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HomeMy WebLinkAboutInterlocal Agreements - 2016.02.17 - 31129CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, DECEMBER 21, 2015 1. – 3. CALL TO ORDER. The Charter Township of Orion Board of Trustees held a regular meeting on Monday, December 21, 2015, at the Orion Township Hall, 2525 Joslyn Road, Lake Orion, Michigan. Supervisor Barnett called the meeting to order at 6:30 p.m. BOARD MEMBERS PRESENT: Chris Barnett, Penny Shults, Mark Thurber, Mike Flood, Neil Porter, Donni Steele and John Steimel. BOARD MEMBERS ABSENT: None OTHERS PRESENT: Robert Smith Kyle Hogan Dale Hamilton Kurt Wagenaar Jerry DeMott Kristen Trayner Lillian Flood Cheryl Flood Clark Victor Sorrell Jeanette Flood Harold Flood Paul Delie Erin Wolff Martina Nunnery Eric Schultz Marj Schultz Linda Wrathell Christina Belanger Dan Dewey Margie King Dorothy King Kim Gorris Crystal Richards Danny Richards Ginny Richards Luke Richards Dawn Moore Rick Mahan Kim Mahan Beth Heimbuck Angie Debrincat Leo Trayner JoAnn Van Tassel Gary Roberts Eugene Tait Coletta Tait Sherry Law Kristen Wirz Matt Rama Aaron Whatley Parker Johnson Marilyn Hebert CLOSED EXECUTIVE SESSION: Discuss Purchase of Property and Attorney Opinion Letter. Moved by Trustee Porter, seconded by Trustee Steele to go to Closed Executive Session to discuss Purchase of Property and Attorney Opinion Letter. AYES: Shults, Thurber, Steimel, Porter, Steele, Flood, Barnett ABSENT: None NAYS: None MOTION CARRIED _____________________________________________________________________________ The Board was in Closed Executive Session from 6:30 p.m. to 7:10 p.m. ______________________________________________________________________________ Supervisor Barnett reconvened the regular meeting at 7:10 p.m. Harold Flood gave the Invocation. All rose for the Pledge of Allegiance, led by Trustee Flood. 4. PUBLIC HEARING: Brown Road Corridor Improvement Authority Expansion. ______________________________________________________________________________ The Board was in temporary recess from 7:15 p.m. – 7:27 p.m. to hold a Public Hearing for the Brown Road Corridor Improvement Authority Expansion. _____________________________________________________________________________ CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, DECEMBER 21, 2015 _____________________________________________________________________________ 2 5. PRESENTATION: Donation to Orion Township Fire Department. The Flood family presented the Charter Township of Orion Fire Department with a 20’ by 20’ Tough Tex American Flag, along with a historical formal dress uniform navy peacoat and top hat with authentic Gingellville Fire Department patches and badges, and a historical framed photo of Gingellville Fire Department firefighters, circa 1962. 6. APPROVAL OF BILLS. Moved by Clerk Shults, seconded by Trustee Steimel to authorize payment of bills in the amount of $626,024.66, and payrolls of $153,380.09, for a total disbursement of funds in the amount of $779,404.75, as presented. AYES: Flood, Barnett, Shults, Thurber, Steimel, Porter, Steele NAYS: None MOTION CARRIED 7. BRIEF PUBLIC COMMENT. Public comment was heard. 8. APPROVAL OF AGENDA. Clerk Shults requested the addition of the Lake Orion High School Bowling Team Bottle Drive under Consent Agenda. Trustee Porter asked that 9F under Consent Agenda be moved to Pending Business. Treasurer Thurber asked that Items J and L under Consent Agenda, be moved to Pending. Moved by Clerk Shults, seconded by Trustee Steele to approve the agenda, as amended. MOTION CARRIED 9. CONSENT AGENDA A. Minutes, Regular Board Meeting, Monday, December 7, 2015. Approve as presented B. Minutes, Public Hearing: CDBG 2016 Application, Monday, December 7, 2015. Approve as presented. C. Minutes, Public Hearing: 2016 Budgets, Monday, December 7, 2015. Approve as presented. D. Minutes, Public Hearing: PACE District, Monday, December 7, 2015. Approve as presented. E. 2016 NO HAZ Participation Agreement. Adopt the resolution approving the 2016 NO HAZ Agreement, to authorize the Supervisor to sign it, and to appoint Michael Flood as Orion Township’s official representative. F. Committee Appointments. Appoint/reappoint several members on various boards and committees, and post any vacancies. G. 2016 Inspector Contracts. Approve the contracts and authorize the Supervisor to sign the 2016 Contractual Inspector Agreements. CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, DECEMBER 21, 2015 _____________________________________________________________________________ 3 H. 2016 Poverty Exemption Guidelines. Amend the poverty guidelines to reflect the Federal Poverty Income Standards for use in setting poverty exemption guidelines in 2016. I. Group Pension Plan Amendment and Restatement. Adopt the resolution to amend and restate the Orion Charter Township Non-ERISA Retirement Plan. J. Quote for Baldwin Commons Lift Station. Approve the quote for the installation of the control panel at Baldwin Commons Lift Station to D.F. Best Company in the amount not to exceed $29,750.00. K. Annual Sign Permit Fee Waiver Request: King of Kings Lutheran Church. Reduce the annual temporary sign permit for the King of Kings Lutheran Church permit to $25.00. L. Notice of Solicitation: Lake Orion High School Bowling Team. Receive and file the notice of solicitation from the Lake Orion High School Bowling Team, and waive the requirements of Sections 4, 5, 6, and 8 of Ordinance 95, Peddlers and Solicitors Regulation. Moved by Clerk Shults, seconded by Trustee Flood to approve the Consent Agenda, as amended. AYES: Thurber, Steimel, Porter, Steele, Flood, Barnett, Shults NAYS: None MOTION CARRIED 10. PENDING BUSINESS A. Brown Road Corridor Improvement Authority – Adopt the Charter Township of Orion Resolution Regarding the Amended Development Area of the Brown Road Corridor Improvement Authority. Moved by Clerk Shults, seconded by Trustee Steele to adopt the Resolution Authorizing the Amended Brown Road Corridor Improvement District. AYES: Porter, Steele, Flood, Barnett, Shults, Thurber NAYS: Steimel MOTION CARRIED B. Second Reading: PC 2015-30, Orion Ponds Rezoning. Moved by Clerk Shults, seconded by Trustee Porter to declare the second reading held on December 21, 2015 and to concur with the recommendation of the Planning Commission regarding PC-2015-30, Orion Ponds, Zoning Map Amendment rezone request, and deny the rezone of unaddressed parcels on the south side of Clarkston Road, west of Bald Mountain Road (parcels 09-14-227-001, 09-14-227-002, and 09-14-227-003) from Single Family Residential-1 (R-1) to Multiple Family Residential-1 (RM- 1) and approve and approve the rezone of unaddressed parcel 09-14-226-014 from General Business-2 (GB-2) and Multiple Family Residential-1 (RM-1) to Multiple Family Residential-1 (RM-1). AYES: Porter, Steele, Flood, Barnett, Shults, Thurber, Steimel NAYS: None MOTION CARRIED C. First Reading: PC-2013-19, Zoning Consolidation, Text Amendment to Ordinance #78 Request. Moved by Clerk Shults, seconded by Trustee Porter to declare the first reading of PC- 2013-19, Zoning Consolidation, Text Amendment to Zoning Ordinance #78 to have been held on CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, DECEMBER 21, 2015 _____________________________________________________________________________ 4 December 21, 2015 and to direct the Clerk to publish for the second reading and possible adoption on February 1, 2016. AYES: Barnett, Shults, Thurber, Steimel, Porter, Steele, Flood NAYS: None MOTION CARRIED D. First Reading: PC-2014-20, Zoning Consolidation, Township-Initiated Map Amendment and Rezoning Request. Moved by Clerk Shults, seconded by Trustee Porter to declare the first reading of PC-2014-20, Zoning Consolidation, Township Initiated Map Amendment and Rezoning Request, Rezoning all Office Professional-1 (OP-1) and Office Professional-2 (OP-2) to Office Professional (OP); Restricted Business-1 (RB-1), Restricted Business-2 (RB-2), and Restricted Business-3 (RB-3) to Restricted Business (RB); Comparison Business (CB), General Business-1 (GB-1), and General Business-2 (GB-2) to General Business (GB); and Limited Industrial-1 (LI-1) and Limited Industrial-2 (LI-2) to Limited Industrial (LI), involving all the parcels listed on the Planning Commission Notice of Public Hearing for PC- 2014-20, to have been held on December 21, 2015 and to direct the Clerk to publish for the second reading and possible adoption on February 1, 2016. AYES: Shults, Thurber, Steimel, Porter, Steele, Flood, Barnett NAYS: None MOTION CARRIED E. Job Study Analysis – Building Maintenance Worker. Moved by Clerk Shults, seconded by Trustee Flood to approve the revised “Building Maintenance Worker” job description at a Level 5. Modify Al Bothwell’s current level of pay to a Level 5 rate, and make the necessary budget adjustments. MOTION AMENDED. Moved by Clerk Shults, seconded by Trustee Flood to approve the revised “Building Maintenance Worker” job description at a Level 5. Modify Al Bothwell’s current level of pay to a Level 5 rate, and make the necessary budget adjustments, effective December 22, 2015. AYES: Steimel, Porter, Steele, Flood, Barnett, Shults, Thurber NAYS: None MOTION CARRIED F. 2015 Budget Adjustments. Moved by Clerk Shults, seconded by Trustee Steimel to approve the budget adjustments, as presented. AYES: Porter, Steele, Flood, Barnett, Shults, Thurber, Steimel NAYS: None MOTION CARRIED G. Adopt Job Descriptions - Operations Director, Parks Director, and Building Maintenance Worker. Moved by Clerk Shults, seconded by Trustee Flood to adopt the job descriptions, as presented. MOTION AMENDED. Moved by Clerk Shults, seconded by Trustee Flood to adopt the job descriptions, as amended. AYES: Flood, Barnett, Shults, Thurber, Steimel, Porter, Steele NAYS: None MOTION CARRIED CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, DECEMBER 21, 2015 _____________________________________________________________________________ 5 H. Update Organization Chart. Moved by Clerk Shults, seconded by Trustee Flood to approve the revised Organizational Chart, as amended, with Building Maintenance Worker change included. AYES: Barnett, Shults, Thurber, Steimel, Porter, Steele, Flood NAYS: None MOTION CARRIED 1. REPORT A. Village Fire Hydrants. Chief Bob Smith made a statement to the Board with regards to updates and progress of the low or non-existent water pressure in parts of the Village of Lake Orion water system. Moved by Clerk Shults, seconded by Trustee Steele, that pursuant to the Inter-Local Agreement between the Charter Township of Orion and the Village of Lake Orion with regards to Municipal Water Services, dated September 27, 1993, that based upon the concern for the health and safety of Township and Village residents and for the specific purpose of properly maintaining and repairing the Village of Lake Orion Water Distribution System, that the Township seek a mutual written agreement with the Village of Lake Orion to terminate the above agreement in return for the Township taking over all ownership and responsibility of the Village Water Distribution System. AYES: Shults NAYS: Steimel, Porter, Steele, Flood, Barnett, Thurber MOTION FAILED 13. PUBLIC COMMENT. Public Comment was not heard. 14. BOARD MEMBER COMMENTS. Board member comment was heard. 15. ADJOURNMENT. Moved by Trustee Steele, seconded by Trustee Thurber to adjourn. MOTION CARRIED. The meeting was adjourned at 10:07 p.m. ________________________________ Penny S. Shults, Clerk _____________________________ Chris Barnett, Supervisor Charter Township of Orion Transcription: K. Comeau Memorandum To: Pat Davis, Oakland County Corporation Counsel CC: From: Wendy McBride – Clerk/Register of Deeds – Elections Division Date: 6/9/2016 Re: MR #16034 Enclosed is a copy of the Department of Economic Development & Community Affairs – Waste Resource Management – Approval of 2016 No Haz Interlocal Agreement with the Charter Township of Orion. These documents have been sent to the Office of the Great Seal. If you have any questions, please call 248-858-5823. Memorandum To: Whitney Calio, Waste Resource Management CC: From: Wendy McBride, Oakland County Elections Division Date: 6/9/2016 Re: MR #16034 On March 17, 2016, the Oakland County Board of Commissioners adopted Resolution #16034 – Department of Economic Development & Community Affairs – Waste Resource Management – Approval of 2013 No Haz Interlocal Agreement. A copy of the agreement with the Charter Township of Orion is enclosed. These documents have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-5823. June 9, 2016 Michigan Department of State Office of the Great Seal 108 South Washington Square, Suite 1 Lansing, MI 48918 Dear Office of the Great Seal: On March 17, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16034 – Department of Economic Development & Community Affairs – Waste Resource Management – Approval of 2016 No Haz Interlocal Agreement. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Charter Township of Orion and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Whitney Calio, Waste Resource Management Penny Shults, Clerk, Charter Township of Orion Enclosures Memorandum To: Penny Shults, Clerk, Charter Township of Orion CC: From: Wendy McBride – Oakland County Clerk/Register of Deeds – Elections Division Date: 6/9/2016 Re: MR #16034 On March 17, 2016 the Oakland County Board of Commissioners adopted Resolution #16034 – Department of Economic Development and Community Affairs – Approval of 2016 No Haz Interlocal Agreement with the Charter Township of Orion. A copy of the agreement is enclosed. These documents have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-5823.