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Home My WebLink AboutInterlocal Agreements - 2015.12.09 - 31041 Memorandum To: Pat Davis, Oakland County Corporation Counsel CC: Deanna Fett-Hylla, Oakland County Corporation Counsel From: Ida Herron – Clerk/Register of Deeds – Elections Division Date: 1/5/2016 Re: MR #15301 Enclosed is a copy of the Oakland County Sheriff’s Office 2016 Law Enforcement Services Agreement with Springfield Township. They have been sent to the Office of the Great Seal. If you have any questions, please call 248-858-9454. January 5, 2016 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On December 9, 2015 the Board of Commissioners for Oakland County entered into an agreement per MR #15301 – Sheriff’s Office – Standard Law Enforcement Services Agreement with the Charter Township of Springfield, January 1, 2016 – December 31, 2016. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and Springfield Township and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County Dale Cunningham, Business Manager, Oakland County Sheriff’s Office Laura Moreau, Clerk, Charter Township of Springfield Enclosures Memorandum To: Laura Moreau, Clerk, Charter Township of Springfield CC: From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division Date: 1/5/2016 Re: MR #15301 On December 9, 2015 the Oakland County Board of Commissioners adopted Resolution #15301 – Sheriff’s Office – Standard Law Enforcement Services Agreement with the Charter Township of Springfield, January 1, 2016 – December 31, 2016. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454. SPRINGFIELD TOWNSHIP BOARD MEETING November 12, 2015 SYNOPSIS CALL TO ORDER: 7:30 p.m. by Supervisor Walls PLEDGE OF ALLEGIANCE ROLL CALL AGENDA ADDITIONS & CHANGES: None PUBLIC COMMENT: None CONSENT AGENDA a) Approved Minutes: Special Meeting October 26, 2015, Public Hearing October 8, 2015, and Regular Meeting October 8, 2015 with additional disbursements $233,094.90 b) Accepted October 2015 Treasurer’s Report c) Received October 2015 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Fire, Police, CDBG, Assessing, IT, Comp Time and Natural Resources d) Authorized payment of bills as presented, totaling $41,920.59 e) Received Fire Department Six Month Report from Chief Feichtner f) Approved job description for Fire Department Recruitment & Retention Coordinator g) Authorized attendance at Michigan Townships Association conference at a cost not to exceed $850 per Board Member h) Approved 2016 Oakland County Sheriff’s Contract and authorize Supervisor to execute agreement i) Authorized Supervisor to accept the gift of the parcel behind Fire Station 1 (Parcel 07‐17‐177‐ 006) subject to review of documentation by attorney j) Authorized Treasurer to place the delinquent water account for parcel 07‐24‐101‐046, otherwise known as 9065 Bavarian Court, on the 2015 Winter Tax Bill in the amount of $2,378.23 k) Reappointed Linda Whiting to the Planning Commission for a 3 year term beginning 11‐30‐15 and expiring 11‐30‐18; reappoint Bernard Wendt and Virginia Fischbach to the Zoning Board of Appeals for 3 year terms beginning 12‐31‐15 and expiring 12‐31‐18 l) Authorized reimbursement for overnight accommodations for Trustee Vallad to attend a Michigan Townships Association workshop November 17‐18, cost not to exceed $350.00 m) Approved 2015 Building Department Fund Budget Amendment increasing Contract Service cost center by $19,000 to $125,000 and increase Expense total by $19,000 to $174,600. No change to Revenues n) Receive Communications and placed on file PUBLIC HEARING 1. 2016 Budgets: Presented draft budgets; no comments received OLD BUSINESS 1. Appoint new Planning Commissioners – Appointed George Mansour to 3 year term ending 11‐2018 and Jason Pliska to complete a 3 year term ending 11‐2017 2. Amendments to Code of Ordinances Chapter 36, Article III.—Community Sewer System; Authorized Clerk to publish for Second Reading NEW BUSINESS 1. Community Development Block Grant Agreement and funds allocation: Allocated funds and authorized Supervisor to submit the application for FY 2016 funds 2. 2016 Budgets adoption: Adopted 2016 Budgets 3. Fire Department promotions: Promoted Norris Walls, Randy Harless and Jon Miner to Sergeant 4. Fire Department purchase—turn out gear: Authorized approval of a four year agreement with First Due Fire Supply for new gear 5. ISO Contractor approval: Approved contractor, ISO Slayer and approved expenditures of $6,000 for base contract and up to an additional $2,000 for travel and accommodation for contractor 6. Springfield‐Independence cable programming agreement: Authorized agreement to allow Springfield to use Independence Television for Cable programming 7. Oakland County No Haz participation: Indicated interest in participation pending review of agreement terms and cost 8. 2016 employee medical contribution and State public employer “Hard Cap” analysis: Adopted Resolution 2015‐18 to adopt “exemption” option of the Publicly Funded Health Insurance Contribution Act. Set 2016 monthly employee medical contribution. PUBLIC COMMENT: None ADJOURNMENT: 9:21 p.m. Laura Moreau, Clerk 1 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Call to Order: Supervisor Walls called the November 12, 2015 Regular Meeting of the Springfield Township Board to order at 7:30pm at the Springfield Township Civic Center, 12000 Davisburg Road, Davisburg, MI 48350. Pledge of Allegiance Roll Call: Board Members Present Collin Walls Township Supervisor Laura Moreau Township Clerk Jamie Dubre Township Treasurer Marc Cooper Township Trustee Judy Hensler Township Trustee David Hopper Township Trustee Dennis Vallad Township Trustee Board Members Not Present None Agenda Additions & Changes: None Public Comment: None Consent Agenda: * Trustee Hopper moved to approve the Consent Agenda. Clerk Moreau supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Vallad, Moreau and Walls; No: none; Absent: none. The motion carried by a 6 to 0 vote. a) Approve Minutes: Special Meeting October 26, Public Hearing October 8, 2015, and Regular Meeting October 8, 2015 with additional disbursements $233,094.90 b) Accept September 2015 Treasurer’s Report c) Receive October 2015 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Fire, Police, CDBG, Assessing, IT, Comp Time and Natural Resources d) Authorize payment of bills as presented, totaling $41,920.59 e) Receive Fire Department Six Month Report from Chief Feichtner 2 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk f) Approve job description for Fire Department Recruitment & Retention Coordinator. g) Authorize Attendance at Michigan Townships Association conference at a cost not to exceed $850 per Board Member. h) Approve 2016 Oakland County Sheriff’s Contract and authorize Supervisor to execute agreement. i) Authorize Supervisor to accept the gift of the parcel behind Fire Station 1 (Parcel 7‐17‐177‐006) subject to review of documentation by attorney. j) Authorize Treasurer to place the delinquent water account for Parcel 07‐24‐101‐046, otherwise known as 9065 Bavarian Court, on the 2015 Winter Tax Bill in the amount of $2378.23. k) Reappoint Linda Whiting to the Planning Commission for a 3 year term beginning 11‐30‐2015 and expiring 11‐30‐2018; reappoint Bernard Wendt and Virginia Fischbach to the Zoning Board of Appeals for 3 year terms beginning 12‐31‐ 2015 and expiring 12‐31‐2018. l) Authorize reimbursement for overnight accommodations for Trustee Vallad to attend a Michigan Townships Association workshop November 17‐18, cost not to exceed $350. m) Approve 2015 Building Department Fund Budget Amendment increasing Contract Service cost center by $19,000 to $125,000 and increase Expense total by $19,000 to $174,600. No change to Revenues. n) Receive Communications: ‐Letter from Lt. Alex Kellner announcing his retirement from the Fire Department. Receipt of Communications: ‐Letter from Lt. Alex Kellner announcing his retirement from the Fire Department. 3 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Public Hearing: 1. 2016 Proposed Budgets. Supervisor Walls noted there were copies of the proposed budgets on the table at the back of the room and that he will go through each of the budgets one at a time, note some of the “highlights” and answer any specific questions or take comments. He explained for the public how the budgets were laid out and noted that any questions, comments or concerns could be brought to a Board member even after the hearing. Supervisor Walls opened the Public Hearing at 7:31 pm. General Fund‐ Supervisor Walls explained that there were three General Fund Revenue changes. The State Grant and the Charge to Stewardship Endowment Properties were changes both to the Parks and Recreation and the General Fund budgets for 2016, as a Natural Resources Manager employee was hired. The charges to the Stewardship Endowment Properties were added to the General Fund representing interest to be utilized from the Endowment Fund. The District Court Ordinance fines were in the General Fund Budget previously, but are now split between General Fund and the Police Fund. For Expenses in the General Fund, the budget reflects a proposed 3% salary increase for all employees. Hospitalization insurance was improved with a slight decrease in premiums, Attorney fees were reduced to reflect the split with Police Fund, and the consultant/contractual increased with the addition of a code enforcement/dangerous building inspector. Under Fund Reserves, the Contingency line now complies with the GASB (General Accounting Standards Board) rules. In the Capital Outlay section, the building and grounds expenditures are for walkway repairs, the General Services are for vehicles and the Civic Center monies are for replacing the shingles on the roof. The last page is a fund balance summary which breaks down all General Funds into Non‐spendable, Committed, Unassigned and Assigned for the Subsequent Year Budget. Treasurer Dubre asked about the dates on page 11 in the Non‐Spendable section; date should be 1/1/2015 on the first line, but 12/31/2015 on the second line. Police Fund– A three year contract expires at the end of 2015 and a new one year contract was just received with no rate increase. The new contract numbers were unavailable when the budget was created, so the 3% increase that was projected in the budget will show a surplus at the end of 2016, due to the lack of rate increase. Fines and Forfeits will show an increase due to the General Fund portioning. 4 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Fire Fund– There are many changes and improvements projected in the Fire Department. In Revenues, FEMA Grant will be divided between uniform acquisition for all personnel and to fully equip, train and pay up to four recruits per year for four years and new Recruitment & Retention Coordinator. The salary for this position is reflected in the expense line Personnel, as well as coverage pay and shift wages. ISO consultant expense was budgeted for $13,000, however an item on this evening’s agenda has an estimated cost of $7,200. The purpose of this budget item is to bring in an expert to better prepare the department for ISO Rating change which, if the rating is reduced, subsequently reduces insurance premiums throughout the township. The Previous (1998) Springfield Township rating is 7 and 9/10, and projected rating should be under 7. Cemetery Fund– Cemetery maintenance expenses are covered in the General Fund. This budget is a trust fund where half of the monies from lot sales are deposited. Cable TV Fund – This fund is for the 2% cable fee for Public Education and Government Services which supports the Springfield cable station and programming. The only item that is different is the Contract Program services that are on the agenda later this evening. For a monthly fee of $1,500, Independence Television will provide programming time within their studio and they will provide training and make their facilities available for public use. Building Department Fund – Supervisor Walls noted the activity in the Building Department is increasing. There are two items to note in the expenses. First there is a Building Official added as a Township employee as opposed to a contract individual but this may not be required. Lastly, under support services an item was added to cover the Dangerous Buildings/Special Administrator/Fire Inspector expenses. Civic Center Debt Fund – These funds are set aside to make the bond payments for money borrowed to build the Civic Center. Softwater Sewer S.A.D. Debt Service Fund– These funds are to pay back the debt incurred to run a sewer line from Independence Township allowing a part of the Township to tap into their sewage treatment area. Softwater Lake Improvement Fund – This is a lake improvement fund that is administered by the Township Board through a special assessment provided by the property owners. 5 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Improvement Revolving Fund – This fund was established so that funds could be set aside to make advances to projects that will ultimately be funded by property owners through a special assessment district. Endowment Fund– Supervisor Walls explained that this is money that has been set aside for the betterment of the community to acquire and maintain natural and open space areas. The fund is jointly overseen by a group of property owners known as the Springfield Site Action Committee, the Parks Commission, and the Township Board. Supervisor Walls noted the funds were used to purchase River Run Preserve. Interest monies from this account can be used for stewardship activities on properties purchased through the Endowment. Stewardship Endowment Properties Fund— This Stewardship Fund is a separate fund that is generated both by the interest of the Endowment Fund and money set aside to cover stewardship activities on property acquired with the Endowment Fund. Eliza Lake Improvement Fund – This is a lake improvement fund established through a special assessment district which the property owners handle through an association board. Lake Improvement Fund – This fund combines the revenues and expenditures of all established lake boards in the Township. Parks & Recreation Fund– Sarah Richmond, Parks & Recreation Director, reviewed the Parks and Recreation Budget. She commented that there would be a purchase of a new vehicle due to maintenance issues. A $5,400 grant was received for 2016 from the Michigan Health Endowment Fund called “Pathways for a Healthier Michigan” that will be utilized for seniors and families. For expenditures, two new lines were added to the budget for the River Run Preserve and a new property in the Shiawassee Basin. There is also a 3% increase for salaries. Treasurer Dubre would like the “Transfer from General Fund” expense on page 2 to be reflected as “Civic Center Allocation Contribution” so it can be matched with the expenditure in the General Fund budget. Supervisor Walls commented that it’s been a good experience working on the budget with Sarah and the Natural Resources Manager. Supervisor Walls closed the public hearing at 8:14pm. 6 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Old Business: 1. Appoint new Planning Commissioners. Supervisor Walls explained how members are appointed to the Planning Commission. There are two new candidates present at the meeting. Walls would like to appoint George Mansour to the planning Commission to the term that expires November 30, 2018. George is well known throughout the community primarily for the quality of his character and developments. Walls would also like to appoint Jason Pliska to a term expiring November 30, 2017. Jason volunteered for the Commission and is one of only a few who have ever responded to the notice on the cable station and website regarding participating in a Board or Commission. Walls further commented about his first meeting with Jason and his explanation of why he’s happy to have his family here in Springfield Township. * Supervisor Walls moved to appoint George Mansour to the Planning Commission for the term expiring in November of 2018 and Jason Pliska also to the Planning Commission for a term expiring November 2017. Trustee Hopper supported the motion. Clerk Moreau asked if the Planning Commission meeting on Tuesday would be their first meeting. Supervisor Walls replied yes, they should be sworn in. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. 2. Amendments to Code of Ordinances Chapter 36, Article III. – Community Sewer System Board Members received a red‐lined copy of the ordinance to see what changes had been made by the attorney. Attorney Greg Need explained that the initial intent was to clarify some language removed some months ago regarding security provisions, but that Supervisor Walls asked that the entire ordinance be reviewed since it hasn’t been done in a while. Several changes were made including reflecting the fact that we now have a system that the township partially owns. Clerk Moreau requested to change the order of some provisions to clarify who has the responsibility to maintain the system. She suggested in Section 36‐344 that item (k) might be moved to after item (c), as that responsibility would become clearer earlier in the 7 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk ordinance. Also item (i) references the development documents and might be more appropriate if moved closer to item (d)(6) since it is pertaining to the same subject. Attorney Need will make those changes. * Supervisor Walls moved that the board authorize the clerk to publish the Community Sewer System amendments for the Second Reading with the revisions mentioned this evening. Trustee Hopper supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. New Business: 1. Community Development Block Grant Agreement and funds allocation Supervisor Walls noted that out of our allocation of almost $29,000, we are allowed to give no more than thirty percent to Public Service activities. There were requests for Emergencies Services for $8,675 (the entire 30%), and a request from the Independence Township Senior Center for $10,000 to fund access fees for Springfield Township residents' use of the center’s facilities, leaving $10,200. None of the funds will be available until about November of 2016. Minor Home Repair Program is averaging two per year. $10,611 left for 2016. It is Supervisor Walls’ recommendation that the remaining $10,200 be allocated to Minor Home Repair. We have a surplus of $10,952 in Ordinance Enforcement due to the reduction of the area of the Low/Mod income. There will be a reprogramming in January. Trustee Hopper asked if we would be receiving the Subrecipient Agreement prior to the December meeting and Walls thought it would be probable. Clerk Moreau agreed that Minor Home Repair is where the need is for our community and she is also eager to fund the two other requests this evening. Treasurer Dubre asked about the funds for the 2015 amounts; how are the Senior Center and Minor Home Repair amounts determined? Dubre believes that the entire reduction in the 2015 allocation was levied against Minor Home Repair. Walls stated he did not know. 8 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Barbara Rowlin from the Independence Senior Center clarified that the Senior Center access fee formula was changed from 2014 to 2015. * Clerk Moreau moved to allocate the 2016 Community Development Block Grant Funds in the approximate amount of $28,917 as follows; 30% of the allocation to Public Service, which is approximately $8,675 to be used for Emergency Services; the approximate balance remaining of $20,242 to be used as follows, authorize $10,000 to be used for Senior Centers and approximately $10,200 to be used for Minor Home Repair. Further to authorize the supervisor to submit the application for fiscal year 2016 funds. Trustee Hopper supported the motion. Supervisor Walls asked to remove the “approximately” before the Senior Center in the motion. Treasurer Dubre reminded the board that the amount will not be solidified until next year. Walls indicated the “approximate” will stay in the motion. There were no other questions or comments. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. 2. 2016 Budgets adoption * Treasurer Dubre moved to adopt the 2016 General Fund as presented with revenue at $1,985,850 and expenses at $2,282,200; the 2016 Fire Fund as presented with revenue at $847,600 and expenses at $1,000,150; the 2016 Police Fund as presented with revenue at $1,774,950 and expenses at $1,790,200; the 2016 Cemetery Fund as presented with revenue at $1,000 and expenses at $0; the 2016 Lake Improvement Fund as presented with revenue at $213,500 and expenses at $213,500; the 2016 Softwater Lake Improvement Fund as presented with revenue at $8,250 and expenses at $8,150; the 2016 Eliza Lake S.A.D. Fund as presented with revenue at $15,500 and expenses at $15,500; the 2016 Cable Fund as presented with revenue at $88,000 and expenses at $55,900; the 2016 Building Department Fund as presented with revenue at $170,000 and expenses at $171,700; the 2016 Civic Center Debt Fund as presented with revenue at $368,000 and expenses at $366,600; the 2016 Softwater Sewer S.A.D. Debt Service as presented with revenue at $119,500 and expenses at $114,500; the 2016 Improvement Revolving Fund as presented with revenue at $13,000 and expenses at $500; the 9 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk 2016 Parks & Recreation Fund as amended with the change under the revenue header with expenses and revenue both at $616,100; the 2016 Stewardship Endowment Fund as presented with revenue at $25,000 and expenses at $36,200; and the 2016 Endowment Fund as presented with revenue at $7,500 and Expenses at $55,000; Trustee Vallad supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. 3. Fire Department Promotions Supervisor Walls requested to abstain from any vote on this matter as one of the promotions involves his son and he believes it could be seen as a conflict of interest. There were no objections to this. Walls also asked for the Board’s pleasure as to whether he should leave the table, leave the room or just not participate in the discussion. The Board indicated it is not necessary for Supervisor Walls to leave and he should continue to chair the discussion. Chief Feichtner explained the process by which interviews were conducted to fill the empty officer positions of the Fire Department. Six applicants were interviewed and after a difficult decision, Firefighter Norris Walls, Firefighter Randy Harless and Firefighter John Miner were recommended for promotion to Sergeant. All three espoused dedication and devotion to the department and in their service to others. Clerk Moreau asked when would be the effective date of the promotions. Supervisor Walls replied that the promotions would be effective as of today. * Clerk Moreau, per the recommendation of Chief Feichtner, moved that Firefighter Norris Walls, Firefighter Randy Harless and Firefighter John Miner be promoted to Sergeant effective November 12, 2015. Trustee Hensler supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau and Vallad; No: none; Abstain: Walls. The motion carried by a 6 to 0 vote. Supervisor Walls noted that the process that Chief Feichtner put together with the assistance of the firefighters is one that will be followed in the future for a fair, balanced and open process for promotions. Walls thanked Feichtner for his efforts. Chief Feichtner congratulated the promoted firefighters. 10 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk 4. Fire Department purchase – Turn out Gear Chief Feichtner explained that with the receipt of two different FEMA grants, up to 40 sets of new equipment can be purchased for the firefighters. Feichtner thanked Firefighter Kravetz for his work on the grants. The first grant has a one year performance period and pays for 24 sets of gear. It awards us $63,144, of which we have a match of $3,006. The second grant has no match and awards $38,000. With the two grants, the firefighters will receive over $101,000 worth of new equipment for $3,006. Bids were solicited from three different vendors of firefighting gear. Test sets were supplied by the vendors for firefighter evaluation. Test sets were worn and used over the course of several months. Firefighters evaluated the material, the liners, what it was made of and how it was made. A rubric was created and the three manufacturers were scored mathematically. First Due is the supplier of choice. Supervisor Walls commented that this is unusual as the board is being asked to approve a four year agreement. Clerk Moreau clarified that the initial purchase is to be 31 sets of gear. Chief Feichtner replied that the immediate need is 28 sets of equipment but that he’s counting on a few trainees to pass the class and bring that number up to 31. Trustee Vallad asked specifics about the grant award. Chief Feichtner said that one grant is a sum that can be used anytime within the four years. * Trustee Hensler moved to authorize approval of a 4‐year agreement for turn‐out gear with First Due Fire Supply for prices and conditions negotiated by Chief Feichtner with initial expenditure and grant reimbursement in 2016. Trustee Cooper supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Vallad, Moreau and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. 5. ISO Contractor Approval Chief Feichtner commented on the memo that was in the Board packet regarding the cost estimates and work plan for the ISO Consultant. The budget allowed for $13,000 but it appears that the cost will be closer to $7,700. The plan is to work over the next year so hopefully at this time next year, the township will have a lower ISO rating. 11 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk * Clerk Moreau moved approve ISO consultant, ISO Slayer and the expenditure of $6,000 for the base contract fee and up to an additional $2,000 to cover travel and accommodations for the consultant. Trustee Hopper supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. Supervisor Walls commented that Chief Feichtner’s Six Month Report was the most enthusiastic, forward‐thinking document that he’s seen from fire in a long time. It’s a pleasure to have him on board. Chief Feichtner replied graciously and thanked the men and women of the Department behind him. He’s thankful for their tremendous effort. 6. Springfield‐Independence cable programming agreement Supervisor Walls offered his thanks to his assistant Erin Mattice who spearheaded this and is responsible for the negotiations that led to a contract. He feels that initially the Township may have difficulty filling 20 hour per month of studio programming and 15 hours in the field but this is a great opportunity. Trustee Hopper agreed it is an excellent opportunity to have so many hours each month. It may be tough in the beginning to fill the time, but soon the departments will see the advantage of it and will be fighting for time. High schools will also benefit from this. Director Richmond commented that the Heritage Festival was filmed and a commercial for next year’s event is being created. * Trustee Hopper moved to allow the supervisor to sign the Intergovernmental Agreement for PEG Services as attached which allows Springfield to use Independence Television for cable programming. Trustee Vallad supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. 7. Oakland County No HAZ participation Independence Township has dropped their NO HAZ waste program. The purpose of this agenda item is to determine if the Board feels there is enough interest in pursuing the County program. 12 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk Clerk Moreau indicated she has enough interest to see the agreement and some more financial details since there is no obligation to commit at this time. Concerns were mentioned about providing volunteers for each event, as without volunteers there is a charge of $50/event. Supervisor Walls will notify Oakland County NO HAZ and let them know that the Board is interested in reviewing the cost and the agreement. 8. Employee Medical Contribution and State public employer “Hard Cap” analysis Clerk Moreau explained that each year the Township has to comply with the Publicly Funded Health Insurance Contribution Act before the start of each medical plan year. The Act establishes limits on the total amount that a public employer can contribute to their employees’ health care cost. Moreau explained the three options to comply with the Act; limiting the total cost of medical and prescription coverage to the state hard cap limits, limiting the township share to 80% and the employees to 20% of the health care premiums, or the township can exempt itself from the Act, which has been the option of choice for the past four years. Each year the Board analyzes the Township’s cost to provide medical and prescription coverage compared to the State Hard Cap limits. Again the analysis shows that we continue to successfully manage our medical expenses, even with the challenge of navigating the Affordable Care Act. Clerk Moreau’s recommendation is to stay with the exemption, as well as make no change to the monthly employee medical contributions. Supervisor Walls reminded the board of changing the coverage year to a fiscal year. Our current plan year expires at the end of November. The new plan would start on January 1st so for December we will have a one month plan. Employee monthly contributions are currently $50 for single person, $100 for 2 persons, and $200 for family coverage. * Trustee Hensler moved to adopt resolution 2015‐18 to adopt the annual Exemption Option as set forth in 2011 Public Act 152, the Publicly Funded Health Insurance Contribution Act, for medical benefit coverage from December 1, 2015 through December 31, 2015 and the plan year January 1, 2016 through December 31, 2016. Trustee Cooper supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. 13 Minutes of BOARD OF TRUSTEES REGULAR MEETING November 12, 2015 Laura Moreau, Clerk * Trustee Hopper moved to set the monthly employee medical contribution at $50 for a single person, $100 for two‐person coverage and $200 for family coverage. Trustee Vallad supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; Absent: none. The motion carried by a 7 to 0 vote. Public Comment: None Adjournment: Hearing no other business, Supervisor Walls adjourned the meeting at 9:21pm. ______________________________ Collin W. Walls, Township Supervisor ______________________________ Laura Moreau, Township Clerk REGULAR MEETING November 12, 2015 Township of Springfield Laura Moreau, Clerk BILLS PRESENTED FOR PAYMENT: GENERAL FUND Coffee Break Service, Inc. $ 72.00 Arlene Badgley 140.33 Erin A. Mattice 228.00 Erin Mattice – Reimbursement 56.35 Greg Kazmierski 7.59 B-Dry Systems 4,990.00 Oakland County Treasurer’s Assoc. 60.00 Quill (5) 654.37 State of Michigan 127.21 Smith’s Disposal 41.60 American Water 27.50 Maurer’s Textile Rental 57.50 Mechanical Comfort, Inc. 1,491.20 Clarkston Paper 209.96 Verizon Wireless 302.65 Karen Binasio (2) 545.16 Mike Forst 32.03 Blue care Network 12,311.73 BS&A Software 4,193.00 Transnation Title Agency of MI 200.00 Consumers Energy 280.77 21st Century Media 453.59 Kieft Engineering, Inc. 52.00 TOTAL $ 26,534.54 BILLS PRESENTED FOR PAYMENT: FIRE FUND Bound Tree Medical (3) 458.66 Clarkston Paper 48.30 Comcast 167.48 Douglass Safety Systems, LLC 114.40 Marlan Hillman (2) 438.74 J&B Medical Supply 187.59 McKay’s Hardware (4) 81.01 Office Depot 107.44 REGULAR MEETING November 12, 2015 Township of Springfield Laura Moreau, Clerk Michigan Water Conditioning 22.50 Sellers Bowman Auto Center, Inc. 21.98 Weingartz (2) 137.72 Blue Care Network 1,925.99 Consumers Energy 77.13 West Shore Fire 1,729.12 TOTAL $ 5,518.06 BILLS PRESENTED FOR PAYMENT: POLICE FUND Verizon Wireless $ 100.52 TOTAL $ 100.52 BILLS PRESENTED FOR PAYMENT:CABLE TV FUND Comcast $ 16.17 Blue Care Network 384.02 General Fund 300.00 TOTAL $ 700.19 BILLS PRESENTED FOR PAYMENT: CIVIC CENTER DEBT FUND None $ 0.00 TOTAL $ 0.00 BILLS PRESENTED FOR PAYMENT: BUILDING DEPARTMENT Jeff Spencer $ 405.00 Jeff Shafer 2,700.00 Ron Shelton 858.00 Doug Weaver 2,024.10 Merle West (2) 1,836.25 Bruce Millar (2) 652.93 Brian Claycomb 91.00 General Fund 500.00 TOTAL $ 9,067.28 BILLS PRESENTED FOR PAYMENT: LAKE IMPROVEMENT FUND None $ 0.00 TOTAL REGULAR MEETING November 12, 2015 Township of Springfield Laura Moreau, Clerk BILLS PRESENTED FOR PAYMENT: SOFTWATER LAKE FUND None $ 0.00 TOTAL $ 0.00 BILLS PRESENTED FOR PAYMENT:ELIZA LAKE FUND None $ 0.00 TOTAL $ 0.00 GRAND TOTAL FOR ALL FUNDS $ 41,920.59 ADDITIONAL DISBURSEMENTS ~ October 2015 for Approval at November 2015 Township of Springfield Laura Moreau, Clerk ADDITIONAL DISBURSEMENTS:GENERAL FUND Quill (6) $ 464.00 21st Century Media 147.70 Comcast 16.17 Pitney Bowes, Inc. (2) 1,151.00 Munetrix, LLC 1,733.00 Mike Forst 31.69 Aquatic Services, Inc. 4,725.00 Smith’s Disposal 41.60 Consumers Energy 119.00 Springfield Township Fire Department 45.61 Petty Cash 138.72 Erin A. Mattice 76.00 Adkison, Need & Allen, PLLC 8,820.83 Ecto HR 690.00 Road Commission for Oakland County (2) 27,764.45 Unicare 214.77 Cardmember Service 297.81 All N One Lawn Care 1,230.00 UNUM 384.56 Canon 579.91 Kieft Engineering, Inc. 10.00 Premium Truck & Auto Body 1,930.98 Christine Maiorana 133.00 Absolute Building Maintenance 2,735.00 Technology Solutions, LLC 100.00 Paetec 869.65 DTE Energy (2) 1,294.77 Springfield Twp. Parks & Recreation 196.38 Clarkston Area Chamber of Commerce 285.00 Erin Mattice – Reimbursement 17.25 M Parks 20.00 DTE Energy – Street Lighting 2,141.03 Mike Losey 55.99 Carlisle/Wortman Assoc. (3) 1,620.00 TOTAL $ 60,080.87 ADDITIONAL DISBURSEMENTS ~ October 2015 for Approval at November 2015 Township of Springfield Laura Moreau, Clerk ADDITIONAL DISBURSEMENTS:FIRE FUND Grainger $ 118.53 Occupational Health Centers 263.50 Waterway of Michigan, LLC 3,491.16 Consumers Energy (3) 107.66 Ecto HR 23.00 West Shore Fire 23.30 Suburban Office & Janitorial 51.98 State Wire & Terminal, Inc. 3.13 Office Depot (3) 57.39 Oakland County (2) 2,191.62 NYE Uniform East (2) 75.50 McKay’s Hardware 4.84 Mazza Auto Parts, Inc. 7.60 J&B Medical Supply 29.10 Holly Automotive Supply (2) 64.39 Halt Fire 54.27 Douglass Safety Systems, LLC 662.62 DTE Energy (2) 549.42 Comcast 248.83 Road Commission for Oakland County 1,100.10 Unicare 69.42 Cardmember Service 120.00 All N One Lawn Care 330.00 Unum 121.00 Oakland County Sheriff’s Dept. 1,799.82 Premium Truck & Auto Body, Inc. 1,930.98 Provident 5,381.35 TOTAL $ 18,880.51 ADDITIONAL DISBURSEMENTS: POLICE FUND Oakland County Sheriff’s Dept. $ 139,364.83 TOTAL $ 139,364.83 ADDITIONAL DISBURSEMENTS ~ October 2015 for Approval at November 2015 Township of Springfield Laura Moreau, Clerk ADDITIONAL DISBURSEMENTS:CABLE TV FUND Satellite Tracking Systems, Inc. $ 24.00 Unicare 3.61 Unum 5.70 TOTAL $ 33.31 ADDITIONAL DISBURSEMENTS:BUILDING DEPT FUND General Fund $ 91.95 Carlisle/Wortman Assoc. (2) 5,684.05 TOTAL $ 5,776.00 ADDITIONAL DISBURSEMENTS: LAKE IMPROVEMENT FUND Dixie Lake Progressive AE $ 2,500.00 Aquatic Services, Inc. 775.00 Superior Hoist 4,627.50 Waumegah Lake DTE Energy 1,056.88 TOTAL $ 8,959.38 ADDITIONAL DISBURSEMENTS: SOFTWATER LAKE FUND None $ 0.00 TOTAL $ 0.00 ADDITIONAL DISBURSEMENTS:ELIZA LAKE FUND None $ 0.00 TOTAL $ 0.00 GRAND TOTAL-ADDL. DISB. - ALL FUNDS $ 233,094.90