HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31194
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 8/11/2016
Re: MR #16147
Enclosed is a copy of the Contract for Oakland County Equalization Division Assistance Services with the Township of Southfield They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Kimberly Hampton, Equalization, Oakland County
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/11/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget / Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of
Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
August 11, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16147 –
Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the Township of Southfield.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of Southfield and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division
Phillip Schmitt, Supervisor, Township of Southfield Enclosures
Memorandum
To: Phillip Schmitt, Supervisor, Township of Southfield
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/11/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget/Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of
Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale,
Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
MINUTES OF THE SOUTHFIELD TOWNSHIP BOARD OF TRUSTEES
MEETING HELD ON APRIL 12, 2016
Supervisor Schmitt called the meeting to order at 7:30 p.m. at the Township Hall.
ROLL CALL:
Present: Supervisor Schmitt, Clerk Tischler, Treasurer Mooney and Trustees,
Cook, Nelson, Scarcello and Walsh
Absent: None
Others Present: Sandra LaJoie, Deputy Clerk
Supervisor’s Report
Supervisor Schmitt noted the Board of Review concluded on March 16th. Poverty applications
were down this year.
Supervisor Schmitt noted April is Severe Weather Awareness Month and this is Severe Weather
Awareness Week.
Clerk’s Report
Clerk Tischler stated as of March 31st 730 dog licenses have been issued compared to 706 in
2015 and 34 cat licenses have been issued compared to 35 in 2015.
Clerk Tischler mentioned an invitation to Oakland County Clerks to attend a demonstration of
the new election equipment quoted to the State to replace the M-100’s and Auto Marks is taking
place at on April 28th. . Farmington Hills will host the event.
Clerk Tischler noted April 19th is the last day to file petitions to run for positions on the
Township Board. Withdrawal date is April 22nd.
Clerk Tischler stated petitions to run for open positions on Village Councils are available at the
Township Office and at each Village Office. The filing deadline is 4:00 p.m., July 26th.
Treasurer’s Report
Treasurer Mooney commented the Township has settled with the County and balanced to the
penny. Re-imbursement for delinquent taxes will be forthcoming from the County.
Page 2 – Board of Trustees Regular Meeting Minutes- April 12, 2016
PUBLIC COMMENTS ON ITEMS NOT CONTAINED ON THE PUBLISHED
AGENDA:
No one wished to be heard.
APPROVAL OF AGENDA:
Motion by Nelson, supported by Scarcello, to approve the agenda as presented.
Motion carried unanimously.
APPROVAL OF MARCH 15, 2016 REGULAR MEETING MINUTES:
Supervisor Schmitt offered the March 15, 2016 meeting minutes for approval.
Trustee Nelson noted on page 6, under “Comments from the Board” first paragraph second
sentence strike the sentence and reword for clarification to “Trustee Nelson suggested more
lighting is needed at Our Lady Queen of Martyrs Polling Location on Election Day.”
The Board made the following corrections to the page 4: “e” that was struck, is to be eliminated
and “f” becomes “e” and “g” “Bid Process” eliminated and “h” will become “f” and “i” will
become “g”.
Motion by Cook, supported by Mooney, to approve the March 15, 2016 Board meeting minutes
as amended.
Motion carried unanimously.
DISCUSSION AND POSSIBLE APPROVAL OF OAKLAND COUNTY ASSESSMENT
SERVICES-THREE YEAR CONTRACT (REAL AND PERSONAL PROPERTIES):
Supervisor Schmitt presented the County’s proposed assessing contract for the next three years
and noted the current three year contract had no increase in fees for three years. The proposed
rates go up from $14.70 to $15.10 per parcel for real property, and from $12.40 to $12.80 per
parcel for personal property. This is an increase of 3%, which was anticipated and included in
our 2016/2017 Township Budget.
Supervisor Schmitt added the contract language is also unchanged, except for sec. 6, which
previously had verbiage providing that the personal property rates would be renegotiated for
various outcomes of the August 2014 personal property tax election. Those contingencies have
been eliminated and the resulting agreement is much smoother and in line with prior agreements.
Trustee Cook inquired if the County charges the same for other communities.
Page 3 – Board of Trustees Regular Meeting Minutes- April 12, 2016
Supervisor Schmitt responded it does not have to be the same, but by in large is the same.
Resolved by Mooney, supported by Walsh, that the Southfield Township Board approves
renewing the proposed assessing contract for real and personal property with Oakland County for
3 years, July 1, 2016 through June 30, 2019. Further the Clerk and Supervisor are authorized to
sign the contract on behalf of the Township. [see permanent assessing file]
ROLL CALL:
Ayes: Tischler, Mooney, Cook, Nelson, Scarcello, Walsh, Schmitt
Nays: None
Absent: None
DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTON APPOINTING
TIMOTHY A. MERCER TO THE PLANNING COMMISSION FILLING THE
UNEXPIRED TERM OF LAWRENCE NEEDHAM;
Supervisor Schmitt noted as you will recall, last meeting the Board accepted the resignation of
long time Planning Commission member Larry Needham.
Tim Mercer is a Beverly Hills resident and immediate past Council President and has graciously
agreed to accept appointment to the Planning Commission. Mercer’s application was included in
the Board packet for review.
Planning Commission members are required to have staggered terms and, as practical, the
practice has been to geographically balance the board. Appointing Mercer through 2017 will
help balance the terms and reinforce the geographic, balance of the Board.
Resolved by Schmitt, supported by Mooney, to appoint Timothy A. Mercer to the Southfield
Township Planning Commission with a term, expiring December 31, 2017.
ROLL CALL:
Ayes: Mooney, Cook, Nelson, Scarcello, Walsh, Schmitt, Tischler
Nays: None
Absent: None
DISCUSSION AND REVIEW OF TAX COLLECTION AGREEMENT FOR
BIRMINGHAM PUBLIC SCHOOLS:
Treasurer Mooney presented a new Tax Collection Agreement with Birmingham Schools
covering tax collection for 2016 through June 30, 2019 to the Board. The Township agreement
with Birmingham Schools is to collect and disburse taxes on their behalf.
Page 4 – Board of Trustees Regular Meeting Minutes- April 12, 2016
Treasurer Mooney commented that a comparison of what the Township currently charges and
what other municipalities charge was done and has found that the Township requested fee is very
competitive, actually at the high end of the spectrum.
The agreement was reviewed and approved by our Township Attorney and the School District.
It was the consensus of the Board, after general discussion to adopt the following Resolution:
Resolved by Mooney, supported by Walsh, to approve a three year agreement with the
Birmingham Public Schools to collect and disburse their taxes beginning with the July 2016 tax
season at $3.75 per parcel and authorize the Supervisor and Treasurer to enter into the agreement
on behalf of the Township. [See Exhibit A]
ROLL CALL:
Ayes: Mooney, Cook, Nelson, Scarcello, Walsh, Schmitt, Tischler
Nays: None
Absent: None
DISCUSSION AND POSSIBLE APPROVAL OF MARCH EXPENDITURES:
Motion by Walsh, supported by Scarcello, to approve the March expenditures as follows:
101 General Fund $ 56,915.14
703 Tax Fund $ 342,479.69
Total $ 399,394.83
Motion carried unanimously.
COMMENTS FROM THE AUDIENCE:
No one wished to be heard.
COMMENTS FROM THE BOARD:
Supervisor Schmitt inquired as to how many residents had filed petitions to run for the Township
Board.
Clerk Tischler responded two filings for Township Trustees, 1 filing for Township Supervisor, 1
for Township Clerk and 1 for Township Treasurer.
Treasurer Mooney noted Jason Gross from Jason’s Outdoor Services will begin spring cleanup
within the week.
Trustee Walsh noted the South Oakland County Water Authority (SOCWA) will be meeting
tomorrow at the Pleasant Ridge Community Center at 8:30 a.m.
Page 5 – Board of Trustees Regular Meeting Minutes- April 12, 2016
Supervisor Schmitt adjourned the meeting at 7:57 p.m.
_______________________ _______________________
Phillip Schmitt, Supervisor Sharon Tischler, Clerk