HomeMy WebLinkAboutResolutions - 2019.03.14 - 30997MISCELLANEOUS RESOLUTION #19045 March 14, 2019
BY: Commissioner Gary McGillivray, Chairperson, Public Satety and Social Justice Committee
IN RE: PROSECUTING ATTORNEY — FISCAL YEAR 2019 VICTIM RIGHTS GRANT AMENDMENT
OVER 15%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners approved Miscellaneous Resolution #18347 Fiscal Year 2019
Crime Victim Rights Acceptance in the amount of $243,253 from the State of Michigan, Department of
Health and Human Services for the period of October 1, 2018 through September 30, 2019; and
WHEREAS the State has increased the Fiscal Year 2019 allocations for the Victim Rights Grant Program;
and
WHEREAS Oakland County is receiving an additional $522,996 in grant funds, which makes the total grant
budget $766,249; and
WHEREAS there is no grant match required; and
WHEREAS the purpose of this grant is to comply with the mandates set forth in the Michigan Constitution
and the Crime Victim's Rights Act to provide victims of crime with services such as victim notification and
personal advocacy; and
WHEREAS the original award provided partial reimbursement funding of salaries and fringe benefits for
three (3) General Fund General Purpose (GF/GP) full-time eligible (FTE) Victim Advocate positions
(#4010101-05783, 05785, and 07183); and one (1) GF/GP FTE Victim Rights Supervisor position
(#4010101-05784); and
WHEREAS this amendment will fully reimburse the salaries and fringes of the three (3) GF/GP positions
noted above and will also include reimbursement funding of salaries and fringe benefits of one (1) FTE
Office Assistant II position (#4010101-06739) and one (1) part-time non-eligible (PTNE) Office Assistant II
position (#4010101-11272), which were not previously covered by the grant; and
WHEREAS the additional award provides funding to allow for the creation of one (1) GF/GP FTE Victim
Services Supervisor, one (1) GF/GP FTE Victim Advocate, and one (1) GF/GP PTNE Office Assistant I; and
WHEREAS while the Prosecuting Attorney's Department has been able to provide all mandated services,
the creation of these positions will allow for an increase in enhanced services, such as assignments to
provide personal advocacy in more cases; and
WHEREAS this grant award has completed the Grant Review Process and is in compliance with
Miscellaneous Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
additional grant funding from the State of Michigan, Department of Health and Human Services in the
amount of $522,996 to bring the total award to $766,249 for the period of October 1, 2018 through
September 30, 2019.
BE IT FURTHER RESOLVED to change the funding for three (3) GF/GP FTE Victim Advocate positions
(#4010101-05783, 05785, and 07183); and one (1) GF/GP FTE Victim Rights Supervisor position
(#4010101-05784) from partially reimbursed to 100% reimbursed for the salaries and fringe benefits.
BE IT FURTHER RESOLVED to laterally reclassify one (1) GF/GP funded FTE Victim Rights Supervisor
position (#4010101-05784) to Victim Advocate.
BE IT FURTHER RESOLVED to fund the salaries and fringe benefits of one (1) FTE Office Assistant II
position (#4010101-06739) and one (1) PTNE 1,000 hours per year Office Assistant II position (#4010101-
11272).
BE IT FURTHER RESOLVED to create one (1) GF/GP funded full-time eligible Victim Services
Supervisor position in the Prosecuting Attorney Administration Division (4010101),
BE IT FURTHER RESOLVED to create one (1) GF/GP funded full-time eligible Victim Advocate position in
the Prosecuting Attorney Administration Division (4010101).
BE IT FURTHER RESOLVED to create one (1) GF/GP funded part-time non-eligible 1,000 hours per year
Office Assistant I position in the Prosecuting Attorney Administration Division (4010101).
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
PUBLIC SAFETY AND SOCIAL JUSTICE COMMITTEE:
Motion carried unanimously on a roll call vote.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED the budget is amended as follows:
GENERAL FUND (#10100) FY 2019
Revenue
9010101-196030-665882 Planned Use of Balance ($98,952)
Total Revenue ($98,952)
Expenditures
4010101-135170-702010
4010101-125010-702010
4010101-135170-722900
4010101-125010-722900
Salaries Regular
Salaries Regular
Fringe Benefits
Fringe Benefits
Total Expenditures
($34,188)
(32,874)
(30,382)
(1,508)
($98,952)
GENERAL FUND (#10100)
Project #100000002090
Activity: GLB Analysis: GLB Bud. Ref. 2019
Revenue
4010101-135170-632163 State Approp Victim Witness
Total Revenues
$522,996
$522,996
Expenditures
4010101-135170-702010 Salaries Regular
4010101-135170-722900 Fringe Benefits Adjustment
4010101-135170-731388 Printing
4010101-135170-731458 Professional Services
4010101-135170-732018 Travel and Conference
4010101-135170-750448 Postage
4010101-135170-774636 Info Tech Operations
4010101-135170-778675 Telephone Communications
Total Expenditures
$185,191
243,550
2,460
36,488
2,600
10,795
38,297
3,615
$ 522,996
Chairperson, on behalf of the Public Safety and Social Justice Committee, I move the adoption of the
foregoing resolution.
Commissioner ;ary McGillivray, Distribt #20
Chairperson, P blic Safety and Social Justice
Committee
GRANT REVIEW SIGN OFF — Prosecuting Attorney
GRANT NAME: FY 2019 Victim Rights
FUNDING AGENCY: Michigan Department of Health and Human Services
DEPARTMENT CONTACT PERSON: Emily McIntyre 84034
STATUS: Grant Amendment over 15% - Resolution Required
DATE: February 1,2019
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note,
and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate
Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (1/25/2019)
Department of Human Resources:
HR Approved —Has FIR Implications —Lori Taylor (1/25/2019)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (1/28/2019)
Corporation Counsel:
The amendment is approved by Corporation Counsel — Sharon Barnes (1/29/2019)
Budget Detail for Victim Rights Prosecutor-2019 Agency: County of Oakland Application: Victim Rights Prosecutor-2019 12/21/2018 FOR OFFICE USE ONLY: Version # APP #723054 Line Item I QtYl Rate' Units UOM t Amount Total DIRECT EXPENSES Program Expenses I Salary & Wages Advocate Notes : Jennifer DeMeritt 2080.0000 28.367 0.000 59,004.00 59,004.00 Advocate Notes : Nicole Kennedy 2080.0000 28367 0,000 59,004.00 59,004.00 Advocate Notes : Cynthia Stanton 2080.0000 28367 0.000 59,004.00 59,004.00 Advocate Notes : Diane Stellini 2080.0000 28367 0.000 59,004.00 59,004.00 Secretary Notes : Elizabeth DesJamlins 2080.0000 16.437 0.000 34,188.00 34,188.00 Secretary Notes : Dorothy Geldhof 1000.0000 15.500 0.000 15,500.00 15,500.00 Advocate Notes : New position (reinstated) 2080.0000 24.230 0.000 50,399.00 50,399.00 Secretary Notes : New part-time position (reinstated) 1000.0000 14.994 0.000 14,994.00 14,994.00 Victim Services Supervisor Notes : New position (reinstated) 2080.0000 29.570 0.000 61,505.00 61,505.00 Total for Salary &Wages 412,602.00 412,602.00 2 Fringe Benefits Composite Rate 0.0000 71.620 59004.000 42,259.00 42,259.00 Page: 1 of 6
Budget Detail for Victim Rights Prosecutor-2019 12/21/2018 Agency: County of Oakland Application: Victim Rights Prosecutor-2019 Line Item Qty Rate Units UOM Amount Total Notes : For all full-time employees fringe benefits, they are as follows: FICA, Unemployment, Worker's Compensation, Retirement, Group Life Insurance, Disability, Medical, Dental and Optical. The employee benefits in this field are for Jennifer DeMerit Composite Rate Notes : Nicole Kennedy 0.0000 72.000 59004.000 42,483.00 42,483.00 Composite Rate Notes : Cynthia Stanton 0.0000 72.000 59004.000 42,483.00 42,483.00 Composite Rate Notes : Diane Stellini 0.0000 47.990 59004.000 28,316.00 28,316.00 Composite Rate Notes : Elizabeth Desiardins 0.0000 88.870 34188.000 30,383.00 30,383.00 Composite Rate Notes : Part-time employees receive the fringe benefits of FICA and retirement. The employee benefits in this field are for Dorothy Geldhof. 0.0000 5.510 15500.000 854.00 854.00 Composite Rate Notes : New Advocate position (reinstated) 0.0000 67.280 50399.000 33,908.00 33,908.00 Composite Rate Notes : New part time secretary position (reinstated) 0.0000 5.510 14994.000 826.00 826.00 Composite Rate Notes : New Victim Services Supervisor position (reinstated) 0.0000 61.590 61505.000 37,880.00 37,880.00 Total for Fringe Benefits 259,392.00 259,392.00 3 Trove! Page: 2 of 6
Budget Detail for Victim Rights Prosecutor-2019 12/21/2018 Agency: County of Oakland Application: Victim Rights Prosecutor-2019 Line Item Qty Rate Units UOM Amount Total Mileage-See notes Notes : For Advocates and Victim Services Supervisor - travel to Oakland County district courts (.545/a mile). 0.0000 0.000 0.000 2,600.00 2,600.00 4 Supplies & Materials Computers/Tablets Notes : Allocation from CVSC for 4 computers for FY 2019 ($1,200 each) for existing positions. In addition, Oakland County cost for 3 new PCs for new positions: $1,419 each. 0.0000 0.000 0.000 9,057.00 9,057.00 Printer Notes : Two printers at 1,408.00 each. 0.0000 0.000 0.000 2,816.00 2,816.00 Printing 0.0000 0.000 0.000 2,200.00 2,200.00 Postage 0.0000 0.000 0.000 10,795.00 10,795.00 Letterhead Notes : Partial cost 0.0000 0.000 0.000 260.00 260.00 Total for Supplies & Materials 25,128.00 25,128.00 5 Contractual 6 Equipment 7 Other Expense 5% Ancillary Direct Victim Needs 0.0000 0.000 0.000 36,488.00 36,488.00 Communication Costs Notes : Telephones - $360 per year per employee (9). 0,0000 0.000 0.000 3,240.00 3,240.00 Telephone Notes : Oakland County cost for 3 new telephones 0.0000 0.000 0.000 375.00 375.00 Page: 3 of 6
Budget Detail for Victim Rights Prosecutor-2019 12/21/2018 Agency: County of Oakland Application: Victim Rights Prosecutor-2019 Line Item Qty Rate Units UOM Amount Total at $125 each. _ Computer Systems/Servers - see notes Notes : $2,936 per year per employee (9). 0.0000 0.000 0.000 26,424.00 26,424.00 Total for Other Expense 66,527.00 66,527.00 Total Program Expenses 766,249.00 766,249.00 _ TOTAL DIRECT EXPENSES 766,249.00 766,249.00 INDIRECT EXPENSES Indirect Costs I lIndirect Costs Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 766,249.00 766,249.00 Page: 4 of 6
Budget Summary for Victim Rights Prosecutor-2019 12/21/2018 Agency: County of Oakland Application: Victim Rights Prosecutor-2019 Category Amount I Total I Narrative DIRECT EXPENSES Program Expenses 1 Salary & Wages 412,602.00 412,602.00 2 Fringe Benefits 259,392.00 259,392.00 3 Travel 2,600.00 2,600.00 . 4 Supplies & Materials 25,128.00 25,128.00 5 Contractual 0.00 0.00 Equipment 0.00 0.00 _ 7 Other Expense 66,527.00 66,527.00 Total Program Expenses 766.249.00 766,249.00 TOTAL DIRECT EXPENSES 766,249.00 766,249.00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0.00 Total Indirect Costs 0.00 0.00 _ TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 766,249.00 766,249.00 Source of Funds Category Amount Cash In kind Total Narrative Source of Funds _ Fees and Collections 0.00 0.00 0.00 0.00 State Agreement 766,249.00 0.00 0.00 766249.00 -J Page: 5 of 6
Budget Summary for Victim Rights Prosecutor-2019 Agency: County of Oakland Application: Victim Rights Prosecutor-2019 12/21/2018 Local 0.00 0.00 0.00 0.00 Federal 0.00 0.00 0.00 0.00 Other 0.00 0.00 0.00 0.00 _ Total Source of Funds 766,249.00 0.00 0.00 766,249.00 Totals 766,249.00 0.00 0.00 766,249.00 Page: 6 of 6
ATTACHMENT E
OTHER PROGRAM SPECIFIC REQUIREMENTS
Prosecutor - Victim Rights Programs
Description of Other Program Specific Requirements
A. Travel funding is provided exclusively for authorized PACC/PAAM trainings and
conferences funded by the Department.
B. The Grantee shall complete and submit all required reports to the Department to
assure continued funding.
C. Personnel funded under this agreement shall acquire units of continuing education
as outlined by the Department.
D. The Grantee shall provide the Department with a position description of the
personnel funded under this agreement.
E. Personnel supported under this agreement or performing work under this
agreement shall maintain a funding distribution timesheet if they are not 100%
funded for victim rights activities pursuant to this agreement.
F. Internal controls should be established to ensure that positions funded through the
Crime Victim Rights grant are dedicated the designated percentage of time that is
reflected in the contract to reimbursable Victim Rights activities. Victim Rights
duties and activities are those activities that are statutorily created and mandated
by the William VanRegenmorter Crime Victim Rights Act of 1985 and Article 1,
Section 24 of the Michigan Constitution. Some examples of non-reimbursable
routine activities of a prosecutor's office include: witness management, subpoenas,
dockets, pleadings, warrants, restitution collection and management, closing of
cases and police reports.
G. National Crime Victim Rights Week funding, as distributed by the Prosecuting
Attorneys Association of Michigan, is to be used to promote public awareness and
educational opportunities regarding victim rights issues for the community-at-large,
schools, and community groups. Keepsakes, souvenirs or gifts purchased in
commemoration of National Crime Victim Rights Week shall be distributed in
conjunction with planned community events for the general public and shall not be
distributed to prosecutor staff or elected officials.
H. Grantee shall assure that disbursements received through this grant do not supplant
other funds available for services of victims of crime or are used to supplant funding
for activities historically funded locally or through other means.
REQUEST:
1. The Oakland County Board of Commissioners accepts grant funding from the State of Michigan
Department of Health and Human Services in the amount of $766,249 for the period of October 1,
2018 through September 30, 2019.
2. To change the funding for three (3) GF/GP funded FTE Victim Advocate positions (#4010101-
05783, 05785, and 07183); and one (1) GF/GP FTE Victim Rights Supervisor position
(#4010101-05784) frdrin partially reimbursed to 100% reimbursed for the salaries and fringe
benefits.
3. To laterally reclassify one (1) GP/GP funded FTE Victim Rights Supervisor position (#4010101-
05784 to Victim Advocate.
4. To fund the salaries and fringe benefits of one (1) GP/GP FTE Office Assistant 11 position
(#4010101-06739) and one (1) GF/GP PTNE 1,000 hours per year Office Assistant II position
(#4010101-11272).
5. To create one (1) GF/GP funded FTE Victim Services Supervisor position in the Prosecuting
Attorney Administration Division (4010101).
6. To create one (1) GF/GP funded FTE eligible Victim Advocate position in the Prosecuting
Attorney Administration Division (4010101).
7. To create one (1) GF/GP funded PTNE 1,000 hours per year Office Assistant I position in the
Prosecuting Attorney Administration Division (4010101).
BOARD/COMMITTEE ACTION:
Public Safety & Social Justice Committee: 02/26/2019
Final Board of Commissioners: 03/14/2019
PROPOSED FUNDING:
The 2019 State of Michigan, Department of Health and Human Services Victim Rights Grant.
OVERVIEW:
Miscellaneous Resolution *18347 approved the grant funding in the amount of $243,253 from State of
Michigan, Department of Heath and Human Services for the period of October 1, 2018 through
September 30, 2019. The State has increased the Fiscal Year 2019 allocations for the Victim Rights
Grant Program. Oakland County is receiving an additional $522,996 in grant funds which makes the total
grant budget $766,249. There is no grant match required.
The purpose of this grant is to comply with the mandates set forth in the Michigan Constitution and the
Crime Victim's Rights Act to provide victims of crime with services such as victim notification and personal
advocacy. This grant award includes reimbursement funding of salaries and fringe benefits for three (3)
GF/GP full-time eligible (FTE) Victim Advocate positions (#4010101-05783, 05785, and 07183); and one
(1) GF/GP FTE Victim Rights Supervisor position (4010101-05784). This grant will now include
reimbursement funding of salaries and fringe benefits of one (1) GF/GP FTE Office Assistant II position
(#4010101-06739) and one (1) GF/GP part-time non-eligible (PTNE) 1,000 hours per year Office
Assistant II position (#4010101-11272) which were not previously covered by the grant. The grant award
also provides funding to allow for the creation of one (1) GF/GP FTE Victim Services Supervisor, one (1)
GF/GP FTE Victim Advocate, and one (1) GF/GP PTNE Office Assistant I. While the Prosecuting
Attorney's Department has been able to provide all mandated services, the creation of these positions will
allow for an increase in enhanced services, such as assignments to provide personal advocacy in more
cases. This grant award has completed the Grant Review Process and is in compliance with
Miscellaneous Resolution #19006.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested
PERTINENT SALARIES 2019
A - e ,
, . e e • . ear „
ea,
Victim Services 13 Annual 57,934 61,505 65,073 68,647 72,217 75,786
Supervisor Bi-wkly 2,228.22 2,365.57 2,502.79 2,640.27 2,777.57 2,914.86
Victim Rights 10 Annual 47,530 50,399 53,270 56,140 59,004 61,871
Supervisor Bi-wkly 1,828.08 1,938.42 2,048.86 2,159.24 2,269.37 2,379.64
Victim Advocate 10 Annual 47,530 50,399 53,270 56,140 59,004 61,871
Bi-wkly 1,828.08 1,938.42 2,048.86 2,159.24 2,269.37 2,379.64
Annual 32,240 34,188 36,139 38,090 40,041 41,994
Office Assistant II 05 Bi-wkly 1,240.00 1,314.93 1,389.97 1,465.01 1,540.05 1,615.16
HRL 15.5000 16.4366 17.3746 18.3126 19,2506 20.1895
Office Assistant I 03 HRL 14.1225 14.9939 15.8661 16.7385 17.6125 18.4853
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the fiscal note.
Create one (1) GF/GP FTE Victim Services
Supervisor
Salary @ 1 year step
Fringes @35.77%
Total Health Care Based Fringes
$61,505
$22,000
$15,880
Cost $99,385
Create one (1) GF/GP FTE Victim Advocate
Salary at 1 year step
Fringes @35.77%
Total Health Care Based Fringes
Cost
$50,399
$18,028
$15,880
$84,307
Create one (1) GF/GP PTNE 1,000 hours per
year Office Assistant I
Salary @ 1 year step
Fringes @ 5.51%
Cost
Laterally reclassify one (1) GF/GP FTE Victim
Rights Supervisor position #401010-05784
Salary at 1 year step
To Victim Advocate at 1 year step
Difference in Salary
Cost
$14,994
$826
$15,820
$50,399
$50,399
$0
$0
Total Cost $199,512
Resolution #19045 March 14, 2019
Moved by Miller seconded by KowaII the resolutions on the amended Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Jackson, Kochenderfer, Kowa Kuhn, Long, Luebs, Markham, McGillivray, Middleton,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson,
Hoffman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were
adopted (with accompanying reports being accepted).
GERALD D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCI 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 14,
2019, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 14th day of March, 2019.
Lisa Brown, Oakland County