HomeMy WebLinkAboutResolutions - 2018.12.06 - 30916MISCELLANEOUS RESOLUTION #18420 December 6, 2018
BY: Commissioner, Philip J. Weipert, Chairperson, Planning & Building Committee
IN RE: COMPLIANCE OFFICE/FACILITIES PLANNING AND ENGINEERING — CONSTRUCTION OF A
NEW AUDITING OFFICE AND CONFERENCE ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Compliance Office Auditing staff has grown to four full-time auditors and one part-time
Auditor; and
WHEREAS part of the staff has offices on the ground floor of the EOB while the rest has offices on the
fourth floor; and
WHEREAS it has been determined that a consolidated space is needed to provide opportunities for staff
development, collaboration, and privacy to discuss confidential matters; and
WHEREAS after review of the available space in the EOB, it was determined that the optimal solution to
accommodate the Compliance Office Auditing's needs is to build a new auditing office within the footprint
of the current fourth floor conference room; and
WHEREAS the current fourth floor conference room would be reduced in size; and
WHEREAS the county is implementing a new Financial/HR System called Workday which requires the
assistance of implementation contractors; and
WHEREAS it has also been determined that a secure office is needed to accommodate the implementation
contractors for two or more years; and
WHEREAS moving the Compliance Office auditors out of their current office on the EOB's fourth floor into
the newly constructed auditing office would provide an office for the implementation contractors; and
WHEREAS Facilities Planning & Engineering (FPE) has designed a new auditing office and conference
room; and
WHEREAS annual (competitively bid) contractors are able to perform the remodeling; and
WHEREAS there is currently sufficient existing furniture available for the new auditing office and conference
room; and
WHEREAS the total project cost estimate is $44,917, including $24,314 for construction using modular wall
systems, $2,008 for voice and data, $5,845 for electrical work, $4,800 for security systems, $1,950 to
relocate the furniture, and $6,000 for contingency; and
WHEREAS funding in the amount of $44,917 is available for the Construction of the New Auditing Office
and Conference Room Project from the Non-Departmental General Fund Miscellaneous Capital Outlay line
item.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the Construction of a New Auditing Office and Conference Room Project for the estimated cost of $44,917.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
resolution.
mmissiondr Philip J. Weipert, District 8
Chairperson, Planning & Building Committee
Motion carried to directly refer to the Finance Committee on a voice vote.
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Tietz absent.
Project Estimate
Estimate Date 11/15/2018 FM Project Manager: STIEBER, STEPHANIE
FPE#: 18-328
WO#:746418
TRADE
FM-730352 CONSTRUCTION
FM-730352-HVAC
FM-730352-Architectural
FM-730443 VOICE & DATA
FM-730443-VDJack,Cable
FM-730562 ELECTRICAL
FM-730562-ElectricalLighting
Project: Executive Office Bldg. - 010
4th floor conference room ERP Project Space
DESCRIPTION
JCI Quote
DIRTT Quote
CONSTRUCTION Total:
IT/Thumb Quote
VOICE & DATA Total:
FMO Lighting & Electrical
ELECTRICAL Total:
SECURITY Total:
FURNITURE Total:
FM -731689 SECURITY
FM-731689-SecurityCamerasCardReac Safety & Security Quote
FM -760160 FURNITURE
FM-760160-FurnitureNewInstallation Teardown, Reconfig & New Quote
ESTIMATE
$2,000.00
$22,313.72
$24,313.72
$2,007.96
$2,007.96
$5,845.00
$5,845.00
54,800,00
$4,800.00
$1,950.00
$1,950.00
FM-730359 CONTINGENCY
FM-730359-Contingency Contingency-15% $6,000.00
CONTINGENCY Total: $6,000.00
Subtotal: $38,916.68
GRAND TOTAL: $44,916.68
11/15/201
Expenditures
1040101-148020-796500 Budgeted Equity Adjustment $ 44.917
Total Expenditures $ 44,917
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FISCAL NOTE , (MISC. #18420) December 6, 2018
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: COMPLIANCE OFFICE/FACILITIES PLANNING AND ENGINEERING — CONSTRUCTION OF A
NEW AUDITING OFFICE AND CONFERENCE ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes the construction of a new auditing office and conference room to be built
within the footprint of the current 4' Floor Conference Room in the Executive Office Building for
an estimated cost of $44,917.
2. Facilities Planning and Engineering has designed the new auditing office and conference room
and annual contractors will perform the project work.
3. Consolidating the audit staff into one office frees up the current fourth floor auditing office to be
used as a secure workspace by the contractors hired to implement the County's new Finance/HR
System called Workday.
4. The cost estimate is $44,917, including $24,314 for construction using modular wall systems,
$2,008 for voice and data, $5,845 for electrical work, $4,800 for security systems, $1,950 to
relocate the furniture, and $6,000 for contingency.
5. Funding for the construction of the New Auditing Office and Conference Room Project is available
in Non Departmental General Fund Miscellaneous Capital Outlay line item.
6. The FY 2019 budget is amended as follows:
GENERAL FUND (#10100) FY 2019
Expenditures
9090101-196030-760126 Non-Dept. Misc Capital Outlay ($44,917)
9010101-196030-788001-40400 Transfer Out-Proj Work Order $ 44,917
Total Expenditures $_ 0
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002902, Activity PROJ
Revenues
1040101-148020-695500-10100 Transfers In-General Fund $ 44,917
Total Revenues $ 44,917
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall absent.
Resolution #18420 December 6, 2018
Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
IT HEREBY APPROVE THIS RESOLUT
CHIEF DEPUTY COUNTY EXECUTi
ACTING PURSUANT TO MCL 45.559A (7;
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of December, 2018.
Lisa Brown, Oakland County