HomeMy WebLinkAboutInterlocal Agreements - 2016.08.31 - 31105
March 8, 2017
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On August 31, 2016 the Board of Commissioners for Oakland County entered into an agreement per MR #16225 – Animal
Control – Establish Fiscal Years 2017-2019 Municipality Contracts and Oakland County Animal Shelter and Pet Adoption Rates for Boarding and Disposal.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of Southfield, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #14 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Bob Gatt, Manager, Oakland County Animal Control
Sharon Tischler, Clerk, Township of Southfield
Enclosures
MINUTES OF THE SOUTHFIELD TOWNSHIP BOARD OF TRUSTEES
MEETING HELD ON SEPTEMBER 13, 2016
Supervisor Schmitt called the meeting to order at 7:30 p.m. at the Township Hall.
ROLL CALL:
Present: Supervisor Schmitt, Clerk Tischler, Treasurer Mooney and Trustees Cook,
Nelson, Scarcello and Walsh
Absent: None
Others Present: Sandra LaJoie, Deputy Clerk
Robert Borgon, Beverly Hills, Liaison
Supervisor’s Report
Supervisor Schmitt congratulated Clerk Tischler, Treasurer Mooney and Trustees Cook, Nelson
and Scarcello on their landslide victories. Supervisor Schmitt thanked Trustee Walsh for
continuing to represent the Township on the South Oakland County Water Authority Board as well
as continuing to be a member of the Southfield Township Compensation Committee.
Clerk’s Report
Clerk Tischler stated preparations are underway for the November General Election. New
worker training is scheduled for September 14th. The Village of Franklin has placed ten Charter
Revision Questions and a Bond Proposal on the November Ballot. Franklin precincts 8 & 9 will
have a two page ballot.
Clerk Tischler noted as of August 31st 886 dog licenses have been issued compared to 885 in
2015 and 40 cat licenses have been issued compared to 38 in 2015.
Clerk Tischler suggested a review of the need of our Merchants License Ordinance.
Clerk Tischler noted in the e-mailed information items of August 26th item 8-67 was a statement
of the invested funds available for the Retiree Health Care Fund from MERS.
Clerk Tischler mentioned the Beverly Hills Council has offered their appreciation on several
occasions for the use of the Township Hall for their meetings while the Village Offices are being
renovated.
Treasurer’s Report
Treasurer Mooney commented Wednesday, September 14th is the last day to pay County and
Village taxes without penalty. To date we have collected 83%.
Page 2- Board of Trustees Regular Meeting Minutes- September 13, 2016
PUBLIC COMMENTS ON ITEMS NOT CONTAINED ON THE PUBLISHED
AGENDA:
No one wished to be heard.
APPROVAL OF AGENDA:
Motion by Mooney, supported by Walsh, to approve the agenda as presented.
Motion carried unanimously.
APPROVAL OF JULY 12, 2016 REGULAR MEETING MINUTES:
Supervisor Schmitt offered the July 12, 2016 meeting minutes for approval.
Motion by Scarcello, supported by Nelson, to approve the July 12, 2016 Board meeting minutes
as presented.
Motion carried unanimously.
PUBLIC HEARING FOR POLICE AND FIRE SPECIAL ASSESSMENT DISTRICTS:
Supervisor Schmitt opened the Public Hearing at 7:34 p.m. for comments on the Police and Fire
Special Assessment Districts for Township Only Residents in the Villages of Beverly Hills and
Franklin for 2016-2017.
No one wished to be heard.
Supervisor Schmitt closed the public hearing at 7:35 p.m.
DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION TO ADOPT SPECIAL
ASSESSMENT DISTRICT FOR POLICE AND FIRE PROTECTION BY THE
VILLAGE OF BEVERLY HILLS:
Resolved by Walsh, seconded by Tischler, the following resolution be adopted:
WHEREAS, the voters of the unincorporated area of Southfield Township having expressed
their desires for the setting up of special assessment districts for fire and police
protection; and
WHEREAS, the Southfield Township Board of Trustees is cognizant of the need for such
special assessment districts.
Page 3- Board of Trustees Regular Meeting Minutes- September 13, 2016
NOW, THEREFORE, BE IT RESOLVED, since a public hearing has been set for estimates of
costs and expenses for the establishment of fire and police protection special assessment districts
pursuant to MCL 41.801 et seq. the following shall be levied for the unincorporated area of
Southfield Township to be serviced by the Village of Beverly Hills at a rate of 9.4903 mills per
1,000 Taxable Value.
SIDWELL: NAME: TV: FEE:
T 24-01-301-003 Robert & Kathleen Hayward $ 86,070 $ 816.83
17342 W. 13 Mile Road
T 24-01-301-004* Midwest Memorial Group LLC $119,010 $1,129.44
31300 Southfield Road Suite 1 +700.00
$1,829.44
* The charge for 2016-2017 is in the amount of $ 1,829.44. This amount has been based on a final
figure of a $700 charge for the property and the remaining balance of $1,129.44
is based upon 9.4903 millage rate times the building Taxable Value of $ 119,010.
ROLL CALL:
Ayes: Tischler, Mooney, Cook, Nelson, Scarcello, Walsh, Schmitt
Nays: None
Absent: None
DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION TO ADOPT SPECIAL
ASSESSMENT DISTRICT FOR FIRE SERVICES BY THE BINGHAM/FRANKLIN
VOLUTEER FIRE DEPARTMENT FOR 2016-2017:
Resolved by Mooney, seconded by Scarcello, the following resolution be adopted:
WHEREAS, the voters of the unincorporated area of Southfield Township having
expressed their desires for the setting up of special assessment districts
for fire protection; and
WHEREAS, the Southfield Township Board of Trustees is cognizant of the need for such special
assessment districts.
NOW, THEREFORE, BE IT RESOLVED, since a public hearing has been set for the establishment of
a fire protection special assessment district pursuant to MCL 41.801 et seq. for the unincorporated area of
Southfield Township to be serviced by the Bingham Farms/Franklin Fire Department at a rate of 2.00
mills per 1,000 TV for the following properties:
Page 4- Board of Trustees Regular Meeting Minutes- September 13, 2016
SIDWELL: NAME: TV: FEE:
T 24-06-101-001 Harold R. Marderosian $201,430 $402.86
27360 W. 14 Mile Road
T 24-06-101-002 Burton D. Farbman, TTEE 303,570 607.14
27272 W. 14 Mile Road
T 24-06-101-003 Practorian Capital LLC 265,430 530.86
465 Brickell Ave. Apt. 519
Miami, Fl 33131-2497
T 24-06-101-004 Prashanth Balusu 241,190 482.38
Sashi Chilakapati
27190 W. 14 Mile Rd.
T 24-06-101-005 Allen S. & Danielle Shifman 214,750 429.50
27170 W. 14 Mile Road
T 24-06-101-006 Timothy/Beverly Blair 207,380 414.76
27160 W. 14 Mile Road
T 24-06-101-007 Paul R. Ziegler 119,050 238.10
P.O. Box 250428
ROLL CALL:
Ayes: Mooney, Cook, Nelson, Scarcello, Walsh, Schmitt, Tischler
Nays: None
Absent: None
DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION TO ADOPT SPECIAL
ASSESSMENT DISTRICT FOR POLICE SERVICES BY VILLAGE OF FRANKLIN
FOR 2016-2017:
Resolved by Cook, seconded by Walsh, the following resolution be adopted:
WHEREAS, the voters of the unincorporated area of Southfield Township having expressed
their desires for the setting up of special assessment districts for police protection;
and
WHEREAS, the Southfield Township Board of Trustees is cognizant of the need for such
special assessment districts.
Page 5- Board of Trustees Regular Meeting Minutes- September 13, 2016
NOW, THEREFORE, BE IT RESOLVED, since a public hearing has been set for estimates of
costs and expenses for the establishment of a police protection special assessment district
pursuant to MCL 41.851 et seq. for the unincorporated area of Southfield Township to be
serviced by the Village of Franklin at a rate of 4.00 mills per 1,000 TV for the following
properties:
SIDWELL: NAME: TV: FEE:
T 24-06-101-001 Harold R. Marderosian $201,430 $ 805.72
27360 W. 14 Mile Road
T 24-06-101-002 Burton D. Farbman, TTEE 303,570 1,214.28
27272 W. 14 Mile Road
T 24-06-101-003 Practorian Capital LLC 265,430 1,061.72
465 Brickell Ave. Apt. 519
Miami, FL 33131
T 24-06-101-004 Prashanth Balusu 241,190 964.76
Sashi Chilakapati
27190 W. 14 Mile Rd.
T 24-06-101-005 Allen S. & Danielle Shifman 214,750 859.00
27170 W. 14 Mile Road
T 24-06-101-006 Timothy/Beverly Blair 207,380 829.52
27160 W. 14 Mile Road
T 24-06-101-007 Paul R. Ziegler 119,050 476.20
P.O. Box 250428
ROLL CALL:
Ayes: Cook, Nelson, Scarcello, Walsh, Schmitt, Tischler, Mooney
Nays: None
Absent: None
DISCUSSION AND POSSIBLE RENEWAL OF OAKLAND COUNTY ANIMAL
CONTROL SERVICES CONTRACT:
Page 6- Board of Trustees Regular Meeting Minutes- September 13, 2016
Supervisor Schmitt commented the Oakland County Animal Control Center is our backup
location for housing and disposing of animals, and our primary kennel for aggressive animals.
Although we seldom use the county’s shelter and services, we do need to keep it in case it is
needed.
Our existing contract with the County runs through September 30, 2016. The County has sent us
a new proposed contract covering the period of October 1, 2007, through September 30, 2019.
The language is similar to the present contract. The rates are going up slightly. The current rates
are listed on the pertinent pages of the old contract. In 2015, and so far in 2016, we have not
needed any of the County’s services.
My recommendation is that we approve the renewal.
Resolved by Cook, supported by Scarcello, to approve the Oakland County Animal Care Center
Service and Disposal Interlocal Agreement, covering the period of October 1, 2016 through
September 30, 2019, and authorize the Supervisor and Clerk to execute the contract on the
Township’s behalf.
ROLL CALL:
Ayes: Nelson, Scarcello, Walsh, Schmitt, Tischler, Mooney, Cook
Nays: None
Absent: None
DISCUSSION AND POSSIBLE RESOLUTION FOR ADOPTION OF BUILDING
SERVICES AGREEMENT AND APPOINTMENT OF ENFORECEMENT AGENT:
Supervisor Schmitt noted the proposed Agreement between Professional Services and the
Village of Beverly Hills, Southfield Township and SAFEbuilt MICHIGAN, LLC has been
negotiated and approved by the Township’s attorney as well as Beverly Hills’ attorney.
Supervisor Schmitt noted for the record, since it is cancelable upon 30 days’ notice, the
Agreement was approved as a temporary interim agreement as authorized at the July BOT
meeting.
Clerk Tischler commented the Royal Oak Building Department should supply the Village and
Township with all the information they have maintained during the time they acted as the
Building Department for Beverly Hills and Southfield Township.
Clerk Tischler stated that plans and permits issued for the Township Only parcels are and should
be maintained at the Township Office.
The Board agreed.
Page 7- Board of Trustees Regular Meeting Minutes- September 13, 2016
Resolved by Nelson, seconded by Scarcello, that the Southfield Township Board hereby adopts
the Professional Services Agreement Between the Village of Beverly Hills, Michigan and
Southfield Township, Michigan and SAFEbuilt MICHIGAN, LLC, signed by the Supervisor
August 4, 2016.
It is further resolved that the Southfield Township Board hereby appoints SAFEbuilt
MICHIGAN LLC, and/or its agents, as the official authorized to enforce all relevant codes.
ROLL CALL:
Ayes: Scarcello, Walsh, Schmitt, Tischler, Mooney, Cook, Nelson
Nays: None
Absent: None
FIRST READING OF CHANGES TO THE ANIMAL CONTROL ORDINANCE:
Supervisor Schmitt commented at the July Board meeting we approved a revised Animal Control
Ordinance and forwarded it to our attorney to insert the changes into ordinance form.
The Procedure for implementation requires two readings. This is followed by an affirmative vote of
the Board, and then the proposed ordinance, or a summary, must be published 30 days before the
new ordinance can go into effect.
The plan is to have a first reading in September and second reading and vote in October. Then to
have the ordinance, or summary, published in time for the new ordinance to be in place by
January 1, 2017.
Supervisor Schmitt read the following amendments to the Animal Control Ordinance:
Sections: 90.02; 90.05; 90.26; 90.28; 90.41; 90.42; 90.43
After general discussion there was a request for additional clarification of the definition of a
fence and it was noted that there are no procedures in place for handling fines and fees.
Other than the reading, no other action is required at the September meeting.
DISCUSSION ANN POSSIBLE UPDATE OF COMPENSATION STUDY:
Supervisor Schmitt mentioned last December, after discussion, we tabled any action on a
possible Update of the Classification and Compensation Study, performed by the MML at a cost
of $2,516 in 1996.
The cost of the update (from December 2015) could be $4,200. Of course, some of the offered
services might not be necessary for such a small office, and particularly considering the speed
job descriptions change with technology.
Page 8- Board of Trustees Regular Meeting Minutes- September 13, 2016
Supervisor Schmitt noted this item was not budgeted and inquired if the Board was interested in
pursuing the study.
After general discussion, it was the consensus of the Board to re-visit this topic in two years.
DISCUSSION AND POSSIBLE APPROVAL OF JULY EXPENDITURES:
Motion by Walsh, supported by Cook, to approve the July expenditures as follows:
101 General Fund $ 58,903.84
703 Tax Fund $4,091,001.70
Total $4,149,095.54
Clerk Tischler and Treasurer Mooney answered all questions.
Motion carried unanimously.
DISCUSSION AND POSSIBLE APPROVAL OF AUGUST EXPENDITURES:
Motion by Walsh, supported by Scarcello, to approve the August expenditures as follows:
101 General Fund $ 53,503.72
703 Tax Fund $ 4,959,739.65
Total $ 5,013,243.37
Motion carried unanimously.
COMMENTS FROM THE AUDIENCE:
No one wished to be heard.
COMMENTS FROM THE BOARD:
Treasurer Mooney commented the State and the Assessing Department at the County have
resumed communication.
Trustee Walsh noted the South Oakland County Water Authority (SOCWA) will meet tomorrow
at 8:30 a.m. at the City of Lathrup Village. Trustee Walsh added in the current issue of the
Township News on page 24 and 25 there is an article on Muhammed Ali.
Page 9- Board of Trustees Regular Meeting Minutes- September 13, 2016
Trustee Scarcello inquired about the possible reduction in Revenue Sharing.
Treasurer Mooney responded it barely impacts the Township. The Township is not eligible for
State Shared Revenue however we do receive the Constitutional Shared Revenue.
Supervisor Schmitt is happy about straight ticket.
Supervisor Schmitt adjourned the meeting at 8:21 p.m.
_______________________ _______________________
Phillip Schmitt, Supervisor Sharon Tischler, Clerk
MINUTES 9-13.SCRR.2016.1