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HomeMy WebLinkAboutResolutions - 2019.01.09 - 30958MISCELLANEOUS RESOLUTION #19010 BY: Commissioner Robert Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD — SHOULDER PAVING ON ANDERSONVILLE ROAD FROM DAVISBURG ROAD TO NORTHWEST COURT — PROJECT NO. 54661 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tr-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Springfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Springfield and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Springfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2019 authorized amount of Tr- Party Road Improvement funding for Project No. 54661 in the Charter Township of Springfield is $59,877; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tr-Party 2019 and prior funding (account #383510) for project #54661 in the amount of $59,877. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Springfield and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Springfield. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) FY 2019 Revenue 9010101-196030-665882 Planned Use of Balance $59,877 Total Revenue $59,877 Expenditures 9010101-153010-740135 Road Commission Tr-Party $59,877 Total Expenditures $59,877 Chairperson, I move the adoption of the foregoing Resolution. Quality Life through Good Roads "We Care" caM adif 4:7 37 ,7- 16 12/13/18 for OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DivisioN DATE: November 30, 2018 To: Thomas G. Blust, RE., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor --iv SUBJECT: PROJECT NO. 54661, ANDERSON VILLE ROAD DAVISBURG ROAD TO NORTHWEST COURT LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF SPRINGFIELD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Springfield for the shoulder paving on Andersonville Road from Davisburg Road to Northwest Court. Construction on this project is expected to begin next year. The Charter Township of Springfield has elected to use the Tr-Party Program along with an additional contribution to fund the estimated total project cost of $280,200. Our share is estimated to be $59,877 and is in the FY19 budget. The project is in the district of County Commissioner Robert Hoffman. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval r homes G. Blust, P.E. -Q le_ Director of Engineering =ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD ROADS: 0A0 COMMISSION FOR OAKLAND COUNTY "WE CARE." December 13, 2018 Ms. Laura Moreau, Clerk Charter Township of Springfield 12000 Davisburg Road Davisburg, MI 48350 Re: Andersonville Road, Project No. 54661 Dear Ms. Moreau: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, RE., Managing Director at the regularly scheduled Board meeting of Thursday, Decemeber 13, 2018. 3oard of Road Commissioners Ronald J. Fawkes Commissioner Gregory C. Jamian Commissioner Eric S. Wilson Commissioner Dennis G, Kolar, P.E. Managing Director Gary Piotrowicz, PE., P.TO.E. Deputy Managing Director County Highway Engineer Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, fla,i1r1 hannon J. Miller Deputy-Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County Clerk of the Board 31001 Lahser Road Beverly Hills, Ml 48025 248-645-2000 FAX 248-645-0452 TOD 248-645-9923 www.rcocweb.org COST PARTICIPATION AGREEMENT CONSTRUCTION Andersonville Road Davisburg Road to Northwest Court Charter Township of Springfield Board Project No. 54661 This Agreement, made and entered into this 13th day of December 2018 , by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Springfield, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the shoulder paving of Andersonville Road from Davisburg Road to Northwest Court, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the shoulder paving PROJECT will be completed in conjunction with a separate BOARD resurfacing project on Andersonville Road from Davisburg Road to Northwest Court; and WHEREAS, the estimated total cost of the PROJECT is $280,200; and WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $179,631, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable, 3. The estimated total PROJECT cost of $280,200 shall be invoiced and funded in the following order: a. Tr-Party Program funding in the amount of $179,631. This includes $95,611 from the FY2019 Tr-Party Program, which is an estimate of the COMMUNITY'S allocation. If these funds are not available, the COMMUNITY will be responsible for the $95,611 share. b. The COMMUNITY shall contribute $100,569 toward the PROJECT. c. Any PROJECT costs above $280,200 will be funded first with any available Tr-Party Program Funds. If no Tr-Party Program Funds are available, any PROJECT costs above $280,200 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $160,446 (being 100% of the COMMUNITY'S Tr-Party contribution of $59,877 and 100% of the COMMUNITY'S additional contribution of $100,569). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $59,877 (being 100% of the COUNTY'S Tr-Party contribution). Andersonville Road - 2 - Charter Township of Springfield Prolad No, 84661 11/14/2018 a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Andersonville Road - 3 - Charter Township of Springfield Project No. 54661 11/14/2018 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By iioz,71./y1(2,0 Its Managing Director CHARTER TOWNSHIP OF SPRINGFIELD By Car (A7 CiGzJ/e,e0 Its Site-a.' Andersonville Road - 4 - Charter Township of Springfield Project No. 54661 11/14/2018 EXHIBIT A TRI-PARTY PROGRAM Andersonville Road Davisburg Road to Northwest Court Charter Township of Springfield Board Project No. 54661 Shoulder paving on Andersonville Road from Davisburg Road to Northwest Court. ESTIMATED PROJECT COST Contractor Payments $280,200 Total Estimated Project Cost $280,200 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2018 Tr-Party Program $28,007 $28,007 $28,006 $84,020 FY2019 Tr-Party Program* $31,870 $31,870 $31,871 $95,611 Contribution $100,569 $0 $0 $100,569 TOTAL SHARES $160,446 $59,877 $59,877 $280,200 The FY2019 Ti-Party Program allocation will be announced early in 2019. This is an estimate at that amount. Andersonville Road - 5 - Charter Township of Springfield Project No. 54661 11/14/2018 Resolution #19010 January 9, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.