HomeMy WebLinkAboutResolutions - 2018.12.06 - 30903REPORT (MISC. #18413) December 6, 2018
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — MICHIGAN
FITNESS FOUNDATION SNAP-ED GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on October 31,
2018, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner Bob Hoffman, District #2
Chairperson, Human Resources Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #18413 December6, 2018
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — MICHIGAN FITNESS
FOUNDATION SNAP-ED GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Fitness Foundation (MFF) has awarded the Health Division $25,000 in grant funding
for "Supplemental Nutrition Assistance Program Education" (SNAP-ED) to provide nutrition education and food
demonstrations to food stamp recipients in Pontiac to improve the likelihood of making healthy food choices
on a limited budget; and
WHEREAS the grant award period is October 1,2018 through September 30, 2019; and
WHEREAS this year's grant award is a decrease of $25,000 from FY 2018 as MFF has encouraged
programming in a single community (Pontiac) and only one staff member is needed to work on this grant
project; and
WHEREAS one (1) Special Revenue (SR) 1,000 hours per year Part-Time Non-Eligible (PINE) Public Health
Education I position (#1060233-12040) will be deleted; and
WHEREAS this agreement is sufficient to continue funding one (1) SR 1,000 hours per year PTNE Public
Health Educator II position that was created in MR #16021 for this project (#1060233-11822); and
WHEREAS this Grant Agreement has completed the Grant Review Process in accordance with the Board of
Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Fitness Foundation's agreement in the amount of $25,000 for the grant period October 1, 2018
through September 30, 2019.
BE IT FURTHER RESOLVED to delete one (1) SR 1,000 hours per year PINE Public Health Educator I
position (1060233-12040).
BE IT FURTHER RESOLVED to continue one (1) SR 1,000 hours per year PTNE Public Health Educator II
position (#1060233-11822).
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the special revenue positions in the grant is contingent upon continued future
levels of grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and
approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
Commissioner Christine Long, District #7
Chairperson, General Government Committee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
PLEASE NOTE: A revised grant agreement is attached with modifications to the insurance
requirements and indemnification clause.
GRANT REVIEW SIGN OFF — Health Division
GRANT NAME: FY 2019 SNAP-Ed Programming
FUNDING AGENCY: Michigan Fitness Foundation
DEPARTMENT CONTACT PERSON: Rachel Shymkiw / 452-2151
STATUS: Grant Acceptance
DATE: November 6,2018
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved by M & B. — Lynn Sonkiss for Laurie Van Pelt (10/29/2018)
Department of Human Resources:
HR Approved (Needs HR Committee) Position Deletion — Lori Taylor (11/6/2018)
Risk Management and Safety:
Approved by Risk Management with the following Modifications to section Q. Insurance Requirements
on page 8:
NOTE: Oakland County is self-insured for many of its coverages and therefore I have added
language, in red, to reflect this. In addition, since Oakland County is self-insured I have
highlighted in yellow the sections that need to be removed since Oakland County cannot comply
with these provisions as a self-insured governmental entity.
Q. Insurance Requirements
1. Maintain a minimum of the insurances or self-insurance listed below and is responsible for all
deductibles. All required insurance must:
a. Protect the Michigan Fitness Foundation and State of Michigan from claims that may
arise out of, are alleged to arise out of, or result from Grantee's or a subcontractor's
performance;
b. Be primary and non-contributing to any comparable liability insurance (including self
insurance) carried by the St at e; and
c. Be provided by a toMpany:Witn.an XM..13est ..rating of.".K..or batter and a financial size of VII
Or: tptta:(.
2. Insurance Types
a. Commercial General Liability Insurance or self-insurance. policies must be endorsed to add
the Michigan Fitness Foundation and the state of Michigan departMents divisions,
agencies offices.'Commisalons;..offiders,:.arnplOyeeS:: and agents as additional insureds using
end:ortemeritCG .2010 07:04and CG 2037 07 04. If the Grantee will deal with children,
schools, or the cognitively impaired, coverage must not have exclusions or limitations related
to sexual abuse and molestation liability.
b. Workers Compensation Insurance or self-insurance: Coverage according to applicable
laws governing work activities. Waiver of subrogation, except where waiver is prohibited by
law.
c. Employers Liability Insurance or self-insurance
3. Grantees must require that contractors maintain the required insurances contained in this Section.
4. This Section is not intended to and is not to be construed in any manner aswaiving,
restricting or limiting the liability of the Grantee from any obligations under this Agreement.
5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence which
the notifying Party reasonably believes may result in a claim against either Party. The Parties must
cooperate with each other regarding such claim.
Please advise if you have any questions regarding these recommended modifications. — Robert
Erlenbeck (10/19/2018)
Please see the attached email from MFF with revised insurance requirements and let me know if you
accept the changes. — Katie West (11/2/2018)
The insurance requirement changes detailed by MFF are acceptable to Risk Management. — Robert
Erlenbeck (11/5/2018)
Corporation Counsel:
Approved with the modifications to the Insurance section (if Bob is in agreement), and with the removal
of the Indemnification section (originally section XIII Of Part 2-General Provisions). — Sharon M. Barnes
(11/5/2018)
MICHIGAN
FITNESS
GOVERNOR
Rick Snyder
HONORARY CO-CHAIR
Warde Manuel
TO: MNN Partner
Oakland County Health Division
FROM: Marci Scott, Vice President of Programs, MFF
Gail Hanna, Director of Operations, MIFF
CC: Sarah Panken, Director of Network Programs, MFF
RE: Limited Time Extension for Execution of FY2019
Subrecipient Agreement
DATE: October 22, 2018
The FY2019 SNAP-Ed Subrecipient Agreement states that:
If this Agreement is not fully executed by October 31, 2018, unless a
specific limited-time extension is negotiated, no service shall be provided
and no costs incurred until this Agreement is fully executed by both
parties.
On October 18, 2018, Oakland County Health Division submitted the following
request for a limited-time extension to fully executed their FY2019 agreement:
As most of you on this email are aware from previous years, including our
discussions over email last year, each grant contract issued to Oakland
County has to go through a full Oakland County Board of Commissioners
grant review, approval and signature process that involves review by
multiple County Departments, 1 mentioned to Sara earlier this week about
the next meeting date that this contract can be approved. The next
Oakland County Board of Commissioners meeting where this contract can
be on the agenda is not until December 6 and an official signature will not
be able to be obtained by Oakland County until then. Therefore, we do
need to request a limited time extension.
Michigan Fitness Foundation has approved this request for extension.
P.O. Box 27187 Lansing, MI 48909
800-434-8642 517-347-7891 Fax: 517-347-8145 www.michiganfitness.org
GOVERNOR'S COUNCIL ON PHYSICAL
FITNESS
Peaches McCahill—Chair
Wayman Britt
Rick Ferkel
Cameron Gordon
Andre Hutson
Florin° Mark
Nolan Moody
Nick Payne
Scott Przystas
Laureen Rospond
Tori Sager
Raquel Thueme
Andrew Younger
Justin Zatkoff
MICHIGAN FITNESS
FOUNDATION BOARD
Peaches McCall!' —Chair
Mary Zatina—Vice Chair
Dale L. Shugars—Secretary/Treasurer
Laura Appel
Thomas Boehr
Debbie Dingell
Patricia Herndon
Geraldine Jackson
Lila Lazarus
Florin° Mark
Thomas Minter
Richard Murdock
Raquel Thuerne
Justin Zatkoff
Ex Officio
Sandra R. Knollenberg
PRESIDENT and CEO
Amy Ghannam
FY2019 Michigan Fitness Foundation SNAP-Ed Subrecipient Agreement
Institution/Organization ("FOUNDATION")
Name: Michigan Fitness Foundation
Address: P.O. Box 27187
Lansing, MI 48909
Institution/Organization ("GRANTEE")
Name: Oakland County Health Division
Address: 1200 N. Telegraph, Building 34E
Pontiac, MI 48341
EIN No: 38-6004876
Prime Contract No. E20190792-00 Subaward No. FY19 OCHD
Awarding Agency ("M NHS")
Michigan Department of Health and Human
Services
USDA Food Nutrition Service
CFDA Title and No.
Food Stamp Program 10.561
Subrecipient Period of Performance
10/1/18 to 09/30/19
Maximum Amount Funded
$25,000
Project Title Supplemental Nutrition Assistance Program — Education (SNAP-ED)
A Healthier Pontiac
PART I
1. Period of Agreement
This Agreement will commence on October 1, 2018 and continue through September 30, 2019. If
this Agreement is not fully executed by October 31, 2018, unless a specific limited-time extension is
negotiated, no service shall be provided and no costs incurred until this Agreement is fully executed
by both parties. This Agreement is in full force and effect for the period specified.
2. Program Budget and Agreement Amount
A. Agreement Amount
The total amount of this Agreement is $25,000. The Foundation under the terms of this
Agreement will provide funding not to exceed $25,000. The source of funding provided by the
Foundation and approved indirect rate shall be followed as described in Attachment 1 Budget
Summary, of this Agreement, which is part of this Agreement through reference.
This Agreement is designated as a Subrecipient relationship (federal funding) and is not a
research and development project.
B. Equipment Purchases and Title
Any Grantee equipment purchases supported in whole or in part through this Agreement must
be listed in the supporting Equipment Inventory Schedule. Equipment means tangible, non-
expendable, personal property having a useful life of more than one year and an acquisition cost
of $5,000 or more per unit. Title to items having a unit acquisition cost of less than $5,000 shall
vest with the Grantee upon acquisition. The Foundation reserves the right to retain or transfer
the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent
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that the Foundation's proportionate interest in such equipment supports such retention or
transfer of title.
C. Deviation Allowance
A deviation allowance modifying an established budget category by $5,000 or 10%, whichever is
greater, is permissible without prior written approval of the Foundation. Any modification or
deviations in excess of this provision, including any adjustment to the total amount of this
Agreement, must be made in writing and executed by all parties to this Agreement before the
modifications can be implemented. This deviation allowance does not authorize new categories,
subcontracts, equipment items or positions not shown in Attachment 1 Budget Summary and
supporting detail schedules.
3. Purpose
The focus of the program is to conduct Supplemental Nutrition Assistance Program Education
(SNAP-Ed) as approved and defined in the FY2019 Michigan SNAP-Ed Plan of Work. SNAP-Ed is
nutrition education; physical activity promotion; policy, systems, and environmental change efforts;
and social marketing that improve the likelihood that persons eligible for SNAP will make healthy
food choices within a limited budget and choose physically active lifestyles consistent with the
current Dietary Guidelines for Americans and the USDA food guidance.
4. Statement of Work
The Grantee agrees to undertake, perform and complete the services described in Attachment 2
Project Summary, which is part of this Agreement through reference.
5. Financial Requirements
The financial requirements shall be followed as described in Part II of this Agreement and
Attachment 1 Budget Summary, which are part of this Agreement through reference.
6. Performance/Progress Report Requirements
The progress reporting methods shall be followed as described in Part II and Attachment 3 Reporting
Deadlines, which are part of this Agreement through reference.
7. General Provisions
The Grantee agrees to comply with the General Provisions outlined in Part II and Attachment 4
Contact List; Attachment 5 Invoice Signature Authorization Form; Attachment 6 Personnel
Certification, which are part of this Agreement through reference.
8. Special Conditions
A. This Agreement is valid upon approval and execution by the Foundation and Signature by the
Grantee.
B. This Agreement is conditionally approved subject to and contingent upon availability of funds.
C. The Foundation will not assume any responsibility or liability for costs incurred by the Grantee
after October 31,2018 if a fully executed agreement is not in place, unless a specific limited-time
extension is negotiated prior to the signing of this Agreement.
D. The Grantee is required by PA 533 of 2004 to receive payments will be delivered by electronic
funds transfer (EFT).
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9. Special Certification
The individual or officer signing this Agreement certifies by his or her signature that he or she is
authorized to sign this Agreement on behalf of the responsible governing board, official or Grantee.
10. Signature Section
For the GRANTEE
Signature Date
Name Title
For the Michigan Fitness Foundation
Amy Ghannam, President & CEO Date
PART II
GENERAL PROVISIONS
I. RESPONSIBILITIES - GRANTEE
The Grantee in accordance with the general purposes and objectives of this Agreement shall:
A. Publication Rights
1. Where the Grantee exclusively develops books, films, or other such copyrightable materials
through activities supported by this Agreement, the Grantee may copyright those materials.
The materials that the Grantee copyrights cannot include service recipient information or
personal identification data. Grantee grants the Foundation, MDHHS, and USDA a royalty-
free, non-exclusive and irrevocable license to reproduce, publish and use such materials
copyrighted by the Grantee and authorizes others to reproduce and use such materials.
2. Any materials copyrighted by the Grantee or modifications bearing acknowledgment of the
Foundation's and MDHHS's name must be approved by the Foundation before reproduction
and use of such materials. The Foundation or MDHHS may modify the material copyrighted
by the Grantee and may combine it with other copyrightable intellectual property to form a
derivative work. The Foundation and MDHHS will own and hold all copyright and other
intellectual property rights in any such derivative work, excluding any rights or interest
granted in this Agreement to the Grantee. If the Grantee ceases to conduct business for any
reason or ceases to support the copyrightable materials developed under this Agreement,
the Foundation and MDHHS have the right to convert its licenses into transferable licenses
to the extent consistent with any applicable obligations the Grantee has.
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3. Give recognition to the Foundation and MDHHS in any and all publications, papers and
presentations arising from the program and service contract herein; the Foundation will do
likewise. Prior written authorization must be requested from the Foundation.
4. Notify the Foundation 60 days before applying to register a copyright with the U.S.
Copyright Office. The Grantee must submit an annual report for all copyrighted materials
developed by the Grantee through activities supported by this Agreement and must submit
a final invention statement and certification within 120 days of the end of the agreement
period.
S. Not make any media releases related to this Agreement, without prior written authorization
from the Foundation.
B. Fees
Guarantee that any claims made to the Foundation under this Agreement shall not be financed
by any sources other than the Foundation under the terms of this Agreement. If funding is
received through any other source for the same or similar work, the Grantee agrees to include
written documentation of the funding source(s), funding amount, and brief scope of work in the
grant records and, within 30 days of receiving notification of the funding, submit the written
documentation to the Foundation. In addition, Grantee agrees to budget any additional
source(s) of funds and reflect the source(s) of funding in the year-end report.
C. Grant Program Operation
Provide the necessary administrative, professional, and technical staff for operation of the grant
program. Obtain and maintain all necessary licenses, permits or other authorizations necessary
for the performance of this Agreement.
D. Reporting
Utilize all report forms and reporting formats required by the Foundation.
E. Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation, to
support program activities and all expenditures made under the terms of this Agreement, as
required. Assure that all terms of this Agreement will be appropriately adhered to and that
records and detailed documentation for the grant project or grant program identified in this
Agreement will be maintained for a period of not less than three years from the date of
termination, the date of submission of the final expenditure report or until litigation and audit
findings have been resolved. This Section applies to Grantee, any parent, affiliate, or subsidiary
organization of Grantee, and any subcontractor that performs agreement activities in
connection with this Agreement.
F. Authorized Access
1. Permit within ten (10) calendar days of providing notification and at reasonable times,
access by authorized representatives of the Foundation, State Agency, Federal Grantor
Agency, Inspector Generals, Comptroller General of the United States and State Auditor
General, or any of their duly authorized representatives, to records, papers, files,
documentation and personnel related to this Agreement, to the extent authorized by
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applicable state or federal law, rule or regulation.
2. The rights of access in this section are not limited to the required retention period but last
as long as the records are retained.
3. Grantee must cooperate and provide reasonable assistance to authorized representatives of
the Foundation and others when those individuals have access to Grantee's grant records.
G. Audits
This section only applies to Grantees designated as subrecipients by the Foundation (see Part I,
Section 2. A.).
1. Required Audit or Audit Exemption Notice
Grantees must submit to the Foundation a Single Audit Certification form and either a Single
Audit, Financial Related Audit, or Audit Exemption Notice as described below. A Financial
Related Audit is applicable to for-profit Grantees that are designated as subrecipients. If
submitting a Single Audit or Financial Related Audit, Grantees must also submit a corrective
action plan prepared in accordance with Title 2 Code of Federal Regulations, Section
200.511(c) for any audit findings that impact the Foundation funded programs, and
management letter (if issued) with a corrective action plan.
a. Single Audit
Grantees that are a state, local government, or non-profit organization that expend
$750,000 or more in federal awards during the Grantee's fiscal year, must submit a
Single Audit to the Foundation, regardless of the amount of funding received from the
Foundation. The Single Audit must comply with the requirements of Title 2 Code of
Federal Regulations, Subpart F. The Single Audit reporting package must include all
components described in Title 2 Code of Federal Regulations, Section 200.512 (c).
b. Financial Related Audit
Grantees that are for-profit organizations that expend $750,000 or more in federal
awards during the Grantee's fiscal year must submit either a financial related audit
prepared in accordance with Government Auditing Standards relating to all federal
awards; or an audit that meets the requirements contained in Title 2 Code of Federal
Regulations, Subpart F, if required by the federal awarding agency.
c. Audit Exemption Notice
Grantees exempt from the Single Audit and Financial Related Audit requirements (a. and
b. above) must submit an Audit Exemption Notice that certifies these exemptions.
2. Financial Statement Audit
Grantees exempt from the Single Audit and Financial Related Audit requirements (that are
required to submit an Audit Exemption Notice as described above) must also submit to the
Foundation a Financial Statement Audit prepared in accordance with generally accepted
auditing standards if the audit includes disclosures that may negatively impact the
Foundation funded programs including, but not limited to fraud, going concern
uncertainties, financial statement misstatements, and violations of contract and grant
provisions. If submitting a Financial Statement Audit, Grantees must also submit a corrective
action plan for any audit findings that impact the Foundation funded programs.
3. Due Date and Where to Send
The Single Audit Certification form and most recent required audit and any other required
submissions (i.e. corrective action plan, and management letter with a corrective action
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plan), and/or Audit Exemption Notice must be submitted to the Foundation with this
Agreement. The required submissions must be assembled in PDF files and compatible with
Adobe Acrobat (read only). The Foundation reserves the right to request a hard copy of the
audit materials if for any reason the electronic submission process is not successful.
4. Other Audits
The Foundation, MDHHS, or federal agencies may also conduct or arrange for "agreed upon
procedures" or additional audits to meet their needs.
H. Subcontracting
The Grantee shall not assign this Agreement or subcontract this Agreement to other parties without
obtaining prior written approval of the Foundation. The Foundation, as a condition of granting such
approval, shall require that such assignees or subcontractors shall be subject to all conditions and
provisions of this Agreement including Criminal Record and Central Registry background checks when
applicable. The Grantee shall be responsible for the performance of all assignees or subcontractors.
I. Notification of Modifications
Grantee shall provide timely notification to the Foundation, in writing, of any action by its
governing board or any other funding source that would require or result in significant
modification in the provision of services, funding or compliance with operational procedures.
J. Software Compliance
Ensure software compliance and compatibility with the Foundation's data systems for services
provided under this Agreement including, but not limited to: stored data, databases, and
interfaces for the production of work products and reports. All required data under this
Agreement shall be provided in an accurate and timely manner without interruption, failure or
errors due to the inaccuracy of the Grantee's business operations for processing date/time data.
All information systems, electronic or hard copy, that contain state or federal data must be
protected from unauthorized access.
K. Evaluation
1. Because concurrent research and evaluation may impact evaluation of the work of this contract, all
related evaluation efforts must be disclosed. The Foundation must receive a written scope of work
and budget for other research and/or evaluation in areas related to this project's statement of
work, as defined in Attachment 2, within the project target population.
2. Grantee will participate in statewide evaluation protocol as determined by the Foundation and
agreed to in the evaluation assurances submitted with the funding proposal. Should the
Foundation, MDHHS, or USDA determine that additional specific evaluation or reporting
components are required at any point in the contract year, the Grantee shall comply with these
requirements.
3. Protection of the rights of human subjects shall be considered in all evaluation, in compliance with
the Protection of Human Subjects Act, 45 CFR, Part 46. If IRB approval is obtained, a copy of the
approval must be included in the grant records and submitted to the Foundation upon request.
4. All data collected in support of this Agreement, including evaluation data, must be included in the
grant records and submitted to the Foundation upon request.
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L. Mandatory Disclosures
1. Disclose to the Foundation in writing within 21 days of receiving notice of any litigation,
investigation, arbitration, or other proceeding (collectively, "Proceeding") involving Grantee,
a subcontractor, or an officer or director of Grantee or subcontract, or that arises during the
term of this Agreement including:
a) All violations of federal and state criminal law involving fraud, bribery, or gratuity
violations potentially affecting this Agreement.
b) A criminal Proceeding;
c) A parole or probation Proceeding;
d) A Proceeding under the Sarbanes-Oxley Act;
e) A civil Proceeding involving;
i. A claim that might reasonably be expected to adversely affect Grantee's viability or
financial stability; or
ii. A governmental or public entity's claim or written allegation of fraud; or
f) A Proceeding involving any license that Grantee is required to possess in order to
perform under this Agreement.
2. Notify the Foundation, at least 120 calendar days before the effective date, of a change in
Grantee's ownership and/or executive management.
M. Statement of Work Progress Reports
1. Monthly program highlights should be submitted to the Foundation no later than the fifteenth
(15th) of the following month. Program highlights should include a two to three paragraph
summary of the activity defined in Attachment 2 and implemented during that monthly period.
Further instruction and clarification is found in the FY2019 SNAP-Ed Programming and Operations
Manual and on the MNN website.
2. A mid-year progress report, in narrative form, as directed on the MNN website, is due no later than
April 15, 2019.
3. A final progress report, including information required to complete USDA Education and
Administrative Reporting System (EARS), as directed on the MNN website, is due no later than
November 4, 2019.
N. Conflict of Interest and Code of Conduct Standards
1. The Grantee is subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as
amended, and Title 2 Code of Federal Regulations, Section 200.318 (c) (1) and (2).
2. The Grantee will uphold high ethical standards and is prohibited from:
a. Holding or acquiring an interest that would conflict with this Agreement;
b. Doing anything that creates an appearance of impropriety with respect to the award or
performance of this Agreement;
c. Attempting to influence or appearing to influence any Foundation or State employee by
the direct or indirect offer of anything of value; or
d. Paying or agreeing to pay any person, other than employees and consultants working
for Grantee, any consideration contingent upon the award of this Agreement.
3. Immediately notify the Foundation of any violation or potential violation of these standards.
This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee,
and any subcontractor that performs activities in connection with this Agreement.
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0. Travel Costs
Be reimbursed for travel costs (including mileage, meals and lodging) budgeted and incurred
related to services provided under this Agreement and the FY2019 SNAP-Ed Programming and
Operations Manual available on the MNN website.
P. Federal Funding Accountability and Transparency Act (FFATA)
Complete and submit the FFATA Executive Compensation report if:
1. The grantee's federal revenue was 80% or more of the grantees annual gross revenue;
2. Grantee's gross revenue from federal awards was $25,000,000 or more; AND
3. The public does not have access to the information about executive officer's compensation
through periodic reports filed under Section 13(a) or 15 (d) of the Securities Exchange Act of
1934 or Section 6104 of the Internal Revenue Code of 1986.
Q. Insurance Requirements for Oakland County Health Division
1. Maintain a minimum of the insurances or self-insurance listed below and is responsible for
all deductibles. All required insurance must:
a. Protect the Michigan Fitness Foundation and State of Michigan from claims that may
arise out of, are alleged to arise out of, or result from Grantee's or a subcontractor's
performance;
b. Be primary and non-contributing to any comparable liability insurance (including self-
insurance) carried by the State; and
c. Be provided by a company with an A.M. Best rating of "A" or better and a financial size
of VII or better, or self-insurance as authorized by applicable self-insurance regulations.
2. Insurance Types
a. Commercial General Liability Insurance or self-insurance: The Grantee shall provide self-
insurance necessary to cover all claims which may arise out of the Grantee's operations
under the terms of this Agreement. The Grantee shall provide proof to the Foundation
of such insurance coverage. If the Grantee will deal with children, schools, or the
cognitively impaired, coverage must not have exclusions or limitations related to sexual
abuse and molestation liability.
b. Workers' Compensation Insurance or self-insurance: Coverage according to applicable
laws governing work activities. Waiver of subrogation, except where waiver is
prohibited by law.
c. Employers Liability Insurance or self-insurance
3. Grantees must require that contractors maintain the required insurances contained in this
Section.
4. This Section is not intended to and is not to be construed in any manner as waiving,
restricting or limiting the liability of the Grantee from any obligations under this Agreement.
5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence
which the notifying Party reasonably believes may result in a claim against either Party. The
Parties must cooperate with each other regarding such claim.
R. Criminal Background Check
1. Conduct or cause to be conducted an Internet Criminal History Access Tool (ICHAT) check
and a national and state sex offender registry check for each new employee, employee,
contractor, contractor employee, or volunteer who, under this Agreement works directly
with clients or has access to client information.
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a. ICHAT: http://apps.michigan.gov/ichat
b. Michigan Public Sex Offender Registry: http://www.mipsor.state.mi.us
c. National Sex Offender Registry: http://www.nsopw.gov
2. Conduct or cause to be conducted a Central Registry (CR) check for each new employee,
employee, contractor, contractor employee, or volunteer who, under this Agreement works
directly with children or vulnerable adults.
a. Central Registry: http://www.michigan.gov/mdhhs/0,5885,7-339-
73971 7119 50648 48330---,00.html
3. Require each new employee, employee, contractor, contractor employee, or volunteer who,
under this Agreement, works directly with clients or who has access to client information to
notify the Grantee in writing of criminal convictions (felony or misdemeanor), pending
felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10
days of the event after hiring.
4. Prohibit each employee, contractor, contractor employee, or volunteer that works directly
with clients or has access to client information and has a positive !CHAT response or
reported criminal felony conviction or perpetrator identification from assigned duties
related to clients under this Agreement.
5. Ensure that each employee, contractor, contractor employee, or volunteer that works
directly with children and/or vulnerable adults and has a positive CR response or reported
perpetrator identification are not assigned to duties under this Agreement.
II. RESPONSIBILITIES - FOUNDATION
The Foundation in accordance with the general purposes and objectives of this Agreement will:
A. Reimbursement
Provide reimbursement in accordance with the terms and conditions of this Agreement based
upon appropriate reports, records, and documentation maintained by the Grantee.
B. Report Forms
Provide any report forms and reporting formats required by the Foundation.
III. Assurances
The following assurances are hereby given to the Foundation:
A. Compliance with Applicable Laws
The Grantee will comply with applicable federal and state laws, guidelines, rules and regulations
in carrying out the terms of this Agreement, including the FY2019 Michigan Fitness Foundation
SNAP-Ed Programming and Operations Manual, the FY2019 United States Department of
Agriculture (USDA) SNAP-Ed Guidance and included in the Assurances submitted with the grant
proposal. The Grantee will also comply with all applicable general administrative requirements,
such as Title 2 Code of Federal Regulations (CFR) covering cost principles, grant/agreement
principles, and audits, in carrying out the terms of this Agreement. The Grantee will comply with
all applicable requirements in the original grant awarded to the Foundation if the Grantee is a
subgrantee. The Foundation may determine that the Grantee has not complied with applicable
federal or state laws, guidelines, rules, and regulations in carrying out the terms of this
Agreement and may then terminate this Agreement under Part II Section V.
9
B. Program Requirements
1. Grantee agrees to follow the specific eligibility criteria outlined in the USDA 2019 SNAP-Ed
Guidance. Grantee shall provide services targeted to current SNAP participants and eligible
applicants. Eligible clients who have not applied for SNAP may participate in nutrition
education programs administered at food banks; low-income schools and child care centers;
Summer Food Service Program sites; Women, Infants, and Children (WIC) clinics; community
centers participating in CACFP; grocery stores; and farmers markets in low-income areas;
public housing sites; and other appropriate venues or as otherwise specified in the USDA
2019 SNAP-Ed Guidance or where approval is received by USDA Food and Nutrition Service.
Grantee agrees to reach participants who are pre-established in Grantee's Project Summary
(Attachment 2) and included as such in the FY2019 Michigan SNAP-Ed Plan of Work.
2. Grantee shall have a system in place to account for reach numbers that includes written
documentation of a strategy to reasonably ensure unduplicated reach. The written
documentation must include all agencies substantiating the strategy; ensuring
complementary programming by all agencies and not duplication of effort. The written
documentation must be sent to the Foundation for approval and inclusion in grant records.
C. Anti-Lobbying Act
The Grantee will comply with the Anti-Lobbying Act, 31 USC 1352 as revised by the Lobbying
Disclosure Act of 1995, 2 USC 1601 et seq, and Section 503 of the Departments of Labor, Health
and Human Services, and Education, and Related Agencies section of the FY 1997 Omnibus
Consolidated Appropriations Act (Public Law 104-209). Further, the Grantee shall require that
the language of this assurance be included in the award documents of all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
D. Non-Discrimination
1. In the performance of any contract or purchase order resulting herefrom, the Grantee
agrees not to discriminate against any employee or applicant for employment or service
delivery and access, with respect to their hire, tenure, terms, conditions or privileges of
employment, programs and services provided or any matter directly or indirectly related to
employment, because of race, color, religion, national origin, ancestry, age, sex, height,
weight, marital status, physical or mental disability unrelated to the individual's ability to
perform the duties of the particular job or position or to receive services. The Grantee
further agrees that every subcontract entered into for the performance of any contract or
purchase order resulting herefrom will contain a provision requiring non-discrimination in
employment, service delivery and access, as herein specified binding upon each
subcontractor. This covenant is required pursuant to the Elliot-Larsen Civil Rights Act, 1976
PA 453, as amended, MCL 37.2101 et seq., and the Persons with Disabilities Civil Rights Act,
1976 PA 220, as amended, MCL 37.1101 et seq., and any breach thereof may be regarded as
a material breach of the contract or purchase order.
2. The Grantee will comply with all federal statutes relating to nondiscrimination. These
include but are not limited to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on
the basis of race, color or national origin;
b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex;
c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which
10
prohibits discrimination on the basis of disabilities;
d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101- 6107), which
prohibits discrimination on the basis of age;
e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug abuse;
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (Pl. 91-616) as amended, relating to nondiscrimination
on the basis of alcohol abuse or alcoholism;
g. §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and
290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records;
h. Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and,
i. The requirements of any other nondiscrimination statute(s) which may apply to the
application.
3. Additionally, assurance is given to the Foundation that proactive efforts will be made to
identify and encourage the participation of minority-owned and women- owned businesses,
and businesses owned by persons with disabilities in contract solicitations. The Grantee shall
incorporate language in all contracts awarded: (1) prohibiting discrimination against
minority-owned and women-owned businesses and businesses owned by persons with
disabilities in subcontracting; and (2) making discrimination a material breach of contract.
The Foundation may request the Grantee hiring and procurement policies assurances of
non-discrimination.
E. Debarment and Suspension
The Grantee will comply with Federal Regulation, 2 CFR Part 180 and certifies to the best of its
knowledge and belief that it, its employees and its contractors:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or contractor;
2. Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state or local) with commission of any of the offenses enumerated in section 2; and
4. Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state or local) terminated for cause or default.
5. Have not committed an act of so serious or compelling a nature that it affects your present
responsibilities.
F. Federal Requirement: Pro -Children Act
1. The Grantee will comply with Public Law 103-227, also known as the Pro- Children Act of
1994, 20 USC 6091 et seq, which requires that smoking not be permitted in any portion of
any indoor facility owned or leased or contracted by and used routinely or regularly for the
11
provision of health, day care, early childhood development services, education or library
services to children under the age of 18, if the services are funded by federal programs
either directly or through state or local governments, by federal grant, contract, loan or loan
guarantee. The law also applies to children's services that are provided in indoor facilities
that are constructed, operated, or maintained with such federal funds. The law does not
apply to children's services provided in private residences; portions of facilities used for
inpatient drug or alcohol treatment; service providers whose sole source of applicable
federal funds is Medicare or Medicaid; or facilities where Women, Infants, and Children
(WIC) coupons are redeemed. Failure to comply with the provisions of the law may result in
the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the
imposition of an administrative compliance order on the responsible entity. The Grantee
also assures that this language will be included in any subawards which contain provisions
for children's services.
2. The Grantee also assures, in addition to compliance with Public Law 103-227, any service or
activity funded in whole or in part through this Agreement will be delivered in a smoke-free
facility or environment. Smoking shall not be permitted anywhere in the facility, or those
parts of the facility under the control of the Grantee. If activities or services are delivered in
facilities or areas that are not under the control of the Grantee (e.g., a mall, restaurant or
private work site), the activities or services shall be smoke-free.
G. Hatch Political Activity Act and Intergovernmental Personnel Act
The Grantee will comply with the Hatch Political Activity Act, 5 USC 1501-1509 and 7324- 7328,
and the Intergovernmental Personnel Act of 1970, as amended by Title VI of the Civil Service
Reform Act, Public Law 95-454, 42 USC 4728 - 4763. Federal funds cannot be used for partisan
political purposes of any kind by any person or organization involved in the administration of
federally-assisted programs.
H. National Defense Authorization Act Employee Whistleblower Protections
The Grantee will comply with the National Defense Authorization Act "Pilot Program for
Enhancement of Grantee Employee Whistleblower Protections".
1. This Agreement and employees working on this Agreement will be subject to the
whistleblower rights and remedies in the pilot program on Grantee employee whistleblower
protections established at 41 U.S.C.4712 by section 828 of the National Defense
Authorization Act for Fiscal Year 2012 and FAR 3.908.
2. The Grantee shall inform its employees in writing, in the predominant language of the
workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as
described in section 3.908 of the Federal Acquisition Regulation.
3. The Grantee shall insert the substance of this clause, including this paragraph (c), in all
subcontracts over the simplified acquisition threshold.
I. Clean Air Act and Federal Water Pollution Control Act
The Grantee will comply with the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water
Pollution Control Act (33 U.S.C. 1251-1387), as amended.
1. This Agreement and anyone working on this Agreement will be subject to the Clean Air Act
and Federal Water Pollution Control Act and must comply with all applicable standards,
orders or regulations issue pursuant to these Acts. Violations must be reported to the
Foundation.
12
J. Trafficking Victims Protection Act
The Grantee will comply with the Trafficking Victims Act of 2000, as amended.
1. This Agreement and anyone working on this Agreement will be subject to the Trafficking
Victims Protection Act and must comply with all applicable standards, orders or regulations
issued pursuant to this Act. Violations must be reported to the Foundation.
K. Procurement of Recovered Materials
The Grantee will comply with section 6002 of the Solid Waste Disposal, as
amended.
1. This Agreement and anyone working on this Agreement will be subject to section 6002 of
the Solid Waste Disposal Act and must comply with all applicable standards, orders or
regulations issued pursuant to these Acts. Violations must be reported to the Foundation.
L. Contracted Services
For any contracted service, activity or product, Grantee will ensure:
1. If this Agreement is not fully executed by October 31, 2018, unless a specific limited-time
extension is negotiated, no service shall be provided and no costs incurred until this
Agreement is fully executed by both parties. An exception may be granted by the
Foundation if the Grantee makes a written request of the Foundation within 30 days of
execution of this Agreement.
2. That any executed contract shall require the contractor to comply with all applicable terms
and conditions of this Agreement. In the event of a conflict between this Agreement and the
provisions of the contract, the provisions of this Agreement shall prevail. A conflict between
this Agreement and a contract, however, shall not be deemed to exist where the contract:
contains additional non-conflicting provisions not set forth in this Agreement;
restates provisions of this Agreement to afford the Grantee the same or substantially the
same rights and privileges as the Foundation; or requires the contractor to perform duties
and/or services in less time than that afforded the Grantee in this Agreement.
3. That the contract does not affect the Grantee's accountability to the Foundation for the
contracted activity.
4. That any billing or request for reimbursement for contract costs is supported by a valid
contract and adequate source documentation on costs and services.
5. That the Grantee will submit a copy of the executed contract if requested by the
Foundation.
M. Procurement
1. Grantee will ensure that all purchase transactions, whether negotiated or advertised, shall be
conducted openly and competitively in accordance with the principles and requirements of Title 2
Code of Federal Regulations, Part 200. Funding from this Agreement shall not be used for the
purchase of foreign goods or services. Records shall be sufficient to document the significant
history of all purchases and shall be maintained for a minimum of three years after the end of the
agreement period.
2. Grantee shall be exclusively restricted to purchases of those services and/or commodities that are
reasonable and necessary to the provision of services identified herein. Grantee shall make
purchases, in accordance with 2 CFR Part 200 (Uniform Guidance) and the Grantee's agency-wide
written procurement procedures.
13
N. Health Insurance Portability and Accountability Act
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) is applicable
to the Grantee under this Agreement, the Grantee assures that it is in compliance with
requirements of HIPAA including the following:
1. The Grantee must not share any protected health information provided by the Foundation
that is covered by HIPAA except as permitted or required by applicable law; or to a
subcontractor as appropriate under this Agreement.
2. The Grantee will ensure that any subcontractor will have the same obligations as the
Grantee not to share any protected health data and information from the Foundation that
falls under HIPAA requirements in the terms and conditions of the subcontract.
3. The Grantee must only use the protected health data and information for the purposes of
this Agreement.
4. The Grantee must have written policies and procedures addressing the use of protected
health data and information that falls under the HIPAA requirements. The policies and
procedures must meet all applicable federal and state requirements including the HIPAA
regulations. These policies and procedures must include restricting access to the protected
health data and information by the Grantee's employees.
5. The Grantee must have a policy and procedure to immediately report to the Foundation any
suspected or confirmed unauthorized use or disclosure of protected health information that
falls under the HIPAA requirements of which the Grantee becomes aware. The Grantee will
work with the Foundation to mitigate the breach and will provide assurances to the
Foundation of corrective actions to prevent further unauthorized uses or disclosures. The
Foundation may demand specific corrective actions and assurances and the Grantee must
provide the same to the Foundation.
6. Failure to comply with any of these contractual requirements may result in the termination
of this Agreement in accordance with Part II, Section V. Agreement Termination.
7. In accordance with HIPAA requirements, the Grantee is liable for any claim, loss or damage
relating to unauthorized use or disclosure of protected health data and information,
including without limitation the Foundation's costs in responding to a breach, received by
the Grantee from the Foundation or any other source.
8. The Grantee will enter into a business associate agreement should the Foundation
determine such an agreement is required under HIPAA.
0. Website Incorporation
The Foundation is not bound by any content on Grantee's website unless expressly incorporated
directly into this Agreement. The Foundation is not bound by any end user license agreement or
terms of use unless specifically incorporated in this Agreement or any other agreement signed
by the Foundation.
P. Survival
The provisions of this Agreement that impose continuing obligations will survive the expiration
or termination of this Agreement.
Q. Non-Disclosure of Confidential Information
1. The Grantee agrees that it will use Confidential Information solely for the purpose of this
Agreement. The Grantee agrees to hold all Confidential information in strict confidence and
14
not to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such
Confidential Information to third parties other than employees, agents, or subcontracts of a
party who have a need to know in connection with this Agreement or to use such
Confidential Information for any purpose whatsoever other than the performance of this
Agreement. The Grantee must take all reasonable precautions to safeguard the Confidential
Information. These precautions must be at least as great as the precautions the Grantee
takes to protect its own confidential or proprietary information. All Foundation and Grantee
communications related to the scope of this Agreement shall be considered confidential.
Meaning of Confidential Information
For the purpose of this Agreement the term "Confidential Information" means all
information and documentation of a part that:
a. Has been marked "confidential" or with words or similar meaning, at the time of
disclosure by such part;
b. If disclosed orally or not marked "confidential" or with words of similar meaning, was
subsequently summarized in writing by the disclosing party and marked "confidential"
or with words of similar meaning;
c. Should reasonably be recognized as confidential information of the disclosing party;
d. Is unpublished or not available to the general public; or
e. Is designated by law as confidential.
The term "Confidential Information" does not include any information or documentation
that was:
a. Subject to disclosure under the Michigan Freedom of Information Act (FOIA);
b. Already in the possession of the receiving party without an obligation of confidentiality;
c. Developed independently by the receiving party, as demonstrated by the receiving
party, without violating the disclosing party's proprietary rights;
d. Obtained from a source other than the disclosing party without an obligation of
confidentiality; or
e. Publicly available when received or thereafter became publicly available (other than
through an unauthorized disclosure by, through or on behalf of, the receiving part).
2. The Grantee must notify the Foundation within 1 business day after discovering any
unauthorized use or disclosure of Confidential Information. The Grantee will cooperate with
the Foundation in every way possible to assist the Grantee in regaining possession of the
Confidential Information and prevent further unauthorized use or disclosure.
IV. Financial Requirements
A. Reimbursement Method
As used in this Agreement, "Cost Documentation" refers to the FY2019 SNAP-Ed Budget Summary
attached hereto as Attachment 1. The Grantee will be reimbursed as follows: The Actual Cost
Reimbursement Method shall be used in claiming reimbursement under this Agreement. The Cost
Documentation is hereby made a part of this Agreement. The Grantee certifies that the FY2019 SNAP-
Ed Budget Summary ("Budget" or "Budget Summary") has been prepared in accordance with the
Budget Completion Instructions provided by the Foundation. This document details the amount and
purpose of expenditures for which the Grantee shall use funds paid under this Agreement. The Grantee
is authorized to expend funds only for those resources indicated in Attachment 1 that are allowable,
15
properly allocated, reasonable and necessary, and, as appropriate, pre-approved, as defined in the
Budget Summary, and utilized to deliver approved programming. Reimbursement from the Foundation
is based on the understanding that Foundation funds will be paid up to the total Foundation allocation
as agreed to in the approved budget.
B. Financial Status Report Submission
The Grantee shall submit a monthly invoice to the Foundation. The invoice shall indicate actual
expenditures incurred broken out by category of expense in the performance of this Agreement for the
period being billed and the units of service delivered. The invoice shall be submitted to the Foundation
within fifteen (15) days from the end of the monthly billing period. Monthly invoices are due to the
Foundation no later than the fifteenth (151 of the following month. The Foundation may not make a
payment to the Grantee for billings submitted more than 90 days after the end of a billing period.
Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the
Grantee's Monthly Invoice.
1. Grantee shall submit all supporting documentation to the Foundation for each monthly
invoice. Grantee shall retain all supporting documentation for this Agreement in their formal
grant record.
2. If MDHHS or the Foundation identifies questioned costs that cannot be substantiated, the
Foundation may, at its discretion, and after consultation with the Grantee, require the Grantee to
submit a revised monthly invoice to reflect adjustment for disallowed costs. Submission of revised
billings to the Foundation shall be made within a time schedule established by the Foundation and
the Grantee.
C. Reimbursement Mechanism
The Foundation shall make payments to the Grantee after Grantee's monthly invoice and program
highlights are reviewed and approved and the Foundation has subsequently been reimbursed by
MDHHS. All Grantees must sign up through the on-line vendor registration process to receive all
Foundation payments as Electronic Funds Transfers (EFT)/Direct Deposits, as mandated by MCL
q18.1283a.
D. Final Obligations and Financial Status Report Requirements
Year-end encumbrance and final invoice due dates will be determined by MDHHS. The due date for the
final invoice for actual costs will be sent out by the Foundation to the Grantee once the Foundation is
notified of year-end deadlines by MDHHS. A closing statement of cumulative costs incurred and/or
encumbered, must be submitted to the Foundation by the announced due date. Subsequently final ,
invoice for actual costs, not to exceed encumbered costs submitted, must be submitted to the
Foundation, by announced due date, and shall constitute Grantee's final financial report. In no case
may any funds under this Agreement be expended after the end of the period of performance or the
termination of this Agreement's term.
E. Unobligated Funds
Funds not used within the agreement period and for the explicit purpose outlined in this
Agreement must be returned to the Foundation.
F. indirect Costs
The Grantee is allowed to use an approved federal indirect rate in their budget calculations and
financial status reporting. If the Grantee does not have an existing approved federal indirect
rate, they may use a 10% de minimis rate in accordance with Title 2 Code of Federal Regulations
16
(CFR) Part 200 to recover their indirect costs. Approved indirect rates will appear on Attachment
1 Budget Summary.
V. Agreement Termination
The Foundation may cancel this Agreement without further liability or penalty to the Foundation for
any of the following reasons:
A. This Agreement may be terminated by either party by giving fifteen (15) days written notice to
the other party stating the reasons for termination and the effective date.
B. This Agreement may be terminated on 30 days prior written notice upon the failure of either
party to carry out the terms and conditions of this Agreement, provided the alleged defaulting
party is given notice of the alleged breach and fails to cure the default within the 30-day period.
C. This Agreement may be terminated immediately if the Grantee or an official of the Grantee or
an owner is convicted of any activity referenced in Section III.E, of this Agreement during the
term of this Agreement or any extension thereof.
VI. Stop Work Order
The Foundation may suspend any or all activities under this Agreement at any time. The Foundation
will provide the Grantee with a written stop work order detailing the suspension. Grantee must
comply with the stop work order upon receipt. The Foundation will not pay for Activities, Grantee's
lost profits, or any additional compensation during a stop work period.
VII. Final Reporting Upon Termination
Should this Agreement be terminated by either party, within fifteen (15) days after the termination,
the Grantee shall provide the Foundation with all financial, performance and other reports required
as a condition of this Agreement. The Foundation will make payments to the Grantee for allowable
reimbursable costs not covered by previous payments or other state or federal programs. The
Grantee shall immediately refund to the Foundation any funds not authorized for use and any
payments or funds advanced to the Grantee in excess of allowable reimbursable expenditures.
VIII. Severability
If any part of this Agreement is held invalid or unenforceable, by any court of competent
jurisdiction, that part will be deemed deleted from this Agreement and the severed part will be
replaced by agreed upon language that achieves the same or similar objectives. The remaining
Agreement will continue in full force and effect.
IX. Waiver
Failure to enforce any provision of this Agreement will not constitute a waiver.
X. Amendments
Any changes to this Agreement will be valid only if made in writing and accepted by all parties to this
Agreement. Any change proposed by the Grantee which would affect the Foundation funding of any
project, in whole or in part in Part I, Section 2.C. of this Agreement, must be submitted in writing to
the Foundation for approval immediately upon determining the need for such change. The Grantee
shall, upon request of the Foundation and receipt of a proposed amendment, amend this
Agreement.
17
Xl. Liability
All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments
arising out of activities, such as direct service delivery, to be carried out by the Grantee in the
performance of this Agreement shall be the responsibility of the Grantee, and not the responsibility
of the Foundation, if the liability, loss, or damage is caused by, or arises out of, the actions or failure
to act on the part of the Grantee, any subcontractor, anyone directly or indirectly employed by the
Grantee, provided that nothing herein shall be construed as a waiver of any governmental immunity
that has been provided to the Grantee or its employees by statute or court decisions. The
Foundation is not liable for consequential, incidental, indirect or special damages, regardless of the
nature of the action.
XII. State of Michigan Agreement
This Agreement must be exclusively governed by the laws and construed by the laws of Michigan,
excluding Michigan's choice-of-law principle. All claims related to or arising out of this Agreement,
or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed
exclusively by the laws of Michigan, excluding Michigan's choice-of-law principles. Any dispute as a
result of this Agreement shall be resolved in the state of Michigan.
XIII, Litigation
In the event the Grantee becomes involved in or is threatened with litigation that potentially affects this
Agreement, the Grantee shall immediately notify the Foundation and the Foundation may enter into such
litigation to protect the interest of the Foundation.
XIV. Compliance
If the Grantee fails to comply with requirements as set forth in this Agreement, and within allotted
time frames mutually established, the Foundation may, at its discretion, invoke sanctions on the
Grantee, which may include, but are not limited to, actions to collect disallowed costs and/or
cancellation of this Agreement.
18
7:Translation
;Travel
1:Local Program Travel
2:Conference / Workshop Travel
; Administrative I Space 1 Miaeallarie000
$480E:
$1,088
$5721
$5161 .......:,
$0
$22,8331
lIndirect Cost Amount of not % of Di-ect Expert t.ire51
Describe base (e.g., % of salary and fringe) and enter $ amount
TOTAL DIRECT EXPENDITURES!
52,167 Ind:rect - '.2.20`14; on salary only
ts. entered -cm %Ono:went tabs.
„
SNAP-Ed Grant Award (CFDA #10A81) , . .
Salary and Fringe::
; 1lTBD-Nuvition Educator II
:Contracted Staff ;
:Program Expenses ;
1lPostage
2:Evaluation Services
3 Printing - educational materials ...„
4 Food tasting serving supplies
5 Food for tastings
e Evaluation Surveys
$19,323;
$19,323
ATTACHMENT 1 Michigan Fitness Foundation FY2019 SNAP-Ed
Oakland County Health Division
FY2019 SNAP-Ed Budget Summary
a. and b.3-
Eligible
census tract
a. and b.
Adults, M/F,
ages 60+
a. 4
b. 4 a. 60
b. 200
ATTACHMENT 2
Michigan Fitness Foundation Project Summary
Oakland County Health Division — A Healthier Pontiac
1. SMART Objectives
By September 30, 2019:
A. 40% of participants who receive Eat Smart, Live Strong will report an increase in the amount of fruit and
30% of participants will report an increase in the amount of vegetables consumed, as measured by the Food
Questionnaire for Adults (MT1).
B. 25% of participants who receive Eat Smart, Live Strong will report an increase of at least 30 minutes of
physical activity, as measured by the MFF PA Screener. (MT3)
C. Of the children who received Cooking with Kids and had room for improved frequency of consumption, 25%
will increase their frequency of eating fruits and 25% will increase their frequency of eating vegetables, as
measured by That's Me: My Choices (MT1)
D. At least 25% of parents will report that their child (K-2) eats more fruits and vegetables after participating in
Cooking with Kids. (MT1)
E. Oakland County Health Division will engage with the Healthy Pontiac, We Can! Coalition to conduct Rapid
Farmer's Market Assessments at 4 produce market sites and implement at least one PSE change at each
site. (ST5; MT5; ST8)
2.
DE
PSE
Eat Smart, Live Strong
Cooking with Kids
Rapid Farmer's Market
Assessments
Including MiHOTM
tastings
a, Community &
Faith-based center
b. Other places people
go to shop or access
food: Produce Market
and Pop-up produce
markets
a. USDA summer meal
site
b. Other places people a. 1
go to learn: human b. 1
services agency
Other places people go
to shop or access food:
Produce Market and 4
Pop-up produce
markets
a. 2- Location
based a. and b.
b. 3- Location Children 5-11
serving low-
income
3-Eligible Adults, M/F,
census tract ages 18+
DE, PSE,
or IC (& list
Indirect
channels)
a. DE
b. IC:
MiHOTM
tastings
a. 35
b. 35
7,340
3. Program Description
OCHD seeks to offer a comprehensive public health intervention that provides direct nutrition education through
cooking demonstrations, taste testings, education for seniors, adults, and children at community locations and points
of local food access including produce markets, and a summer feeding site. To further expand the levels of influence
of this intervention, policy, systems, and environmental changes will be implemented through assessments and
modifications at existing produce markets, driven by assessment results.
The USDA Food and Nutrition Service (FNS) Eat Smart, Live Strong (ESLS) program will be offered to low-income
adults 60-74 years old participating in or eligible for nutrition assistance programs. Four series will consist of four
weekly sessions (65 minutes each) at Bowen Senior Center in April 2019, and at All Saints Episcopal Church in May
and June 2019 (English and Spanish) and Woodside Bible Church in July 2019.
ATTACHMENT 2
In summer 2019, the Cooking with Kids (CWK) curriculum will be implemented at Oakland Livingston Human Service
Agency (OLHSA)'s summer feeding site for children age 5-11, While SNAP participants are there to receive a free
meal, they participate in CWK lessons. OCHD will coordinate with OLHSA to promote and recruit summer feeding site
students to enroll for the 6-week series. It will also be implemented at the Grandparents Raising Grandchildren
program.
Monthly pop-up taste testings featuring Michigan Harvest of the Month (MIHOTM) topics will occur May through
August 2019 at four SNAP-accepting produce markets in Pontiac including: Sprout's pop-up markets at OLHSA and
Bowen Senior Center, their brick and mortar store Sprout Fresh Food Store, and All Saint's Episcopal Church's
produce market, These taste testings will be offered once per month at each site aimed at encouraging Eat Smart,
Live Strong participants and parents/guardians of CWK participants to utilize the produce market/stands co-located
at each program delivery site. OCHD will facilitate four Rapid Farmer's Market Assessment's (RMA) at each of the
four locations listed above, April through May 2019 to assess and engage produce market organizers at delivery sites
with collecting information, make effective changes and improvements in market operations. Utilizing assessment
results, PSE changes will be identified and implemented.
As the single public health entity in Oakland County, OCHD is uniquely positioned as the lead agency and community
facilitator who advances a multi-sector collaborative approach in all work, including SNAP-Ed. This is strongly
demonstrated by the Health Division being the lead organization that manages coalitions, such as the Healthy Pontiac,
We Can! (HPWC) coalition, focused on healthy eating and physical activity initiatives. HPWC is a diverse coalition
that includes multi-sectoral leaders. Staff will continue to ensure SNAP-Ed funded activities and approaches inform
and collaborate with HPWC work, by attending meetings and collaborating with members. Further collaboration will
occur related to program outreach to SNAP-Ed participants, social marketing efforts, engaging HPWC members in
the PSE work conducted at the markets, and sharing assessment and evaluation results.
4. Justification of Core Intervention(s)
Cooking with Kids is a research-tested curriculum that has been found to significantly improve fruit and vegetable
preference among students receiving the curriculum compared with students in control schools and significantly
increase cooking self-efficacy among students who initially reported little cooking experience prior to taking the class.
CWK interactive lessons includes food demonstration, modeling, rehearsal, and feedback and have been proven to
result in more positive behavioral changes than a traditional didactic approach (Walters & Stacey, 2009; Diker, A.,
Walters, L., Cunningham-Sabo, L., Baker, S., 2011; Cunningham-Sabo & Lohse 2014).CWK has been field-tested
for many years, and OCHD has successfully implemented the curriculum since 2014. Eat Smart, Live Strong was
tested by professionals and experts in aging, nutrition education, and intervention development. Various studies have
shown that nutrition education for older adults is an excellent long-term intervention to improve health, prevent chronic
disease, lower long term health care costs, and enhance quality of life (Hig gins, et al, 2000; McCarney, et al, 2003;
Sahyoun, et al, 2004; Aldana, et al, 2005; and Walker, et al, 2012). A 2015 study by Hershey, et al found that ESLS
is an effective curriculum for helping low-income older adults eat more fruit and vegetables. Rapid Farmer's Market
Assessments utilize three simple, low-cost quantitative and qualitative methods to address information gaps. The
main way information is collected is through dot sticker surveys. When consumers were asked if they preferred
answering a written questionnaire or using dots stickers (DOTS) to answer questions, more than 90% preferred DOTS
(Lev and Stephenson, 1998). This method allows markets to obtain a very large and representative sample of
consumers. Based on available research and positive practice-tested results of Rapid Farmer's Market Assessments,
OCHD is confident that implementing this assessment in the Cit y of Pontiac at Sprout Fresh Food Store's pop-up
produce markets and All Saint's Episcopal Church's produce market will be successful in providing valuable feedback
to produce market organizers to help identify and implement PSE changes at each site and ensure needs of the public
are met.
5. Education Materials . , -.... Title::4::::AuthdriSoUrce,: : : , . : : . : :e0Oriptici0:::: coto (C) or :::::: : : :
E:.$:0t)rilOrtien:101: . . :.:
' :E!:i(S):'
::-.A4.6.digtted::::::: : : : : Intervention(s)
Process Evaluation
Tool(s) Associated
Indicator
a.MT1
b.MT3
Food
Questionnaire for
Adults
b. Adult Physical
Activity Screener
a.
OutcOnie :Evaluation'
Associated.-
' -SMART
Objective .
(List - letter. •
frOntAbOve)
a. A
b. B
ATTACHMENT 2
Cooking with Kids/ Lynn Walters
and Jane Stacey
Educates and empowers children and
families to make healthy food choices
through hands-on cooking and tasting
lessons with fresh, affordable foods from
diverse cultures. Curricula are available
for K-5.
C Cooking with Kids
,
Eat Smart, Live Strong/ Food and
Nutrition Service
Eat Smart, Live Strong is an intervention
to improve fruit and vegetable
consumption and physical activity among
60-74year olds participating in or eligible
for nutrition assistance programs
C Eat Smart, Live
Strong
MIHOTM/ MFF Michigan Harvest of the MonthTm features
ready to-go tools and resources that can
be used in diverse applications within the
school and community environment
S Eat Smart, Live
Strong
Cooking with Kids
Rapid Farmers
Market Assessment
Rapid Market Farmers
Assessment/ Larry Lev, Linda J.
Brewer, Garry Stephenson /
Oregon State University Extension
Tools for Rapid Farmers Market
Assessments provides three simple, low-
cost methods to assist farmer and
produce markets make effective changes
and improvements
C Rapid Farmers
Market Assessment
Eat Smart, Live Strong
Cooking with Kids
Eat Smart, Live
Strong Participant
Feedback Sheet,
Program Evaluation
Educator Log, PSE
and DE Fidelity Logs
Program Evaluation
Educator Log, PSE
and DE Fidelity Logs
a. That's Me! My a. C MT1
Choices Survey b. D
c. Parent Survey
Rapid Farmers Market Assessment PSE Fidelity Log & PSE tracker table
partner check-ins,
Attendance counts &
Dot surveys
aST5, MT5
b. ST8
7. Program Modifications
In FY17, EARS data showed that 53% of OCHD's direct education participants were over the age of 18 with 32%
being 60 years or older. This lead OCHD to sustain direct education being provided to adults 18-59 years old through
supplemental Michigan Harvest of the Month taste testings, but also offer a new curriculum, Eat Smart, Live Strong,
tailored to participants over age 60 and expand into physical activity promotion for that age. Considering the broadness
of OCHD's FY18 scope of work geographically reaching three different Oakland County communities, it was
determined that a smaller scale approach in a single community, such as Pontiac, may help OCHD better achieve
this community wrap around. Further, qualitative feedback received throughout the years has indicated that OCHD
providing SNAP-Ed direct education at points of food access has increased sales at local produce markets and
increased summer feeding site attendance. This serves as an indicator to maintain educational efforts at these central
environmental supports (e.g. produce markets) and further incorporate PSE efforts aimed at building organizational
capacity for continued sustainability.
ATTACHMENT 3
FY 2019 REPORTING DEADLINES
REPORT DUE DATE
Invoice - October
Program highlights - October November 15,2018
Invoice - November
Program highlights - November December 17,2018
Invoice - December
Program highlights - December January 15, 2019
Invoice - January
Program highlights - January February 15, 2019
Invoice - February
Program highlights - February March 15, 2019
Invoice - March
Expanded program highlights —Summative in
nature October 1— March 31 (serves as mid-
year report)
April 15, 2019
Invoice - April
Program highlights - April May 15, 2019
Invoice - May
Program highlights - May June 17, 2019
Invoice -June
Program highlights -June July 15, 2019
Invoice - July
Program highlights —July
Final program & budget amendments
August 16, 2019
Invoice - August
Program highlights - August September 16, 2019*
Invoice - September
Program highlights - September October 14, 2019*
Encumbrances - August and September TBD by MDHHS — notice will be sent via email
Year-end report November 4, 2019*
Equipment inventory November 9, 2019*
*These dates subject to change based on year -end deadlines established by MDI-lt-IS and the Foundation
ATTACHMENT 4
FY2019 SNAP-Ed Subrecipient Agreement
Contact List for the Foundation and Grantee
Michigan Fitness Foundation Oakland County Health Division
Authorized Official
Name: Marci Scott
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3862
Fax: (517) 347-8145
Email: mscott@michiganfitness.org
Authorized Official
Name: Michael Gingell
Address: 1200 N. Telegraph, Building 12E
Pontiac, MI 48341
Telephone: 248-858-0100
Fax: 248-858-1572
Email: gingellm@oakgov.com
Programming Contact
Name: Sarah Panken
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3822
Fax: (517) 347-8145
Email: slpanken@michigartfitness.org
Programming Contact
Name: Kristina Ottenwess
Address: 1200 N. Telegraph, Building 34E
Pontiac, MI 48341
Telephone: 248-858-8325
Fax: 248-858-5639
Email: ottenwessk@oakgov.com
Financial Contact
Name: Gail Hanna
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3808
Fax: (517) 347-8145
Email: ghanna@michiganfitness.org
Evaluation Contact
Name: Kristina Ottenwess
Address: 1200 N. Telegraph, Building 34E
Pontiac, MI 48341
Telephone: 248-858-8325
Fax: 248-858-5639
Email: ottenwessk@oakgov.com
Administrative Contact
Name: Marci Scott
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3862
Fax: (517) 347-8145
Email: mscott@michiganfitness.org
Financial Contact
Name: Lynn Sonkiss
Address: 2100 Pontiac Lake Rd. Bldg 41W
Waterford MI 48328
Telephone: 248-858-0940
Fax: 248-858-9724
Email: sonkissl@oakgov.com
L.t s i')1M y ,Chisson
Name
flric So krc os h o RN4fri'leevi 1416te1'o0y1 Name
ATTACHMENT 5
FY2019 Invoice Signature Authorization Form
Please identify two individuals from your organization who are authorized to sign the monthly Michigan Fitness
Foundation SNAP-Ed Invoices sent to the Foundation on behalf of the organization contracted in FY18 SNAP-Ed
Su brecipient Agreement attached hereto.
(76071 f?ii 1-
Title Title
OCk,i(t (Iwo fie4101Oluisim OckMarli (004
Organization Organization
MICHIGAN
FITNESS ATTACHMENT 6
FY 2019 MFF SNAP-Ed Personnel Expense Certification Fa&tA .J,•
A. Standards for documentation of personnel expenses as defined In OMB Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430.
1, Supported by a system of internal controls: accurate, allowable and allocable charges,
2, Incorporated into agency's official records.
3. Reflect total activity for which employee is compensated.
4. Encompass federally assisted and all other activity for which employee is compensated.
5. Comply with established accounting practices.
6. Support distribution of salary and wages across all activities and cost objective.
7. Budget estimates do not qualify as charges but may be used for interim accounting purposes.
S. Practices for constituting a full workload vary for Institutes for Higher Education (1HE), records
may reflect categories of activity expressed as a percentage distribution of total.
9. When recoding salary and wages for IHE to federal awards a precise assessment Is not always
feasible nor is it expected (see UGG for more detail).
Records that meet the standards above will not be required to provide additional supporting
documentation for the work performed other than that referenced below:
Charges for salaries and wages of nonexempt employees must be supported by records
indicating the total number of hours worked each day.
Records that do not meet the standards above, may be required to provide personnel activity
reports, including prescribed certifications, or equivalent documentation to support the required
records.
B. Hourly Rate and Fringe Benefit Calculations
Submit, for each person contributing time and effort to SNAP-Ed as noted in Attachment 1 Budget
Summary, an Hourly Rate and Fringe Benefit Calculation form showing how their respective hourly
rate and fringe benefits are calculated. Each staff member should be listed separately denoting all
variables used for hourly rate and fringe benefit calculations. One document can be submitted
Itemizing all staff,
C. Certification
I am a representative of my organization, qualified to certify by my signature below, that 1) my
agency has above standards for documenting personnel expenses in place, which align with the
OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards §200.430, and 2) any additional documentation provided to substantiate employee hourly
rates and fringe benefits is accurate and aligns with our agency's payroll records.
0 a \ 6f (1 CI OdU(14.
Agency
()foci). So K isS
Name
.12
s(0 orr(er
Title
Signature Date
if you have questions, please contact Gail Hanna, Director of Grant Operations (517) 908-3808 or
yhanna@rnichIganfitness.org.
MICHIGAN FITNESS FOUNDATION
Box 27187
Lansing, MI 48909
Telephone (517) 347-7891
Subrecipient Single Audit Certification Request
The Federal Office of Management and Budget (OMB) Part 200 - UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND
AUDIT REQUIREMENTS FOR FEDERAL AWARDS requires that recipiente of Federal awards, who are subject to the provisions of this
guidance, ensure that Subrecipients of $750,000 or more comply with the audit requirements in §200.500.
For Michigan Fitness Foundation (MFF) to satisfy its own OMB Part §200,500 requirements, we need a certification from your institution, as a
Subrecipient, that you are in compliance with these requirements for your most recent fiscal year. Accordingly,. please check the appropriate
box(es) and provide any required documents:
Check one-> We are:
Flan educational institution and subject to OMB Part §200.500 -> please complete part A
NE a not-for-profit organization and subject to OMB Part §200.500 -> please complete part A
Dan educational institution and not subject to OMB Part §200.500-> please complete part B
a not-for-profit organization and not subject to OMB Part §200.500 -> please complete part B
F-1 a US for-profit organization and not subject to OMB Part §200.500 -> please complete part B
El a foreign (non-U.S.) entity and not subject to OMB Part §200.500 please complete part B
Part A
Zr 1 .
Or
2'
We are subject to the OMB Part §200.500 (Complete one of the sections below):
Our single audit, for fiscal year ended 9130118 , has not yet been completed. We expect the audit to be completed by
6/30119 . Within thirty (30) days of completion, we will provide a certification of either §2 or §3 as stated below.
Our single audit, for fiscal year ended , has been completed. The administration of our Federal projects has been
audited in accordance with OMB Part §200.500 and there were no material instances of noncompliance with Federal laws and
regulations or reportable conditions, and no findings in the single audit report that are specifically related to subaward(s) from
Michigan Fitness Foundation,
Our single audit, for fiscal year ended , has been completed, and material noncompliance issues and/or
reportable conditions were noted. DOCUMENTATION REQUIRED: Enclosed is a copy of the audit report and our response:
And, there Dare !Dare not findings in the single audit report that are specifically related to a subaward(s) from MFF, (Please
provide a listing of subaward(s) as well as an explanation of the finding(s) as they relate to each subaward(s) if there are material
findings).
Part B1.1 We are NOT subject to the OMB Part §200.500 (Complete one of the sections below):
'[T i. We receive less than $750,000 in total Federal support during a fiscal year.
DOCUMENTATION REQUIRED: Therefore, in lieu of a single audit we have enclosed:
[T An audited financial statement
An independent auditor's management letter
Ell Other (explain):
Or
2. We receive greater than $750,000 in total Federal support during a fiscal year,
Therefore, our "yellow-book" compliant copy of the audit for fiscal year ended has been completed, and material
noncompliance issues and/or reportable conditions were noted. DOCUMENTATION REQUIRED: Enclosed is a copy of the
audit report and our response:
And, there Dare /E1 are not findings in the single audit report that are specifically related to a subaward(s) from MFF. (Please
provide a listing of subavvard(s) as well as an explanation of the finding(a) as they relate to each subaward(s) if there are material
findings).
CERTIFICATION:
I certify, as an auth rized re
Signature:
pre„sentative for the institution that the boxes checked above are appropriate and accurate:
Date: 10120/18
Name and Title: Lynn sonkiss, Fiscal Services Officer
Organization: Oakland County Tax Identification No; 38-6004876
E-mail: sorkissi@oakgev.00m Phone Number: (248) 858-0040
This institution is an equal op unity provider
Oakland County Health Division FY2019 SNAP-Ed Hourly Rate and Fringe Benefit Calculation Title /Public Health Educator II (Nut Educator) Annual Salary $18,291 Hours I Worked Hourly Fringe Annually, Rate Rate Variables included in fringe rate 830j $22.0373) 5,51% FICA; Retire.; Unemploy; Workers Comp. Describe Method for Calculating Hourly Rate . . . . _ particular the attached merit rules: 2.1: Setting of salaries, 2.7: Starting salary rate. The County merit rules and FY19 salary schedule are used to select the salary for staff hired at the county. These items can be provided per request. Describe Method for Calculating Fringe Rate A percentage of an annual salary that represents the employers costs for part time employees for FICA 1.45%; Retire.2.72%; Unemploy.16%; Workers Comp. 1.18% I certify the above is true and correct as of Authorized SigoetRre Printed AlaT77,e and Tie Employee Information Name TBD-Not yet hired
FISCAL NOTE (MISC. #164,13) December 6, 2018
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — MICHIGAN FITNESS
FOUNDATION SNAP-ED GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. The Michigan Fitness Foundation (MFF) has awarded the Oakland County Health Division funding in
the amount of $25,000 under a grant titled Supplemental Nutrition Assistance Program Education
(SNAP-ED).
2. The purpose of this grant is to provide nutrition education and food demonstrations to food stamp
recipients in Pontiac to improve the likelihood of making healthy food choices on a limited budget.
3. The grant period is October 1, 2018 through September 30, 2019.
4. One (1) Special Revenue (SR), 1,000 hours per year, Part-Time Non-Eligible (PINE), Public Health
Education I position (#1060233-12040) will be deleted due to reduced program funding.
5. The award will continue to fund one (1) SR, PTNE, Public Health Educator II position (#1060233-
11822) within the Community Health Promotion & Intervention Services unit of the Health Division.
6. Application and Acceptance of this grant does not obligate the County to any future commitment and
continuation of the SR position in the grant program is contingent upon future levels of grant funding.
7. The FY 2019 budget is amended as follows:
HEALTH COMMUNITIES PLANNING FUND (#28320)
GR0000000562 / Budget Reference 2018
Activity: GLB Analysis: GLB
FY2019
Revenues
1060233-133350-610313 Federal Operating Grants 25,000)
Total Revenues ($ 25,000)
Expenditures
1060233-133350-702010 Salaries
1060233-133350-722740 Fringe Benefits
1060233-133350-730926 Indirect Costs
1060233-133350-730982 Interpretation Fees
1060233-133350-731346 Personal Mileage
1060233-133350-731388 Printing
1060233-133350-732018 Travel and Conference
1060233-133350-750294 Materials & Supplies
1060233-133350-750448 Postage-Standard Mailing
1060233-133350-750462 Provisions
Total Expenditures
($ 11,764)
( 663)
( 1,677)
( 1,020)
( 1,124)
( 4,555)
812
( 519)
( 1,620)
( 2,870)
($ 25,000)
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall absent.
(jfitil
Resolution #18413 December 6, 2018
Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPPIOVE NIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6' day of December, 2018.
Lisa Brown, Oakland County