HomeMy WebLinkAboutInterlocal Agreements - 2016.03.17 - 31132
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Herron – Clerk/Register of Deeds – Elections Division
Date: 4/14/2016
Re: MR #16034
Enclosed is a copy of the Department of Economic Development & Community Affairs – Approval of 2016 No Haz Interlocal Agreement. They have been sent to the Office of the
Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Whitney Calio, Senior Planner, Waste Resource Management
CC:
From: Ida Herron, Oakland County Elections Division
Date: 4/14/2016
Re: MR #16034
On March 17, 2016, the Oakland County Board of Commissioners adopted Resolution #16034 – Department of Economic Development & Community Affairs – Approval of 2016 No Haz Interlocal Agreement. A copy of the agreement is enclosed. They have been filed
with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
April 14, 2016
Michigan Department of State Office of the Great Seal
108 South Washington Square, Suite 1 Lansing, MI 48918
Dear Office of the Great Seal:
On March 17, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16034 – Department of Economic Development & Community Affairs –Approval of 2016 No Haz Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the
County of Oakland and City of Rochester and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing
purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland
Whitney Calio, Senior Planner, Waste Resource Management Cathy Daldin, Mayor, City of Rochester
Enclosures
Memorandum
To: Cathy Daldin, Mayor, City of Rochester
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 4/14/2016
Re: MR #16034
On March 17, 2016 the Oakland County Board of Commissioners adopted Resolution #16034 – Department of Economic Development & Community Affairs – Approval of 2016 NO HAZ Interlocal Agreement. A copy of the agreement is enclosed. They have been filed
with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
CITY OF ROCHESTER
CITY COUNCIL
REGULAR MEETING MINUTES
Mayor Cathy Daldin
Mayor Pro-Tem Kim Russell
Council Members: Stuart Bikson, Jeffrey Cuthbertson,
Ben Giovanelli, Ann Peterson & Rob Ray
400 Sixth Street January 25, 2016 7:00 pm
A regularly scheduled meeting of the City Council for the City of Rochester was called to
order at 7:00 p.m. on Monday, January 25, 2016, by Mayor Cathy Daldin, at 400 Sixth Street,
Rochester, Michigan.
PRESENT: Mayor Cathy Daldin, Mayor Pro Tem Kim Russell, Councilmembers Stuart
Bikson, Jeffrey Cuthbertson, Ben Giovanelli, Ann Peterson and Rob Ray.
ABSENT: None.
Mayor Daldin led the Pledge of Allegiance.
Mayor Daldin presented Council with a Resolution thanking Mike Clayman for his years of
service on the Downtown Development Authority.
Cuthbertson moved, Peterson seconded to adopt the Resolution thanking Mike Clayman for
his years of service on the Downtown Development Authority. YES: Daldin, Russell,
Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Mayor Daldin welcomed Lynn Oates, Chair of the City Beautiful Commission. Ms. Oates
presented the Good Neighbor Award to the local Daughters of the American Revolution
(DAR) for their planting of 1,000 daffodil bulbs around City Hall.
Mayor Daldin opened the meeting for Public Comment.
Sue Ann Douglas asked what locations in the City are the water tested. She also commented
on the American Cancer Society Relay for Life event.
Steve Szoke, 1639 Stony Creek, asked to have a breakdown of the General Fund budgets for
the City Manager’s Office and Finance Department. City Manager Wing will report directly
to Mr. Szoke.
Linda Glisman, representative for U.S. Congressman Bishop, encouraged citizens to reach
out to Congressman Bishop.
Mary Ann Benucci, 3905 Cone, Rochester Hills, commented on the Flint Water crisis.
City of Rochester City Council
Meeting Minutes
January 25, 2016
Page 2 of 6
Council considered approval of the Minutes of the Regular Meeting held January 11, 2016.
Russell recommended corrections to pages 3 & 4.
Russell moved, Peterson seconded to approve the Minutes of the Regular Meeting held
January 11, 2016 with corrections. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli,
Peterson and Ray. NO: None. Motion Carried.
Council considered four items on the Consent Agenda. One item was removed for
discussion. The remaining three were approved with one motion.
Russel moved, Ray seconded to approve the Special Event Permit for the Rochester Avon
Recreation Authority to hold an Easter Egg Hunt on March 19, 2016 in the Municipal Park.
YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None.
Motion Carried.
Russell moved, Ray seconded to adopt the Resolution appointing Holly Meyers as the City’s
official representative and approve the renewal of the annual NO HAZ agreement with
Oakland County at a cost of $9,804.08. YES: Daldin, Russell, Bikson, Cuthbertson,
Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Russell moved, Ray seconded to approve the request from the DPW to replace the water
heater at the Community House at a cost of $8,030.00. YES: Daldin, Russell, Bikson,
Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried.
Council considered Consent Agenda Item A, a special event application from Rochester
Lions Club to hold Rockin Rods N’ Rochester on August 4, 2016 on Walnut St from Fourth
St. to Second St. Councilmember Peterson asked if they would be using Walnut between
Fourth and University. Police Chief Schettenhelm answered they would be shifted south of
Fourth St. due to the new parking structure.
Peterson moved, Russell seconded to approve the Special Event Permit for the Rochester
Lions Club to hold Rockin Rods N’ Rochester car show event on August 4, 2016 on Walnut
between Fourth St. and Second St. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli,
Peterson and Ray. NO: None. Motion Carried.
Council held a Public Hearing regarding PY 2016 CDBG flood plain management regarding
the proposed project for poured in place surface in the west play area in the Municipal Park.
Mayor Daldin opened the Public Hearing at 7:24 p.m.
No one addressed Council.
Mayor Daldin closed the Public Hearing at 7:25 p.m.
Mayor Daldin asked the City Clerk if any correspondence had been received. She answered
none had been.
City of Rochester City Council
Meeting Minutes
January 25, 2016
Page 3 of 6
No further action was required of City Council for this item.
Council considered an amendment to the City Code, Chapter 32, Article VI, Offenses
against public safety, Division 2, Weapons, to add Section 32-305, Carrying under the
influence, Second Reading and Adoption.
Giovanelli moved, Peterson seconded to give Second Reading and Adoption to Ordinance
2016-02, an Ordinance to amend the City Code, Chapter 32, Article VI, Offenses against
public safety, Division 2, Weapons, to add Section 32-305, Carrying under the influence.
YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None.
Motion Carried
Council considered confirmation of the Mayor’s nomination of Tammy Byers to the City
Beautiful Commission for a term ending May 31, 2018.
Peterson moved, Giovanelli seconded to confirm the Mayor’s appointment of Tammy Byers
to the City Beautiful Commission for a term ending May 31, 2018. YES: Daldin, Russell,
Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. Motion Carried
Council considered a request to award a bid for the base amount of $1,260,346.00 for the
Clinton River Trail Interceptor Relief Sewer Project. This project will be the installation of
2500 feet of new sanitary sewer interceptor by open cut, steel bore and case, 12 new
manholes, tree clearing, system dewatering and restoration in the area between Elizabeth
Street and Letica Drive along the Clinton River Trail. The location was chosen for two
reasons: the new relief sewer will eliminate an antiquated siphon under the Paint Creek and
this is an area where four Rochester Sewage district converge into one flow. The timeframe
for the project is February through May 2016. This project is a result of the S2 grant for
Inflow and Infiltration of excess water into the sanitary sewer system. Completion of this
project will produce significant I & I reduction and enable the system enough additional
capacity to eliminate the surface discharge possibility and facilitate future sewage permit
approvals. The cost of the project could include amounts for contingencies of $126,034.60
and other fees, totaling up to $1,467,208.28.
Cuthbertson would like to see an annual report showing the costs reduction for Inflow and
Infiltration based on completing this project.
Cuthbertson moved, Giovanelli seconded to request Administration produce an annual
report showing costs reductions for sanitary sewer expenses based on the installation of the
Clinton River Trail Interceptor. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli,
Peterson and Ray. NO: None. Motion Carried.
Peterson moved, Giovanelli seconded to approve the award of the bid for the Clinton River
Trail Interceptor to FDM Contracting, Inc., waiving the bid irregularity, in the base bid
amount of $1,260,346.00 and potential costs of up to $1,467,208.28 including contingencies
and other costs. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray.
NO: None. Motion Carried.
City of Rochester City Council
Meeting Minutes
January 25, 2016
Page 4 of 6
Council considered a Resolution revising the Brownfield Redevelopment Authority Board
Resolutions of 2005 and 2011. Mayor Daldin suggested Council consider having a Board
with 5 members with staggered terms of 2 for three years, 2 for two years and 1 for one year.
Giovanelli moved, Cuthbertson seconded to adopt the Resolution revising the Brownfield
Redevelopment Authority Board Resolutions of 2005 and 2011 and establishing the Board
membership of 5 members with staggering terms of 2 for three years, 2 for two years and 1
for one year. YES: Daldin, Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray.
NO: None. Motion Carried.
Deputy City Manager Nik Banda reviewed his year end tree removal/replacement report
showing that during 2015, 47 removal permits were issued which resulted in 26 required
replacement trees being planted. He noted his report did not include trees that were planted
from the tree fund or that were planted as part of a new construction project. Mayor Daldin
requested he add those items to next year’s report.
Councilmember Peterson gave Council an update on the Downtown Development
Authority as Liaison saying they had elected Board member Mark Albrecht Chair and Vito
Pampalona Vice Chair, they had considered the hiring of a new Marketing Coordinator, they
had discussed parking issues and that the DDA Goals and Objectives meeting is scheduled
for February 6, 2016.
Councilmember Cuthbertson stated that he disagreed with filling the vacant position of
Marketing Coordinator and that the Principal Shopping District Board should be responsible
for the position, not the DDA as part of the transfer of marketing funding of $300,000. He
suggested they consider making this a part time position to start. Giovanelli responded that
he had conveyed City Council’s concerns with filling this position to the DDA but they
consider the position vital. He also commented that the Chair of the PSD would be
discussing the issue with the PSD Board. Mayor Daldin stated that she asked the PSD
Board Chair directly to discuss this with the PSD Board and confirm back to the DDA that
the PSD Board would be responsible for this position going forward. Mayor Pro Tem
Russell agreed with the comments made and that this should be the last time the DDA hires
for this position. Bikson asked why the DDA is hiring for the position it will be the
responsibility of the PSD. Mayor Daldin answered that they are filling the position until the
PSD takes over the responsibility. Ray asked if the PSD should take a formal vote to
confirm the hire. Mayor Daldin answered she has asked them to do that. City Manager
Wing stated it is appropriate for the DDA to approve the hire since it is in their budget until
it switches over to the PSA on July 1. Mayor Daldin summarized the discussion saying that
she and other Council members will express the Council’s concerns at the DDA’s Goals and
Objectives meeting and with the PSD Board.
City Manager Wing reviewed an update on the Parking Enterprise Fund stating that the
Parking Advisory Committee had discussed the City’s policy for additional parking needs
created by businesses that are located in the Parking Management District, a report regarding
the construction costs of the parking platform, an update on the Parking Enterprise Fund
City of Rochester City Council
Meeting Minutes
January 25, 2016
Page 5 of 6
Budget, and several other items including forming a working group. He also reviewed a
memo regarding the financials for the Parking Enterprise Fund.
Councilmember Peterson requested Council consider not proceeding with the SAD and look
for other ways to fund the parking. Giovanelli noted that the SAD would be reconsidered
every year. Mayor Daldin recommended that Council discuss the PAC working group and it
focus at Goals and Objectives.
City Manager Wing presented the Finance Director’s quarterly Financial Reports.
City Clerk O’Connor gave Council an election update saying that ballots had been received,
voting equipment had been tested and that absentee ballots would begin being mailed
Tuesday. Also, she announced that the close of registration for the March 8 election would
be Monday, February 8.
City Attorney Kragt advised that since Council had adopted the Brownfield Redevelopment
Authority Resolution earlier, the City could now advertise for applicants for the 5 seats.
Mayor Pro Tem Russell commented on the fantastic weekend with the Fire and Ice Festival,
she commented on how lively the skating pond was, she asked about fixing the stamped
pads in the sidewalk near the Royal Park Hotel, she noted that the new curb installed on
Main Street was already cracking, and asked if the City had a plan for checking on work
before warranties expired. Russell asked about the Closed Session Minutes for January 11.
City Manager Wing answered they would be submitted for the next meeting.
Peterson commented on the successful Fire and Ice event.
Cuthbertson commented on the successful Fire and Ice event.
Giovanelli requested a report on the snow plowing and salting budget.
Ray commented on the Fire and Ice event and the 5k run saying that $200 had been raised
for RAYA.
Bikson commented on the Fire and Ice event and thanked the Police Chief for the
Department’s work on a recent drug arrest using our Narcotics Enforcement Team officer.
Mayor Daldin commented on the Fire and Ice event and that the 5k run had over 900
participants and thanked the Rewold family for the improvements to the skating shelter.
Mayor Daldin opened the meeting for additional Public Comment.
Sue Ann Douglas responded that the curb cracking on Main Street is due to the traffic
running into them because of the absence of gutters.
Mary Ann Benucci, 3905 Cone, Rochester Hills, commented on the DDA marketing
coordinator hiring.
City of Rochester City Council
Meeting Minutes
January 25, 2016
Page 6 of 6
Mayor Pro Tem Russell noted that she had received emails regarding ice buildup around the
parking meters and also ice patches on Pine Street.
Steve Szoke asked about snow removal for the parking decks. City Manager Wing answered
that it is a matter of priority. The decks were cleaned of snow after the higher priorities were
completed. The lower parts of the decks were always useable.
Council considered a request to go into Closed Session for a discussion of strategy
connected with the negotiation of collective bargaining agreements as permitted under the
Michigan Open Meetings Act. City Manager Wing requested this item be postponed to the
next meeting. Council concurred.
Mayor Daldin adjourned the meeting at 9:12 p.m.
____________________________ _____________________________
Lee Ann O’Connor, City Clerk Cathy Daldin, Mayor