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HomeMy WebLinkAboutInterlocal Agreements - 2016.04.21 - 31146Elections Division Oakland County Clerk’s Office Memo To: Pat Davis, Oakland County Corporation Counsel From: Wendy McBride cc: Deanna Fett-Hylla, Oakland County Corporation Counsel Date: June 3, 2016 Re: Marine Patrol Services Agreement in the Charter Township of Independence 2016-2018 Good Morning- I have enclosed copies of the documents for MR #16069 – Sheriff’s Office – Marine Patrol Services Agreement in the Charter Township of Independence. These documents have been mailed to the Office of the Great Seal. If you have any questions please call 989-858-. June 3, 2016 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On April 21, 2016 the Board of Commissioners for Oakland County entered into an agreement per MR #16069 – Sheriff’s Office – Marine Patrol Services Agreement in the Charter Township of Independence 2016-2018. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Charter Township of Independence, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County Dale Cunningham, Business Manager, Oakland County Sheriff’s Office Barbara Palotta, Clerk, Township of Independence Enclosures Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 1 of 18 REGULAR MEETING CHARTER TOWNSHIP OF INDEPENDENCE TOWNSHIP BOARD MINUTES April 19, 2016 A. CALL TO ORDER: Supervisor Kittle called the meeting to order at 7:02 p.m. at the Independence Township Hall, 6483 Waldon Center Drive, Clarkston, Michigan. B. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES: Keith Garrison led the Pledge of Allegiance to the Flag of the United States C. ROLL CALL: Present: Patrick J. Kittle, Supervisor Barbara A. Pallotta, Clerk Paul A. Brown, Treasurer David A. Lohmeier, Trustee Andrea K. Schroeder, Trustee Absent: Ronald A. Ritchie, Trustee Jose Aliaga, Trustee Others Present: Amy Laboissonniere, Event Coordinator & Sponsorship Development, PR&S David McKee, DPW Director Mitch Petterson, Fire Chief Todd Sneathen, P.E., Hubbell, Roth and Clark, Inc. Steven P. Joppich, Johnson, Rosati, Schultz & Joppich, PC There was a quorum present. D. APPROVAL OF AGENDA: Motion #2016-04-050: Clerk Pallotta moved to APPROVE the April 19, 2016 Regular Meeting Agenda as amended by RELOCATING agenda items under I. PRESENTATIONS AND REPORTS: 1. Presentation: Holiday Lights Contest & Family Snowman Building Challenge Awards and 3. Presentation: Fire Department Capital Improvement Plan (CIP) Update BEFORE E. Study Session. Seconded by Treasurer Brown. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. I. PRESENTATIONS AND REPORTS: 1. Presentation: Holiday Lights Contest & Family Snowman Building Challenge Awards (Amy Laboissonniere, Event Coordinator & Sponsorship Development) Amy Laboissonniere invited the winning families to stand in front of the Board members and she presented the awards to all of the winning families. 3. Presentation: Fire Department Capital Improvement Plan (CIP) Update (Chief Petterson, Fire Chief) Mitch Petterson, Fire Chief provided an electronic presentation summarizing the Fire Department Capital Improvement Plan Update. Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 2 of 18 Supervisor Kittle asked about the ladder truck. Chief Petterson responded that if the aerial truck is going to be usable, it has to be close to the scene and ideally it should be on scene first or very early in the incident. Trustee Schroeder asked about the opportunity to change vendors. She remembered that the reason that they have utilized the same vendor is because of obtaining parts. She wondered if they would lose that advantage and if it was that great of an advantage to begin with. Chief Petterson agreed. E. STUDY SESSION: 1. Review of Proposed Fire Department Operating Millage Renewal Language / Request to Schedule Special Meeting (Patrick J. Kittle, Supervisor) Supervisor Kittle stated that it was necessary to meet to discuss upcoming Fire Department millage language. This allows the proposed language to be submitted to the State by the deadline. In 2012 there were two millages that were voted on and approved. Fire 1 for 3.168 and Fire 2 for .59. Fire 2 was initiated during the economic downturn. After further analysis, only .45 was actually levied for Fire 2 and then it was brought down to .35. He stated that if they eliminate Fire 2, this would devastate the Fire Department CIP and will hurt the Township in terms of man power. He proposed either having two millages as they have now, or combining the two and reducing the total. Steven P. Joppich, Johnson, Rosati, Schultz & Joppich, PC stated that there are two resolutions for the Board to consider. He stated that back in 2012 when this millage came up for renewal, there was a need to bump it up to generate additional revenue due to the economic downturn. The amount that was determined was .59 mil. The way that the statute reads is that if your increase of an existing millage is .5 mils or less, you can state it on the ballot as a single question where you identify in one question both the renewal of the Headlee reduced amount and the increase that they are asking the voters to approve. If it is over .5 mils, it must be broken up into two questions, one for the renewal for the Headlee reduced amount and a second question for the amount of increase that you are asking for. It is a matter of how much of an increase was asked for in 2012 and it was a .59 increase that was needed. As a result, the Board complied with the State law and placed it on the ballot as two questions, one for the renewal and one for the .59 increase. The voters approved both so the fire millage had a total combined millage amount of 3.7588. The question becomes what you do in 2016 when the four year millage is up and it is time for renewal. He stated that what is being presented is a proposal to just renew the Headlee reduced amount of the total combined millages that were approved in 2012. They are not asking for an increase. The statute does not address adopting this into the law and they have not provided any guidance on this forward thinking of when it is up for renewal. The purpose of the millage is the same, Fire and Operating millage. They are not asking for an increase so it stands to reason that it is the one millage question. He feels comfortable with that. He has provided the second option of two questions separated like it was in 2012 and he thinks that would be fine too if the Board wants to go in this direction. Mr. Joppich read the ballot language aloud. Clerk Pallotta stated that a frequent question is about the amount of the millage that goes to the CIA. A lot of the residents think that everyone in the Township is paying this amount. Mr. Joppich reiterated that the Township has adopted a Corridor Improvement Authority called the Sashabaw Road Corridor Improvement Authority. This encompasses both sides of Sashabaw Road from Maybee to just north of Waldon Road. This is the district and in this district there is the capture of part of the tax revenue funds. The only thing that is captured is the increase in taxes based on the property value in this district while the Corridor Improvement Authority exists. It is only captured from those properties. If this millage is approved, in this district, a portion of the funds from the fire millage gets collected from those properties and it is used within the corridor authority district. The funds are used to enhance economic revitalization and Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 3 of 18 development and re-development. If you live outside this area, 100% of the millage funds collected go to Fire purposes. Trustee Lohmeier stated that this part that goes to the Corridor Improvement Authority is a very small portion. The strategic thought is that as they put money into the corridor, property values raise. This is much clearer than having two fire millages and is a great strategy. Supervisor Kittle stated that he would like the information about the combined 2012 rate so the residents have the background information. They are asking for the 3.563 mils now. It is a reduction of what was approved in 2012. They would like to still be able to provide the level of service, equipment and training that the residents demand. Trustee Schroeder stated that the State legislature has made motions toward taking more pieces of all of the individual millages. They might see less of this moving forward but since it is a maybe and a what if, it is not something that she would use as a leveling factor. Clerk Pallotta stated that they are looking more at revenue sharing. She stated that the second millage in 2012 did not pass by a lot of votes. Originally she had thought it would be better to split them out but after meeting with the Fire Department and seeing the great work that they are doing, she thinks it does make sense to combine them. The Fire Department is working towards being able to levy less than they need to. She is for the single ballot question. Treasurer Brown stated that he likes the idea that they reduced the second millage and they are talking about reducing it further moving forward. He is pleased with the information that they heard from the Fire Department tonight and how they are looking at equipment changes but yet providing better service. It gives him confidence that the Fire Department is working hard with the funds that they have. Supervisor Kittle stated that the CIP that the Chief Petterson provided was an eye-opener. There are new ideas being brought in. He summarized the equipment choices that the Chief recommended. He concurred that having one ballot proposal is the right thing. Motion #2016-04-051: Trustee Schroeder moved to SCHEDULE a Special Meeting on Tuesday, May 3, 2016 at 7:00 PM in the Township Hall Meeting Room, 6483 Waldon Center Dr., Clarkston, Michigan for the purpose of reviewing and adopting resolution for submitting language to the Oakland County Clerk for the Fire Department Operating Millage Renewal for placement on the August 2, 2016 State Primary ballot. Seconded by Treasurer Brown. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. F. BOARD / PUBLIC ANNOUNCEMENTS: Clerk Pallotta announced that the Township’s DPW Department will be hosting an invasive species workshop on Saturday, April 23rd from 10:00 a.m. until 12:00 p.m. In the Township Hall Meeting Room. Residents are encouraged to attend to learn about invasive plants and the ill effects they have in our community. The presentation will address ideas about how invasives can be controlled, who can do it and how the whole community can reap the benefits of having a proactive plan. Clerk Pallotta announced that a special event will also take place on Saturday April 23rd; Clarkston Community church will be holding its annual April Refuge Run and the course runs from the Church to Clintonwood Park and back to the church. Clerk Pallotta announced that Clarkston Area Lions Club is holding its annual White Cane Week benefiting the visually impaired on April 29th, April 30th, May 6th, and May 7th at two locations: Sashabaw and Maybee Roads, and Maybee Road and Dixie Hwy. Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 4 of 18 Trustee Schroeder announced that Saturday, April 23, 2016 is the annual Clarkston Area Optimist Club fundraiser dinner/dance. Tickets are $60.00 each. The Optimists put over $70,000 into the community every year along with programs all to benefit kids in the community. Tickets are available at Brose Electric on Dixie Highway. Supervisor Kittle stated that Clerk Pallotta and he attended the recent Parks Commission meeting. One of the items was seeking approval for the safety path tying in north of Independence Oaks along Sashabaw. The program was voted unanimously to move forward. The item now has to go to the County Commission for approval. Supervisor Kittle stated that Recreation Guides should be delivered to homes this week. This is a joint publication with the Parks Department and Community Education. G. PUBLIC COMMENT: Jim Tedder, State Representative-43rd District encouraged Board members to contact him with any comments or concerns. He also reminded everyone that he has office hours twice a month. H. PUBLIC HEARING: None I. PRESENTATIONS AND REPORTS: 1. Presentation: Holiday Lights Contest & Family Snowman Building Challenge Awards - Relocated before E. STUDY SESSION 2. Presentation: SAW Grant Update (Dave McKee, DPW Director; Todd Sneathen, P.E., Hubbell, Roth and Clark, Inc.) Dave McKee stated that the money that was put aside for this grant was much needed by the municipalities who run waste water and drinking water. The information that they have gathered will make their system way more efficient than it currently is and they are right about at the halfway point with the SAW grant. Todd Sneathen stated that they will provide updates more frequently so that the Board is kept abreast of the SAW grant progress. He plans to appear before the Board in six months to update them again. Mr. Sneathen provided an electronic presentation regarding the SAW Grant. He presented the history of the SAW grant and how it was obtained including match amounts and other financing amounts. He included the objectives of the program including mapping and long and short term goals. The mapping updates are being done in the field and being transferred to the Township’s GIS system. He showed photos obtained through the televising work and he indicated that the televising should be redone in three to five years. He also showed photos of deposits prior to cleaning of the sewer system. He stated that with jetting and cleaning any buildup is cleaned out and the flow is not impeded. He showed photos of cracks that were found in pipes and broken pipes. He added that these pipes have been fixed since the video was taken. He added that manhole inspection was also done and summarized this process. He summarized the work that was done at the pump stations and provided photos of some pump stations. The SAW grant currently is $1.9 million and the total amount that has been spent is $792,000 and the remaining grant funds are $1.2 million. He stated that they do not anticipate spending all of those remaining funds but will do as much televising as they can to update the GIS system. They are also trying to integrate as many assets as they can and this is a good opportunity to spend the funds to do this. He provided a project timeline. Supervisor Kittle asked how many miles of sewer are in the Township. Mr. McKee stated that any pipe older than 1993 is eligible for the grant. He stated that they have done 38 miles so far. He stated that the SAW grant is an important tool to identify leaks in ground water or water main. They can address and stop those leaks because they are charged by water flow amounts and it is crucial to stop leaks quickly. Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 5 of 18 Treasurer Brown asked if the DPW gets a lot of calls from residents whose sewer backup into the basement. Mr. McKee answered that they do get those calls. If a homeowner buys a home, they also buy the connection going to the sewer main. It is proper maintenance on the homeowner’s part and preventative maintenance is key. 3. Presentation: Fire Department Capital Improvement Plan (CIP) Update – Relocated before E. STUDY SESSION J. CARRYOVER/POSTPONED AGENDA ITEMS: 1. Adoption of Resolution - Waldon Road Pedestrian and Non-Motorized Safety Bridge / Path Project (David Lohmeier, Trustee) Trustee Lohmeier stated that this is intended to be the closure of their six month look into the Waldon Road safety path crossing I-75. He summarized the history of the discussion thus far. The Resolution prepared for tonight is the best option and provided a bridge construction adjacent to the current bridge and the safety paths to connect to it. He would like to have a unanimous decision and was hoping for a full Board to consider this. He read aloud an excerpt from the document in the Board packet. David Pew stated that he has been a Clarkston resident for many years. He has ridden his bike to Rudy’s Market and wants his children to be able to ride their bikes safely to the downtown area. The current bridge is unsafe and to get to the desired area, they need to ride Clintonville to Maybee Road and there is no option the other way. He confirmed his support of this project. Patrick Bayley stated that he does not live on that side of town. He stated that there is a pedestrian pathway all of the way along M-15 to Hubbard Road that is very well done. He stated that he has biked on the Huron- Clinton pathway which is an old railroad pathway which has numerous pedestrian pathways over roads. He stated that this does not affect him directly but confirmed his support of this project. Mike Wilson stated that he lives in this area and there is no safe way for his children to walk to school. The current bridge is unsafe for bicyclists and pedestrians. He confirmed his support of this project and hopes that the Board supports this project. Trustee Lohmeier read a letter of support that he received from a resident, Frank D. Schuster for the project. Trustee Schroeder stated that the Board had a good discussion with the Safety Path Committee. She stated that the discussion that they have had hinges on two things: is this an appropriate use for General Fund monies and is it the best use of General Fund monies. She read the State of Michigan Courts definition of appropriate use of General Funds. She additionally checked with MTA regarding the appropriate use of General Funds. She concluded that it is an appropriate use of General Fund monies. She stated that when they first talked about this, the Board voted to commit $10,000.00 for a study on this project. She never would have voted for the spending of these funds if she did not feel that the purpose of the bridge was a need and not a want. They are always going to have other items to spend the General Fund surplus on. She stated that this conversation should have taken place before they committed the $10,000 for the study on this project. She recognized that this was a need in the Township and realistically was aware of the high cost of such a project. The other priorities are valid but some have already been addressed in future budget items so it is not that they do not have solutions to those issues. She agreed with the comments from the residents who spoke that live in this area; the community is currently divided by an interstate. People are looking for walkable communities and having this crossover project is a way to unify their community. They have an opportunity to make it happen without borrowing or special assessments and promoting a community sense. She stated that they would get a lot of support from the parents of school children. She confirmed her support of this project. Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 6 of 18 Treasurer Brown confirmed the need of the project. The Safety Path Committee identified their priorities for sections of safety paths that are not yet done. This was reviewed at the prior meeting. This project was at the bottom of the priority list. He questioned having a study into which safety paths that are not yet done provide the greatest safety concerns. They can’t do that because they are here making the decision now and he would have liked to see this information. He asked how many people are going to use the project in comparison to the cost of the project keeping in mind that there are a lot of places in the Township in which the safety paths are not done yet. They do not have this piece of information. The Board doesn’t know the percentage of residents that are going to use this compared to putting one where there is a higher density. He tried to look at the percentage of parcels that are near that project on the other side and he summarized those neighborhoods at 15%. He stated that when he looked at the cost of the project in comparison of this percentage, is this the proper per capita dollars spent in this area. He looked at the safety paths that are at higher priorities, for example, Sashabaw Road being connected between Waldon and Clarkston Road. He spoke to a representative of the Oakland County Sheriff’s Department and this person indicated that there are a number of areas that are much more dangerous than this. For the Board to try to pinpoint where the greatest risk exists is very difficult unless you have a study expert. He understood what Trustee Schroeder said but disagreed with the point that they are doing this without borrowing. He stated that the Township has significant debt; they are just not paying off their debt and are spending the funds on something else. They do have a Safety Path millage and funds to use. If this project was at the top of the Safety Path Committee’s list, he would support the use of General Fund monies for it. If they are going to use General Fund monies for Safety Path projects, then they should support the highest priorities first. The bridge needs to be done, but is this the right time to benefit the most residents and to reduce the safety risk the most. There is a lot of information that they do not have relative to those safety concerns. He stated that for him, this project is not right for this year. Clerk Pallotta stated that she support the concepts and understands that it is a need. She stated there is potential that they can use the General Fund monies in other places. She stated that the question is do they need it right now and this is a gray area. The Board has not had the time to look at other projects and with the May 1st deadline; there is additional pressure to make a decision. She disagrees with Trustee Schroeder regarding the expenditure of the $10,000 because it is their responsibility to spend that money to gather as much information as they can when they are making this type of decision. This is one of the biggest projects that the Board has considered. She uses the safety paths and lives at the north end. She transports her bikes to a parking lot where she can start on the path. She has been hit by a car while doing everything right and accidents happen. Her children were always bused to school. It was irresponsible for Pine Knob Elementary to have a walk to school day knowing that some children cannot walk to school. It is the obligation of the parent to make sure that their children get to school safely. She wishes that this project was on the priority list for the Safety Path Committee because it would make her feel more comfortable, but it is not. She stated that it doesn’t benefit enough people and at this point, she is not supporting this project. She thanked Trustee Lohmeier for all of his work on this project. Supervisor Kittle stated that he spoke to Trustee Ritchie who apologized that he couldn’t be here for the meeting. Supervisor Kittle summarized Trustee Ritchie’s comments. Trustee Ritchie feels that providing safe walking paths is important for the community. His concern is the two million dollars coming out of General Fund and was much more comfortable when this was first proposed at a million dollars. Trustee Ritchie feels strongly about continuing to be on a committee with Trustee Lohmeier to go out and seek alternative sources of funds so that the vision can become a reality. Supervisor Kittle continued and thanked Trustee Lohmeier for all of his hard work. He agreed that the $10,000 was money well spent to look at the feasibility of this and different options. He stated that the issue is the funding, the amount has steadily increased since they started looking at this project. He stated that they have to look at safety and he summarized accidents that have happened around the Township at other locations. He stated that as an elected official you have to look at the common good and this project exercise has opened up their eyes to other projects and the fund balance that they have built up to help them through tough years. He stated that paying down OPEB debt would have a huge impact on the community and would allow them to get costs under control. Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 7 of 18 Treasurer Brown stated that when Supervisor Kittle mentioned OPEB, he is talking about other post- retirement benefits. They have a lot of employees that have been promised lifetime healthcare in the past and the debt on that is $4 million. Supervisor Kittle continued that they also need to look at resident input. He applauded the residents who came in to speak their minds. He attended a recent Oakhurst Homeowner’s meeting and spoke to them about this project and other projects that need to be done in the Township including the road expansion of Sashabaw Road to make it a five lane road with a left turn lane and additional lighting and expanded safety paths. He asked HRC about their road funding model in relation to RCOC contribution. In January 2013, the model to expand Sashabaw was $2.6 million. In doing the math of how prices escalated, including the additional improvements and taking increased cost projections into account, it increases this to a $3.9 million project. The improvements would benefit thousands of residents. RCOC has agreed to contribute to this project through their road funding model. DTE will also make a contribution to this road expansion project. He stated that over the next few years, this project becomes a reality and is funded to the point that they are not compromising any of the other capital projects. This project will benefit thousands of people every day, eliminate a big safety issue and still keep this bridge project on the radar for a few years down the road. He loves the idea, but the timing right now is not right and he would vote no. Trustee Lohmeier stated that when he looked at priorities, he has determined that in his mind, the number one thing on the list is this project. He stated that it goes to their important charge, which is the safety and welfare of the residents. He stated that they have a policy of keeping 20% in their fund balance. Over the next dozen years, they are on track to have $5 to $6 million dollars in fund balance and they only need to use $1.2 million. It isn’t a question of do the bridge and do none of the other projects; it is a question of being judicious in what they choose. He agrees with the Safety Path Committee prioritizing and though they spurred them into this activity, they should have been doing it for a long time. He stated that he spoke to members of the Safety Path Committee and the reason the bridge was last is because of the high cost. He stated that the bridge is in the top third when you rate on safety alone. He agrees that the section of Sashabaw Road north of I-75 needs to be fixed. The Safety Path funds have budgeted for that. He stated that widening Sashabaw Road is a different issue and the Township Board needs to decide if they want to be in the road business. RCOC will always offer to help with funding because it is their responsibility to start with. The bridge is a core responsibility of the Township. Safety isn’t the same as being lucky and they have been very lucky at Waldon Road and they can make a noticeable improvement now. There is a probability of risk and their job is to assess those areas. They could not rebuild the bridge as it exists today because it does not conform to MDOT standards. MDOT is taking on $600,000 to $700,000 of construction costs because they want to make sure this is done right. He stated that they have a $4 million project and if the TAP is received, would cost the Township $2 million. He stated that if they do not act, no one else is going to step in. They know population is going to increase, traffic is going to increase, pedestrian traffic is going to increase and the construction costs will increase. However, they do not know if MDOT will step in with a match amount or if TAP will be available. He summarized the increased cost in the future to construct the bridge. He stated that this project is right in the middle of the Safety Path Committee’s priorities. They have made a commitment to the corridor that it will be pedestrian friendly and this is the Master Plan. This is the only part of the community that is isolated and he has spent a lot of time bicycling on this bridge. He stated that this is a project that the Safety Path does not typically look at and this is a special case. They have injected General Fund support for other special projects. He stated that the problem on Sashabaw Road isn’t that it doesn’t have another lane; it is that the safety path needs to be finished and the Safety Path Committee has the funding to do that. He stated that the Board has spent six months on this project and if they walk away from it, they are going to face a much more expensive fix in the future. He stated that if the Board members feel that there is a need and they are going to fix it anyway, let’s do it now. He pleaded with the Board to have a leap of faith and support the community. Supervisor Kittle stated that he asked the Oakhurst residents their opinion on the best utilization of the money to be spent. The majority felt that there would be a better utilization of funding that would impact more people and have a bigger safety impact by taking care of the Sashabaw Road problem first. He confirmed that the Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 8 of 18 TAP funds are available until 2020 and there does not look like there is going to be any reduction in funding. He summarized a safety issue at Pine Knob Road and how they solved it, with a cross walk paid for by General Fund money. Treasurer Brown asked if they applied for the TAP grant funds at a 30% match instead of a 60% match. Trustee Lohmeier stated that this is based on the experts’ opinion on the likelihood of getting acceptance. Treasurer Brown asked why they did not get a safety study done. This is the one piece that they are missing. Trustee Schroeder asked how they quantify accidents that don’t happen. Trustee Lohmeier stated they couldn’t predict the usage either. They cannot say who is not using the current bridge because they are scared. Most of what safety is involves recognizing the danger and looking at the probability that something bad will happen. Board members discussed the safety of the current bridge and the funding of the proposed project. Patrick Bayley stated that trying a different percentage of match is encouraging. He stated that those people on the other side of I-75 do not have any access by bike or walking to all of this development on Sashabaw Road or near town. The access down Sashabaw exists although it is risky. The Township has some obligation to solve the problem of no access for those people north of I-75. Clerk Pallotta stated that that this not the argument; everyone on the Board agrees with it, it is the timing that they disagree with. Mr. Bayley stated that he did not hear it that way. He reiterated his support of this project. Motion #2016-04-052: Trustee Lohmeier moved to ADOPT a resolution in SUPPORT of the Waldon Road Pedestrian and Non-Motorized Safety Bridge / Path Project which AUTHORIZES the Township to proceed with the associated application process for grant funds from the Transportation Alternatives Program (TAP) by the May 1, 2016 deadline and PROVIDE a 60 percent match for the TAP grant as follows: STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE RESOLUTION TO SUPPORT THE BRIDGE PROJECT AND PROVIDE A 60 PERCENT MATCH FOR THE TRANSPORTATION ALTERNATIVES PROGRAM GRANT RESOLUTION NO. 2016-TBD WHEREAS, The Township desires to expand and enhance its Safety Path and Trails network and create a critically needed bridge for bicyclists and pedestrians over I-75. WHEREAS, The proposed bridge will provide a safe crossing over I-75 and provide residents’ access to the commercial developments along Sashabaw Road. WHEREAS, The federally funded Transportation Alternatives Program (TAP) provides grants for projects such as bicycle facilities and shared use paths. WHEREAS, The Township is not eligible to apply for TAP grants but the Road Commission for Oakland County has offered to apply for TAP funding on behalf of the Township; and Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 9 of 18 WHEREAS, The Township deems it would be in the best interest of the public safety and welfare and promote the connectedness of residential and commercial areas of the Township. THEREFORE, BE IT RESOLVED, That the Charter Township of Independence Board of Trustees hereby AUTHORIZES: 1. To support a $4.088 million project to improve access and safety between residential and commercial areas of the Township. 2. To pursue the design of a stand-alone pedestrian and bicyclist bridge over I-75 south of Waldon Road and the necessary pathways to connect it to the Township’s existing Safety Path network. 3. To pursue a Transportation Alternatives Program grant with the Road Commission for Oakland County for 40% of the construction cost. 4. To commit to pay the local match for the TAP grant for an amount equal to 60% of the construction cost, which is $1.962 million. 5. To commit to pay the cost of engineering services to design and supervise construction of the paths in the amount of $195,000. 6. To utilize local funding totaling $2,157,000 to implement a project that will benefit both the residents and visitors to the Township. Seconded by Trustee Schroeder. ROLL CALL VOTE: Yes: Lohmeier, Schroeder; No: Kittle, Pallotta, Brown; Absent: Aliaga; Ritchie. Motion FAILED 2 to 3. The meeting RECESSED at 9:45 p.m. The meeting RECONVENED at 9:53 p.m. Motion #2016-04-053: Trustee Schroeder moved to SUSPEND Rule 27 and extend the meeting past 10:00 p.m. Seconded by Clerk Pallotta. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. The meeting RECESSED at 9:57 p.m. The meeting RECONVENED at 10:07 p.m. Trustee Schroeder withdrew her motion and proposed a new resolution Motion #2016-04-054: Trustee Schroeder moved to ADOPT a resolution in SUPPORT of the Waldon Road Pedestrian and Non-Motorized Safety Bridge / Path Project which AUTHORIZES the Township to proceed with the associated application process for grant funds from the Transportation Alternatives Program (TAP) by the May 1, 2016 deadline and PROVIDE a 40 percent match for the TAP grant as follows: STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE RESOLUTION TO SUPPORT THE BRIDGE PROJECT AND PROVIDE A 40 PERCENT MATCH FOR THE TRANSPORTATION ALTERNATIVES PROGRAM GRANT RESOLUTION NO. 2016-006 Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 10 of 18 WHEREAS, The Township desires to expand and enhance its Safety Path and Trails network and create a critically needed bridge for bicyclists and pedestrians over I-75. WHEREAS, The proposed bridge will provide a safe crossing over I-75 and provide residents’ access to the commercial developments along Sashabaw Road. WHEREAS, The federally funded Transportation Alternatives Program (TAP) provides grants for projects such as bicycle facilities and shared use paths. WHEREAS, The Township is not eligible to apply for TAP grants but the Road Commission for Oakland County has offered to apply for TAP funding on behalf of the Township; and WHEREAS, The Township deems it would be in the best interest of the public safety and welfare and promote the connectedness of residential and commercial areas of the Township. THEREFORE, BE IT RESOLVED, That the Charter Township of Independence Board of Trustees hereby AUTHORIZES: 1. To support a $4.088 million project to improve access and safety between residential and commercial areas of the Township. 2. To pursue the design of a stand-alone pedestrian and bicyclist bridge over I-75 south of Waldon Road and the necessary pathways to connect it to the Township’s existing Safety Path network. 3. To pursue a Transportation Alternatives Program grant with the Road Commission for Oakland County for 40% of the construction cost. 4. To commit to pay the local match for the TAP grant for an amount equal to 40% of the construction cost, which is $1.308 million. 5. To commit to pay the cost of engineering services to design and supervise construction of the paths in the amount of $195,000. 6. To utilize local funding totaling $1,503,000 to implement a project that will benefit both the residents and visitors to the Township. Seconded by Trustee Lohmeier. ROLL CALL VOTE: Yes: Pallotta, Brown, Lohmeier, Schroeder, Kittle; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. K. CONSENT AGENDA: Motion #2016-04-055: Trustee Lohmeier moved to APPROVE the April 19, 2016 Consent Agenda as presented. Seconded by Clerk Pallotta. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. 1. Approval of the Board of Trustees Special Joint Meeting Minutes of March 30, 2016 and the Regular Meeting Minutes of April 5, 2016 (Barbara A. Pallotta, Clerk) Motion #2016-04-055-1: Moved to APPROVE the Board of Trustees Regular Meeting Minutes of March 15, 2016 and the Board of Trustees Special Meeting Minutes of March 16, 2016 as presented. 2. Approval of Payroll of April 8, 2016 and the Check Run of April 12, 2016, for a Total Amount of $580,328.76. (Barbara A. Pallotta, Clerk) Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 11 of 18 Motion #2016-04-055-2: Moved to APPROVE the Payroll of April 8, 2016 in the amount of $220,974.85 and the Check Run of April 12, 2016, in the amount of $359,353.91 for a total amount of $580,328.76. 3. Approval of 2016-2018 Marine Patrol Services Agreement for Deer Lake and Associated Budget Amendment – Oakland County Sheriff’s Department (Lt. Dirk Feneley, Oakland County Sheriff’s Department) Motion #2016-04-055-3: Moved to APPROVE the 2016-2018 Marine Patrol Services Agreement between the Oakland County Sheriff’s Department and the Charter Township of Independence for the purpose of providing 80 hours of marine patrol services per year on Deer Lake; ACCEPT payment of $2,658.40 from Deer Lake Property Owner’s Association for year 2016 with subsequent annual payments to be paid to the Treasurer’s office to continue marine patrol services in years 2017 and 2018; DIRECT the Supervisor and Clerk to sign the contract as the authorized representatives of the Township and APPROVE the following budget amendment: POLICE FUND INCREASE/ Revenues DESCRIPTION (DECREASE) - INCREASE 207-000-639.001 (Charges for Services–Deer Lk) $110.00 Expenditures - INCREASE 207-301-820.001 (Charges for Services-Deer Lk.) $110.00 4. Approval of Budget Amendment - Michigan Municipal Risk Management Authority (MMRMA) Insurance Coverage Costs (Rick Yaeger, Budget Analyst) Motion #2016-04-055-4: Moved to APPROVE a budget amendment to properly allocate actual Michigan Municipal Risk Management Authority (MMRMA) liability and property insurance costs as follows: INCREASE/ GENERAL FUND DESCRIPTION (DECREASE) Expenditures - INCREASE 101-265-910.000 (Insurance & Bonds) $166.00 - INCREASE 101-380-910.000 (Insurance & Bonds) $1,002.00 - DECREASE 101-101-910.000 (Insurance & Bonds) ($23.00) - DECREASE 101-171-910.000 (Insurance & Bonds) ($185.00) - DECREASE 101-209-910.000 (Insurance & Bonds) ($277.00) - DECREASE 101-215-910.000 (Insurance & Bonds) ($463.00) - DECREASE 101-253-910.000 (Insurance & Bonds) ($278.00) - DECREASE 101-276-910.000 (Insurance & Bonds) ($403.00) - DECREASE 101-965-999.208 (Transfer to PRS) ($182.00) FIRE FUND Expenditures - DECREASE 206-336-910.000 (Insurance & Bonds) ($2,120.00) POLICE FUND Expenditures - DECREASE 207-301-910.000 (Insurance & Bonds) ($93.00) PRS FUND Revenues - DECREASE 208-000-699.101 (Transfer from General) ($182.00) Expenditures - INCREASE 208-757-910.000 (Insurance & Bonds) $154.00 Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 12 of 18 - INCREASE 208-758-910.000 (Insurance & Bonds) $292.00 - DECREASE 208-751-910.000 (Insurance & Bonds) ($628.00) SAFETY PATH FUND Expenditures - INCREASE 297-460-910.000 (Insurance & Bonds) $190.00 SEWER FUND Expenditures - DECREASE 590-548-910.000 (Insurance & Bonds) ($399.00) WATER FUND Expenditures - INCREASE 591-556-910.000 (Insurance & Bonds) $1,529.00 5. Adoption of Proclamation Recognizing the Month of May as Mental Health Month (Patrick J. Kittle, Supervisor) Motion #2016-04-055-5: Moved to ADOPT the following proclamation recognizing the Month of May as Mental Health Month: WHEREAS, Mental health is important for our individual well-being and vitality, as well as that of our families, communities and businesses. WHEREAS, One in five Americans experience a mental health illness that requires treatment at some point in their lives. WHEREAS, One in ten children has a serious emotional disturbance that, if untreated, can lead to school failure, physical illness, substance use, jail and even suicide. WHEREAS, May 5th has been designated the National Children’s Mental Health Awareness Day. WHEREAS, The State of Michigan will designate a Mental Health First Aid Training Week in May, recognizing an in-person training that teaches people how to help people developing a mental illness or in a crisis. WHEREAS, Stigma and stereotypes associated with mental illnesses often keep people from seeking treatment that could improve their quality of life; and WHEREAS, Mental illness is a biologically based brain disorder that cannot be overcome through “will power” and is not related to a defect in a person’s “character” or intelligence. WHEREAS, Mental health recovery is a journey of healing and transformation, enabling people with a mental illness to live in a community of his or her choice while striving to achieve his or her full potential. WHEREAS, Mental health recovery not only benefits individuals with mental health disorders by focusing on their abilities to live, work, learn and fully participate and contribute to our society, but also enriches the culture of our community life; and WHEREAS, The Oakland County Community Mental Health Authority, and its service provider agencies, are committed to inspiring hope, empowering people, and strengthening communities. NOW, THEREFORE, BE IT RESOLVED, That Oakland County Community Mental Health Authority, hereby recognizes May 2016 as Mental Health Month. OCCMHA calls upon our citizens, government agencies, Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 13 of 18 public and private institutions, businesses and schools to recommit our state to increasing awareness and understanding of mental illness, and the need for appropriate and accessible services for all people with mental illness to promote recovery. 6. Adoption of Resolution and Approval of Budget Amendment - 2016 Mosquito Borne Disease Reimbursement Program (David McKee, DPW Director) a. Adoption of Resolution – 2016 Mosquito Borne Disease Reimbursement Program Motion #2016-04-055-6a: Moved to ADOPT resolution authorizing the DPW Director to request reimbursement of the eligible mosquito control activities under the 2016 Mosquito Borne Disease Reimbursement Program as follows: STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE Resolution to Authorize 2016 Mosquito Borne Disease Reimbursement Program RESOLUTION 2016-007 WHEREAS, Upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a Mosquito Borne Disease (West Nile Virus) Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities. WHEREAS, Oakland County’s Mosquito Borne Disease Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with mosquito larvicide for breeding sights; and providing larvicide and insect repellant for residents; and WHEREAS, The Charter Township of Independence, Oakland County, Michigan, has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County’s West Nile Virus Fund Program. NOW, THEREFORE, BE IT RESOLVED, That this Board AUTHORIZES and DIRECTS it’s Director of the Department of Public Works, as agent for the Charter Township of Independence, in the manner and to the extent provided by Oakland County Board of Commissioners, to request reimbursement of eligible mosquito control activity under Oakland County’s Mosquito Borne Disease Fund Program. b. Approval of Budget Amendment Motion #2016-04-055-6b: Moved to APPROVE budget amendment associated with the reimbursement of the eligible mosquito control activities under the 2016 Mosquito Borne Disease Reimbursement Program as follows: INCREASE GENERAL FUND DESCRIPTION /(DECREASE) Revenues - INCREASE 101-000-694.003 (Other Revenue – West Nile) $3,805.00 Expenditures - INCREASE 101-101-818.002 (West Nile) $3,805.00 L. ITEMS REMOVED FROM THE CONSENT AGENDA: None Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 14 of 18 M. REGULAR BUSINESS: 1. Acceptance of Quotes for Emergency Repair and Purchase - Clarkston Bluffs Booster Pump (David McKee, DPW Director) David McKee explained the pump failure that they experienced with the Clarkston Bluffs Booster Pump. Motion #2016-04-056: Trustee Schroeder moved to ACCEPT the quotes received from Peerless Midwest of South Bend, Indiana, Michigan through Oakland County Purchasing Department’s Inter-Governmental Cooperative Purchasing Program for costs associated with the repair of Pump #2 at Clarkston Bluffs Booster Pump Station in an amount not to exceed amount of $14,540.09 (#591-556-933-003.Water – Repair & Maint Pumps) as provided for under Section 1.5 Emergency Purchases and Section 3.1 b (3) Procurement Procedures in the Charter Township of Independence Procurement, Petty Cash, and Credit Card Policy. Seconded by Clerk Pallotta. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. 2. Acceptance of Quotes for Emergency Repair and Purchase - Soft Water Waste Pump Station (David McKee, DPW Director) David McKee explained the pump failure at the Soft Water Waste Pump Station. Motion #2016-04-057: Trustee Schroeder moved to ACCEPT the quotes received from Kennedy Industries of Wixom, Michigan through Oakland County Purchasing Department’s Inter-Governmental Cooperative Purchasing Program for costs associated with the repair of Pump 1 at the Soft Water Waste Pump Station in an amount not to exceed $9,636.00 (#590-548-933-003 - Repairs & Maint Pumps) and for the purchase of a FLYGHT Pump Model 3153.091 to replace Pump 2 at the Soft Water Waste Pump Station in an amount not to exceed $16,810.00 (#590-548-980-000 - Sewer Equipment) as provided for under Section 1.5 Emergency Purchases and Section 3.1 b (3) Procurement Procedures in the Charter Township of Independence Procurement, Petty Cash, and Credit Card Policy. Seconded by Treasurer Brown. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. 3. Approval of Change Order #2 and Budget Amendment - SAW Grant (David McKee, DPW Director) David McKee explained the amendment that would allow them to approve the cleaning and televising of 29 miles of additional sewer line. Motion #2016-04-058: Trustee Schroeder moved to APPROVE the Authorization for Change in Work - Change Order No. 2 received from Hubbell, Roth & Clark, Inc. associated with the 2014 Sanitary Sewer Cleaning and Televising Program approved on August 26, 2014 [Motion #2014-08-159] to AUTHORIZE Pipeline Management Company of Milford, Michigan to provide professional services for the cleaning and televising of 29 miles of additional sewer condition assessment in an amount not to exceed $338,320.00; DIRECT the Supervisor to sign the Authorization for Change in Work as the authorized representative of the Township; and APPROVE the following associated 2016 budget amendment: SEWER FUND ACCOUNT INCREASE - INCREASE #590-548-933.002 (SAW Grant) $338,320.00 - INCREASE #590-000-568.000 (SAW Grant) $253,740.00 Seconded by Treasurer Brown. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. 4. Amendment to Previously Adopted Resolution – Non-Union Employee Benefit Policy Resolution (Barbara A. Pallotta, Clerk) Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 15 of 18 Clerk Pallotta stated that after they amend this resolution, the Non-Union Employee Handbook is ready for adoption. She gave credit to those individuals who helped with this project. The Resolution that was approved in 2008 was used but it excluded the Deputy positions. She proposed to amend this Resolution to include the Deputies but recognizing the fact that they are “at-will”. a. Amendment of Previously Adopted Resolution Motion #2016-04-059a: Clerk Pallotta moved to AMEND the previously adopted resolution by the Township Board on June 3, 2008 as moved by Trustee Kelly and seconded by Trustee Travis as follows: APPROVE the Employee Benefit Policy Resolution with the exclusion of the Township Deputies as prepared by our attorneys: EMPLOYEE BENEFIT POLICY RESOLUTION WHEREAS, The Township Board seeks to clarify and adopt a new Board policy for future adverse changes to the employment benefits of Department Directors, Assistant Department Directors, and other Administrators, excluding Township Deputies, pursuant to a proposed benefit manual; the Board does state as follows: BE IT RESOLVED, That the Board from this day forward, shall follow a policy of creating a subcommittee of the Board made up of three (3) Board members selected by the Township Supervisor and three (3) employees from among the Township’s Department Directors, Assistant Directors, and other Administrators, excluding Township Deputies (“Employees”), selected by the Employees, to review and investigate any detrimental or adverse change to the employment benefit of the Employees; including, any change that would reduce in value the Employees’ compensation, medical health care insurance or have a detrimental effect on any other employment terms of all Employees such as vacation, sick days, and/or pension qualifications; and IT IS FURTHER RESOLVED, That the subcommittee made up of three (3) Board members and three (3) Employees, as selected above, shall have thirty (30) days to conduct any reasonable investigation into the appropriateness and reasonableness of the proposed detrimental change to employment benefits, with the specific goal of seeking input from the Employees and evaluating any alternative proposals made; and BE IT FURTHER RESOLVED, That upon the subcommittee having concluded their investigation a non- binding recommendation agreed to by at least a majority of the subcommittee members shall be made in writing and forwarded to the Township Board for consideration and review. The non-binding recommendation may be adopted, rejected or incorporated into any action taken by the Township Board. Seconded by Treasurer Brown. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. b. Approval of Amendment to Previously Adopted Resolution Motion #2016-04-059-b: Clerk Pallotta moved to APPROVE the following amendments for previously adopted resolution by the Township Board on June 3, 2008:  STRIKE “with the exclusion of the Township Deputies” and INSERT “with the inclusion of the Township Deputy positions subject to their at-will employment status and the establishment of their initial salary by the Township Board as per MCL 41.61 (2); 41.69; 41.77 (5); and  STRIKE “EMPLOYEE BENEFIT POLICY RESOLUTION” and INSERT“ Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 16 of 18 STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE RESOLUTION TO ESTABLISH NON-UNION EMPLOYEE BENEFIT ADVISORY COMMITTEE RESOLUTION 08-12; and  STRIKE “other Administrators, excluding Township Deputies” and INSERT “other non-union administrative staff, including Township Deputy positions who are subject to their at-will employment status and the establishment of their initial salary by the Township Board as per MCL 41.61 (2); 41.69; 41.77 (5) in the WHEREAS paragraph; and  STRIKE “a proposed benefit manual” and INSERT “an adopted Non-Union Employee Policy and Benefit Manual” in the WHEREAS paragraph; and  STRIKE “other Administrators, excluding Township Deputies” and INSERT “other non-union administrative staff, including Township Deputies” in the BE IT RESOLVED paragraph.  STRIKE “pension qualifications” and INSERT “retirement benefits and/or qualifications” in the BE IT RESOLVED paragraph. Seconded by Trustee Schroeder. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. b. Approval of Previously Adopted Resolution as Amended Moved by Trustee Kelly to APPROVE the Employee Benefit Policy Resolution as amended with the inclusion of the Township Deputy positions subject to their at-will employment status and the establishment of their initial salary by the Township Board as per MCL 41.61 (2); 41.69; 41.77 (5) as prepared by our attorneys: STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE RESOLUTION TO ESTABLISH NON-UNION EMPLOYEE BENEFIT ADVISORY COMMITTEE RESOLUTION 08-12 WHEREAS, The Township Board seeks to clarify and adopt a new Board policy for future adverse changes to the employment benefits of Department Directors, Assistant Department Directors, and other non-union administrative staff, including Township Deputy positions who are subject to their at-will employment status and the establishment of their initial salary by the Township Board as per MCL 41.61 (2); 41.69; 41.77 (5), pursuant to an adopted Non-Union Employee Policy and Benefit Manual; the Board does state as follows: BE IT RESOLVED, That the Board from this day forward, shall follow a policy of creating a subcommittee of the Board made up of three (3) Board members selected by the Township Supervisor and three (3) employees from among the Township’s Department Directors, Assistant Directors, and other non-union administrative staff, including Township Deputies (“Employees”), selected by the Employees, to review and investigate any detrimental or adverse change to the employment benefit of the Employees; including, any change that would reduce in value the Employees’ compensation, medical health care insurance or have a detrimental effect on any other employment terms of all Employees such as vacation, sick days, and/or retirement benefits and/or qualifications; and Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 17 of 18 IT IS FURTHER RESOLVED, That the subcommittee made up of three (3) Board members and three (3) Employees, as selected above, shall have thirty (30) days to conduct any reasonable investigation into the appropriateness and reasonableness of the proposed detrimental change to employment benefits, with the specific goal of seeking input from the Employees and evaluating any alternative proposals made; and BE IT FURTHER RESOLVED, That upon the subcommittee having concluded their investigation a non- binding recommendation agreed to by at least a majority of the subcommittee members shall be made in writing and forwarded to the Township Board for consideration and review. The non-binding recommendation may be adopted, rejected or incorporated into any action taken by the Township Board. Seconded by Trustee Travis. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. 5. Adoption Non-Union Employee Policy & Benefit Manual (Patrick J. Kittle, Supervisor) Motion #2016-04-060: Clerk Pallotta moved to ADOPT Charter Township of Independence Non-Union Employee Policy and Benefit Manual EFFECTIVE January 1, 2016 SUBJECT to the conditions of the originally adopted Non-Union Employee Benefit Policy Resolution by the Township Board on June 3, 2008 and amended on April 19, 2016. Seconded by Trustee Schroeder. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. N. COMMUNICATIONS / FUTURE AGENDA ITEMS / REPORTS: 1. Report: 2016 Actual to Budget for Period Ending March 31, 2016 2. Report: Oakland County Sheriff’s Office Monthly Report - March 2016 3. Report: Building Department Monthly Reports – February and March, 2016 4. Communication: Clarkston Area Youth Assistance Letter of Appreciation (Noted and Filed) O. BOARD MEMBER COMMENTS: Treasurer Brown stated that there was a fatal accident involving a motorcycle by his home and he urged all motorists to be very careful regarding the motorcycles on the roadways. Supervisor Kittle provided the Board members with the resume of Derrick Smith who is going to be the new Parks, Recreation and Seniors Director. Supervisor Kittle summarized Mr. Smith’s experience and background. Supervisor Kittle stated that the Board voted in a water rate in 2014 of $.02 and they did not implement the increase. He stated that they will be bringing in another resource to determine where they are in their capital needs to see if there is any action that needs to be taken in the future. He suggested that any further increases be presented to the Board first for a formal vote. Clerk Pallotta stated that the final report regarding the IT Survey is complete and this will be a future agenda item. Trustee Schroeder thanked the Board for their hard work. Trustee Lohmeier stated that he is not running again for Trustee. He has enjoyed every moment of public service and thanked the Board for their commitment. Regular Meeting Charter Township of Independence Township Board Minutes – FINAL April 19, 2016 Page 18 of 18 P. ADJOURNMENT: Motion #2016-04-061: Treasurer Brown moved to ADJOURN the Charter Township of Independence Board of Trustees Regular Meeting at 10:32 p.m. on Tuesday, April 19, 2016. Seconded by Trustee Schroeder. VOTE: Yes: All-5; No: None; Absent: Aliaga; Ritchie. Motion CARRIED 5 to 0. Barbara A. Pallotta, Clerk Patrick J. Kittle, Supervisor Elections Division Oakland County Clerk’s Office Memo To: Barbara Palotta, Clerk, Charter Township of Independence From: Wendy McBride cc: Date: June 3, 2016 Re: Marine Patrol Services Agreement in the Charter Township of Independence On April 21, 2016 the Oakland County Board of Commissioners adopted MR #16069 – Sheriff’s Office – Marine Patrol Services Agreement in the Charter Township of Independence 2016-2018. Copies of the documents are enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call me at 989-858-.