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HomeMy WebLinkAboutResolutions - 2019.03.14 - 31004MISCELLANEOUS RESOLUTION #19052 BY: Commissioner KowaII, District #6 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — PULVERIZING AND RESURFACING OF MACEDAY DRIVE FROM LOTUS DRIVE TO WILLIAMS LAKE ROAD — PROJECT NO. 54762 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tr-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Waterford, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Waterford and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Waterford has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2019 authorized amount of Tr-Party Road Improvement funding for Project No. 53351 in the Charter Township of Waterford is $33,333; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tr-Party 2019 and prior funding (account #383510) for project *53351 in the amount of $33,333. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Waterford and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance, BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Oakland. BE IT FURTHER RESOLVED the FY 2019 budget will be amended as follows: GENERAL FUND (#10100) Revenue 9010101-196030-665882 Expenditures 9010101-153010-740135 FY 2019 Planned Use of Balance $33,333 Total Revenue $33,333 Road Commission Tr-Party $33,333 Total Expenditures $33,333 Chairperson, I move the adoption of the foregoing Resolution. ComaTSsioner Eileen Ko District #6 Quality Life through Good Roads "We Care" ===I=Pri 4:7 Ofi WitrArS-Wai V 13B 02/07/19 for OAKLAND COUNTY Inter-Departmental Memorandum PROGRAMMING DIVISION DATE: January 24, 2019 To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor -TAY) SUBJECT: PROJECT NO. 54762, MACEDAY DRIVE LOTUS DRIVE TO WILLIAMS LAKE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WATERFORD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Waterford for the pulverizing and resurfacing of Maceday Drive from Lotus Drive to Williams Lake Road. Construction on this project is expected to begin this summer. The Charter Township of Waterford has elected to use the Tr-Party Program to fund the estimated total project cost of $100,000. Our share is estimated to be $33,334 and is in the FY19 budget. The project is in the district of County Commissioner Eileen Kowall. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval //5W/7 Thomas G. Blot, RE. Director of Engineering =ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD ROADS: :DAD COMMISSION FOR OAKLAND COUNTY WE CARE." 3oard of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Andrea LaLonde Commissioner Dennis G. Kolar, P.E. Managing Director Gary Plotrowicz, P.E., P.T.O.E. Deputy Managing Director County Highway Engineer 31001 Lahser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-0452 MD248-645-9923 February 7, 2019 Ms. Kimberly Markee, Clerk Charter Township of Waterford 5200 Civic Center Drive Waterford, MI 48329-3773 Re: Maceday Drive, Lotus Drive to Williams Lake Road Local Cost Participation/Tr-Party Program Project No. 54762 Dear Ms. Markee: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, February 7, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, gl.;annon J. Miller Deputy-Secretary /Clerk of the Board tern Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcocweb.org COST PARTICIPATION AGREEMENT CONSTRUCTION Maceday Drive Lotus Drive to Williams Lake Road Charter Township of Waterford Board Project No. 54762 This Agreement, made and entered into this 7th day of February , 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Waterford, hereinafter referred to as the COMMUNITY, provides as follows. WHEREAS, the BOARD and the COMMUNITY have programmed the pulverizing and resurfacing of Maceday Dive from Lotus Drive to Williams Lake Road, as described in Exhibit "A”, attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $100,000; and WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $100,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $100,000 shall be invoiced and funded in the following order: a. Tri-Party Program funding in the amount of $100,000. b. Any PROJECT costs above the Tr-Party Program funding of $100,000 will be funded first with any available Tri-Party Program Funds. If no Tr-Party Program Funds are available, any PROJECT costs above $100,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $33,333 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $33,333 (being 100% of the COUNTY'S Tr- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, Ml 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt, Maceday Drive - 2 - Charter Township of Waterford Prplact No. 54762 1/2/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By 6 LX lz‘...e Its Managing Director CHARTER TOWNSHIP OF WATERFORD By 4/ tate Its 5,1464 Maceday Dave -3 - Charter Township of Waterford Project No, 54782 1/212019 EXHIBIT A TRI-PARTY PROGRAM Maceday Road Lotus Drive to Williams Lake Road Charter Township of Waterford Board Project No. 54762 Pulverizing and resurfacing of Maceday Road from Lotus Drive to Williams Lake Road. ESTIMATED PROJECT COST Contractor Payments $100,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2014 Tri-Party Program $33,333 $33,333 $33,334 $100,000 TOTAL SHARES _ $33,333 $33,333 $33,334 $100,000 Mac&lay Drive -4- Charter Township of Waterford Project No. 54762 1/2/2019 Resolution #19052 March 14, 2019 The Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections.