HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31070
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 7/12/2016
Re: MR #16154
Enclosed is a copy of Police and Fire Dispatch Service Agreement Between County of Oakland and City of Auburn Hills July 11, 2016 – March 31, 2018. They have been sent to
the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
July 12, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16154 – Sheriff’s
Office – Contract for Police and Fire Dispatch Services for the City of Auburn Hills 2016-2018 and Creation of New Division, Unit and Positions.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Auburn Hills and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Dale Cunningham, Manager, Sheriff’s Office
Terri Kowal, Clerk, City of Auburn Hills
Enclosures
Memorandum
To: Terri Kowall, Clerk, City of Auburn Hills
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 7/12/2016
Re: MR #16154
On June 16, 2016 the Oakland County Board of Commissioners adopted Resolution #16154 – Sheriff’s Office – Contract for Police and Fore Dispatch Services for the City of Auburn Hills 2016 -2018 and Creation of New Division, Unit and Positions.. A copy of the agreement
is enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
The City of Auburn Hills
City Council Meeting
Minutes
March 7, 2016
CALL TO ORDER: Mayor McDaniel at 7:00 p.m.
LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326
Present: Mayor McDaniel, Council Members Burmeister, Hammond, Kittle, Knight, Verbeke
Absent: Mayor Pro Tem Mitchell
Also Present: City Manager Tanghe, Assistant City Manager Grice, Police Chief Olko, Fire Chief
Manning, City Clerk Kowal, City Engineer Juidici, City Attorney Selhaney.
12 Guests
4. APPROVAL OF MINUTES
4a. Regular City Council – February 22, 2016
Moved by Verbeke; Seconded by Kittle.
RESOLVED: To approve the February 22, 2016 City Council meeting minutes.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Verbeke
No: None
Resolution No. 16.03.032 Motion Carried (6–0)
4b. City Council Workshop – February 22, 2016
Moved by Kittle; Seconded by Verbeke.
RESOLVED: To approve the February 22, 2016 City Council Workshop minutes.
Mr. Knight noted he had mentioned, regarding the fund balance, he would like to see 50%, but could settle with 35%.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Verbeke
No: None
Resolution No. 16.03.033 Motion Carried (6–0)
5. APPOINTMENTS AND PRESENTATIONS
5a. Presentation – Dr. Rawashdeh and the Oakland University Loon Copter Team
Mayor McDaniel presented the Loon Copter Team with a proclamation, recognizing the Oakland University Engineering
Team for the world’s first multi-rotor drone proto-type, Loon Copter, for an international competition of Drones for Good, in
Dubai. Of the 1,017 entries from 165 countries, the Loon Copter Team was awarded the $1 million prize.
5b. Motion – Appointment of Carla Withers to the Beautification Advisory Commission
Carla Withers introduced herself, stating she has lived in the community for 20 years and is looking forward to serving her
community.
Mayor McDaniel explained Ms. Withers sat in on a BAC meeting prior to accepting the appointment and believes she will
be a good fit.
Moved by Knight; Seconded by Kittle.
RESOLVED: To confirm the appointment of Carla Withers to the Beautification Advisory Commission for a term
ending December 31, 2018.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Verbeke
No: None
Resolution No. 16.03.034 Motion Carried (6–0)
6. PUBLIC COMMENT
Terry Bailey, Foremost Development Company, reported the Residence @Thirty Two Fifty development has progressed
to the design/development stage of the project; progress was made in determining the best type footing for this brownfield
site. It is hoped the design will be completed within the next 90 days and groundbreaking will begin this summer.
Stephan Baranyai, 3716 Eaton Gate Lane, asked why there won’t be a millage for the Police Department, as is being
sought for the Fire Department.
Mayor McDaniel explained there has been no action taken for a Fire Department millage as of yet, but there will be a
discussion this evening. As information becomes available, it will be made public.
7. CONSENT AGENDA – None
8. OLD BUSINESS – None
City Council Synopsis –March 7, 2016
Page 2
9. NEW BUSINESS
9a. Motion – Approve Liquor License Renewals 2016/2017
Mayor McDaniel noted an updated list has been supplied to Council, regarding the four establishments who are not
compliant with the City’s requirements for license renewal: Ciccarelli’s Sports Bar, Duffy’s Irish Pub, Parkside Tavern and
TGI Friday’s.
Moved by Hammond; Seconded by Burmeister.
RESOLVED: To to recommend approval of the annual liquor licenses of those establishments that have met the
licensing requirements of the City; and that a public hearing be scheduled for Monday, March 28, 2016 to consider
evidence regarding the recommendation of non-renewal of a liquor license to those establishments who have not
met the City’s requirements.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Verbeke
No: None
Resolution No. 16.03.035 Motion Carried (6–0)
9b. Motion – Request to Authorize Drafting of Fire Millage Ballot Language
Mr. Tanghe explained discussions have taken place regarding City finances and the five year projection of the general fund,
fund balance through 2020. This request is for City Council to authorize drafting ballot language for the August 2, 2016
election. This would be a Headlee override to the existing fire millage from the current rate of 1.76 mills to a rate of 2.5 mills.
The City’s Charter provides a maximum millage to be levied to 2.5 mills for fire department operations. During his 15 years
with the City, the millage has never paid completely for fire operations and has been reliant upon the general operating
millage. Post-2008, the City lost more than $1 billion in taxable value, which is directly related to the revenue generated.
This year, after implementing a new transport model that is generating income, there is still a projected shortfall of $120,000
of revenues vs. expenses.
The City is seeing an increase of daytime population. The many colleges and universities have increasing enrollment; and
with the increasing tourism, make it necessary to consider increasing the number of full time firefighters/paramedics on
staff.
The staff recommendation states ‘After having completed a significant analysis of our finances both now and including a
five-year projection, Staff recommends that the City place on the ballot for August 2, 2016, a ballot question asking the
citizens to support an increase to the Fire millage by way of a Headlee override, from the current rate of 1.76 mills to a rate
of 2.5 mills, thus increasing the Fire millage rate by .74 mills. It is important to note that the City is not requesting a millage
rate that exceeds what has always been provided for by the City Charter, but to allow us to override the current millage to
levy the 2.5 mills that is permitted by the Charter. A ballot question will need to be drafted by the City Attorney for review
and approval by the City Clerk’s office on or before May 10, 2016. In turn, the City Clerk will submit the ballot language to
the County Clerk’s office for their required approval on or before May 12, 2016. County Clerk’s approval will be necessary
for the ballot question to come before the qualified citizen voters of Auburn Hills at the election held on Tuesday, August 2,
2016.’
Mr. Kittle asked Mr. Tanghe to explain the Headlee override and 1.76 mills as opposed to 2.5 mills. He asked if the City
had ever collected the 2.5 mills for Fire and why the 1.76 mills now.
Mr. Tanghe explained the maximum millage was levied several years ago. The Headlee explanation is difficult but as the
tax base grows, essentially the local government cannot get a windfall, matching their growth with the tax base. Each year,
using the Consumer Price Index (CPI) as a reference, local government isn’t allowed to capture any more dollars than what
is equal to the Consumer Price Index. So even if there were double digit growth in the taxable value in past years, the City
was always limited to the growth and revenue of whatever the CPI was for that year. This has caused the City to roll back
the millage rate, so the City was never exceeding the CPI. What started out at 2.5 mills has now rolled back to 1.76. The
problem is Headlee never took into consideration the crash of the economy like occurred in 2008. As we come out of the
recession, and as in previous years, the City can only grow its tax base by the rate of inflation. The rate of inflation for this
year, 3/10’s of 1% is being used. The City has rolled back and can’t grow even though our taxable value is growing; an
example, for industrial property this year expectations are a double digit increase in taxable value but the revenues will only
grow on those properties by 3/10’s of 1%. Everything is increasing in cost - wages, benefits, and everything else supporting
the operations of Fire Department. The City has been reduced to collecting less; 1.76 mills or $1.76 billion in taxable value
rather than the $2.6 billion in taxable value that was being collected seven or eight years ago. In terms of taxable value,
the City exceeded $2.6 billion in taxable value, in 2008. The rate has gone backwards, and the City is collecting the revenue
on a billion less taxable value.
Mr. Tanghe explained if a home’s marketable value is $200,000, the taxable value is 50% or $100,000, and if this millage
is successful, the homeowner would pay an additional $74 per year in property taxes to fund the Fire Department.
Mr. Kittle, addressing Stephan Baranyai, who spoke earlier, explained City Council and staff have been analyzing the costs
of funding the City operations and running the City efficiently with the best possible services. The thought at this point is
this millage may be sufficient to fill the gap after other cost saving measures are explored. This discussion is to allow the
City Council Synopsis –March 7, 2016
Page 3
City to proceed with having the City Attorney draft language. This will also allow Council ample time to review the language
and make changes, if necessary, if it is decided to move forward.
Mr. Kittle noted the motion includes language stating the question be ready for the August 2, 2016 election. He would prefer
City Council review the ballot language and deciding then, which election date would be best.
Mayor McDaniel suggested changing the motion to say ‘in preparation for’.
Mr. Tanghe explained it was the intention of staff to have the language ready for the August election, but the election date
can be determined after the language is drafted and reviewed.
Mr. Kittle noted, he spoke with Chief Manning who helped him to understand the proposed cost savings with 24 hour shifts.
He believes more staffing is needed, especially with three fire stations. He would like to continue discussion and look for
other cost saving measures and see the big picture and how it all fits together.
Mr. Knight stated he was on the Charter Commission back at the beginning of the City when the 2.5 mills was decided on,
based on the suggestion of a professional. The only time the millage was increased, was for the library. For as long as he
can remember the City has been in a deficit situation with the Fire Department. The explanation for the ballot language
should include how it hasn’t been possible to make ends meet, it is necessary to increase the millage to cover the fire
operations. It may be necessary in the future to seek a police millage, but not at this time. The motion language is okay
with him, it does include the ballot language will be presented at the March 28, 2016 Council meeting. He hopes the
information will be available demonstrating the need of the millage at the March 28th meeting.
Mayor McDaniel believes staff has been responding to the agreed urgency Council has had in preparing this proposal for
the August 2, 2016 election. This evening’s meeting was moved up to accommodate the time necessary to get ballot
language drafted, reviewed and filed to meet the deadline of getting on the August 2, 2016 ballot. Council has not voted or
decided on the millage increase, but has decided to look at the possibility. He too, agreed with Mr. Kittle and Mr. Knight
there should have been a millage increase five years ago. He believes the motion could state ‘in preparation of the August
2, 2016 election’.
Mr. Kittle is in agreement with the motion as is, there is a tight timeline.
Moved by Knight; Seconded by Verbeke.
RESOLVED: To direct the City Manager and City Attorney, in conjunction with the City Clerk’s office, to
formulate a ballot question for the August 2, 2016 election seeking a Headlee override of the Fire millage from
1.76 mills to 2.5 mills (an increase of .74 mills), with the 2.5 mill levy being the maximum allowable by Charter.
The ballot language shall return to City Council for review and proposed acceptance on Monday, March 28,
2016.
Mr. Knight wants all the backup and supporting information for this proposal be available at the March meeting to share with
the residents.
Mr. Kittle noted the information Mr. Knight is requesting may not be formally ready for the March 28th meeting, but will be
available leading up to the August election and will be available for all the residents to review and decide at the election.
Mr. Knight suggests a general overview of why the millage is necessary to be available for review at the March meeting.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Verbeke
No: None
Resolution No. 16.03.036 Motion Carried (6–0)
10. COMMENTS AND MOTION FROM COUNCIL
Ms. Hammond:
Reminded everyone to go out and vote tomorrow.
Mr. Knight:
The City has been proactive in making changes and suggested laying some groundwork to change the Headlee
Amendment. There should be a provision stating if property values increase a community can capture some of
that.
Mr. Burmeister:
Asked if there have been any arrangements made for Captain Aguayo’s retirement.
Fire Chief Manning explained there are plans for a formal recognition to be made at the Fire Department’s Awards
and Appreciation dinner, May 5, 2016.
Mr. Knight:
An important game tonight – Go Grizzlies!
City Council Synopsis –March 7, 2016
Page 4
Mayor McDaniel:
Congratulated Ms. Mitchell, a General Motors engineer who recently was recognized for her impact in creating
opportunities for women and minorities in the automotive industry. She was awarded the Modern Day Technology
Leader award that was presented at the Black Engineer of the Year Award/STEM conference in Philadelphia.
11. CITY ATTORNEY’S REPORT - none
12. CITY MANAGER’S REPORT
February 25, 2016, he and Mayor McDaniel attended a reception for the Counsel General of Japan. There are
future meetings scheduled to discuss investments in the City.
Congratulated the current longest working employee, Tammy Klobnock who just recently retired after 31 years of
service.
The City is in the process of upgrading the e-mail system and though no interruptions are expected, there is always
that possibility. He asked for patience in the event an email isn’t sent or received or has been delayed.
13. EXECUTIVE SESSION – Labor Negotiations
Moved by Burmeister: Seconded by Verbeke.
RESOLVED: To adjourn to Executive Session.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Verbeke
No: None
Resolution No. 16.03.037 Motion Carried (6–0)
Adjourned to Executive Session at 7:45 p.m. Resumed regular session at 9:41 p.m.
Ms. Verbeke left Executive Session.
Moved by Burmeister: Seconded by Hammond.
RESOLVED: To approve the collective bargaining agreement between the City of Auburn Hills and AFSCME,
Auburn Hills Employees Chapter D of Local 2720, for a contract period of January 1, 2016 through December
31, 2019 as presented. Further, authorize the Mayor, City Clerk and City Manager to execute the Agreement on
behalf of the City.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel
No: None
Resolution No. 16.03.037 Motion Carried (5–0)
14. ADJOURNMENT
Hearing no objections, the meeting adjourned at 9:42 p.m.
________________________________ ______________________________________
Kevin R. McDaniel, Mayor Terri Kowal, City Clerk