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Home My WebLink AboutResolutions - 2018.12.06 - 30939REPORT (MISC. #18442) December 6, 2018 BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: 52/1 DISTRICT COURT (NOVI) — DELETE TWO PTNE COMMUNITY SERVICE OFFICER POSITIONS AND CREATE ONE FTE COMMUNITY SERVICE OFFICER POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above-referenced resolution on November 28, 2018, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. Commissioner fSob Hoff(14n, District #2 Chairperson, Human Resources Committee HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #18442 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: 5211 DISTRICT COURT (NOVI) — DELETE TWO PTNE COMMUNITY SERVICE OFFICER POSITIONS AND CREATE ONE FTE COMMUNITY SERVICE OFFICER POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in 1986, under the direction of Judge Batchik, the Alternative Service Program was created to provide judges with a court ordered community service program as an alternative to jail; and WHEREAS the initial program included a community service garden that continues today and provides fruits and vegetables that have been grown at the garden and donated to foodbanks, churches, senior centers and the Oakland County Jail; and WHEREAS the program has expanded over the years to also include providing services for other community needs to Novi Department of Public Works, Wixom Department of Public Works, Walled Lake Police Department, Walled Lake Fire Department, several local churches, Oakland County Parks and Recreation, Milford High School, Lakeland High School, Charter House, the Oakland County Airshow and many foodbanks; and WHEREAS the Alternative Service Program is primarily operated by two (2) part-time non-eligible (PTNE) 1,000 hours per year Community Service Officer positions; and WHEREAS these two PINE positions appeal to those individuals completing a degree in Criminal Justice, and once their degree is completed they leave for full-time positions; and WHEREAS this has created a high turnover in the two PINE positions, which increases the use of overtime to cover the sites when individuals leave and creates inconsistencies in the services to the community partners; and WHEREAS it has been determined that a full-time eligible (FTE) Community Service Officer position would allow the District Court to more efficiently and effectively run the Alternative Service Program; and WHEREAS the PTNE Community Service Officer position is currently paid a flat hourly rate of $2014; and WHEREAS it is requested to establish a FTE Community Service Officer salary range to allow the position to be paid 2,080 hours; and WHEREAS the 52/1 District Court is requesting to delete two (2) General Fund/General Purpose (GF/GP) PINE 1,000 hours per year Community Service Officer positions (#3020205-07256 and #3020205-10131) and create one (1) GF/GP FTE Community Service Officer position (#3020205); and WHEREAS all 52/1 District Court Judges have agreed to an increase in the Alternative Service Program fee from $15.00 dollars per day to $25.00 dollars per day; and WHEREAS in FY 2019 the anticipated additional revenue generated from this fee increase will support the additional remaining costs of creating a FTE Community Service Officer position; and WHEREAS in FY 2020 and FY 2021 the anticipated additional revenue generated from this fee increase will support the majority of the costs of creating a FIE Community Service Officer position; and WHEREAS the 52/1 District Court has committed to make structural budget changes equal to the remaining costs of creating a FTE Community Service Officer position in FY 2020 and FY 2021. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to establish a FTE Non-Exempt Community Service Officer with the following salary range: Base 1 Year 2 Year 3 Year 4 Year 5 Year $43,232 $45,837 $48,450 $51,062 $53,672 $56,280 BE IT FURTHER RESOLVED to delete two (2) GF/GP PTNE 1,000 hours per year Community Service Officer positions (#3020205-07256 and #3020205-10131). BE IT FURTHER RESOLVED that the 52/1 District Court will adjust the Alternative Services Program fee charged to participants for this program and make structural budget changes to cover the costs for the Community Service Officer position. BE IT FURTHER RESOLVED to create one (1) GF/GP FTE Community Service Officer position in the Probation Division (#3020205) of the 52/1 District Court. BE IT FURTHER RESOLVED that continuation of the new FTE Community Service Officer position is contingent upon future levels of charges for services revenue funding. Motion carried for direct referral to Human Resources and Finance Committees on a voice vote. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Berman and Tietz absent. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. .> /4 Commission , District #491,5' 4? Chairperson, Public Services Committee FISCAL NOTE (MISC. #18442) December 6, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: 52/1 DISTRICT COURT (NOVI) — DELETE TWO PTNE COMMUNITY SERVICE OFFICER POSITIONS AND CREATE ONE FTE COMMUNITY SERVICE OFFICER POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the deletion of two (2), General Fund/General Purpose (GF/GP), Part-Time Non-Eligible (PINE), 1,000 hours per year Community Service Officer positions (#3020205- 07256 and #3020205-10131) and the creation of one (1), Full-Time Eligible (FTE), Community Service Officer position in the Probation Division (#3020205) of the 52/1 District Court. 2. The Novi District Court has reviewed its operations and it has been determined that a FTE Community Service Officer position would allow the District Court to more efficiently and effectively run the Alternative Service Program. 3. The costs of creating the full-time position, prorated for 9 months (January thru September), in FY 2019 totals $55,932, $78,735 in FY 2020 and $82,319 in FY 2021 which is partially offset by the deletion of the two (2), PTNE, 1,000 hour positons, prorated for 9 months (January thru September), in FY 2019 $33,282, $44,818 in FY2020 and $45,268 in FY 2021. 4. All 52/1 District Court Judges have agreed to a $10.00 increase in the Alternative Service Program fee from $15.00 per day to $25.00 per day. 5. The anticipated additional revenue generated from this fee increase will support the additional remaining costs of creating a FTE Community Service Officer position in FY 2019. 6. The anticipated additional revenue generated from this fee increase will support the majority of the costs of creating a FTE Community Service Officer position in FY 2020 and FY 2021. 7. The remaining portion of costs in FY 2020 and FY 2021 are covered by a revenue increase from the State Law Costs line item within the Novi District Court budget in the amount of $1,492 and $4,626 respectively. 8. Continuation of the new FTE Community Service Officer position is contingent upon future levels of charges for services revenue funding. 9. The FY 2019 — FY 2021 budgets are amended as follows: FY 2019 FY 2020 FY 2021 General Fund (#10100) District Court I Div. Novi Revenues: 3020201-113290-630329 3020201-121020-632170 9010101-196030-665882 Community Service Oversight $32,425 State Law Costs 0 Planned Use of Balance ( 9,775) Total Revenues $22,650 $32,425 1,492 0 $33,917 $32,425 4,626 0 $37,051 Expenditures 3020205-113290-702010 Salaries 3020205-113290-722740 Fringe Benefits Adjustment Total Expenditures $ 1,311 $ 4,397 $ 6,617 21 339 29,520 30,434 $22,650 $33,917 $37,051 Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with KowaII absent. Resolution #18442 December 6, 2018 Moved by Kochenderfer supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 1 HERM APPROVE RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCI 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 6th day of December, 2018. 1k6aeL,/' 67e7e-‘-- — Lisa Brown, Oakland County