HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31193
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 8/11/2016
Re: MR #16147
Enclosed is a copy of the Contract for Oakland County Equalization Division Assistance Services with the City of Pleasant Ridge They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Kimberly Hampton, Equalization, Oakland County
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/11/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget / Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
August 11, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16147 –
Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the City of Pleasant Ridge.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Pleasant Ridge and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division
Kurt Metzger, Mayor, City of Pleasant Ridge Enclosures
Memorandum
To: Kurt Metzger, Mayor, City of Pleasant Ridge
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/11/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget/Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
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City of Pleasant Ridge
23925 Woodward Avenue
Pleasant Ridge, Michigan 48069
Regular City Commission Meeting
April 12, 2016
Having been duly publicized, Mayor Metzger called the meeting to order at 7:32 p.m.
Present: Commissioners Foreman, Krzysiak, Perry, Scott, Mayor Metzger.
Also Present: City Manager Breuckman, City Attorney Greg Need, City Clerk Drealan.
Absent: None.
Public Discussion
Ms. Gail Gerdan, 54 Ridge Road, representing the Environmental Committee, reported there is an
event Monday, May 23, 7:00 p.m., Community Center, about native plants and a sale of native plants
will be held Saturday, June 4, which is the same date of the Home & Garden Tour. April is earth
month and the Environmental Committee’s Facebook page has a number of listings focusing on
green events. Ms. Gerdan provided information on chemical pesticides and encouraged residents
to use natural organic products on lawns and gardens.
Mr. Ben Hamilton, 17 Wellesley, representing the Pleasant Ridge Foundation, mentioned that the
Auction is May 21, starting at 5:30 p.m. Tickets will go on sale Monday, April 18, and are available
online, Recreation Center, City Hall, and local residents with signs indicating they have tickets. The
cost of the tickets is $40/each until May 14; after that date, $50/each. The theme is “Life’s a
Beach.” Monies raised will assist the police department with the new in-car computers, new pool
equipment/gazebo, 24-hour access system for the fitness center, supports for the updates at
Roosevelt Park, and yearly scholarships. A Beach Bum Raffle will have 200 tickets available at
$100/each, offering a prize of $10,000. Tickets will be available Monday, April 18, at the City Hall
and Recreation Center. Donations are being accepted for the auction and the Foundation can be
reached through City Hall, or the Website or Facebook page. A local resident has donated a ’78
Cadillac that will be part of a Dream Cruise package. Chicken Shack will be providing the food for
the auction, along with a donated prize of their food truck for a party of 50 for the auction. Axle
Brewing is donating the beer for the auction. The Foundation has done a mailing to residents to
promote membership. Mayor Metzger commended the Foundation for listing what the monies
raised are being used for in the community. Mr. Hamilton mentioned that the Website will list what
has been raised and what the Foundation has done for the community in the past. Commissioner
Perry mentioned that the WA3 donated a tour of the Ford Highland Park Plant, along with
paraphernalia.
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Mr. Keith Cunningham, 9 Cambridge Blvd., representing the Pleasant Ridge Foundation, mentioned
that the goal for this year’s auction on May 21st is to have 400 people in attendance. Joining the
foundation is a major part of the foundation’s success, along with donations.
Ms. Jodi McGuire, 6 Woodside Park, representing the Pleasant Ridge Foundation, mentioned that
there are postcards available in City Hall and the Recreation Center to join the Foundation for $25.
The 3rd Annual Ridge Resale will begin Saturday, April 16. Signs will be posted around the
community promoting the Saturdays the resale shop is open. Donations are always accepted. The
Foundation is partnering with Ferndale Public Schools for a proceed split that will include the
marching band and fine arts. The resale will be open May 14, the same date as the city-wide sale;
and again on June 11th. Information is posted on Craigslist, the Pleasant Ridge Facebook pages, and
the Ridger. Suggestions are always welcomed for the Foundation.
Assistant City Manager Pietrzak, along with Mr. Hamilton, mentioned that the Polar Plunge is in the
works depending upon the condition of the pool. Pietrzak also gave a heartfelt thanks to the
Foundation for its donation for the gazebo by the pool.
Governmental Reports
Chief Kevin Sullivan, Ferndale Fire Department, reported that the department is updating its carbon
monoxide monitors after recent tragedies in the city.
City Commissioner Liaison Reports
Commissioner Krzysiak reported that the Mom & Son Cosmic Date Night will be at Luxury Lanes,
Tuesday, May 10, 6:00 p.m., and is for all ages. A parent meeting for the Pleasant Ridge Piranhas
(swim) will be May 3. Movie screenings are held the second Thursday of every month starting April
14 at the Community Center. The next 50-plus road trip will be on April 19 to Belle Isle which
includes lunch at Sinbad’s on the River and a DNR tour of the island. Sign-up for youth baseball is
taking place up to April 25. Practice begins in mid-May. A GUTS Skills Camp will be hosting a 6-
session baseball camp for ages 6-12 starting April 27.
Commissioner Foreman reported that the Ferndale Education Foundation Auction will be held at
the Magic Bag, Ferndale, Thursday, April 26th, 7:00 p.m. to 10:00 p.m.; tickets $50.00/person; theme
is the Grammys. An event, “Electrify Your Strings,” on April 23, 7pm, Ferndale Auditorium,
featuring Mark Wood, founding member of the Transiberian Orchestra, with a workshop on April
22nd for grades 5-12 orchestra students. Tickets are available for $10 until April 20th online or $15 at
the door. A new play structure will be coming to Kennedy thanks to a donation by MDOT and the
City of Oak Park. The next school board meeting is April 18, 7:00 p.m., at the high school.
Commissioner Perry reported that the Planning Commission/DDA did not meet in March due to
the fact there was no agenda. The next Planning Commission/DDA meeting will Monday, April 25,
7:00 p.m.
Commissioner Scott on behalf of the Historical Commission reminded residents that the Home &
Garden Tour will be held June 4th in which seven homes are participating. Next Historical
Commission meeting is Wednesday, May 4. Commissioner Foreman inquired if another home
could be added to the tour and Scott responded that it may be possible.
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Consent Agenda
16-3251
Motion by Commissioner Foreman, second by Commissioner Perry, that the Consent Agenda be
approved, as recommended.
Adopted: Yeas: Commissioner Foreman, Perry, Krzysiak, Scott, Mayor Metzger
Nays: None.
Ordinance to Amend the Pleasant Ridge City Code Chapter 82 (Zoning), Section 82-6,
Violations and Section 82-8 Fines and Imprisonment
City Manager Breuckman explained that this is the amendment to change zoning violations from
misdemeanors to civil infractions.
Mayor Metzger opened the public hearing at 8:10 p.m.
With no comments or discussion, Mayor Metzger closed the public hearing at 8:11 p.m.
16-3252
Motion by Commissioner Foreman, second by Commissioner Scott, that Ordinance 417 amending
Chapter 82 (Zoning) of the Pleasant Ridge City Code by amending Section 82-6 (Violations) and 82-
8 (Fines and Imprisonment) be approved.
Adopted: Yeas: Commissioner Foreman, Scott, Krzysiak, Perry, Mayor Metzger
Nays: None.
Ordinance 418 to amend the Pleasant Ridge City Code, Chapter 1 (General Provisions)
Section 1-7[C] (General Penalty for Violations of Code and Ordinances; Continuing
Violations); Chapter 18 (Businesses) Article III (Licensure of Landlords), Section 18-50
(Violations; Penalty) Article IV (Peddlers, Solicitors and Transient Merchants), Section 18-
131 (Display); Chapter 28 (Civil Infractions), Article I, Section 28-10 (Penalties); Chapter 38
(Fire Prevention and Protection), Article 1 (In General) Section 38-3 (Smoke Detectors);
Chapter 70 (traffic and Vehicles), by the addition of Article V (Parking Violations and
Bureau and Parking Fines), Section 70-89 through Section 70-93; and Chapter 74 (Utilities)
Article II (Water), Division 1 (Generally), Section 74-29 (Injury to Facilities).
City Manager Breuckman explained this amendment is to the City Code to reclassify misdemeanors
to civil infractions and establishes penalties. City Attorney Need explained the reason for the
changes are many, but a few are that it is easier and less expensive to prosecute a civil infraction over
a misdemeanor, and civil infractions do not become part of a person’s criminal history for
employment reasons as a misdemeanor does. Also, more of the fine portion is retained by the City
of a civil infraction.
Mayor Metzger opened the public hearing at 8:14 p.m.
With no comments or discussion, Mayor Metzger closed public hearing at 8:15 p.m.
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16-3253
Motion by Commissioner Scott, second by Commissioner Perry, that Ordinance 418 regarding
various Municipal Civil Infractions be approved.
Adopted: Yeas: Commissioner Scott, Perry, Foreman, Krzysiak, Mayor Metzger
Nays: None.
Ordinance 419 to amend Chapter 74 (Utilities) of the Pleasant Ridge City Code by adding a
new Article, Article V (Storm Water User Charge), including Sections 74-261 (Definitions),
74-262 (Storm Water Service Charges), 74-263 (Property Affected), 74-264 (Calculation of
Charges), 74-265 (Billing), and 74-266 (Collection).
City Manager Breuckman explained that this proposal to amend the Ordinance has to do with
lawsuits that have been brought against Ferndale, Birmingham, Oak Park, Dearborn, to name a few,
based on how the city pays for storm water runoff treatment costs. The change to the
recommended Equivalent Residential Unit (ERU) methodology is intended to mitigate the chances
that a similar lawsuit could be brought against Pleasant Ridge. The proposed ordinance is based off
of Berkley’s that they have been using for years, and the only difference is that Pleasant Ridge will
use a neighborhood averaging method for determination of charges. This is a zero-net revenue
change. First full paragraph on page 2 of the ordinance, Section 70-261 “Definitions”, defines the
definition of an ERU drafted from Berkley’s ordinance, and replacement language suggested is as
follows: “All single family residential units in the city shall be assigned an ERU value based upon as
set forth in Section 2.3 of the City’s Storm Water Equivalent Residential Unit Apportionment Study,
dated 3/24/16, which shall be amended or updated by resolution of City Commission from time-to-
time.”
Mayor Metzger opened the public hearing at 8:20 p.m.
Alfredo Avila, 125 Cambridge, wanted clarification on how the ERU’s are to be calculated.
Breuckman explained the engineering methodology is the same used to size pipes for runoff. Mr.
Avila does not agree with the proposed calculations for the ratio of runoff, and Breuckman
responded that there are many studies that show the rationalization in support of the proposed
amendment to this ordinance. Commissioner Foreman thanked Mr. Avila for appearing at the
hearing and commenting.
With no further comments or discussion, Mayor Metzger closed the public hearing at 8:33 p.m.
Commissioner Foreman feels this is the fairest method that uses the most relevant factors, that is,
the size of the property and the area of runoff. This is a way to be proactive against a lawsuit that
could become a problem for the City. There has been a tremendous amount of research and
information provided by City Manager Breuckman to support the amendment to this ordinance.
Commissioner Krzysiak echoed Foreman’s comments to Mr. Avila and thanked him for sharing his
comments at the Public Hearing. Krzysiak also commended on the documentation presented on
why and how the changes to the charges are being recommended. Krzysiak agrees that the ERU
method is the most accurate way to charge for the 11 neighborhoods, but believes a per-parcel level
is the better way to calculate the ratio. Breuckman explained that the city does not have the
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manpower to evaluate each parcel every year, thus, the neighborhood theory via aerial photography
is being recommended. Krzysiak questioned if there could be a window of opportunity for
residents to contest their property’s runoff calculation, and Breuckman explained that the
differences may be rather small and the cost for the process may be problematic to the city in the
long run. Foreman believes technology over time will improve the process and that the proposed
ERU is the most sustainable. Mayor Metzger suggested that the per parcel evaluation could
potentially pit neighbor against neighbor. Krzysiak is most concerned with residents who are on the
low end of the neighborhood average. Commissioner Scott agreed the ERU is the most reasonable
method to determine a resident’s runoff. Foreman added that the neighborhood makes more sense
so that the city is not constantly readjusting parcel amounts in order to make up the monies due for
the treatment costs. Scott added that you must be fair and accurate to every resident.
Commissioner Perry commented that if residents are given a window opportunity to challenge the
calculations the cost to the city will be great. Krzysiak mentioned that the cost could be calculated
in the budget. Scott added that in order to be fair with a parcel calculation that each property
would have to be surveyed at a great expense. Perry supports the ERU recommendation.
16-3254
Motion by Commissioner Perry, second by Commissioner Scott, that Ordinance 419 regarding
Equivalent Residential Unit (ERU) Storm Water Charges be approved as amended.
Adopted: Yeas: Commissioner Perry, Scott, Foreman, Mayor Metzger
Nays: Commissioner Krzysiak
Approval of Gainsboro Park Design Plan
City Manager Breuckman explained that the plans include all the engineering and other fine details,
and are ready to be sent out for bid. The City Commission will schedule a Special meeting for May
24 to award the bid. Commissioner Foreman inquired of Jason MacDonald, LivingLAB, as to the
start time of construction after the bidding process. MacDonald indicated that the City dictates in
the contract when construction can begin and a work schedule, along with a substantial completion
date. Breuckman indicated there are several phases to the entire construction process.
Commissioner Krzysiak commended LivingLAB for the proposed plans, and inquired what the
procedure is if changes are to be made either adding or subtracting from the project. MacDonald
explained that a contract change document is utilized and signed off by all parties. Krzysiak
inquired about the existing turtle and MacDonald indicated it will be relocated to another area of the
park.
16-3255
Motion by Commissioner Krzysiak, second by Commissioner Foreman, that the Gainsboro Park
Design Plan be approved, and that bids be let for the project.
Adopted: Yeas: Commissioner Krzysiak, Foreman, Perry, Scott, Mayor Metzger
Nays: None.
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Request by the Pleasant Ridge Foundation for the City to donate certain items to its Annual
Auction, Saturday, May 21, 2016.
Assistant City Manager Pietrzak mentioned that the City donates items every year for the auction,
and this year’s list of items includes: Community Center rental (residents only); Summer Fun
Package (residents only); Private Pool Party (residents only); Name-A-Street; Police Ride Along; and
Reserved Lounge Chair at the Pool from May 27 to September 5 (residents only).
16-3256
Motion by Commissioner Perry, second by Commissioner Scott, that the City Commission approve
the items recommended by the City Administration as donations to the Pleasant Ridge Foundation
for sale at its 2016 Annual Auction.
Adopted: Yeas: Commissioner Perry, Scott, Foreman, Krzysiak, Mayor Metzger
Nays: None.
Agreement between the City of Pleasant Ridge and Oakland County Equalization Division
for Property Assessing Services.
City Clerk Drealan indicated that the agreement with Oakland County Equalization Division is
expiring June 30th, and the proposed new agreement has a 3-percent increase. This is the first
increase request in 8 years for assessing services.
16-3257
Motion by Commissioner Foreman, second by Commissioner Scott, that the agreement with
Oakland County Equalization Division Assistance Services for assessing services effective July 1,
2016 through June 30, 2019, be approved and that the Mayor and City Clerk be authorized to sign
the agreement.
Adopted: Yeas: Commissioner Foreman, Scott, Krzysiak, Perry, Mayor Metzger
Nays: None.
City Manager’s Report
City Manager Breuckman reported that the new street trees are being planted starting on West
Cambridge. A number of residents who purchased trees will also have them planted in upcoming
weeks. Approximately 70 were purchased.
Other Business
Commissioner Krzysiak would like to invite the community to the monthly Recreation Commission
meetings as the Gainsboro Park renovation process continues. Meetings are the last Wednesday of
the month, and the next meeting is April 27, 7:00 p.m.
Commissioner Krzysiak reported that the next book for the Book Club will be “All the Light We
Cannot See” by Anthony Doerr and will be discussed on Monday, April 25th, at 7:00 p.m.,
Gainsboro Park.
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Commissioner Perry mentioned that if anyone is interested in the Transit Authority millage and
discussions, A Coalition for Transit (ACT) is seeking members to help educate people on the master
plan of transit.
With no further business or discussion, Mayor Metzger adjourned the meeting at 9:25 p.m.
__________________________________
Mayor Kurt Metzger
__________________________________
Amy M. Drealan, City Clerk
/mat