HomeMy WebLinkAboutInterlocal Agreements - 2016.07.20 - 31076
The City of Auburn Hills
City Council Meeting
Minutes
May 9, 2016
CALL TO ORDER: Mayor McDaniel at 7:00 p.m.
LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326
Present: Mayor McDaniel, Mayor Pro Tem Mitchell, Council Members Burmeister, Kittle, Knight,
Verbeke
Absent: Council Member Hammond
Also Present: City Manager Tanghe, Assistant City Manager Grice, Police Lt. McDonnell, Fire Chief
Manning, City Clerk Kowal, Finance Director/Treasurer Schulz, DPW Director Melchert, City
Assessor Lohmeier, Mgr. of Public Utilities Michling, Management Assistant Harris, City Engineer
Juidici, City Attorney Beckerleg
4 Guests
4. APPROVAL OF MINUTES
4a. Regular City Council – April 25, 2016
Moved by Burmeister; Seconded by Kittle.
RESOLVED: To approve the April 25, 2016 City Council meeting minutes as amended.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
Resolution No. 16.05.071 Motion Carried (6–0)
5. APPOINTMENTS AND PRESENTATIONS
5a. Motion – Reappointment to TIFA – Patrick Hassett
Moved by Kittle; Seconded by Verbeke.
RESOLVED: to confirm the reappointment of Patrick Hassett to the Tax Increment Finance Authority Board of
Directors for a term ending February 28, 2020.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
Resolution No. 16.05.072 Motion Carried (6–0)
5b. Motion – Reappointment to Election Commission – Terry Carpenter
Moved by Verbeke; Seconded by Mitchell.
RESOLVED: To confirm the reappointment of Terry Carpenter to the Election Commission for a term ending
December 31, 2019.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
Resolution No. 16.05.073 Motion Carried (6–0)
5c. Motion – Reappointment to Election Commission – Jack Brocklebank
Moved by Verbeke; Seconded by Knight.
RESOLVED: To confirm the reappointment of Jack Brocklebank to the Election Commission for a term ending
December 31, 2019.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
Resolution No. 16.05.074 Motion Carried (6–0)
5d. Motion – Reappointment to Brownfield Redevelopment Authority – Michelle Hawley
Moved by Knight; Seconded by Mitchell.
RESOLVED: To confirm the reappointment of Michelle Hawley to the Brownfield Redevelopment Authority
Board of Directors for a term ending December 31, 2018.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
Resolution No. 16.05.075 Motion Carried (6–0)
5e. Motion – Reappointment to Brownfield Redevelopment Authority – Larry Douglas
Moved by Knight; Seconded by Kittle.
RESOLVED: To confirm the reappointment of Larry Douglas to the Brownfield Redevelopment Authority
Board of Directors for a term ending December 31, 2018.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
City Council Minutes –May 9, 2016
Page 2
Resolution No. 16.05.076 Motion Carried (6–0)
5f. Motion – Appointment to TIFA – Robert Waltenspiel
Moved by Burmeister; Seconded by Verbeke.
RESOLVED: To confirm the appointment of Robert Waltenspiel to the Tax Increment Finance Authority Board
of Directors for a term ending February 28, 2019.
VOTE: Yes: Burmeister, Kittle, Knight, McDaniel, Mitchell, Verbeke
No: None
Resolution No. 16.05.077 Motion Carried (6–0)
6. PUBLIC COMMENT
Scott Burchfield, 2104 Richwood Road, is concerned with the new business at the corner of University Drive and Pontiac
Road, Domino’s Pizza. In the past, there had been a Domino’s Pizza in that same location who used Richwood Road
frequently and did not obey the speed limits. With Jimmy John’s moving into the area as well, the traffic on Richwood Road
has increased. There is concern with the residents, that the same practice is going to take place with the new Domino’s
Pizza, accessing Burchfield and exceeding the speed limit. He is asking that City Officials remind management of Domino’s
Pizza that speed limits must be followed as well as Richwood, being for local deliveries only, not as a cut-through. He would
also like to have signage placed at either end of Richwood, stating no through traffic.
Mayor McDaniel stated the City Manager will discuss the matter with the Police Chief and seek a resolution.
7. CONSENT AGENDA
7a. Board and Commission Minutes
7a.1. Pension Board – April 13, 2016
7a.2. Retiree Health Care – April 13, 2016
7a.3. Beautification Advisory Commission – April 20, 2016
7b. Motion – Approve Renewal of Contract for Oakland County Equalization Division Assistance
RESOLVED: To approve the 2016-2019 Contract for Oakland County Equalization Division Assistance Services
with the City of Auburn Hills, personal property services.
7c. Motion – Approve 2016/2017 Used Car Lot License Renewals
RESOLVED: To approve renewal of Used Car Lot Licenses for the 2016/2017 licensing period for A & S RV
Center, Newcomb’s Service, Inc., Oakland Truck and Equipment Sales, Inc., and Parts Place, Inc.
7d. Motion – Accept First Quarter Investment Report – Asset Strategies
RESOLVED: To receive and file Asset Strategies 2016 1st Quarter Aggregate Cash Management report,
Executive Summary Table and Investment Performance Evaluation Conclusions.
Moved by Verbeke; Seconded by Mitchell.
RESOLVED: To approve the Consent Agenda.
VOTE: Yes: Burmeister, Kittle, Knight, Mitchell, McDaniel, Verbeke
No: None
Resolution No. 16.05.078 Motion Carried (6–0)
8. OLD BUSINESS
8a. Motion – Public Hearing/Motion – Adopt Ordinance for Consumers Energy
Mr. Beckerleg explained Consumers Energy has had a contract with the City since the 1980’s. A new contract must be
adopted as required by City Charter. The new contract, which is an ordinance, will be effective for ten years, the maximum
number of years allowed by ordinance.
Ms. Verbeke asked what would happen if this ordinance was not approved.
Mr. Beckerleg explained Consumers Energy could discontinue supplying gas to Auburn Hills’ residents.
Moved by Mitchell; Seconded by Verbeke.
RESOLVED: To adopt Ordinance # 16-877, Consumer’s Energy Gas Supply Franchise Ordinance for a term of
ten years, upon all requirements being satisfied, as determined by City Attorney Derk Beckerleg.
Hearing no comment, Mayor McDaniel opened and closed the public hearing at 7:18 p.m.
VOTE: Yes: Burmeister, Kittle, Knight, Mitchell, McDaniel, Verbeke
No: None
Resolution No. 16.05.079 Motion Carried (6 - 0)
8b. Public Hearing/Motion – Adopt Ordinance to Amend City Ordinance Chapter 70, Article VII, Division 2-Parking Violations
Bureau
Mayor McDaniel noted there are no further comments from the Police Department regarding this ordinance amendment.
Mayor McDaniel opened the public hearing at 7:19 p.m., and hearing no comment closed the public hearing at 7:19 p.m.
City Council Minutes –May 9, 2016
Page 3
Moved by Verbeke; Seconded by Burmeister.
RESOLVED: To adopt Ordinance 16-875 to amend City Ordinance Chapter 70, Article VII, Division 2 – Parking
Violations Bureau, of the City of Auburn Hills Code of Ordinances, as amended, to Amend Section 70-361 –
Parking Offenses; Fines.
Mr. Knight stated he will vote against this amendment, believing there are better ways of enforcing the parking, including
closing the parking garage at 2:00 a.m., when the bars close. Anybody parking in the garage after 2:00 a.m., or whatever
the designated closing time, should be by parking permit only. Overnight parking without a parking permit should be
prohibited in the garage; plenty of overnight parking is available on the street.
VOTE: Yes: Burmeister, Kittle, Mitchell, McDaniel, Verbeke
No: Knight
Resolution No. 16.05.080 Motion Carried (5 - 1)
8c. Public Hearing/Motion – Adopt Ordinance to Amend Chapter 58 (Special Assessment Districts)
Mr. Beckerleg explained this ordinance amendment will allow the City to contribute up to 50% of a special assessment
project, up from the current maximum 20%.
Ms. Mitchell asked for clarification, that the City’s contribution can be from 0% up to 50%.
Mr. Beckerleg confirmed that is true.
Hearing no comment, Mayor McDaniel opened and closed the public hearing at 7:23 p.m.
Moved by Mitchell; Seconded by Knight.
RESOLVED: To adopt Ordinance No. 16-876, an ordinance to amend section 58-2, Power, of Chapter 58, Special
Assessments, of the Auburn Hills City Code, as amended, to provide with respect to the special assessment
for local road construction or improvements, that no more than fifty percent (50%) of the cost of said local road
construction or improvements shall be borne by the City at large.
VOTE: Yes: Burmeister, Kittle, Knight, Mitchell, McDaniel, Verbeke
No: None
Resolution No. 16.05.081 Motion Carried (6 - 0)
8d. Motion – Approve Bloomfield Orchard Pipe Bursting
Mr. Michling explained this request is to award the bid and engineering services for the seventh and final phase of the
Bloomfield Orchard pipe bursting project that began in 2003. There has been an addition to the contract, ‘Crew Days’,
which Mr. Juidici will explain.
Mr. Juidici explained the contract addition of ‘Crew Days’, will help keep costs under control. Crew Days isn’t anything new,
a number of communities include this in a contract. The contractor bids the anticipated number of days the project will take,
which makes the contractor accountable for their own schedule. Each day past the anticipated number of days will be
charged against the contractor.
Mr. Knight noted this has been an ongoing project over a number of years and asked if the technology has changed since
the project first began.
Mr. Juidici explained this phase of the project uses the same type of high-density polyethylene (HDPE) piping that was used
in the first phase. He confirmed the realistic life expectancy of this pipe is 50 years; however, the manufacturer suggests
100 years. The pipe size throughout most of the project is eight inches, though a few of the pipes are 12 inches in diameter.
Mr. Michling continued explaining the current cast iron pipes will be replaced with high-density polyethylene (HDPE) piping,
as well as replacing all fire hydrants and gate valves. The only concrete work done will be what is impacted by the pipe
bursting. The majority of the road maintenance has been deferred, combining it with the larger scope of City wide 2017
concrete maintenance, to achieve volume pricing discounts.
This project involves Ashburnham from Hempstead to Old Salem; Hempstead from Ashburnham to Hamlet; Old Salem from
Ashburnham to Provincetown; and Provincetown from Hempstead to Old Salem.
Of the four bids that were received, Midwest Trenchless Services, LLC, Whitehall, Michigan, is the low bidder, at $1,149,560.
Engineering services for this project include construction staking, observation, engineering, administration, and geotechnical
services, for the not-to-exceed amount of $102,800 for OHM and an estimated $4,000 for TEC. There is $1.75 million
budgeted in the 2016 Water Fund for this project.
Mr. Michling confirmed for Mr. Knight, as implied by the name, Trenchless, there will be minimal digging.
Moved by Verbeke; Seconded by Knight.
RESOLVED: approve the award of the Bloomfield Orchards Water Main Replacement Project to Midwest
Trenchless Services, LLC 3129 Benston Rd. Whitehall, Michigan 49461 in the amount of $1,149,560.00.
Engineering services for the not to exceed amount of $102,800.00 to OHM Advisors and material testing fees
in the estimated amount of $4,000.00 to Testing Engineering and Consultants. Funding provided from account
number (592-536-977.001-BMLORCHWTRMN).
VOTE: Yes: Burmeister, Kittle, Knight, Mitchell, McDaniel, Verbeke
No: None
City Council Minutes –May 9, 2016
Page 4
Resolution No. 16.05.082 Motion Carried (6 - 0)
9. NEW BUSINESS – none
10. COMMENTS AND MOTION FROM COUNCIL
Mr. Kittle:
He is looking forward to attending the North Squirrel Road walk through this week, asking if the project will be done.
Mr. Melchert stated the landscape is very close to being completed, but the project will not be closed until fall,
making sure the vegetation is growing satisfactorily.
Mr. Burmeister:
Noted the calendar on the City’s website has all the City Council meetings moved to June and asked that the
calendar be corrected. Also, Summerfest is not listed on the calendar and asked that too, be checked.
Asked about the Community Center being closed this past Wednesday.
Mr. Grice explained upon opening in the morning there was a high level of carbon monoxide in the building. The
Fire Department was contacted, who confirmed the high carbon monoxide reading and evacuated the building. The
problem was corrected and the building was open by 1:00 p.m. the same day. There was a cracked heat exchanger
that caused the problem which has been repaired, with a new heat exchanger on order.
Asked if Ms. Beck’s concern of Grey Road has been addressed, noting she is in attendance at this evening’s
meeting.
Mr. Tanghe stated the information was forwarded to Police Chief Olko. The Chief will be returning from vacation
tomorrow; he will check with her tomorrow.
Ms. Verbeke:
Asked if City Council Members will be participating in the Memorial Day parade; plans are currently underway for
the parade. She asked Council Members to please let her know.
Mr. Knight:
Noted North Squirrel Road has median irrigation and is very well mowed and maintained. He would like the sides
of the road to be equally kept up and mowed, keeping Squirrel Road entirely maintained and looking good.
The towers from the high tension wires are being taken down, it is quite interesting to watch.
He too is curious if Ms. Beck’s concerns regarding Grey Road traffic has been addressed.
Mayor McDaniel stated Police Chief Olko will be in the office tomorrow and Mr. Tanghe will be checking with her.
Ms. Mitchell:
Welcomed Mayor McDaniel back.
The employee recognition program last Thursday was a wonderful event and congratulated all those employees
who were recognized.
Reminded residents she will be holding her Coffee Chat, Friday, May 13th, 6:30 p.m. until 8:00 p.m., at Bigby Coffee
on Joslyn Road, and everyone is invited to visit with her.
Mayor McDaniel:
Reminded all residents with spring cleanup under way, that trash is not to be curbside longer than 24 hours prior to
the scheduled pick up day.
Noted the election in August will include the Headlee Override proposal for the Fire Millage. There are two
informational meetings coming up for questions and answers. The next meeting is Wednesday, May 11, 2016, at
7:00 p.m., at Fire Station 2, 1899 N. Squirrel Road and Wednesday, May 18, 2016, at 7:00 p.m., at Fire Station 1,
3483 Auburn Road.
The City awards and recognition banquet for the Senior Services volunteers, Fire Department and Police
Department, was a great event; he congratulated all those that were recognized. Thanked the City Manager and
his staff for the great event.
11. CITY ATTORNEY’S REPORT - none
12. CITY MANAGER’S REPORT - none
13. ADJOURNMENT
Hearing no objections, the meeting adjourned at 7:35 p.m.
________________________________ _________________________________
Kevin R. McDaniel, Mayor Terri Kowal, City Clerk
City Council Minutes –May 9, 2016
Page 5
October 9, 2017
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On July 20, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16164 –
Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the Cities of Auburn Hills, Pontiac and Wixom.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Auburn Hills and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division
Kevin R. McDaniel, Mayor, City of Auburn Hills
Enclosures