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HomeMy WebLinkAboutInterlocal Agreements - 2016.04.21 - 31149Elections Division Oakland County Clerk’s Office Memo To: Pat Davis, Oakland County Corporation Counsel From: Wendy McBride cc: Deanna Fett-Hylla, Oakland County Corporation Counsel Date: June 6, 2016 Re: Marine Patrol Services Agreement in the City of Charter Township of Orion 2016- 2018 Good Morning- I have enclosed copies of the documents for MR #16072 – Sheriff’s Office – Marine Patrol Services Agreement in the Charter Township of Orion. These documents have been mailed to the Office of the Great Seal. If you have any questions please call 989-858-. June 6, 2016 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On April 21, 2016 the Board of Commissioners for Oakland County entered into an agreement per MR #16072 – Sheriff’s Office – Marine Patrol Services Agreement in the Charter Township of Orion 2016-2018. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Charter Township of Orion, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County Dale Cunningham, Business Manager, Oakland County Sheriff’s Office Penny Shults, Clerk, Charter Township of Orion Enclosures CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 1. CALL TO ORDER. The Charter Township of Orion Board of Trustees held a regular meeting on March 21, 2016, at the Orion Township Hall, 2525 Joslyn Road, Lake Orion, Michigan. Supervisor Barnett called the meeting to order at 6:15 p.m. BOARD MEMBERS PRESENT: Chris Barnett, Penny Shults, Mark Thurber, John Steimel, Neil Porter, Donni Steele and Mike Flood. BOARD MEMBERS ABSENT: None OTHERS PRESENT: Robert Smith Kellie McIver Randy McClure Mark Gleason Heather Wilsher Nick Dixon Art Schrah Jacqueline Carlson Shaun Camp Will Wilsher Mike Young Lisa Martin John Konopaski Tom Cairo Cindi Cairo Rob Zielinski Dan Dewey Fred Adams John N. Smith Cabra Ann Potts Michael Potts Jessica Shimmell Jason Shimmell Fr. Mike Vershaeve Aaron Whatley Rosalie Ward Jack Ward Gregory Bono Meryl Held Steve Sanders Andrea Skinner Michael Skinner Karen Bartreau Eric Nordlie Jim Porritt Dan Rudenga Nichole Rudenga 2. CLOSED EXECUTIVE SESSION: Discuss Attorney Opinion Letter. Moved by Clerk Shults, seconded by Trustee Flood to go to Closed Executive Session to discuss Attorney Opinion Letter. AYES: Shults, Thurber, Steimel, Porter, Steele, Flood, Barnett ABSENT: None NAYS: None MOTION CARRIED _____________________________________________________________________________ The Board was in Closed Executive Session from 6:15 p.m. to 7:05 p.m. ______________________________________________________________________________ 3. INVOCATION AND PLEDGE Pastor Steve Sanders from the Lake Orion Baptist Church gave the Invocation. All rose for the Pledge of Allegiance. 4. RECOGNITIONS A. March 8, 2016 Election Assistance – Building and Grounds Employees. Clerk Shults publicly recognized Adam Peelish, David Raferty, and Al Bothwell for their great efforts and hard work in making the March 8, 2016 Presidential Primary a success. CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 _____________________________________________________________________________ 2 B. Orion Township Citizen of the Month. Fire Chief Bob Smith recognized Firefighter Brian Reynolds as this year’s Firefighter of the Year. Supervisor Barnett recognized Brian Reynolds as the Orion Citizen of the Month for his service to the citizens of Lake Orion. Supervisor Barnett encouraged everyone in the community to support the recovery of Emily Schueren, Lake Orion High School student who recently suffered a brain hemorrhage. 5. PUBLIC HEARING: MDNR Grant Application – Clarkston Road, Phase 1B Pathway Construction Hearing ______________________________________________________________________________ The Board was in temporary recess from 7:15 p.m. – 7:17 p.m. to hold a Public Hearing for the MDNR Grant Application – Clarkston Road, Phase 1B Pathway Construction Hearing _____________________________________________________________________________ Supervisor Barnett reconvened the regular meeting at 7:17 p.m. 6. PROCLAMATIONS A. Fair Housing Month – April 2016 B. National Child Abuse Prevention & Awareness Month – April 2016 7. APPROVAL OF BILLS. Moved by Clerk Shults, seconded by Trustee Porter to authorize payment of bills in the amount of $1,485,239.09, and payrolls of $116,303.25, for a total disbursement of funds in the amount of $1,601,542.34, as presented. AYES: Shults, Thurber, Steimel, Porter, Steele, Flood, Barnett ABSENT: None NAYS: None MOTION CARRIED 8. BRIEF PUBLIC COMMENT. Public comment was heard. 9. APPROVAL OF AGENDA. Supervisor Barnett requested the addition of the Sale of Property, under Pending. Also the addition of the Michigan Natural Resources Trust Fund Grant Resolution will be added under Pending. Clerk Shults requested moving Item PC-2014-36, Meridian Commons PUD – Concept Plan to the first order of business under Pending, 11A. Treasurer Thurber corrected item 10C, Accept Employee Resignation – the effective date should read April 4, 2016. Moved by Trustee Flood, seconded by Trustee Steele to approve the agenda, as amended. MOTION CARRIED 10. CONSENT AGENDA A. Minutes, Regular Board Meeting, Monday, February 29, 2016. Approve as presented. B. Minutes, Special Meeting: Schedule Public Hearing MDNR Grant Application, Thursday, March 3, 2016. Approve as presented. CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 _____________________________________________________________________________ 3 C. Accept Employee Resignation. Accept the resignation from Matt Duda, effective April 4, 2016. D. 2016 Road Commission Chloride Program. Award the 2016 Chloride contract to the Road Commission for Oakland County in the amount of $.29375/ft. for 5 applications for a total of $52,080.70, and approve the necessary budget adjustment. E. Goose Round-Up/Nest Destruction Program. Adopt the resolution and authorize the Supervisor to correspond with the USDA Wildlife Services to request Goose Round-Up/Nest Destruction in the Township upon written receipt by the USDA Wildlife Services of a request from the residents and/or homeowners association governing that lake or a portion of it, for a five year time period (2016-2020). “The Charter Township of Orion approves all lakes within its boundaries for both of the Canadian Goose Egg & Nest Destruction and Round Up/Translocation Programs. We realize the geese may be relocated with the State or killed. This Resolution is passed for the years 2016-2020.” F. License Agreement for the Use of McConnell Park. Approve the License Agreement for a period from April 2, 2016 to April 1, 2016 and to authorize the Supervisor to sign it on behalf of the Township. G. Peddler/Solicitor License Application: Ice Cream Sales from a Truck, Peters. Approve Mr. Peters’ application and issue a new peddler’s license under Ordinance 95. H. METRO Act Permit Extension: McLeod USA (Windstream). Approve the permit application, direct the Supervisor to execute the agreement, and notice the Michigan Public Service Commission of the Board’s action. I. Notice of Transfer under Ordinance 76, The Kroger Company. Receive and file the notice. J. Hire Full Time Maintenance Worker. Hire Conner Reiter as a Park Maintenance Worker, a Level 5 Clerical Union Position at $17.12 per hour, full-time, 40 hours per week, full benefits, contingent upon meeting all the pre-employment requirements, effective Wednesday, March 23, 2016. K. NOCWA Engineering Services. Approve the increase to the blanket purchase order/contract for NOCWA Engineering Services to OHM in the amount of $120,000 for a new, not-to-exceed amount of $275,000 for a three year period to expire on March 31, 2018. Orion Township DPW cost not to exceed $30,000 ($10,000 per year). L. 2015 Year-end Financial Report. Receive and file the report. M. WRAP (Wholesale Residential Assistance Program) Participation. Authorize the Supervisor to sign the agreement to participate in the WRAP Program. (For low-income water customers) CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 _____________________________________________________________________________ 4 N. Request for Proposals for Township properties for fertilization and weed treatment. Approve the request to advertise for sealed bids for fertilization and weed treatment on Township properties. O. Michigan Department of Transportation – Silverbell Add-on. Approve the contract with MDOT for the construction of an additional right turn lane on westbound Silverbell Road for a cost not to exceed $37,500, make the necessary budget adjustments, and authorize the Supervisor to sign on behalf of the Township. P. 2016 Marine Patrol Agreement. Approve the 2016 – 2018 Oakland County Sheriff’s Marine Patrol Agreement, and authorize the Supervisor and Clerk to sign on behalf of the Township. Moved by Trustee Steimel, seconded by Trustee Steele to approve the Consent Agenda, with corrections. AYES: Porter, Steele, Flood, Barnett, Shults, Thurber, Steimel ABSENT: None NAYS: None MOTION CARRIED 11. PENDING BUSINESS A. PC:-2014036, Meridian Commons PUD – Concept Plan. Moved by Clerk Shults, seconded by Trustee Porter that the Board postpones action until April 18, 2016, based on the applicants’ request. AYES: Barnett, Shults, Thurber, Steimel, Porter, Steele, Flood ABSENT: None NAYS: None MOTION CARRIED B. Second Reading: PC-2014-23, Bald Mountain Final PUD Plan. Moved by Clerk Shults, seconded by Trustee Flood to declare the second reading was held on March 21, 2016 and to approve PC-2014-23, Bald Mountain Final PUD Plan, rezoning 3350 Kern Road (Sidwell #09- 25-400-033); from REC-2 to PUD, a vacant parcel south of 3350 Kern Road (Sidwell #09-25- 400-031); from SF to PUD; part of 3846 Kern Road, vacant parcel (part of Sidwell # 09-25-400- 027) from SF to PUD (for that portion of the parcel described in the final PUD plans); 1201 E. Silverbell Road (Sidwell #09-25-400-016) from SF to PUD and, 1169 E. Silverbell Road (Sidwell #09-25-400-015) from SF to PUD, conditioned on the requirement stated in the Planning Commission motion to recommend approval from the February 3, 2016 Planning Commission meeting. SUPPORT WITHDRAWN Moved by Clerk Shults, seconded by Trustee Steele to declare the second reading was held on March 21, 2016 and to approve PC-2014-23, Bald Mountain Final PUD Plan, rezoning 3350 Kern Road (Sidwell #09-25-400-033); from REC-2 to PUD, a vacant parcel south of 3350 Kern Road (Sidwell #09-25-400-031); from SF to PUD; part of 3846 Kern Road, vacant parcel (part of Sidwell # 09-25-400-027) from SF to PUD (for that portion of the parcel described in the final PUD plans); 1201 E. Silverbell Road (Sidwell #09-25-400-016) from SF to PUD and, 1169 E. Silverbell Road (Sidwell #09-25-400-015) from SF to PUD, conditioned on the requirement stated in the Planning Commission motion to recommend approval from the February 3, 2016 Planning Commission meeting. CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 _____________________________________________________________________________ 5 AYES: Thurber, Porter, Steele, Flood, Barnett, Shults RECUSED: Steimel NAYS: None MOTION CARRIED C. Second Reading: PC-2015-38, Skalnek Ford Conditional Rezone Request and Agreement. Moved by Trustee Steele, seconded by Trustee Porter, to declare the second reading held and deny PC-2015-38, Skalnek Ford Conditional Rezoning Request and Agreement to conditionally rezone parcel 09-11-477-031 from General Business & Single Family Residential- 3 (R3) to General Business (GB); parcels 09-11-477-029 (862 Markdale) & 09-11-477-030 (874 Markdale) from R3 to GB, on the following basis: Reasons listed in the recommendation of denial from the Planning Commission on December 16, 2015. Clerk Shults stated that the Township received letters and an updated petition to deny rezoning of PC-2015-38, Skalnek Ford Conditional Rezone Request and Agreement. The petition was presented to the Board tonight from Jacqueline Carlson, 850 Markdale. 287 signatures were included as part of the petition. Clerk Shults stated that letters of objection to the proposal were received AYES: Steimel, Porter, Steele, Flood, Shults, Thurber ABSENT: None NAYS: Barnett MOTION CARRIED ______________________________________________________________________________ Supervisor Barnett called for a short recess at 9:35 p.m. ______________________________________________________________________________ The regular meeting reconvened at 9:52 p.m. ______________________________________________________________________________ D. Polly Ann Trail Parking Lot. Moved by Clerk Shults, seconded by Trustee Steimel to confirm it is in favor of OHM providing services to PATMC, at no cost to the Township, for the purpose of facilitating a handicapped parking area site plan. AYES: Shults, Thurber, Steimel ABSENT: None NAYS: Flood, Barnett, Porter, Steele MOTION FAILED E. Schedule Joint Meeting. Moved by Trustee Steele, seconded by Trustee Flood to schedule a joint Township Board/Planning Commission/ZBA meeting for 6:00 p.m. on Wednesday, April 27, 2016 in the Township Hall Board Room, and authorize the Clerk to post as an open meeting. AYES: Barnett, Shults, Thurber, Steimel, Porter, Steele, Flood ABSENT: None NAYS: None MOTION CARRIED F. Public Safety Millage Rates Discussion. Moved by Trustee Flood, seconded by Trustee Steele to adopt the following the Police Public Safety Millage Resolution, as presented: Charter Township of Orion Police Millage, Excluding the Village of Lake Orion. (Not to be voted on by the Village of Lake Orion residents) AYES: Shults, Thurber, Steimel, Porter, Steele, Flood, Barnett ABSENT: None NAYS: None MOTION CARRIED CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 _____________________________________________________________________________ 6 Moved by Trustee Flood, seconded by Trustee Steele to adopt the Fire Public Safety Millage resolution, as presented. AYES: Thurber, Steimel, Porter, Steele, Flood, Barnett, Shults ABSENT: None NAYS: None MOTION CARRIED G. MDNR Grant Resolution. Moved by Clerk Shults, seconded by Trustee Flood to Adopt the Charter Township of Orion, County of Oakland, State of Michigan Resolution, for Application to the Michigan Natural Resources Trust Fund Grant, as presented. AYES: Steimel, Porter, Steele, Flood, Barnett, Shults, Thurber ABSENT: None NAYS: None MOTION CARRIED H. Sale of Property. Trustee Steele asked the Board to be recused from voting on the Sale of Property, due to a conflict of interest. Moved by Trustee Porter seconded by Trustee Flood to accept the offer for $215,000.00 for the property on Galaxy Way, as presented. MOTION WITHDRAWN Moved by Treasurer Thurber to withdraw the property from the market and come back to the Board with recommendations on an alternative process. THE MOTION FAILED FOR LACK OF SUPPORT Moved by Treasurer Thurber to reject the offer of $215,000.00 for the property on Galaxy Way. THE MOTION FAILED FOR LACK OF SUPPORT Moved by Trustee Steimel, seconded by Trustee Flood to counter the offer to $260,000.00 for the property on Galaxy Way. AYES: Flood, Barnett, Steimel, Porter RECUSED: Steele NAYS: Shults, Thurber MOTION CARRIED MOTION AMENDED Moved by Trustee Porter, seconded by Trustee Flood for the offer to sell the property on Galaxy Way for $260,000.00 to be good for 30 days. MOTION CARRIED 12. REPORTS. A. Village Water System Update. Moved by Clerk Shults, seconded by Trustee Flood to receive and file the report, as presented. MOTION CARRIED B. Orion Center Update. Moved by Clerk Shults, seconded by Trustee Porter to receive and file, as presented. MOTION CARRIED C. Iron Belle Grant. Moved by Clerk Shults, seconded by Trustee Flood to receive and file notice of $25,000.00 grant award, as presented. MOTION CARRIED 13. PUBLIC COMMENT. Public Comment was not heard. 14. BOARD MEMBER COMMENTS. Board member comments were heard. CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR MEETING, MONDAY, MARCH 21, 2016 _____________________________________________________________________________ 7 15. ADJOURNMENT. Moved by Trustee Flood, seconded by Trustee Steimel to adjourn. MOTION CARRIED. The meeting was adjourned at 11:59 p.m. ________________________________ Penny S. Shults, Clerk _____________________________ Chris Barnett, Supervisor Charter Township of Orion Transcription: K. Comeau Elections Division Oakland County Clerk’s Office Memo To: Penny Shults, Clerk, Charter Township of Orion From: Wendy McBride cc: Date: June 6, 2016 Re: Marine Patrol Services Agreement in the Charter Township of Orion On April 21, 2016 the Oakland County Board of Commissioners adopted MR #16072 – Sheriff’s Office – Marine Patrol Services Agreement in the Charter Township of Orion 2016-2018. Copies of the documents are enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call me at 989-858-5823.