HomeMy WebLinkAboutResolutions - 2019.01.24 - 30954MISCELLANEOUS RESOLUTION, #1q006 January 9, 2019
BY: Nancy Quarles, Chairperson, Legislative Affairs and Government Operations Committee
IN RE: BOARD OF COMMISSIONERS — BOARD OF COMMISSIONERS GRANT PROCEDURES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolutions #89105, #93020, #95098, #97277, #99252, #01030,
#01320, #13180 and #17194 the Board of Commissioners established and modified procedures for the
application, acceptance and amendment of grants and reimbursement agreements; and
WHEREAS these policy and procedures are no longer in conformance with the organizational structure of
the Board of Commissioners as established by the Rules for the Board of Commissioners for the 2019-
2020 session; and
WHEREAS the provisions of the Rules for the Board of Commissioners grant authority to the Chairperson
of the Board of Commissioners to establish standard guidelines, policies and procedures for the submission
and review of grant applications, acceptance and amendments to the Board of Commissioners; and
WHEREAS the Chairperson of the Board, the Administrative Director and staff shall consult with the
Departments of Management and Budget, Human Resources, Risk Management and Corporation Counsel
to develop a new coordinated review process to be incorporated in future grant submissions to the Board.
NOW THEREFORE BE IT RESOLVED effective upon the adoption of this resolution, the Oakland County
Board of Commissioners hereby declares that MR #17194, the Grant Application and Acceptance
Procedures with all Appendices, is no longer a policy of the Board of Commissioners.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes the
Board Chairperson to execute grant agreements of $10,000 or less and grant amendments of $10,000 or
less or with an amended variance less than 15% of the current award, when the grant does not require an
associated interlocal agreement, there are no position changes, and the grantor does not require a separate
resolution. Agreements and amendments shall be submitted to the Departments of Management and
Budget, Human Resources, Risk Management and Corporation Counsel by the operating department(s)
for review prior to submission to the Board. The recommendations of the reviewing departments shall be
appended to the grant documents submitted to the Board of Commissioners.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes the
Board Chairperson to execute grant applications of less than $250,000, when the grant does not require
an associated interlocal agreement, there are no position changes, and the grantor does not require a
separate resolution. Applications shall be submitted to the Departments of Management and Budget,
Human Resources, Risk Management and Corporation Counsel by the operating department(s) for review
prior to submission to the Board. The recommendations of the reviewing departments shall be appended
to the grant documents submitted to the Board of Commissioners.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby grants authority to
the Chairperson of the Board to establish standard guidelines, policies and procedures for the submission
and review of grant applications, acceptance and amendments by the Board of Commissioners. At a
minimum, these policies shall include provisions for:
1. Board of Commissioners approval of all grant applications in excess of $250,000 unless authorized
by the Chairperson of the Board for the purposes of meeting a submission deadline.
2. Board of Commissioners approval of all grant acceptance in excess of $10,000.
3. Board of Commissioners approval of grant amendment including a 15% or greater variance from
current award and/or requiring personnel changes.
4. Provisions for notifying the Board regarding all other grant application, acceptance and amendment
items.
BE IT FURTHER RESOLVED that prior to the enactment of new or revised Grant Application and
Acceptance Policies and Procedures, the Chairperson of the Board shall present the proposed policy at a
regularly scheduled meeting of the Board for approval.
BE IT FURTHER RESOLVED that Board of Commissioners staff is requested to notify all County Elected
Officials and Departments of the modification to the Grant Procedures.
Chairperson, on behalf of the Legislative Affairs and Government Operations Committee, I move the
adoption of the foregoing resolution.
LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Gingell absent.
41A
COM r ission , 7:441- Quarles, Dis not #17
Chairperson I islative Affairs and Government
Operations C. mittee
Resolution #19006 January 9, 2019
Moved by Quarles supported by Jackson the resolution be adopted.
AYES: Jackson, Kochenderfer, KowaII, Long, Luebs, Markham, McGillivray, Miller, Nelson,
Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson. (17)
NAYS: Hoffman, Middleton. (2)
A sufficient majority having voted in favor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 9, 2019,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of January, 2019.
Lisa Brown, Oakland County