HomeMy WebLinkAboutInterlocal Agreements - 2016.08.31 - 31117
July 11, 2017
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On August 31, 2016 the Board of Commissioners for Oakland County entered into an agreement per MR #16232 – Board
of Commissioners – Pilot Local Road Improvement Program Fiscal Year 2016 Appropriation – City of Rochester – Mill and Resurface Letica Drive – Project No. 2016-26.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Rochester, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #14 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Shannon Miller, Deputy Clerk of the Board, Oakland County Road Commission
Lee Ann O’Connor, Clerk, City of Rochester
Enclosures
CITY OF ROCHESTER
CITY COUNCIL
REGULAR MEETING MINUTES
Mayor Cathy Daldin
Mayor Pro-Tem Kim Russell
Council Members: Stuart Bikson, Jeffrey Cuthbertson,
Ben Giovanelli, Ann Peterson & Rob Ray
400 Sixth Street September 12, 2016 7:00 pm
A regularly scheduled meeting of the City Council for the City of Rochester was called to order at 7:00 p.m. on
Monday, September 12, 2016, by Mayor Cathy Daldin, at 400 Sixth Street, Rochester, Michigan.
PRESENT: Mayor Cathy Daldin, Mayor Pro Tem Kim Russell, Councilmembers Stuart Bikson, Jeffrey
Cuthbertson, Ben Giovanelli, Ann Peterson and Rob Ray.
ABSENT: None.
Mayor Daldin led the Pledge of Allegiance.
Mayor Daldin and Fire Chief Cieslik presented Lifesaving Resolutions to Joseph Flemming, John Flemming Sr.,
John Flemming Jr. and Angello Gianetti for saving the lives of three children in the Clinton River.
Mayor Daldin welcomed Michigan State Senator Marty Knollenberg gave Council a legislative update.
Mayor Daldin welcomed Financial Analyst Anthony Moggio to give Council a presentation on the evolution of the
water rate structure. The presentation noted that Council began working on the new rate structure in January of
2015 and adopted the new rate structure in November of 2015. Information was shared with the public via the
City’s newsletter, local newspapers, through e-blasts, on the City’s website and a message on the water bills.
Mayor Daldin opened the topic for public comment. Twenty three residents addressed Council. Two of the
residents commented that they had installed the second irrigation meter and their bills was what they expected it to
be. One person stated that residents need to attend Council meetings to be more informed. The remaining 20
persons spoke on their water bills and requested Council consider some form of relief.
City Council discussed the matter.
Ray commented that originally he had requested a review of the new rate structure after one year.
Cuthbertson stated that the City has to have a self funding, balanced water system including funding for
investments. He suggested possibly changing the billing cycle to monthly from quarterly. He thought Council
needs discuss how to address these bills and how to make implementing the irrigation meter installation more
affordable and possibly provide a credit for the sewer charges above 40 units for those that install an irrigation
meter.
Mayor Daldin commented that residents could delay paying the current bill until Council finds a solution.
Ray supported that until next month.
City of Rochester City Council
Meeting Minutes
September 12, 2016
Page 2 of 5
Cuthbertson supported a grace period and stay of collection until next meeting. City Attorney Kragt stated that
Council has the authority to change the due date.
Russell suggested capping the sewer charges at the average usage.
Ray suggested waiving late fees.
Deputy City Manager Banda noted that any resident can request a meeting with Administration to make a payment
plan.
Cuthbertson stated that the Infrastructure Committee would be meeting soon and would be discussing the matter.
He stated Council shouldn’t vacate sewer portion of the bills and that Council must consider fairness to those who
installed the irrigation meters already.
Bikson supported waiving the late fees and Council working on a solution.
Ray moved, Bikson seconded to suspend late fees for water bills due September 19, 2016 for 60 days; to encourage
residents to meet with Administration regarding payment plans; to direct Administration to draft a solution for
Council’s consideration and include a refund component for residents that get an irrigation meter.
Russell asked for clarification that the late fees would be waived for 60 days. Ray confirmed that was part of the
motion.
Cuthbertson asked that the motion include asking the Infrastructure Committee for input. Ray and Bikson agreed.
MAIN MOTION
Ray moved, Bikson seconded to suspend late fees for water bills due September 19, 2016 for 60 days; to encourage
residents to meet with Administration regarding payment plans; to direct Administration to draft a solution for
Council’s consideration and include a refund component for residents that get an irrigation meter and to request the
Infrastructure Committee provide a report. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and
Ray. NO: None. Motion Carried.
Council considered approval of the minutes of the Regular Meeting held August 22, 2016.
Peterson moved, Russell seconded to approve the Minutes of the Regular Meeting held August 22,2 016. YES:
Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Council considered four items on the Consent Agenda. Cuthbertson requested Item 6C be removed for discussion.
The remaining three items were approved with one motion.
Ray moved, Peterson seconded to approve the Special Event Permit for the Rochester Jaycees to hold their annual
Tunnel of Terror haunted house every Friday and Saturday during October in the Municipal Park parking lot. YES:
Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Ray moved, Peterson seconded to approve the Special Event Permit for HAP to hold the Brooksie Way Half
Marathon to be held Sunday, September 25, 2016. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli,
Peterson and Ray. NO: None. Motion Carried.
City of Rochester City Council
Meeting Minutes
September 12, 2016
Page 3 of 5
Ray moved, Peterson seconded to adopt a Depository Resolution. YES: Daldin, Russell, Bikson, Cuthbertson,
Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Council considered Consent Agenda Item 6C, a Special Event Application from Rochester Mills Beer Company to
hold the annual Oktoberfest on September 23 & 24, 2016 in the area adjacent to the Rochester Mills Brewery.
Cuthbertson requested Council’s authorization to abstain from voting on this item due to a business relationship.
Giovanelli moved, Peterson seconded to authorize Councilmember Cuthbertson to abstain from voting on any
motion regarding the Special Event Application from Rochester Mills Beer Company to hold the annual
Oktoberfest on September 23 & 24, 2016 in the area adjacent to the Rochester Mills Brewery. YES: Daldin,
Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Giovanelli moved, Peterson seconded to approve the Special Event Permit for Rochester Mills Beer Company to
hold the annual Oktoberfest on September 23 & 24, 2016 in the area adjacent to the Rochester Mills Brewery.
YES: Daldin, Russell, Bikson, Giovanelli, Peterson and Ray. NO: None. ABSTAIN: Cuthbertson. Motion
Carried.
Council recessed at 9:30 p.m.
Council reconvened at 9:40 p.m.
Council considered a Resolution regarding charitable solicitation in public roadways from City Attorney Kragt.
Peterson moved, Giovanelli seconded to adopt the Resolution prohibiting charitable solicitation in public roadways
pursuant to a Michigan State Attorney General opinion. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli,
Peterson and Ray. NO: None. Motion Carried.
Council considered a Special Event Application from Second Chance Network to hold charitable solicitation in the
intersection of Main and University.
Giovanelli moved, Peterson seconded to deny the Special Event Application from Second Chance Network to hold
charitable solicitation in the intersection of Main and University. YES: Daldin, Russell, Bikson, Cuthbertson,
Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Council held a Public Hearing on a Zoning Ordinance amendment to Article 33, Section 2201 Definitions and
Section 2211 Signs Allowed Without a Permit to replace regulations for temporary political signs with general
temporary signage regulations introduction and first reading.
Mayor Daldin opened the Public Hearing at 9:46 p.m.
Sue Ann Douglas commented that she liked the 10 feet away from curb requirement but was concerned with the 6
feet from ground portion.
Mayor Daldin closed the Public Hearing at 9:47 p.m.
City of Rochester City Council
Meeting Minutes
September 12, 2016
Page 4 of 5
Giovanelli moved, Russell seconded to give Introduction and First Reading to a Zoning Ordinance amendment to
Article 33, Section 2201 Definitions and Section 2211 Signs Allowed Without a Permit to replace regulations for
temporary political signs with general temporary signage regulations. YES: Daldin, Russell, Bikson, Cuthbertson,
Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Council considered an Ordinance amendment to the City Code, Chapter 26, Franchises, Article II, Sections 26-31
through 26-42. Second Reading and Adoption. (Consumers Energy Company Gas Franchise.)
Giovanelli moved, Peterson seconded to give Second Reading and Adoption to Ordinance 2016-11 an Ordinance
amendment to the City Code, Chapter 26, Franchises, Article II, Sections 26-31 through 26-42. Second Reading and
Adoption. (Consumers Energy Company Gas Franchise.) YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli,
Peterson and Ray. NO: None. Motion Carried.
Mayor Daldin welcomed Laura Gruzwalski of Johnson & Anderson Engineers to give Council a presentation
regarding an Ordinance amendment to the City Code, Sections 54-281 through 54-316, Wasterwater Facilities
Regulation to update the Fats, Oil, and Grease (FOG) program. Cuthbertson asked what the costs would be to
administer the proposed changes, such as inspections and record keeping. Giovanelli asked what the costs would
be to businesses. Bikson feels this is growing government. Mayor Daldin directed Administration to continue
working on the proposal and resubmit for Council’s consideration at a future meeting.
Council considered a Local Road Improvement Matching Fund Pilot Program Cost Participation agreement with
Oakland County to conduct repairs along Letica Drive with a costs to the City of $14,440.
Cuthbertson moved, Peterson seconded to approve the Local Road Improvement Matching Fund Pilot Program
Cost Participation agreement with Oakland County to conduct repairs along Letica Drive with a costs to the City of
$14,440. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Council considered award of a bid to build a maintenance building at Mount Avon Cemetery at a cost not to exceed
$41,100. Cuthbertson and Russell both felt this building should be included in the overall operations assessment
being done for the DPW.
Bikson moved, Peterson seconded to approve the award of the bid to build a maintenance building at Mount Avon
Cemetery at a cost not to exceed $41,400 to M.L. Schoenherr Construction. YES: Daldin, Russell, Bikson,
Giovanelli, Peterson and Ray. NO: Cuthbertson. Motion Carried.
Cuthbertson gave council an update on the Planning Commission saying they had elected officers, considered the
plan for the maintenance building at the cemetery, reviewed a site plan for the Chop House, they held a Public
Hearing on South Street Auto Care, they had discussed off street parking for restaurants that serve alcohol, they had
postponed the proposal for the Elevator site and they had reviewed plans for a storage business on South Street.
Council reviewed the check registers.
Deputy City Manager Nik Banda reviewed the City Manager’s miscellaneous items.
Councilmembers Ray, Peterson and Russell commented on the successful Art and Apples Festival.
Russell asked about the sign at Mill Street. She also asked about the patch work on Elizabeth. Deputy Manger
Banda answered the contractor would be fixing the patch work after the sewer work is complete.
City of Rochester City Council
Meeting Minutes
September 12, 2016
Page 5 of 5
Mayor Daldin commented on the City’s night at Jimmie John’s Field.
Mayor Daldin opened the meeting for additional Public Comment. No one addressed Council.
Mayor Daldin adjourned the meeting at 10:48 p.m.
___________________________ _____________________________
Lee Ann O’Connor, City Clerk Cathy Daldin, Mayor