plan will include the start and end dates for the swimming season, and the monitoring season and the frequency that the location will be monitored. Locations can be updated individually or in groups by county. Usually, the sampling events are regularly scheduled throughout the swimming season. The DEQ acknowledges that some beaches may have fewer sampling events due to financial limitations. 8. Report location of at least three monitoring points per site on the DEQ beach monitoring web site prior to reporting monitoring data. Report results for composite samples or individual samples for E. coil and status of beach (open/closed/advisory) within 36 hours of the test or evaluation to the DEQ via the web site, the city, village, or township in which the site is located, and the owner or operator. The DEQ beach monitoring web site can calculate daily geometric means and 30-day geometric means as individual results are reported. 9. Conduct a beach sanitary survey for each location that will be monitored. The USEPA has provided the following beach sanitary survey tools that may be used to conduct an annual or a routine beach sanitary survey: an annual beach sanitary survey form, a routine beach sanitary survey form, a beach sanitary survey database, and a guidance document. Please contact the program manager for instructions to get this information. It is recommended that a beach sanitary survey also be conducted at non- monitored locations when possible. The sanitary survey will indicate whether beach owners have posted signs that indicate whether the site is monitored or not and where the results can be found if the site is monitored. The Grantee may purchase signs with grant funds that will be Page 13 of 32 posted as described in the Public Health Code for publicly owned beaches. Open stretches of beach or beaches at road ends that are riot advertised or posted as public bathing beaches do not need to have signs posted. Notify the beach monitoring program manager, the city, village, or township in which the site is located, and the owner or operator of the beach of the results or findings of the sanitary survey. 10. Report beach sanitary survey results to the DEQ beach monitoring web site. 11. The DEQ is interested in comparing the results of culture-based methods with the results obtained from QPCR methods. If you are interested, please contact the program manager for information. 12. A composite sample can be submitted to a lab for testing instead of three individual samples. This approach has potential to reduce costs thus providing funds that can be used to increase the duration and frequency of monitoring, conduct more sanitary surveys, develop predictive models (Virtual Beach), and perform QPCR methods for comparison of results between culture-based and QPCR methods. Please note that a revised beach monitoring QAPP will be required to include the procedures for composite sampling, predictive models (Virtual Beach), and performing QPCR methods. Please contact the program manager for more information about revising the QAPP. The revised QAPP must be approved prior to conducting these activities. 13. Provide training for staff involved in the Program as necessary to maintain knowledge of current regulations and internal policies and procedures to keep staff informed of technological improvement and advancements as approved by the state. Recommended training opportunities: I. Great Lakes Beach & Water Safety Conference, October 23-25, 2018 https://areatlakesbeachwatersafetvcontsblashthat.corn/ Conference rate of $129 per room ends October 8, 2018. ii. Michigan Environmental Health Association's Annual Education Conference (March 19-21, 2019 at the McCamly Plaza in Battle Creek, Michigan, hotel block open in November 2018) http://www.meha.net/AEC 14. Submit a final report to the beach monitoring program manager. The final report shall include a list of monitored beaches, a summary of monitoring results, a summary of beach sanitary survey reports, and a description of the public notification plan, outreach activities, public education effort, and effort to receive public comment about beach monitoring activities. D. Requirements of the Department 1. The DEQ wiil provide and maintain the BeachGuard web site for beach monitoring results and notification of beach advisories and closures. Page 14 of 32 2. The DEQ will assist Grantees with their reporting of beach data for t h e BeachGuard web site. E. Performance/Progress Report Requirements Reimbursement will be based upon the approved requests in writing u p t o t h e a m o u n t o f the allocation schedule in this agreement. 1. Written requests can be submitted on a quarterly basis and will include a narrative description of accomplishments and the amount of reimbursement. A final programmatic report shall be sent to: Surface Water Assessment Section, Water Resources, DEQ, P.O. Box 30458 , Lansing, Michigan 48909-7958. The contact person is Shannon Briggs , who can be reached at 517-284-5526 or by email at BRIGGSS4©michigan.gov. 2. The final payment will be made by the State based upon the Grantee's fulfillment of its responsibilities under this agreement. E. Reimbursement Schedule The Program allocation schedule is attached depicting the funding amo u n t f o r t h e services required in this agreement. Quarterly payments will be made b y t h e S t a t e u p o n receipt of approved quarterly reports that include a narrative description o f accomplishments and a request for the amount of reimbursement. F. Accountability The Grantee shall maintain adequate accounting and employee activity r e c o r d s t o r e f l e c t that all funds granted under this contract have been expended for the P r o g r a m a c t i v i t i e s , as approved by the State. These records shall be made available upon re q u e s t f o r a u d i t by the State. Records will be retained by the Grantee until an audit has been completed b y t h e S t a t e or permission has been granted by the State to dispose of the records . Page 15 of 32 Central MichLgan District rChippewa Delta-Menorrilnee District Detroit (DNR) Dickinson-iron District District #2 District #4 District #10 Genesee Grand Traverse Holland City of 2 4 4 10 Huron Ingham Ionia Jackson Kalamazoo Kent Lapeer Lenawee Livingston Luce-Mackinac-Alger-Schoolcraft Dis Macomb Marquette Marquette (city of Marquette) Mid-Michigan District Midland Monroe Muskegon Northwest Michigan Corn Saint Clair Sarillac Shiawassee Tuscola Van Buren/Cass District Washtenaw *Watershed Center (Grand Traverse & Benzie-Leelanali) Wayne Western Upper Peninsula District 2 1 3 1 5 I 83(i-3 Cities arid +1 Nonprofit) Oakland Ottawa Saginaw APPENDIX C - ALLOCATION SCHEDULE GREAT LAKES BEACH MONITORING PROGRAM FY 2019 LHD GREAT LAKES BEACHES ct fundink.avallable.ls: Local Health Department Allegan Barry-Eaton District Bay Benzie-Leelanau District Berrien Branch-Hillsdale-St. Joseph District Calhoun No. of Counties • FY10 BEACH Act Allocation $ 5,000 $ 5,46.4 • $ 9,323 $ ..8706 $ 6,853 $ 1 $ 10,558 $ 8,706 $ 11,485 1$ 5,000 .5,000: $ 5,000 $ 5,000 $ 9,014 $ 14,573 7,779 $ 9,632 $ 5,000 5,000 9,014 2,500 8,397 5,000 Total $171,018.00 16 of 32 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION PUBLIC SWIMMING POOL PROGRAM PROGRAM D OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of completing work within the Grantee's jurisdiction in the Public Swimming Pool Program in accordance with Section 12532 of the Public Health Code, 1978 PA 368, as amended. B. Program Budget and Agreement Amount The Grantee will be paid on an annual basis for work in the Public Swimming Pool Program. The agreement amount is provided in item F. Reimbursement Schedule and in Program D Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in item F. Reimbursement Schedule. C. Requirements - Grantee The Grantee will conduct an inspection of all public swimming pools under its jurisdiction during the calendar year 2018, investigate complaints, conduct meetings, and/or conferences relative to compliance issues, and complete a Public Swimming Pool Inspection Report (Form EQP 1735), as provided by the State, or other report form approved by the State. Only public swimming pools that have submitted the paid appropriate licensing fees for the calendar year 2018 should be inspected. The Grantee will review the list of public swimming pools from their jurisdiction provided by the State, as in item D. Requirements — State, make modifications and adjustments, and return the list to the address in item E. Performance/Progress Report Requirements, within 30 days. Indoor pools should be inspected during the months of January, February, March, or April 2018 with the exception of public swimming pools located at schools. It is acceptable to inspect pools at schools during September or October 2018. Outdoor pools should be inspected during the operating season of May, June, July, or August 2018. Pool inspections during the months of October, November and December should be avoided as much as possible. In no case should inspections be completed later than December 31, 2018. Completed inspection reports should be forwarded to the State within 2 to 4 weeks following the inspection, but in no case later than January 11, 2019. D. Requirements - State By January 29, 2019, the State will provide the Grantee with a list of public swimming pools from their jurisdiction that have paid the license fees and have been inspected for the calendar year 2018. This list is the basis for reimbursement to the Grantee and must be submitted to the State as provided under item F. Reimbursement Schedule. If the list needs modification, the State will provide the Grantee a 30-day period to request any adjustments. Page 17 of 32 The State will provide technical assistance and periodic oversight to the Grantee relative to public swimming pool compliance issues when requested. The program contact person is Mr. Jeremy Hoeh, who may be reached at 517-284-6528; at hoehj@michigan.gov ; or at DEQ, Environmental Health Section — Swimming Pools, P.O. Box 30817, Lansing, Michigan 48909-8311 . E. Performance/Progress Report Requirements Inspection reports and lists from item D. Requirements — State should be sent to: DEQ, Environmental Health Section — Swimming Pools, P.O. Box 30817, Lansing, Michigan 48909-8311 or emailed to DEQ-EH@michigan.gov . F. Reimbursement Schedule The State will reimburse the Grantee on a lump sum basis according to the license criteria listed below for those public swimming pools inspected during the year ending December 31, 2018, by the Grantee's staff or designated representative: Initial license for a public swimming pool* $100.00 License renewal prior to December 31 $30.00 License renewal after December 31 $45.00 License renewal after lapse beyond April 30 without a license $70,00 *Applies only to those local jurisdictions that are certified by the Department of Environmental Quality to conduct the initial inspections. Payments will be made for those public swimming pools that have all fees paid in full for the 2018 licensing year and an inspection report dated during the calendar year 2018 has been submitted by January 11,2019. G. Accountability The State will furnish periodic status reports to each Grantee indicating the number of license applications, fees, and inspection reports received. Page 18 of 32 PROGRAM D ALLOCATION SCHEDULE PUBLIC SWIMMING POOL PROGRAM OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2 0 1 9 Grantee No. of Counties Allocation Allegan 1 $3,250 Barry-Eaton District 2 $2,400 Bay 1 $1,600 Benzie-Leelanau District 2 $1,700 Berrien 1 $5,400 Branch-Hillsdale-St, Joseph District 3 $1,200 Calhoun 1 $2,200 ' Central Michigan District 6 $4,000 Chippewa 1 $900 Delta & Menominee District 2 $800 Detroit, City of - Dept. of Health & Wellness 0 $3,300 Dickinson-Iron District 2 $600 District #2 4 $1,100 District #4 4 $3,200 District #10 10 $5,600 Genesee 1 $5,000 Grand Traverse 1 $3,100 Huron 1 $800 Ingham 1 $5,500 lonia 1 $500 Jackson 1 $1,600 Kalamazoo - 1 $5,600 Kent 1 $13,000 , Lapeer 1 1 $700 Lenawee 1 $800 Livingston 1 $2,500 Luce-Mackinac-Alger-Schoolcraft District 4 $2,500 , Macomb 1 $11,000 Marquette 1 $1,200 Midland 3 $1,500 Mid-Michigan District 1 $1,600 Monroe , 1 $2,500 Public Health - Muskeg_on County 1 $3,100 1 Northwest Michigan Community Health Agency 4 $6,050 Oakland 1 $30,000 Ottawa 1 $6,300 Saginaw 1 $3,500 Saint Clair 1 $2,200 Sanilac 1 $200 Shiawassee 1 $500 Tuscola 1 $200 University of Michigan* 1 $0 Van Buren/Cass District 2 $2,500 Washtenaw 1 $8,000 -Wayne 1 $18,000 Wayne State University 0 $250 Western Upper Peninsula District 5 $1,100 Total .83 (+ 1 city & 1 Univ) $ 178,550 Page 19 of 32 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION SEPTAGE WASTE PROGRAM PROGRAM E OCTOBER 1,2018 THROUGH SEPTEMBER 30, 2019 A. Statement of Purpose This agreement is intended to establish a payment schedule to the Local Entity for an initial septage waste land site inspection, annual land site inspection, septage waste vehicle inspection, and authorized receiving facility inspection in accordance with Section 324.11716 of part 117, Septage Waste Servicers, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Program Budget and Agreement Amount The Department of Environmental Quality (DEQ) will reimburse the Local Entity on an annual lump sum basis according to the following criteria: Initial inspection of a septage land disposal site (per site) $500.00 Annual DEQ authorized "active" land disposal site inspection (per site) includes DEQ authorized septage waste storage facility inspection $430.00 Annual or initial inspection of septage vehicles (per vehicle) $50.00 DEQ authorized receiving facility inspection $100.00 The payment for a new land application site and new vehicle shall satisfy the annual inspection requirement. The annual payment for land disposal sites will be made for one inspection of each site. Please note that each site may contain more than one disposal location otherwise known as a "field," The disposal site inspection and reimbursement payment include inspection of the DEQ authorized septage waste storage facility (if applicable). Annual payment for septage waste vehicle inspections will be based on the number of vehicles inspected — one payment only per vehicle. C. Requirements - Grantee 1. The Local Entity shall investigate complaints and conduct meetings and/or conferences relative to compliance issues. The Local Entity will provide a timely and appropriate response to all violations in a manner described in a DEQ Septage Waste Program document entitled, "Fiscal Year 2019 Enforcement Policy." 2. The Local Entity shall conduct inspections of all DEQ licensed septage waste land disposal sites and septage waste vehicles on an annual basis in accordance with Part 117 and as established in a DEQ Septage Waste Program document entitled, "Fiscal Year 2019 Compliance Inspection Policy." The Local Entity shall use the DEQ online Septage Haulers Directory prior to inspection and use current inspection forms provided by the DEQ posted on the Septage Program website, 1 Page 20 of 32 3. The DEQ shall notify the Local Entity to conduct inspections of new land application sites and new vehicles. The Local Entity shall conduct inspections of new land application sites and new vehicles and submit the material to the DEQ Septage Program within 2 weeks from the date of receipt of DEQ notification. The inspections are conducted to verify that the new sites, the new septage waste vehicles, and the servicing methods are in compliance with part 117. The Local Entity shall use current inspection forms provided by the DEQ posted on the Septage Program website. Payment shall not be made for inspections performed and/or inspection forms submitted more than 2 weeks from the date the inspection request is sent to the Local Entity by the DEQ. 4. The Local Entity shall conduct annual inspections of all DEQ authorized septage waste receiving facilities in their jurisdiction using current inspection forms provided by the DEQ. 5. The Local Entity shall conduct inspections of all DEQ authorized septage waste storage facilities on an annual basis. The Local Entity shall use current inspection forms provided by the DEQ posted on the Septage Program website. 6. The Local Entity shall submit inspection tracking reports on a quarterly basis using the form provided by the DEQ. The inspection forms shall be submitted along with the quarterly report form unless previously submitted. These and other program forms can be downloaded by clicking on Health Department Information located under Downloads on the Septage Waste Program website at vvww.michigan.govideqseptage. 7. The Local Entity shall complete all inspections no later than August 30, 2019 and shall submit the Request for Payment (RFP) to the Septage Waste Program no later than September 16, 2019. S. The Local Entity shall make the RFP in writing and include an alphabetical list of all licensed septage waste businesses and inspection dates of the inspections made within their jurisdiction using the Septage Program Quarterly Report form posted on the program website described below. Inspection requirement details are outlined in the document entitled, "Fiscal Year 2019 Compliance Inspection Policy." This policy, inspection checklists, reports and forms are posted on the program website and can be downloaded by clicking on Health Department Information located under Downloads. D. Requirements - State The DEQ shall provide a current list of permitted land disposal sites by jurisdiction. This information is available by clicking on Septage Haulers Directory located under Online Services on the program website and searching by county. 1. The DEQ shall provide up to date license application materials on the program website available under Downloads. 2. The DEQ shall perform a one time, detailed review of all new septage waste firm business, vehicle, land site and cropping plan applications to ensure administrative completeness before forwarding them to the local entity for inspection. 3. The DEQ shall provide current inspection forms on the program website. These forms can be downloaded from the program website by clicking on Health Department Information located under Program Forms/Downloads. The inspection forms include: 2 Page 21 of 32 a. Existing Land Site Inspection Form (EQP 5900); b. New Land Site Inspection Form (EQP 5970); c. Cropping Plan Review Form (EQP 5928); d. Septage Waste Program Vehicle Inspection Form (EQP 5901); e. Septage Waste Receiving Facility Inspection Form (EQP 5911); f. Septage Waste Storage Facility Inspection Form (EQP 5966). 4. The DEQ shall make available quarterly inspection status report forms. These forms can be downloaded from the program website by clicking on Health Department Information located under Program Forms/Downloads. 5. The DEQ will provide for the request and receipt of annual cropping plans for all existing land application sites which shall be transmitted to the Local Entity. The DEQ will make available detailed land application record review and inspection resources necessary to assist the Local Entity in their consideration of cropping plans for existing sites within their respective jurisdictions. 6. The DEQ will provide resources, technical assistance, regional training, and program support as requested by the local entity. These resources include the Guidance Manual for the Land Application of Septage Waste which can be downloaded from the program website. It can be accessed by clicking on Land Application Information under Program Forms/Downloads. 7. The DEQ shall provide program updates and information via the program website's Septage Program FAQs' (Frequently Asked Questions) and informational mailings. The Local Entity will be copied on memos and letters issued to licensed septage waste businesses. E. Performance/Progress Report Requirements Quarterly reports and year-end RFP submissions should be sent to: Drinking Water and Municipal Assistance Division, Environmental Health Section, P.O. Box 30817, Lansing, Michigan 48909-8311. The contact person is the Septage Waste Program Registration Technician, Mr. Matthew Rockhold, who can be reached at 517-284-6540 or rockholdm@michigan.gov. F. Reimbursement Schedule Reimbursement will be based upon the remittance of standardized information in a spreadsheet format summarizing inspections performed and the remittance of the appropriate checklists referenced above (EQP 5900, EQP 5901, and EQP 5911). The annual payment will be made by the State upon receipt of the RFP from the Local Entity and based upon the Local Entity's fulfillment of its responsibilities under this agreement. The RFP and inspection checklist copies are due by September 17, 2019. The reimbursement request shall be sent to: Administration Section, Drinking Water and Municipal Assistance Division, DEQ, P.O. Box 30817, Lansing, MI 48909-8311. 3 Page 22 of 32 G. Accountability The Local Entity shall maintain adequate accou n t i n g a n d e m p l o y e e a c t i v i t y r e c o r d s t o r e f l e c t that all funding granted under this agreement ha v e b e e n e x p e n d e d f o r t h e P r o g r a m a c t i v i t i e s , a s approved by the State. These records shall be m a d e a v a i l a b l e u p o n r e q u e s t f o r a u d i t b y t h e State. Records will be retained by the Local Entity un t i l a n a u d i t h a s b e e n c o m p l e t e d b y t h e S t a t e , o r permission has been granted by the State, to dis p o s e o f t h e r e c o r d s . 4 Page 23 of 32 PROGRAM E - ALLOCATION SCHEDULE SEPTAGE WASTE PROGRAM OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 Grantee No. of Counties Allocation Allegan 1 $2,700 Barry-Eaton District 2 $1,800 Bay 1 $550 Benzie-Leelanau District 2 $4,000 Berrien 1 $2,250 Branch-Hillsdale-St. Joseph Community Health 3 $2,750 Calhoun 1 $3,100 Central Michigan District 6 $8,350 Chippewa 1 $3,200 Delta-Menominee District 2 $4,300 Detroit, City of - Dept. of Health & Wellness* 0 $0 Dickinson-Iron District 2 $500 District #2 4 $4,500 District #4 4 $7,300 District #10 10 $11,000 Genesee* 1 $0 Grand Traverse 1 $800 Huron 1 $2,600 Ingham* 1 $0 Ionia 1 $500 Jackson 1 $1,000 Kalamazoo* 1 $0 Kent* 1 $0 Lapeer* 1 $0 Lenawee 1 $1,850 Livingston 1 $1,550 Luce-Mackinac-Alger-Schoolcraft District 4 $2,500 Macomb 1 $800 Marquette 1 $1,700 Midland 1 $650 Mid-Michigan District 3 $6,300 Monroe 1 $2,700 Muskegon 1 $1,700 Northwest Michigan Community Health Agency 4 $10,200 Oakland 1 $3,400 Ottawa 1 $2,000 Saginaw 1 $2,200 Saint Clair 1 $2,000 Sanilac* 1 $0 Shiawassee 1 $1,950 Tuscola 1 $200 Van Buren/Cass District 2 $3,500 Washtenaw 1 $1,000 Wayne I $1,500 Western Upper Peninsula District 5 $1,600 Total 83 (+ 1 City) $110,500 *Indicates LF1Ds that are not under contract with the DEQ. Note that this does not include estimates for new businesses, trucks or land sites Page 24 of 32 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION CAMPGROUND PROGRAM PROGRAM H OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of annual campground inspections in accordance with Part 125 of the Public Health Code, 1978 PA 368, as amended (Part 125). This agreement is also intended to establish responsibilities for both the Grantee and the State in the conduct of issuing temporary campground licenses in accordance with Part 125. Funding is approved under Section 12510 of Part 125. B. Program Budget and Agreement Amount The Grantee will be reimbursed on an annual basis for the annual inspection of licensed campgrounds. The agreement amount is provided in item F, Reimbursement Schedule. All requests for payment must be submitted by the Grantee to the State as described in item F. Reimbursement Schedule. The Grantee will reimburse the State on an annual basis for the state license fees collected for temporary campground licenses issued during the year by the Grantee's staff or designated representative. The agreement amount is provided in item F. Reimbursement Schedule. The State requests for reimbursement are as described in item F. Reimbursement Schedule. C. Requirements — Grantee The Grantee will conduct an inspection of all currently licensed campgrounds under its jurisdiction and complete a state-provided Campground Inspection Report (Form EQP1715 and Supplement Form EQP1715-1). The Grantee will also investigate complaints and provide compliance assistance to campground owners. All licensed campgrounds should be inspected when they are open from April through September. Completed inspection reports shall be forwarded to the State within 2 to 4 weeks following the inspection, but in no case no later than the end date of this contract, September 30, 2019. The Grantee will collect state license fees for temporary campgrounds within its jurisdiction in accordance with the current fee schedule as printed on the application (Form EQP1717). The Grantee will issue or deny the temporary campground license and forward a copy of the approved or denied license to the State. Licenses shall be forwarded to the State within 2 to 4 weeks after the licensing period, but in no case no later than the end date of this contract, September 30, 2019. The Grantee will review the Annual Campground Inspection List and the Temporary Campground List provided by the State, edit as needed, and return the list to the State within 30 days. D. Requirements - State By January 31, 2019, the State will provide the Grantee with a list of their annual campground inspections for the year ending September 30, 2018. The State will provide the Grantee a 30-day period to edit the list as needed, Page 25 of 32 By March 1, 2019, the State will provide the Grant e e w i t h a l i s t o f i s s u e d t e m p o r a r y c a m p g r o u n d licenses for the year ending September 30, 2018. T h e S t a t e w i l l p r o v i d e t h e G r a n t e e a 3 0 - d a y period to edit the list as needed. Upon issuance, the State will provide a copy of ev e r y c a m p g r o u n d l i c e n s e t o t h e G r a n t e e . A l i s t o f licensed campgrounds will be updated monthly on t h e C a m p g r o u n d P r o g r a m w e b p a g e a t http://www.michigan.govideqcampgrounds for review. The State will provide technical assistance as requ e s t e d a n d p e r i o d i c o v e r s i g h t t o t h e G r a n t e e relative to campground compliance issues. The contact person is Ms. Sarah Rottiers, who may be r e a c h e d a t 5 1 7 - 2 8 4 - 6 5 2 0 ; o r RottiersS@michigan.gov; or at DEQ, Drinking Water and Municipal Assistance D i v i s i o n , Environmental Health Section, Campground Progra m , P . O . B o x 3 0 8 1 7 , L a n s i n g , M i c h i g a n 48909-8311. E. Performance/Progress Report Requiremen t s Inspection reports, issued temporary campground lic e n s e s , a n d r e v i e w e d / e d i t e d l i s t s s h a l l b e s e n t to: DEQ, Drinking Water and Municipal Assistance D i v i s i o n , E n v i r o n m e n t a l H e a l t h S e c t i o n , Campground Program, P.O. Box 30817, Lansing, Mich i g a n 4 8 9 0 9 - 8 3 1 1 or scan and E-mail to DEQ-EH@michigan.gov . F. Reimbursement Schedule The State will reimburse the Grantee $25 for each a n n u a l i n s p e c t i o n o f l i c e n s e d c a m p g r o u n d s conducted by the Grantee's staff or designated repr e s e n t a t i v e d u r i n g t h e y e a r e n d i n g September 30, 2019. The State will send an invoice to collect the state te m p o r a r y c a m p g r o u n d l i c e n s e f e e s , l e s s t h e $ 2 5 portion of the fee, intended for the Grantee for the te m p o r a r y c a m p g r o u n d l i c e n s e s i s s u e d b y t h e Grantee's staff or designated representative during the y e a r e n d i n g S e p t e m b e r 3 0 , 2 0 1 8 . G. Accountability The State's Campground Program shall function a s a t e c h n i c a l r e s o u r c e t o h e a l t h d e p a r t m e n t s t a f f and campground owners. As needed, the State will p r o v i d e t o t h e G r a n t e e s t a t u s r e p o r t s indicating annual inspection reports received, temp o r a r y l i c e n s e s r e c e i v e d , t h e p r o g r a m f e e schedule, and other program guidance. The Grantee shall maintain adequate accounting a n d i n s p e c t i o n f o r m s t o r e f l e c t t h a t f u n d i n g granted under this agreement has been expended f o r t h e P r o g r a m a c t i v i t i e s . A n n u a l i n s p e c t i o n reports and temporary campground licenses shall b e s u b m i t t e d t o t h e S t a t e w i t h i n 2 t o 4 w e e k s o f completion or sooner when possible. Page 26 of 32 PROGRAM H - ALLOCATION SCHEDULE CAMPGROUND PROGRAM OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 Grantee No. of Counties No. of CGs Allocation Allegan 1 28 $700 Barry-Eaton District 2 32 $800 Bay 1 8 $200 Benzie-Leelanau District 2 30 $750 Berrien 1 17 $425 Branch-Hillsdale-St. Joseph Community Health 3 63 $1,575 Calhoun 1 14 $350 Central Michigan District 6 97 $2,425 Chippewa 1 26 $650 Delta & Menominee District 2 23 $575 Detroit, City of - Dept. of Health & VVellness 1 (city) 2 $50 Dickinson-Iron District 2 24 $600 District #2 4 56 $1,400 District #4 4 57 $1,425 District #10 10 240 $6,000 Genesee 1 9 $225 Grand Traverse 1 22 $550 Huron 1 29 $725 Ingham 1 9 $225 Ionia 1 10 $250 Jackson 1 28 $700 Kalamazoo 1 8 $200 Kent 1 18 $450 Lapeer 1 19 $475 Lenawee 1 18 $450 Livingston 1 10 $250 Luce-Mackinac-Alger-Schoolcraft District 4 76 $1,900 Macomb 1 4 $100 Marquette 1 20 $500 Midland 1 8 $200 Mid-Michigan District 3 30 $750 Monroe 1 16 $400 Muskegon 1 22 $550 Northwest Michigan Community Health Agency 4 50 $1,250 Oakland 1 21 $525 Ottawa 1 22 $550 Saginaw 1 8 $200 Saint Clair 1 16 $400 Sanilac 1 12 $300 Shiawassee 1 8 $200 Tuscola 1 10 $250 Van Buren-Cass District 2 54 $1,350 Washtenaw 1 12 $300 Wayne 1 6 $150 Western Upper Peninsula District 5 43 $1,075 ,Totals 83 (4- 1 City) 1,335 $33,375 Page 27 of 32 MICHIGAN DEPARTMENT OF ENVIRONMENT A L Q U A L I T Y WASTE MANAGEMENT AND RADIOLOGICAL P R O T E C T I O N D I V I S I O N MEDICAL WASTE REGULATORY PROGRAM PROGRAM I OCTOBER 1, 2018 THROUGH SEPTEMBER 3 0 , 2 0 1 9 A. Statement of Purpose This agreement is intended to establish responsibil i t i e s f o r b o t h t h e G r a n t e e a n d t h e S t a t e in the conduct of completing work within the Grante e ' s j u r i s d i c t i o n u n d e r a p i l o t i n s p e c t i o n program for the Medical Waste Regulatory Program ( M W R P ) i n a c c o r d a n c e w i t h t h e Medical Waste Regulatory Act (MWRA), Part 13 8 o f t h e M i c h i g a n P u b l i c H e a l t h C o d e , 1978 PA 368, as amended and associated Admin i s t r a t i v e R u l e s , B. Program Budget and Agreement Amount The State will reimburse the Grantee on a lump sum b a s i s u p t o t h e t o t a l G r a n t a m o u n t according to the following: ACTIVITY AMOUNT A. Performance of follow-up remotely from work station or perform a second inspection on-site at facilities inspected in prior years that have failed to register, don't have appropriate paper records on file, or may have failed to comply with any other noted violation as required. Also, provide a 45-day deadline to facilities to comply and refer continued noncompliance more than the 45-day compliance deadline to DEQ staff at the discretion of the LHD. I. $50.00 for any 'no site visit' contact consultations (mail, phone, etc.) and documentation of compliance verification or referral to DEQ as indicated for continued failure to comply. (*see below) II. $100.00 for a follow-up site visit (announced or unannounced) and documentation of compliance verification or referral to DEQ as indicated for continued noncompliance. (*see below) * This activity will not be performed by District Health Department #2 as they are new participants in FY 2019 and this activity is not applicable for this LI-ID. B. Identification and compliance inspections of new producing facilities that are not registered as required. $100 per facility. Page 28 of 32 C. Outreach and recruitment of new community service-based sharps collection programs for Michigan residents. This would include recruitment and operation of a sharps disposal program in your area for residents. $300,00 per successful establishment of each new program and subsequent relay of program specifics to DEQ for addition to the DEQ program Web site. D. Inspection of any type of registered facility to be randomly selected from an entire listing of both small producers and large producers provided by the DEQ. LHDs will receive the most current information from L2K for all facilities registered in the district. These will be, separate, comprehensive listings that will be updated as needed on a periodic basis or at the request of LHD staff. $100 per inspection of a small, low-volume generator, and $250 per inspection of a large, high volume generator. E. Initial response to incident or complaint allegations, including visiting the site, gathering information, taking photos, and remediation if verified. If complexity exceeds the abilities of the inspector to remediate, or has potential to be controversial in nature, referral of all collected information should be made to DEQ program staff. This activity requires prior authorization from the DEQ and/or may be performed due to a request initiated by the DEQ to the LHD. $250 per response activity, to include gathering necessary information, evidence collection, and follow-through to contain any risks to public health or the environment if possible prior to referral to DEQ program staff as needed. This activity is solely reactive in nature and performed on an as needed basis not to exceed the total allocation allotment for each participating LHD. F. Presentations to and/or training of professional organizations representing any type of medical waste producer and profession regarding the requirements of the Medical Waste Regulatory Act and Rules. Examples would include the Michigan Veterinary Association, Michigan Funeral Directors Association, Michigan Health and $200 per training activity and documentation verifying completion, such as emails, copies of the presentation, names of participants, etc. Up to 10 presentations may be given not to exceed $2,000.00 for all participating LHDs. Page 29 of 32 Hospital Association, etc. This list is not all-inclusive. This activity requires prior authorization from the DEQ. C. Requirements - Grantee 1. The Grantee's activities may vary by jurisdiction and will be limited to the requirements contained in this agreement not to exceed maximum allocation limit. Activities A-F may b e performed in any combination to meet the allocation limitation, at the discretion of each participating LHD. Activities E and F, which require consultation and approval from the DEQ prior to engaging in remediation of a complaint or incident report or doing a presentation or training of a professional organization. 2. The Grantee will designate staff person(s) to be trained and to conduct the activities described under this agreement. 3. Grantee shall be provided with a complete, current listing of all facilities or businesses that are both in their jurisdiction and registered as medical waste producers in their respective jurisdiction. This listing will be used by the Grantee to perform identification of unregistered facilities and applicable compliance activities as described under of this agreement. 7. Inspection of any facility (except as noted under Activity E.) shall be at the Grantee's discretion and may be scheduled or unscheduled. 8. The activities above shall be performed in accordance with the addendum to the 2019 Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I. 9. Activities shall be performed by May 31, 2019. 10. Grantee shall notify the State of facilities described above that were found to not be medical waste producers with all other materials required for verification and allocation. The grantee shall also notify the DEQ of follow-up inspections of facilities that were inspected in previous years that failed comply with registration and other noted compliance requirements within a 45-day period. 11. The Grantee shall submit copies of all completed inspection reports, and documentation of any other activities sufficient for verification of fund allocation as described in the addendum to the 2019 Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I., to the State by no later than June 30, 2019, for reimbursement. D. Requirements - State 1. The State shall provide the current inspection form, "Medical Waste Producing Facility Inspection Report" (EQP 1756), initial registration applications, and reference materials f o r the MWRP on the Web page. 2. The State will provide any necessary guidance or training to the Grantee's designated s t a f f person(s) upon request regarding any of the activities described above. 3. The DEQ will, upon request, provide sample presentations for use by LHDs as describe d under Activity F., or the LHD may develop their own presentation and reference docume n t s for use in this activity. Page 30 of 32 3. The State shall provide updated listings of all registered generators of medic a l w a s t e a s noted under Section D. to each participating Grantee initially and upon request t o e n s u r e information is current for all related activities above. 4. The State will provide technical assistance and periodic oversight to the G r a n t e e r e l a t i v e t o medical waste issues when requested. The program contact person is And r e w S h a n n o n , who may be reached at 517-230-9800; at shannonal@michigan.gov ; or at Department of Environmental Quality, Waste Management and Radiological Protection Divisio n , M e d i c a l Waste Regulatory Program, Grand Rapids District Office, 350 Ottawa Avenue N W , 6 th Floor #10, Grand Rapids, Michigan 49503. E. Performance/Progress Report Requirements 1. The submittal of completed inspection reports and/or documentation of other a c t i v i t i e s completed by the Grantee separated by activity type shall be sufficient docu m e n t a t i o n o f activities performed under this pilot program. 2. The State and Grantee agree to meet to conduct a joint evaluation of whet h e r t h e p i l o t program demonstrated that contracting with local health departments can inc r e a s e t h e effectiveness of the DEQ/MWRP in terms of increasing the number of active f a c i l i t y registrations and overall compliance, providing educational outreach, improvin g c u s t o m e r service, and/or other factors that the State and Grantee determine will a s s i s t w i t h t h e evaluation. F. Reimbursement Schedule Following the completion of the activities on May 31, 2019, the Grantee sha l l s u b m i t a single request for payment, including all completed inspection report forms a n d / o r s u f f i c i e n t documentation of other activities by type by June 30, 2019, to DEQ - Office of W a s t e Management and Radiological Protection, Medical Waste Regulatory Program, G r a n d Rapids District Office, 350 Ottawa Avenue NW, 6th Floor #10, Grand Rapids, M i c h i g a n 49503. Alternatively, the requests and required documentation may be se n t e l e c t r o n i c a l l y to the Medical Waste mailbox at medicalwasteamichidan.dov. G. Accountability Inspection reports and any other verification documents as described in the 2019 Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I, , will be retained by the Grantee until submitted to the State. Referrals to DEQ a s d e s c r i b e d i n t h e Activities above will be submitted as needed. Page 31 of 32 ., FY. 2019 :ALLOCATION SCHEDULE .. :Ii/IMICAL"WASTE ,PliOGRA.M:.APPENPIXII. •LOcALHEALTII-1. DEPARTMENT :: ORANT•FaAktOCATION .:... BARRY-EATON DISTRICT HEALTH DEPARTMENT $5,000 BRANCH-HILLSDALE-ST JOSEPH DISTRICT HEALTH DEPARTMENT $5,000 DISTRICT HEALTH DEPARTMENT NUMBER 2 $5,000 DISTRICT HEALTH DEPARTMENT NUMBER 10 $5,000 KENT COUNTY HEALTH DEPARTMENT $10,000 LIVINGSTON COUNTY HEALTH DEPARTMENT $5,000 MID MICHIGAN DISTRICT HEALTH DEPARTMENT $5,000 MUSKEGON PUBLIC HEALTH DIVISION $5,000 OAKLAND COUNTY PUBLIC HEALTH DIVISION $25,000 TOTAL: " :-:•: .:..:$7..QA00 . ::. . • • ' • Page 32 01 32 FISCAL NOTE (MISC. #18412) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2019 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution authorizes the acceptance of a grant award from the Michigan Department of Environmental Quality (MDEQ) in the amount of $273,198 for services related to Non-Community Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool Inspections, Septage Waste, Campground Inspections and Medical Waste Regulation Inspections. 2. The grant award of $273,198 is an $18,074 increase from the previous year's agreement. 3. The grant period is October 1, 2018 through September 30, 2019. 4. The FY 2019— FY 2021 budget is amended as follows: December 6, 2018 GENERAL FUND (#10100) Revenues 1060220-134190-610313 1060220-134190-615571 Revenues 1060220-134190-610313 1060220-134190-615571 9010101-196030-665882 Federal Operating Grants State Operating Grants Total Revenues Federal Operating Grants State Operating Grants Planned Use of Balance Total Revenues FY 2019— FY 2021 ($15,748) { 146,825) ($162,573) FY 2019— FY 2021 $ 30,493 148,780 ( 16,700) $162,573 GENERAL FUND (#10100) Project ID 100000002526, Bud Ref: 2018, Analysis: GLB, Activity GLB Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Kowall absent. Resolution #18412 December 6, 2018 Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). NEMBYAPPPIOVE THIS FIESOUMG . CHIEF DEPUTY COUNTY EXEC:,3-0',,,- ACTING PURSUANT TO MU_ STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 6th day of December, 2018. Lisa Brown, Oakland County