HomeMy WebLinkAboutResolutions - 2018.12.06 - 30941MISCELLANEOUS RESOLUTION #18444 December 6, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: INFORMATION TECHNOLOGY/FACILITIES PLANNING & ENGINEERING — INFORMATION
TECHNOLOGY CLEMIS REMODELING PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Information Technology (IT) Department houses Oakland County's Courts and Law
Enforcement Management Information System (CLEMIS) Division which uses innovative computer
technology for criminal justice and public safety applications, and
WHEREAS by serving as a technical link among multiple agencies, CLEMIS promotes communication
and sharing of criminal justice information; and
WHEREAS the CLEMIS office in IT needs to be expanded, and, per Criminal Justice Information System
(CJIS) requirements, needs to be more physically secure; and
WHEREAS this will necessitate relocating CLEMIS to the basement of IT, which in turn, requires
relocating the Clerk's Office's microfilm room to Materials Management; and
WHEREAS the CLEMIS relocation to the basement has been jointly planned and designed by Facilities
Planning & Engineering (FPE) and IT, requiring the complete redesign of the wall layout, reconfiguring
wiring and lighting, re-directing the air handling system, installing new carpeting and replacing the
furniture; and
WHEREAS relocating the Clerk's Office's microfilm storage room to Materials Management requires
reconditioning an old walk-in freezer unit that can be fully secured and environmentally controlled; and
WHEREAS Exhibit A shows the current CLEMIS office layout and Exhibit B shows the proposed
basement layout; and
WHEREAS the total cost of the Information Technology CLEWS Remodeling Project is $778,556 and
includes annual (competitively bid) contractor costs of $347,075 for construction, $43,737 for voice and
data work, $74,000 for electrical and lighting work, $49,700 for security, $2,000 for signage, $160,493 for
furniture, and $101,551 for contingency (see attached Project Estimate); and
WHEREAS funding in the amount of $400,000 is available for transfer from the County's Capital
Improvement Program/Building Fund (#40100) and $378,556 is available for transfer from the CLEWS
Fund (#53500) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Information Technology CLEMIS Remodeling Project (#100000002905) in the amount of $778,556.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $400,000 from the Capital Improvement Program/Building Fund (#40100) and transfer of
funding in the amount of $378,556 from the CLEMIS Fund (#53500) to the Project Work Order Fund
(#40400) to establish the Information Technology CLEMIS Remodeling Project (#100000002905) as
detailed below:
BUILDING IMPROVEMENT FUND (#40100)
Revenue:
1040101-148020-665882 Planned Use Balance
Total Revenue
Expenditure:
1040101-148020-788001-40400Transfer Out
Total Expenditure
CLEMIS FUND (#535001
Revenue:
1080305-116020-665882 Planned Use Balance
Total Revenue
Expense:
1080305-116020-788001-40400 Transfer Out
Total Expense
FY 2019
$400,000
$400000
$400,000
$400,000
$378,556
$378,556
$378,556
$378,556
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall absent and Zack and Woodward voting no.
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002905, Activity PROJ
Revenues:
1040101-148020-695500-40100 Transfer In
1040101-148020-695500-53500Transfer In
Total Revenues
Expenditures:
1040801-148020-796500 Budgeted Equity Adjust
Total Expenditures
$400,000
$378,556
$778,556
$778,556
$778,556
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Project Estimate
Estimate Date: 911412018 FM Project Manager BATTISHILL, BRETT
FPE#. 15-475 Project: 037 - Information Technology - CLEWS Move
W04472050
TRADE DESCRIPTION ESTIMATE
FM-730352 CONSTRUCTION
FM-730352-Architectural
FM-730352-Architectural
FM-730352-PatchandPaint
FM-730352-Plumbing
FM-730352-FireSuppression
FM-730352-HVAC
FM-730352-HVAC
American Interiors - DIRTT walls $264,165.46
Allied - wall repair, ceiling work, new doors $25,800.00
FM&O pairrt $15,000.00
Service Plumbing-cap-off bathroom plumbing 51,000.00
Simplex-move or add sprinkler heads $10,000,00
Johnson Controls-H VACdemo/relocation $10,000.00
Provide climate controlled room for Clerks $21,109.00
CONSTRUCTION Total: $347.074.46
VOICE & DATA Total:
SIGNAGE Total:
FURNITURE Total:
CONTINGENCY Total:
FM-730443 VOICE & DATA
FM-730443-PublicAddresaSyslem
FM-730443-VDJack,Cable
FM-730562 ELECTRICAL
FM-730562-ElectricalLighting
FM-731752-Signage
FM-760160 FURNITURE
FM-760160-FumituIeNewInstallation
FM-730359 CONTINGENCY
FM-730359-Contingency
TEL Syitems- move and rezone emitters
Thumb Alarm - new/relocate \RD jacks
Electrical & lighting
FM - misc. signage
Airea, Inc. - New furniture, move existing
Contingency 15%
$7,896.00
$35,841.22
$43,737.22
$74,000.00
$74,000.00
$20,600.00
$29,100.00
$49,700.00
$2,000.00
$2,000.00
$160,492.86
$160,492.86
$101,551.00
$101,551.00
ELECTRICAL Total:
FM-731689 SECURITY
FM-731689-SecurityCamerasCardReac FM&O-door locksets, card readers, and cameras
FM-731689-SecurityCamerasCardReac FM&O-door locksets, card readers, and cameras
SECURITY Total:
FM-731752 SIGNAGE
Subtotal: $577,004.54
GRAND TOTAL: $778,555.54
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Resolution #18444 December 6. 2018
Moved by Middleton supported by Quarles the resolution be adopted.
AYES: Hoffman, Jackson, Kochenderfer, KowaII, McGillivray, Middleton, Quarles, Spisz, Taub,
Tietz, Weipert, Berman, Bowman, Crawford, Gershenson, Gingell. (16)
NAYS: Woodward, Zack. (2)
A sufficient majority having voted in favor, the resolution was adopted.
1 HERM APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MU 45:659A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 6,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of December, 2018.
Lisa Brown, Oakland County