HomeMy WebLinkAboutInterlocal Agreements - 2016.11.10 - 31125Elections Division Oakland County Clerk’s Office
Memo
To: Pat Davis, Oakland County Corporation Counsel
From: Wendy McBride
cc: Deanna Fett-Hylla, Oakland County Corporation Counsel
Date: November 21, 2016
Re: MR #16298 – Sheriff’s Office – Contract for Police Dispatch Services between
County of Oakland and Village of Oxford
Good Morning-
I have enclosed copies of the documents for MR #16298 – Sheriff’s Office – Contract for Police Dispatch Services between County of Oakland and Village of Oxford. These documents
have been filed with the Office of the Great Seal.
If you have any questions please call 989-858-5823.
November 21, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On November 10, 2016 the Board of Commissioners for Oakland County entered into an agreement per MR #16298 –
Sheriff’s Office – Contract for Police Dispatch Services for the Village of Oxford 2017-2018.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Village of Oxford, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East 1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County
Dale Cunningham, Business Manager, OCSO Susan Nassar, Clerk, Village of Oxford
Enclosures
Elections Division Oakland County Clerk’s Office
Memo
To: Susan Nassar, Clerk, Village of Oxford
From: Wendy McBride
cc:
Date: November 22, 2016
Re: Contract for Police Dispatch Services
On November 10, 2016 the Oakland County Board of Commissioners adopted MR #16298 –
Sheriff’s Office – Contract for Police Dispatch Services for the Village of Oxford 2017-2018 Copies of the documents are enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call me at 989-858-5823.
Village of Oxford
Tuesday, October 11, 2016
Village Council Chambers
22 W. Burdick Street, Oxford, MI 48371
Page 1 of 5
A Regular Meeting of the Oxford Village Council was called to order by President Bossardet at 6:30 p.m. in the Oxford
Village Council Chambers, 22 W. Burdick, Oxford, Michigan.
1. Pledge of Allegiance and a moment of silence for those in uniform.
2. Roll Call: Council members present: Bejma, Bossardet, Dolan, Helmuth (arrived at 6:40pm)
Absent excused: Kennis
Motion by Bejma and second by Dolan to excuse Kennis and late arrival of Helmuth.
Motion carried by voice vote.
3. Approval of Agenda:
Motion by Bejma and second by Dolan to accept the agenda as amended.
Motion carried by voice vote.
4. Presentations: Interviews for DDA Board Appointment
Joe Frost introduced applicants for the DDA.
Motion by Dolan and second by Helmuth to appoint Sam Barna, Regina Woodson and Rod Charles to
the Downtown Development Authority for the four year term ending September 2020 as recommended
by the Downtown Development Authority (DDA).
Motion carried by voice vote.
President Bossardet read resolutions of commendations for John Duval, Ed Hunwick and Jerry Cremin for their
years of service to the Village.
5. Public hearings: Master Plan including Parks & Recreation Plan
Motion by Helmuth and second by Bejma to open the Public Hearing at 6:49pm.
Motion carried by voice vote.
Planner Khorey discussed the process and the changes for the Parks and Recreation, future transportation and future
development plans.
David Weckle thanked the council and Planner for the Master Plan and council to get the document completed and
implement the Master Plan. Grants would help to complete the items in the Plan.
Motion by Helmuth and second by Dolan to close the Public Hearing at 6:53pm.
Motion carried by voice vote.
6. Call to Public – non agenda items:
Tanya Heuser thanked manager for stopping the drive up food service at Evergreens. Stated there needs an arrow
for the left turn lane on N. Washington.
Tom Clayton stated that the water rates and penalty amounts are extreme.
7. Consent Agenda:
A. Receive and File items:
1. Correspondence
2. Letters, Reports and Minutes
Motion by Bejma and second by Helmuth to receive and file Consent Agenda “A” items
Motion carried by voice vote.
B. Approval items:
1. Approval of Minutes: Regular meeting September 13, Special meeting September 21
Village of Oxford
Tuesday, October 11, 2016
Village Council Chambers
22 W. Burdick Street, Oxford, MI 48371
Page 2 of 5
2. Board and Commissions Resignation of John Duval from Planning Commission
3. Bills - approval $154,697.88
4. Monthly Budget Report
5. Ad Hoc Committee Reports and meetings
6. MDOT Annual Permit 2017
7. Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement
8. Traffic Control Order- 4 way STOP signs at Hovey and Moyer
9. Resolution for John DuVal
10. Contract to Abandon Monitoring wells (4)
11. Contract for Police Dispatch Services with Oakland County – November 30, 2016
Motion by Helmuth and second by Dolan to receive and file Consent Agenda “B” items with
bills in the amount of $154,697.88.
Roll Call Vote: Ayes: Bejma, Dolan, Bossardet, Helmuth
Nays: none
Absent: Kennis
Motion carried.
8. Unfinished/Old Business
A. Rental Inspection Ordinance First Reading
Attorney Davis discussed the changes and the reference to the International Property Maintenance
Code.
Dan Durham, Code Enforcement Officer, addressed the ordinance and the issues that there is
substandard housing in the village. Is in favor of the current rental ordinance. Check list could be the
result of the tenant input.
Pete Scholtz, Fire Chief, stated his experience is that many of these apartments lack smoke detectors,
extension cords through the walls, divided houses have no address for the apartments, and are rehabbed
without permits. Cannot place fire crews in danger without knowing where stairwells are located. Is
concerned on life and safety issues in these places. Stated there is no charge for safety inspections.
Mike Neymanowski, Police chief, spoke on the dangers that exist and work with Dan Durham to aid in
an investigation when needed.
Helmuth discussed a property that still exists in a condemned state for over 20 years.
Ron Dix, township resident, is a licensed builder, stated that the landowner always takes the hit.
Against government involvement. Stated that violations occur in all dwellings even owner occupied.
Buck Cryderman, asked questions of the property maintenance code and how it pertains to the rental
ordinance.
Jim Bielak, property owner, works for a property maintenance company, doesn’t see a problem here in
Oxford.
Manager clarified and answered some of the questions asked by the audience.
Chuck Schneider, property owner, questioned the property maintenance code.
Dave Weckle, property owner, make it fair for all the dwellings in the village.
Motion by Bejma and second by Helmuth to set aside to get more input on rental registration.
Motion carried.
B. Weeds Enforcement Ordinance Amendment Second Reading and adoption.
Village of Oxford
Tuesday, October 11, 2016
Village Council Chambers
22 W. Burdick Street, Oxford, MI 48371
Page 3 of 5
Motion by Helmuth and second by Dolan to approve the second reading and adoption of the
ordinance amendment to the Weeds Ordinance.
Motion carried by voice vote.
9. New Business:
A. Master Plan Recommended by Planning Commission- Adoption of the Parks & Recreation Plan,
Transportation and
Motion by Dolan and second by Helmuth to approve the resolution adopting the Master Plan
update including the Future Transportation Plan, the three redevelopment area plans of South
Washington, Near East Side and Near West Side, and a separate Parks and Recreation Master
Plan 2017-2021 is included.
Motion carried by voice vote.
B. Zoning Ordinance Amendment Outdoor Cafes- year round- First Reading
Planner discussed the ordinance and the changes to make it easier to for the Planning Commission to
approve. Have objective criteria for the approval process.
Motion by Helmuth and second by Dolan to approve for first reading the Zoning Ordinance Amendment
Outdoor Cafes- year round and schedule a second reading and consideration of adoption for the regular
Village Council meeting.
Motion carried by voice vote.
C. McKenna Zoning Services Contract Amendment- Zoning Ordinance Revisions
Planner explained and discussed the revisions and the process needed.
Motion by Helmuth and second by Dolan to approve the McKenna & Associates Zoning Services
Contract Amendment as proposed and authorize the Village Manager to sign on be-half of the Village
subject to review by the Village Attorney and approve a budget transfer of $3,500 from the General
Contingency Account (101-901-957.000) to Planning Contractual Services Account (101-401-817.200)
Roll Call Vote: Ayes: Bossardet, Helmuth, Bejma, Dolan
Nays: none
Absent: Kennis
Motion carried.
D. 98 Glaspie- Environmental Phase II contract
Attorney discussed the proposal and the implications of doing the process or not doing this assessment.
Motion by Helmuth and second by Dolan to approve the ASTI Environmental proposal for Phase
II Environmental Site Assessment on the property at 98 Glaspie in the amount not to exceed
$6,600 and authorize the Village Manager to sign on be-half of the Village subject to review by the
Village Attorney and to manage the under Attorney Client Privilege.
Roll Call Vote: Ayes: Helmuth, Bejma, Dolan, Bossardet
Nays: none
Absent: Kennis
Motion carried.
Village of Oxford
Tuesday, October 11, 2016
Village Council Chambers
22 W. Burdick Street, Oxford, MI 48371
Page 4 of 5
E. Sidewalk Replacement Contract
Don Brantley, DPW Supervisor addressed the council. Fire Chief asked questions on the DDA responsibility.
Joe Frost, DDA Director, stated that the bids came into his hands today and will take to the board for
discussion.
Motion by Helmuth and second by Dolan to move to award the sidewalk replacement contract to
Stamp Crete Pros for an amount not to exceed $6,500.00 and authorize the Village Manager to sign the
on be-half of the Village subject to final review by the Village Attorney.
Roll Call Vote: Ayes: Bejma, Dolan, Bossardet, Helmuth
Nays: none
Absent: Kennis
Motion carried.
F. Custodial Services Contract
Motion by Dolan and second by Bejma to award the janitorial/custodial services contract to Anago
Services for $1,013.00 per month through November 1, 2016 through October 31, 2017 and authorize the
Village Manager to sign the on be-half of the Village subject to final review by the Village Attorney.
Roll Call Vote: Ayes: Bejma, Dolan, Bossardet, Helmuth
Nays: none Absent: Kennis
Motion carried.
G. Remote Water Meter Readers Purchase – next phase
Don Brantley addressed the council and answered questions on the MXU program.
Motion by Helmuth and second by Bejma to approve the purchase of 153 Sensus radio remote water
meter readers from Etna Supply at an amount not to exceed $19,890 as presented to be funded by the
Water Fund and authorize the Village Manager to sign the contract on be-half of the Village subject to
review by the Village Attorney.
Roll Call Vote: Ayes: Dolan, Bejma, Bossardet, Helmuth
Nays: none
Absent: Kennis
Motion carried.
H. Meeting Schedule: October 25 and November meetings
Motion by Bejma and second by Dolan to schedule a special Council Meeting for Tuesday, October 25 at
6:30 p.m. as a regular agenda item meeting.
Motion carried by voice vote.
10. Items removed from consent agenda- Contract to Abandon Monitoring wells (4)
Manager and Don Brantley addressed the need to abandon the test wells.
Motion by Helmuth and second by Bejma to abandon the 4 Monitoring wells from Northern Pump
and Well at an amount not to exceed $5,555.00 and authorize the Village Manager to sign the
contract subject to review by the Village Attorney.
Roll Call Vote: Ayes: Bossardet, Helmuth, Dolan, Bejma
Nays: none Absent: Kennis
Motion carried.
Village of Oxford
Tuesday, October 11, 2016
Village Council Chambers
22 W. Burdick Street, Oxford, MI 48371
Page 5 of 5
B. Contract for Police Dispatch Services with Oakland County – November 30, 2016
Manager discussed the changes in the contract and the new date.
Motion by Bejma and second by Dolan to approve the Police Dispatch Services Contract with
Oakland County for the November 30, 2016 transfer date and authorize the council president and
village manger to sign the contract subject to review by the Village Attorney.
Roll Call Vote: Ayes: Dolan, Bejma, Bossardet
Nays: Helmuth
Absent: Kennis
Motion carried.
11. Public Comment: Police Chief Neymanowski recognized the horse patrol and the village’s Lone Ranger, Bruce
Meyers.
12. Manager report: there are 3 events DDA Scarecrow Festival, Boulder Pointe Women’s Expo and Girlfriends Walk.
13. Clerk’s report: none
14. Council Comments: Helmuth stated that parts of the Poly Ann Trail bridge needs maintenance attention. Merge
parking cars are in areas not in approved parking spots. Bejma stated there are 7 dead trees on the Edison Alley and
the trash in the ground cover are unsightly. Dolan recognized Dave Weckle for his development, and thank the
police and the DPW departments for all the work they do. Bossardet is still concerned on the dead trees on the
Merge property and the DTE shield for the light is still not completed. Hope for the best on the mature trees in the
village would not like them cut just to replace a sidewalk flag; the trees make this village special.
15. Closed Session cancelled
16. Adjournment:
Motion by Helmuth and support by Dolan to adjourn meeting at 9:32pm.
Motion passed by voice vote.
_________________________________ _______________________________
Susan Bossardet- Village President Susan C. Nassar-Village Clerk