HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31060
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 8/10/2016
Re: MR #16147
Enclosed is a copy of the Contract for Oakland County Equalization Division Assistance Services with the Charter Township of Lyon They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Kimberly Hampton, Equalization, Oakland County
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/10/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget/Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
August 10, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16147 –
Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the Charter Township of Lyon.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Charter Township of Lyon and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division
Lannie D. Young, Supervisor, Charter Township of Lyon Enclosures
Memorandum
To: Lannie D. Young, Supervisor, Charter Township of Lyon
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/10/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget / Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 1
Charter Township of Lyon
Board of Trustees
Regular Meeting Minutes
April 4, 2016
Approved: MAY 2, 2016
The meeting was called to order by Supervisor Young at 7:00 p.m.
Roll Call: Steven Adams
Patricia Carcone
Michele Cash
John Dolan
John Hicks
Lannie Young
Absent: Sean O’Neil
Guests: 17
Also Present: Chris Doozan, McKenna Associates
Jennifer Elowsky, Township Attorney
Leslie Zawada, Civil Engineering Solutions, Inc.
APPROVAL OF CONSENT AGENDA
Approval of Regular Meeting Minutes of March 9, 2016
Approval of Disbursements
Building Department Report for February 2016
Engineering Report April 2016
Fire Report February 2016
Zoning Report for March 2016
Riverwood Estates Phase 1 – Bills of Sale for Water Main and Sanitary Sewer
Acceptance of grant of permanent water main easement and grant of permanent
sanitary sewer easement from Henrob Corporation for parcel number 21-02-376-024
South Lyon Area Youth Assistance Thank you
Motion by Cash, second by Carcone
To approve the consent agenda as presented.
Roll Call Vote: Ayes: Carcone, Young, Hicks, Adams, Cash, Dolan
Nays: None
MOTION APPROVED
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 2
ANNOUNCEMENTS AND COMMUNICATIONS
Trustee Hicks reported 196 years ago today Congress decided that the United States
Flag would consist of 13 red and white stripes to represent the original 13 colonies that
rebelled against the British crown. Twenty stars were also on that flag with a new star
to be added with every new state. By 1831 the flag had 24 stars when the New Hudson
Inn was built. Seventy seven years ago today Glen Miller recorded Moonlight
Serenade. Forty eight years ago today Martin Luther King was assassinated by James
Earl Ray.
CALL TO THE PUBLIC
Don and Patricia Gehrlein, 54771 Grenelefe Circle E, Mr. Gehrlein spoke about the
Vote Yes to support the new Lyon Twp. Library Campaign. They are having a fundraiser
on Saturday, April 23 at the Pinz Bowling. Donation checks can be made payable to:
Yes For A New LTPL.
Steve Greene, 63 Petoskey - He asked questions regarding why Lyon Twp. decided to
change their medical marijuana regulation ordinance. He has submitted a notice of
Intent to file a petition to change it by referendum.
Stephen Emsley, 51824 Eight Mile – He felt that they have chosen a zoning district
that a caregiver cannot operate in and he felt that the term caregiver should be
revisited.
REPORTS
DDA – Ms. Archer reported that a final draft design for the future parking and build out
of the downtown area will be presented to the DDA for review and comments. The DDA
is also actively working to address storm water drainage in the DDA. The remodeling
and restoration has begun on the New Hudson Inn. April is clean up month in the DDA
and all businesses are encouraged to participate. The DDA will be providing a
dumpster for any large debris.
Fire Chief – Deputy Chief Van Sparrentak reported he would like to form a committee
to review the Rules and Regulations. He is also interested in providing 24 hour staffing
in May for ISO.
Sherriff – Lieutenant Venus reported it’s been fairly quiet over the past month aside
from the threat on a school bus which was taken care of immediately. He reminded
residents to keep their cars locked and garage doors down to help prevent burglaries.
Planning Commission – Treasurer Carcone gave an update regarding the Planning
Commission meetings.
ZBA – Trustee Hicks gave an update regarding the last ZBA meeting.
Park Advisory Board – Trustee Hicks reported Mr. Doozan brought a park layout to
arrange possible ball fields. Also, Robert Swain is applying for the Park Advisory Board
and Kurt Radke will join as the current liaison from the Planning Commission.
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 3
APPROVAL OF AGENDA
Motion by Cash, second by Carcone
To approve the agenda as presented.
Voice Vote: Ayes: Unanimous
Nays: None
MOTION APPROVED
UNFINISHED BUISNESS - None
NEW BUSINESS
A. Resolution 2016-09 Approving Submission of Library Bond Proposition to
Electors
Ms. Teasdale explained the library board passed a resolution at their meeting to ask the
Township board to put this bond initiative on the August 2 ballot so they can build a new
library.
Motion by Cash, second by Carcone
To approve Resolution 2016-09 Approving Submission of Bond Proposition
to Electors for the August 2, 2016 Primary Election.
Roll Call Vote: Ayes: Adams, Hicks, Cash, Young, Dolan, Carcone
Nays: None
MOTION APPROVED
B. Resolution 2016-10 to Approve Library Replacement Millage Ballot
Language to Electors
Ms. Teasdale explained this is what the Library Board approved at their last meeting, to
replace their current operating millage. This would be the operating millage they would
need to run the new facility.
Motion by Cash, second by Hicks
To approve Resolution 2016-10 Approving Library Replacement Millage
Ballot Language for the August 2, 2016 Primary Election
Roll Call Vote: Ayes: Dolan, Young, Hicks, Carcone, Cash, Adams
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 4
Nays: None
MOTION APPROVED
C. Resolution 2016-11 to Approve Police Services Dedicated Millage Renewal
Ballot Language to Electors
Ms. Elowsky explained the existing mill is expiring in August 2016 and this is a renewal
of that rate.
Motion by Cash, second by Hicks
To approve Resolution 2016-11 Approving Police Services Dedicated
Renewal Ballot Language for the August 2, 2016 Primary Election.
Roll Call Vote: Ayes: Young, Cash, Adams, Hicks, Carcone, Dolan
Nays: None
MOTION APPROVED
D. Resolution 2016-12 Adopting Residential Tree Protection Permit
Application and Fee Schedule
Mr. Doozan referred to Mark Spencer’s memo dated 3/17/2016 where he recommended
that no fee is collected to process Tree Protection applications received with a
residential building permit since the activity is part of the building process. In addition,
he recommended a $100.00 fee for administrative review of a Tree Protection Permit
application for tree removal on a developed residential lot that is not associated with a
Building Permit.
Motion by Cash, second by Hicks
To approve Resolution 2016-12 Adopting Residential Tree Protection
Permit Application and Fee Schedule.
Steve Emsley – He asked if it was really appropriate to charge him $100 to cut down a
maple tree or should that fee really be zero. Supervisor Young explained this is
primarily for big land owners or developers that start clear cutting.
Roll Call Vote: Ayes: Dolan, Carcone, Cash, Hicks, Adams, Young
Nays: None
MOTION APPROVED
E. Enclaves of Lyon First Amendment to the Planned Development Agreement
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 5
– Minor Amendment; AP-16-12
Mr. Doozan reviewed the McKenna Associates memo dated March 29, 2016. Due to
the relatively small setback modification on units 1, 10, 29, 30, 37 and 54 that shall have
a minimum exterior side yard setback of twenty-five (25) feet to the house and garage it
would not affect the overall appearance of the residential development. The Planning
Commission agreed with this assessment and approved a motion to recommend
approval of the amendment, subject to amendment to the Condominium Master Deed, if
necessary.
Greg Donnan, engineer for the project, explained they are asking to clarify the language
regarding the corner lots to be what was originally intended.
Motion by Carcone, second by Hicks
To approve AP-16-12 amendment to the Enclaves PD as stated in the
McKenna Associates memo dated 3/29/16 letter.
Roll Call Vote: Ayes: Carcone, Adams, Hicks, Young, Cash, Dolan
Nays: None
MOTION APPROVED
F. Recommendation – Fire Department Ambulance Purchase Rescue 2
Chief Van Sparrentak referenced his memo dated March 18, 2016. Based on
reputation, warranty, and finance options, the unanimous recommendation of their
committee and their mechanic is to accept the bid from R & R/Life Line for the 2016
Ford #-450 Type III Lifeline Superliner. Funding will come from line item 206-000-977-
001 and was included in their 2016 budget.
Clerk Cash commented that she would have liked to see more than one quote and she
felt in the long run it would be more cost effective to fix the ambulance instead of
purchasing a new one since it has low mileage. Trustee Dolan also felt that there
should have been 3 bids. There was discussion regarding the bidding policy.
Dan Cash gave the history of the bidding process comparing the Township bidding
process and the Fire Department process. He explained that neither process has been
followed in this instance and the past practice for the Fire Department was 3 sealed
bids.
Supervisor Young stated that they do need to standardize the practice and set the
policy.
Treasurer Carcone explained that she agreed they need to see 3 bids and down the
road she wants to see sealed bids because that is how it should be done. She agreed
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 6
the new equipment is needed.
Trustee Hicks agreed that a policy is needed and to make sure it is adhered to. Trustee
Adams agreed.
Motion by Cash, second by Carcone
To table until 3 sealed bids are obtained.
Voice Vote: Ayes: Unanimous
Nays: None
MOTION APPROVED
G. Resolution 2016-13 Adoption of an Authorizing Resolution for the Lyon
Events Organization to Execute their 2016 - 4th Annual SummerFest Event
Ms. Archer referred to her memo dated March 22, 2016 regarding the road closure
resolution that LEO will need in order for the permit application to be completed asking
for Lyon Center Drive to be temporarily closed for the festival.
Motion by Carcone, second by Dolan
To approve the Resolution 2016-13 Adoption and Authorizing Resolution
for the Lyon Events Organization to execute their 2016 4th Annual
Summerfest Event.
Trustee Hicks felt more signage will be needed to address traffic concerns.
Steve Emsley - He stated that Ms. Archer is very proactive in addressing any concerns
and the last thing they want to do is disturb traffic or business.
Roll Call Vote: Ayes: Cash, Hicks, Carcone, Adams, Young, Dolan
Nays: None
MOTION APPROVED
H. Cost Approval to Write Specifications for Township Video Streaming
Supervisor Young referenced the memo received from Motown Digital outlining their
consulting services to support video system improvements for the Lyon Township
offices at a cost of $50 per hour with the anticipation of the project to take 60 hours and
a deposit of $1500.
Mr. Dave Scott gave a brief explanation of what his company provides.
Motion by Carcone, second by Dolan
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 7
To approve the Motown Digital proposal dated 2/26/16 with a dollar amount
not to exceed $3000.
Robert Swain – He stated great job with the idea of going forward with the video
system. The RFP is a good idea and he questioned if Mr. Scott would be acting as a
consultant to guide them through the process or selecting different bidders and
combining to design the system. He would like to be involved in the process.
Mr. Scott stated he would help them bid this out and he would make a recommendation
as to who they should proceed with.
Steve Emsley – He explained he answers RFP’s and he does not have time to be on
the Board. There are considerations since someone needs to run the equipment. He
thought they should separate the displays from what the community wants with video.
He thought they should think about what do the displays cost and what does it cost to
get the information to the public and look at the range of options.
Roll Call Vote: Ayes: Dolan, Carcone, Hicks, Cash, Adams, Young
Nays: None
MOTION APPROVED
I. Renewal of Contract for Assessing Services with Oakland County
Equalization
Supervisor Young referenced the memo from Oakland County dated March 21, 2016.
He explained that the existing assessing contract between Oakland County Equalization
and the Township will expire June 30, 2016. The cost per parcel to the Township will go
up from $14.70 to $15.10 for each real property parcel. Personal property parcel rate
will increase from $12.40- $12.80. These rates will be effective for the period of July 1,
2016- to June 30, 2019.
Motion by Cash, second by Hicks
To approve the contract for Oakland County Equalization Division
Assistance Services with the Charter Township of Lyon Real and Personal
Properties Services for the period of July 1, 2016 through June 30, 2019..
Roll Call Vote: Ayes: Cash, Carcone, Young, Adams, Dolan, Hicks
Nays: None
MOTION APPROVED
J. Refunding Bond Issue for Northeast Ring Road Debt
Treasurer Carcone explained with this refunding of the bonds they would be saving the
DDA $400,000 over the life of the bond. The bond will be done in 2029.
Charter Township of Lyon
Board of Trustees April 4, 2016 Page 8
Motion by Cash, second by Dolan
To approve Resolution 2016-14 to authorize the Issuance of Refunding
Bonds not to exceed $5,800,000.00
Roll Call Vote: Ayes: Young, Dolan, Adams, Hicks, Cash, Carcone
Nays: None
MOTION APPROVED
ADJOURNMENT
Motion by Carcone, second by Cash
To adjourn the regular meeting at 8:39 p.m.
Voice Vote: Ayes: Unanimous
Nays: None
MOTION APPROVED
The Board of Trustees meeting was adjourned at 8:39 p.m. due to no further business.
Respectfully Submitted,
Kellie Angelosanto Michele Cash
Kellie Angelosanto Michele Cash
Recording Secretary Lyon Township Clerk