HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31190
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 8/10/2016
Re: MR #16147
Enclosed is a copy of the Contract for Oakland County Equalization Division Assistance Services with the Charter Township of Milford They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Kimberly Hampton, Equalization, Oakland County
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/10/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget / Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
August 10, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16147 –
Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the Charter Township of Milford.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Charter Township of Milford and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division
Donald D. Green, Supervisor, Charter Township of Milford Enclosures
Memorandum
To: Donald D. Green, Supervisor, Charter Township of Milford
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/10/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget/Equalization Division – Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
REGULAR BOARD MEETING APRIL 20, 2016
CHARTER TOWNSHIP OF MILFORD PAGE 1
MEMBERS PRESENT: Donald Green, Supervisor; Holly Brandt, Clerk; Cynthia
Dagenhardt, Treasurer; Trustees Randal Busick, William
Mazzara, Dale Wiltse, Brien Worrell.
ALSO PRESENT: Jennifer Elowsky, Township Attorney; Tom Lindberg, Police
Chief; Larry Waligora, Fire Chief; Lori Jacobs, Financial Officer;
25 Audience members; Pam Przybyla, Recording Secretary
Supervisor Green called the meeting to order at 7:30pm.
The Pledge of Allegiance was recited.
CALL TO THE PUBLIC (NON-AGENDA)
There were no comments from the public.
CONSENT AGENDA
APPROVAL OF MINUTES, MARCH 16, 2016 (REGULAR); APPROVAL OF BILLS – GENERAL
FUND, $264,382.79; FIRE DEPARTMENT, $22,585.94; SENIOR CENTER, $4,500.36;
REQUEST, ANNUAL SPONSORSHIP FUNDS, LABOR DAY 30K, $1,000.00 – HURON
VALLEY RUNNING CLUB; CONTRACT RENEWAL, ASSESSING SERVICES – OAKLAND
COUNTY EQUALIZATION; RECOGNITION, MAY AS MENTAL HEALTH MONTH – OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY; RESOLUTION, MAY AS
MOTORCYCLE AWARENESS MONTH – AMERICAN BIKERS AIMING TOWARD
EDUCATION; RECOGNITION, APRIL AS FAIR HOUSING MONTH – OAKLAND COUNTY;
ANNUAL INSURANCE PREMIUM, $39,218.00 – MICHIGAN MUNICIPAL LEAGUE; 2016
FIRST QUARTER INVESTMENT SUMMARY – TREASURER DAGENHARDT
Clerk Brandt requested to remove Request, Trail Use Permit, June 8, 2016 – Trilogy Foundation
from the agenda. The Parks and Recreation Commission needs more time to look into this
before making a recommendation.
Trustee Busick requested to remove Introduction, Ordinance Amendment 156-A-184, Section
32-2, Definitions, Outdoor Storage
Introduction, Ordinance Amendment 156-A-185, Section 32-164, Permitted Principal Uses,
Vehicle – Storage
Introduction, Ordinance Amendment 156-A-186, Section 32-584, Outdoor Vehicle Storage
Introduction, Ordinance Amendment 156-A-187, Section 32-609, General Provisions, Outdoor
Storage from the consent agenda and add at the end of new business for further discussion.
Trustee Busick moved, Clerk Brandt seconded to approve Consent Agenda as amended. Roll
call vote: Yes- Green, Dagenhardt, Mazzara, Wiltse, Worrell, Busick, Brandt. Vote
unanimously carried.
SUPERVISOR’S REPORT
Supervisor Green requested to add to the agenda:
Zoning Board of Appeals, Appointment – Neill DeVries
2016-2017 Police Department Budget
Approval, Special Meeting Minutes (April 14, 2016)
Treasurer Dagenhardt moved, Clerk Brandt seconded to amend the agenda as presented.
Vote unanimously carried.
REGULAR BOARD MEETING APRIL 20, 2016
CHARTER TOWNSHIP OF MILFORD PAGE 2
PLANNING COMMISSION REPORT (MARCH 31, 2016)
Trustee Mazzara reported on the meeting of March 31, 2016.
ZONING BOARD OF APPEALS REPORT (APRIL 13, 2016)
Trustee Wiltse reported on the meeting of April 13, 2016.
FIRE DEPARTMENT REPORT
Runs for March were 98; Training for March included SCBA review & practical, mental health
first aid, and airway management. Milford Fire Department provided mutual aid to the City of
Wixom and Highland Township.
UNFINISHED BUSINESS
SEWER LATERALS – TECHNICAL DRIVE
Trustee Worrell requested to abstain because he owns property for his business on Technical
Drive.
Clerk Brandt moved, Trustee Wiltse seconded to allow Trustee Worrell to abstain. Vote
unanimously carried.
Brien Worrell, Brien’s Services, 4950 Technical Drive, addressed the board and stated that he
has met with several business owners and nobody knows what the cost would be. The
business owners on Technical Drive would like more information and what the cost would be.
Also if there needs to be cash up front a lot of the business owners could not do that. Looking
into a SAD would be something that would be a little more reasonable.
Trustee Busick moved, Trustee Wiltse seconded to direct Supervisor to discuss and obtain a
cost schedule from the engineering consultants. Vote unanimously carried.
DISCUSSION, PROPOSED ORDINANCE, BURNING PERMITS
No action taken.
DISCUSSION, SOUTH HILL ROAD REALIGNMENT & PAVING
No action taken.
TRAILER FOR PARKS & RECREATION
Trustee Mazzara stated that the Park and Recreation Commission would like to postpone the
purchase of a trailer until there is a need for one. Trustee Mazzara stated that he would like to
remove trailer for Parks & Recreation from the agenda.
Trustee Wiltse moved, Clerk Brandt seconded to remove from the agenda. Vote unanimously
carried.
NEW BUSINESS
2015 AUDIT PRESENTATION – PLANTE & MORAN
Mr. David Helisek and Mr. Keith Szymanski and Ms. Crowther of Plante & Moran presented the
2015 audit report. The township received an unqualified opinion, which is the highest form of
assurance an audit can receive. Mr. Helisek answered questions of the Board.
REGULAR BOARD MEETING APRIL 20, 2016
CHARTER TOWNSHIP OF MILFORD PAGE 3
SITE PLAN S-16-5003 – CENTRAL CONVEYOR, 16-36-351-017
Trustee Mazzara moved,Trustee Worrell seconded to approve site plan S-16-5003 – Central
Conveyor, 16-36-351-017 as recommended by the Planning Commission with the condition of
providing sample exterior building materials to the building official for review and approval. Vote
unanimously carried.
PROPOSED MILLAGE RENEWAL BALLOT LANGUAGE, AUGUST 2, 2016 – POLICE
DEPARTMENT
Treasurer Dagenhardt stated that the millage ballot language started off as being a millage
reduction, but with the loss in taxable value and the calculation of the Headlee Amendment we
are not sure if it would be a reduction or a renewal. The Township’s taxable value went down
due to a new law that was passed. The proposed language will not say a reduction or renewal.
Shall the Charter Township of Milford, Oakland County, Michigan replace the current Levies of
3.0395 and 0.7994 mills, which combined total 3.8389, due to expire in 2017, with a new levy of
3.8250 ($3.825 on each $1,000 of taxable value) for a period of fifteen years, 2017-2031,
inclusive, and subject to authorized disbursements mandated by law, for the purposes of the
general operation of police services, estimated to provide revenue of $3,216,986.77 in the year
2017?
Yes
No
Trustee Busick moved, Clerk Brandt seconded to approve proposed millage renewal ballot
language, August 2, 2016 – Police Department as presented. Vote unanimously carried.
REQUEST, METRO ACT PERMIT EXTENSION – MCLEOD USA TELECOMMUNICATIONS
Clerk Brandt stated that this is a standard renewal that we did in 2011 and expires in September
2016.
Township Attorney stated that this is a lateral permit that is good for 5 years, September 21,
2021.
Trustee Wiltse moved, Treasurer Dagenhardt seconded to approve Metro Act Permit Extension
– McLeod Usa Telecommunications as presented. Vote unanimously carried.
BOND COUNSEL SERVICES FOR 2016 CAPITAL IMPROVEMENT REFUNDING BONDS
(RECREATIONAL TRAIL), $10,500. – MILLER CANFIELD
Steve Mann, from Miller Canfield addressed the board regarding refinancing at a lower interest
rate.
Trustee Wiltse moved, Treasurer Dagenhardt seconded to authorize Supervisor, Treasurer and
Clerk enter into bond counsel services for 2016 Capital Improvement refunding bonds for the
Recreational trail in the amount of $10,500. Vote unanimously carried.
BOND COUNSEL SERVICES FOR 2016 FIRE STATION 1 REFUNDING BONDS, $24,500. –
MILLER CANFIELD
Clerk Brandt moved, Treasurer Dagenhardt seconded to approve bond counsel services in the
amount of $24,500 for the 2016 capital improvement refunding bonds – Fire Station 1. Vote
unanimously carried.
REGULAR BOARD MEETING APRIL 20, 2016
CHARTER TOWNSHIP OF MILFORD PAGE 4
RESOLUTION, AUTHORIZING ISSUANCE OF 2016 CAPITAL IMPROVEMENT REFUNDING
BONDS – RECREATIONAL TRAIL
Treasurer Dagenhardt moved, Clerk Brandt seconded to adopt Resolution, authorizing issuance
of 2016 Capital Improvement refunding bonds – Recreational Trail. Vote unanimously
carried.
RESOLUTION, AUTHORIZING ISSUANCE OF 2016 CAPITAL IMPROVEMENT REFUNDING
BONDS – FIRE STATION 1
Clerk Brandt moved, Treasurer Dagenhardt seconded to adopt Resolution, authorizing issuance
of 2016 Capital Improvement refunding bonds – Fire Station 1. Vote unanimously carried.
REQUEST, AMENDMENT TO CONSENT JUDGMENT – HURON VALLEY GUNS, 16-34-300-
020, -021
Stan Brish from Brio Development, LLC addressed the board regarding possible amendment to
the Consent Judgement for construction of a 37,500 square foot training & educational facility
that would be built. The proposal is for the property that is currently owned by the Bryan family
trust, with whom the Township has a Consent Judgment with. There will be twenty-five lanes for
shooting, which six lanes will be set up for local police departments to train, with a bay door so
an actual squad car can pull in. Also proposed is an outdoor archery range that will be open in
the warmer months, but will not be open past 8pm.
Police Chief Lindberg addressed the Township Board regarding a facility similar to this one that
he was the project manager for in Novi.
Trustee Wiltse moved, Clerk Brandt seconded to direct the Township Attorney to negotiate with
the applicant to gather more information and look into revising the Consent Judgment. Vote
unanimously carried.
AWARD BID, STATION 2 PAVING IMPROVEMENTS, $90,220 – MIDWEST PAVING
HRC, Consulting Engineers for the Township recommended Midwest Paving due to lowest
bidder.
Trustee Busick moved, Trustee Wiltse seconded to aw ard bid, Station 2 paving improvements in
the amount of $90,220.00 to Midwest Paving. Vote unanimously carried.
EMPLOYEE WAGE STUDY
The Board directed the Supervisor and township attorney to obtain quotes for a wage study.
APPOINTMENT, ZONING BOARD OF APPEALS AS PLANNING COMMISSION LIAISON –
NEILL DEVRIES
Supervisor Green moved, Clerk Brandt seconded to appoint Neill DeVries to Zoning Board of
Appeals as Planning Commission Liaison term expiring December 31, 2017. Vote
unanimously carried.
SPECIAL MEETING MINUTES, APRIL 14, 2016
Trustee Busick moved, Trustee Wiltse seconded to approve the minutes of April 14, 2016
(Special) as presented. Vote unanimously carried.
REGULAR BOARD MEETING APRIL 20, 2016
CHARTER TOWNSHIP OF MILFORD PAGE 5
2016-2017 POLICE DEPARTMENT BUDGET
Trustee Busick moved, Treasurer Dagenhardt seconded to approve the 2016-2017 Police
Department Budget as presented. Vote unanimously carried.
INTRODUCTION, ORDINANCE AMENDMENT 156-A-184, SECTION 32-2, DEFINITIONS,
OUTDOOR STORAGE
The Board discussed the term outdoor storage definition for the introduction of the ordinance
amendments. Trustee Busick was concerned that the language for outdoor storage is very
broad. Attorney Elowsky stated that the word outdoor storage gives the Township a tool to use
if needed and comes down to code enforcement.
Trustee Wiltse moved, Clerk Brandt seconded to introduce ordinance amendment 156-A-184,
section 32-2, definitions outdoor storage. Vote unanimously carried.
INTRODUCTION, ORDINANCE AMENDMENT 156-A-185, SECTION 32-164, PERMITTED
PRINCIPAL USES, VEHICLE – STORAGE
Trustee Wiltse moved, Clerk Brandt seconded to introduce ordinance amendment 156-A-185,
section 32-164, permitted principal uses, vehicle – storage. Vote unanimously carried.
INTRODUCTION, ORDINANCE AMENDMENT 156-A-186, SECTION 32-584, OUTDOOR
VEHICLE STORAGE
Trustee Wiltse moved, Clerk Brandt seconded to introduce ordinance amendment 156-A-186,
section 32-584, outdoor vehicle storage. Vote unanimously carried.
INTRODUCTION, ORDINANCE AMENDMENT 156-A-187, SECTION 32-609, GENERAL
PROVISIONS, OUTDOOR STORAGE
Trustee Wiltse moved, Clerk Brandt seconded to introduce ordinance amendment 156-A-187,
section 32-609, general provision, outdoor storage. Vote unanimously carried.
BOARD MEMBER’S REMARKS
General remarks were made.
EXECUTIVE SESSION TO DISCUSS ATTORNEY/CLIENT PRIVILEGED INFORMATION
Treasurer Dagenhardt moved, Trustee Wiltse seconded to enter into Executive Session at 9:42
pm. Vote unanimously carried.
Trustee Wiltse moved, Treasurer Dagenhardt seconded to resume the regular meeting at 10:50
pm. Vote unanimously carried.
Clerk Brandt moved, Trustee seconded to direct labor attorney and Supervisor to move forward
with plan as discussed in executive session. Vote unanimously carried.
REGULAR BOARD MEETING APRIL 20, 2016
CHARTER TOWNSHIP OF MILFORD PAGE 6
ADJOURNMENT
Clerk Brandt moved, Treasurer Dagenhardt seconded to adjourn the meeting at 10:55 pm.
Vote unanimously carried.
Charter Township of Milford,
Holly Brandt, CMC
Clerk