HomeMy WebLinkAboutInterlocal Agreements - 2016.08.31 - 31104
July 10, 2017
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On August 31, 2016 the Board of Commissioners for Oakland County entered into an agreement per MR #16192 – Board
of Commissioners – Pilot Local Road Improvement Program Fiscal Year 2016 Appropriation – City of Pleasant Ridge – Concrete Repairs on Millington Rd., Poplar Park Blvd, Oakland Park Blvd, Cambridge Blvd, Oakdale Blvd, Maplefield Rd –
Project No. 2016-12.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Pleasant Ridge, and the authorizing Board of Commissioners Resolution are enclosed for filing by
your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East 1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County
Shannon Miller, Deputy Clerk of the Board, Oakland County Road Commission Amy Drealan, Clerk, City of Pleasant Ridge
Enclosures
1
City of Pleasant Ridge
23925 Woodward Avenue
Pleasant Ridge, Michigan 48069
Regular City Commission Meeting
September 13, 2016
Having been duly publicized, Mayor Metzger called the meeting to order at 7:31 p.m.
Present: Commissioners Foreman, Krzysiak, Perry, Scott, Mayor Metzger.
Also Present: City Manager Breuckman, City Attorney Greg Need, City Clerk Drealan.
Infrastructure Bond Referendum Notice
City Manager Breuckman reported that the cost to construct streets has increased over 230-percent
in the past 4 years. The drastic cost increase is limiting the City’s ability to reconstruct the remaining
streets in a timely manner. The City would like to sell bonds in order to finish reconstructing the
remaining streets, with future infrastructure millage revenue being used to repay the bonds. The
remaining streets for reconstruction and approximate costs are Hanover $731,000; Norwich
$763,000; Ridge $627,000; Indiana $529,000; and Bermuda $165,000. This will not be a new millage
or any additional costs to residents. A Notice of Intent must be published, and after 45 days, the
bond resolution is authorized. The target date for funding is April 2017.
Commissioner Krzysiak inquired as to the residents right to have the referendum voted on, and
Breuckman responded that there are a certain number of signatures required by residents to have the
referendum put on the ballot.
16-3272
Motion by Commissioner Foreman, second by Commissioner Scott, that the Resolution authorizing
publication of Notice of Intent to issue General Obligation Capital Improvement Bonds, be
approved.
Adopted: Yeas: Commissioner Foreman, Scott, Krzysiak, Perry, Mayor Metzger
Nays: None.
2016 Beautification Awards
Commissioner Foreman and the Beautification Committee presented the 2016 Beautification
Awards to the following:
Marc Asher, 10 Maywood
Lee Drouillard & Dave Sunwald, 54 Wellesley
A1 Woodside Park
Kirk & Karin Halstead, 25 Norwich
Business address: 24280 Woodward Avenue
Item 8a
2
Public Discussion
Leslie Jones, 19 Fairwood, Environmental Committee will host a presentation on November 21,
7:00pm, Community Center, for resident John Ganis, and have a book signing for his new book,
“America’s Endangered Coasts, from Texas to Maine.”
Gail Gerdan, 54 Ridge, Environmental Committee, reported that the committee is working with the
City to get information out to residents. Pamphlet holders have been purchased and will be
displayed at city offices. Gerdan presented tips on taking care of your lawn for winter: 1) Set your
lawnmower at a higher level, 2.5-3 inches; 2) use organic fall fertilizer; 3) add grass seed if lawn is
thinner; 4) pull weeds; and 5) cut leaves several times into small pieces in order to provide nutrients
to the lawn. Dethatching and aerating lawns are recommended. Do not cut back perennials until
the spring so that birds will have shelter and food during the winter. Gardens Alive is a
recommended site for organic products. Another recommended site is Ontario.ca/climatechange
for pesticide information.
Allen Kaczkowski, 15 Fairwood, inquired about a water meter that is used for water use as far as for
lawns. City Manager Breuckman responded that the billing has changed as of July 1st as to storm
water runoff charges being charged as a flat rate based on the size of the resident’s property.
Kaczkowski inquired if the Great Lakes Water Authority charges each city, and Breuckman
responded that each city is charged by the Authority and that SOCWA negotiates the wholesale
water costs. Kaczkowski inquired if the lack of use of water is increasing the costs, and Breuckman
responded that is true. The major cost on a water bill is to maintain and operate the system no
matter how much water is used.
Introduction of Mr. Timothy Schults, DPW Supervisor
Mayor Metzger and City Manager Breuckman introduced the new DPW Supervisor Tim Schults
who will oversee the contracted public services performed by Brilar. Mr. Schults started on August
1st and has a strong background in landscape maintenance. Commissioners Perry, Krzysiak, and
Foreman commended Mr. Schults for the work he has been doing around the City as reported by
the residents.
Governmental Reports
Commissioner Gary McGillivary mentioned that he was part of the team that added local
municipalities to the grant money for roads of which Pleasant Ridge has recently applied for monies.
McGillivary recommended that residents take advantage of the county parks in the area during the
fall season.
Chief Kevin Sullivan, Ferndale Fire Department, mentioned that there have not been many fires,
and during the down time, training initiatives are underway. There have been some new firefighters
hired and a few promotions within the department. The department is back up to 26 personnel with
two part-time secretaries. A capital improvement grant will be applied for to have hydrants painted
in the future. Chief Sullivan reported that the city’s water, as well as the fire department’s, is and has
been tested on a regular basis in order to avoid a situation as Flint.
Chief Kevin Novak, Pleasant Ridge Police Department, echoed the favorable comments of Tim
Schults and shared a story of how he assisted the police department with a reported death situation.
Chief Novak reported that he and Sgt. Reid attended active shooter training through OakTAC
recently, along with majority of the department. The cost for the City to join OakTAC was
3
$250.00, and the training costs alone to date are approximately $3,500.00. The benefit of the
training is that neighboring departments are all trained the same way in case they are ever teamed up
at a scene. A Neighborhood Watch meeting is set to take place on September 21st, 6:30p, at the
Community Center, with Sgt. Reid and some of the officers. Officer Shelton will receive an award
through MADD as an outstanding rookie officer for the entire state of Michigan. Commissioner
Foreman thanked Sgt. Reid for organizing the upcoming Neighborhood Watch meeting. City
Manager Breuckman added that this will be a yearly event.
City Commissioner Liaison Reports
Commissioner Krzysiak mentioned that the next Recreation Commission meeting will be September
28th, 7:00p, Recreation Center. Following the meeting, the City Commissioners will be meeting to
discuss the playscape area behind the Community Center. The Wellness Center will be offering
extended hours by mid-November. Surveillance cameras and an emergency phone system have
been installed in the facility for safety reasons. These upgrades have been funded by the Pleasant
Ridge Foundation.
Commissioner Foreman reported that the elementary restructuring is complete. Kennedy will be
referred to as the “upper campus” hosting grades 3rd through 5th. Roosevelt will be referred to as the
“lower campus” hosting grades K through 2nd. University High School is now in the former
Coolidge building. The Sinking Fund Millage passed in August and infrastructure repairs can now
be made to the buildings. A Reading Intervention Program has been added at the high school with
a $100,000 donation. Another $100,000 donation is to complete the program. Friday, October 7th,
is the parade that starts at 4:30p. Tailgate starts after the parade. The next School Board will be
Monday, September 19th, 7:00p, at the high school. Mayor Metzger added that on September 14th,
4:00p, Kennedy School, there will be an event called “Blessings in a Backpack” in order to provide
food for children on the weekends who might otherwise go hungry.
Commissioner Perry reported that the Planning Commission and DDA did not meet in August due
to lack of a quorum. The transit millage will be on the November ballot. On Weds, September
14th, 7:00p-8:30p, there will be a Regional Transit Meeting at the First Methodist Church, on West
Maple in Birmingham, for any questions citizens may have. There is a video from the RTA on the
City’s Website that is about 30-minutes long. Mayor Metzger added that there is more information
on the City’s Facebook page explaining the 20-year millage.
Commissioner Scott on behalf of the Historical Commission reported that there will be three open
positions in January 2017. Anyone interested can contact the Historical Commission or the City.
The museum will open on September 17th. The next meeting will be October 5th. Commissioner
Foreman inquired as to the requisite of being on the Historical Commission. Scott reported that
there are 10 meetings per year and any resident is welcome who may be interested in the history of
Pleasant Ridge. The Commission also sponsors the Home & Garden Show every year.
Consent Agenda
16-3273
Motion by Commissioner Perry, second by Commissioner Foreman, that the Consent Agenda be
approved, as amended removing Item (e).
Adopted: Yeas: Commissioner Perry, Foreman, Krzysiak, Scott, Mayor Metzger
Nays: None.
4
Leashed dogs in Gainsboro Park
City Manager Breuckman explained that the new pathway system in Gainsboro Park will connect the
dog park, therefore, it is reasonable to expect that leashed dogs be allowed on the pathways in the
park. This was discussed during the Gainsboro Park design process, and there will be dog waste
stations that will be provided in the park. Commission Krzysiak inquired if dogs will be allowed off
the pathways and in the actual park areas, and Breuckman responded that it is for the pathways only.
There will be a separate small and large dog park area.
16-3274
Motion by Commissioner Perry, second by Commissioner Foreman, that leashed dogs be allowed
on the pathways in Gainsboro Park.
Adopted: Yeas: Commissioner Perry, Foreman, Krzysiak, Scott, Mayor Metzger
Nays: None.
Refuse Collection Fee
Assistant City Manager Scott Pietrzak reported that SOCRRA is moving forward with converting to
single-stream recycling and purchasing 65-gallon single stream recycling carts for each household in
Pleasant Ridge and other communities. Each household will be assessed $1.00 charge per month
and will be used to purchase the recycling carts and conversion costs. The process may start in
spring 2017, but the assessments will start now. There will be one cart per household to start, and
down the road, additional carts may be purchased. Commissioner Foreman inquired if the small
hand cart can still be used for recyclables or now will it only be the 65-gallon cart. Pietrzak will
inquire at the SOCRRA meeting being held tomorrow and report back.
16-3275
Motion by Commissioner Perry, second by Commissioner Scott, that a change to the garbage
collection charge per utility bill from $16.77 to $18.77 per bill to cover the new SOCRRA surcharge
for converting to single-stream recycling, be approved.
Adopted: Yeas: Commissioner Perry, Scott, Foreman, Krzysiak, Mayor Metzger
Nays: None.
Local Road Improvement Matching Fund Cost Participation Agreement
City Manager Breuckman explained that Pleasant Ridge has been awarded matching funds from
Oakland County for local road improvement projects. The City has just been awarded $5,627.00
from Oakland County as part of a new Local Road Improvement Program. The cost participation
resolution needs to be approved in order to receive the monies from the County.
16-3276
Motion by Commissioner Foreman, second by Commissioner Perry, that the Local Road
Improvement Matching Fund Cost Participation Agreement, be approved.
Adopted: Yeas: Commissioner Foreman, Perry, Krzysiak, Scott, Mayor Metzger
Nays: None.
5
City Manager’s Report
City Manager reported that there are some streets on the west side of the city that are undergoing
the patching program and repairing seams.
Breuckman mentioned that work in Gainsboro Park has been delayed through August, but work is
now being completed. A new schedule will be in place as to the cement work that should be
completed at the end of September. The 5 to 12-year-old playground should be started in early
October. Tennis courts are waiting to be completed upon asphalt patching. The dog park grass
will be cut in the near future.
Other Business
Commissioner Krzysiak reported that the next book for the Book Club will be “The Girl on the
Train” by Paula Hawkins and will be discussed on Monday, September 26th, 7:00 p.m., Hessel Park.
Krzysiak does have two extra copies if anyone is interested.
City Clerk Drealan reminded residents that the last day to register to vote in the November election
is October 11th. The City Commission meeting for October has been rescheduled until the 18th.
Absentee voting registrations are available on the City’s Website, or anyone can call the Clerk’s
Office for information, or come to City Hall to register. A permanent absentee ballot request must
be registered for at City Hall. Mayor Metzger added that this ballot will be straight ticket voting.
With no further business or discussion, Mayor Metzger adjourned the meeting at 9:14 p.m.
__________________________________
Mayor Kurt Metzger
__________________________________
Amy M. Drealan, City Clerk
/mat