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HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31196 TUESDAY, APRIL 5, 2016 7:30 P.M. A regular meeting of the council of the City of Clawson, held in the Municipal Building, 425 N. Main Street, was called to order by Mayor Luebs at 7:30 p.m. The Invocation was given by Mayor Penny Luebs. ROLL CALL: PRESENT: Mayor Luebs, Councilmember Airriess, Councilmember Horton, Councilmember Ulbrich, Councilmember Wooley ABSENT: None M E M O R A N D U M To: Mark Pollock From: Harry G. Drinkwine Date: 03-31-16 Re: A.D.A. Sidewalk Ramp Improvements Please accept the attached recommendation for consideration and approval for the 2016 *A.D.A. sidewalk ramp improvement project. This project consists of removing existing sidewalk ramps located on street corners in the northwest section of the city and replacing them with new A.D.A. compliant ramps. This project will be done simultaneously to our annual sidewalk replacement program this spring in the same area. The City Clerk’s office received sealed bids for this project on the submission deadline of March 3rd, 2016. Plan specification packets were picked up by three contractors. A public bid opening occurred at 10:00 a.m. on March 3rd, 2016 at the City Clerk’s office. Upon reviewing the submissions of the three bidders and subsequent background checks, I concur with the recommendation from Mr. Michael Smith from Anderson, Eckstein and Westrick. I recommend that the City Council award the bid to the lowest, qualified bidder; Lacaria Concrete Construction of Detroit. Funding for this project will come from the CDBG Grant Program, as well as City of Clawson sidewalk funding. Construction is anticipated to begin in early spring. Residents will receive a letter prior to construction with additional information. We are fortunate that the lowest bidder on this project is the same contractor that is doing our regular sidewalk replacement program. If you have any questions regarding this project, please don’t hesitate to call me. Sincerely, /s/ Harry G. Drinkwine City of Clawson Director of Engineering Services L E T T E R ANDERSON, ECKSTEIN AND WESTRICK, INC. 51301 Schoenherr Road, Shelby Township, Michigan 48315 Civil Engineers • Surveyors • Architects 586-726-1234 March 28, 2016 Harry Drinkwine, Director of Engineering Services Engineering Department 635 West Elmwood Street Clawson, Michigan 48017 Reference: Recommendation of Award of Contract CDBG Sidewalk Ramp Improvements City of Clawson AEW Project Nos. 0810-0239 & 0810-0264 Dear Mr. Drinkwine, Following public advertisement and bid solicitation, we publicly opened bids for the referenced project at the City of Clawson Offices on Thursday, March 3, 2016. Three (3) proposals were submitted for this project. Our office has reviewed the tabulation of bids and a copy is attached for your reference. The following is a summary of the bid tabulations: Bidder Total Bid 1. Lacaria Concrete Construction $96,488.60 2. Luigi Ferdinandi & Son Cement $138,022.47 3. Century Cement Company, Inc. $143,090.00 Based upon the bids submitted and our past experience with the low bidder, we recommend the contract for the CDBG Sidewalk Ramp Improvements to be awarded to Lacaria Concrete Construction, 3720 Central Avenue, Detroit, Michigan 48210 in amount of $96,488.60. If you have any questions or require additional information, please advise. Sincerely, ANDERSON, ECKSTEIN AND WESTRICK, INC. /S/ Michael D. Smith, PE BID TABULATION BID ADVERTISEMENT ADVERTISEMENT FOR BIDS CITY OF CLAWSON CDBG FUNDED SIDEWALK RAMP IMPROVEMENTS AEW PROJECT NOS. 0810-0239 AND 0810-0264 RECEIPT OF BIDS The City of Clawson will receive sealed bids until 10:00 am local time, on Thursday March 3, 2016, at the offices of the City Clerk, City of Clawson, 425 North Main Street, Clawson, Michigan 48017. Following the receipt of bids, all bids will be publicly opened and read aloud at 10:05am local time. DESCRIPTION OF WORK The approximate quantities involved in this work are as follows: Curb and Gutter, Rem 720 Ft Sidewalk, Rem 605 Syd Curb and Gutter, Conc, Det F3, Modified 720 Ft Sidewalk Ramp, Conc, 4 inch 2,660 Sft Sidewalk Ramp, Conc, 6 inch 2,100 Sft Detectable Warning Surface 160 Ft and related work as well as traffic control, restoration and final clean up. PLANS AND SPECIFICATIONS Plans and specifications are on file and copies may be secured on Tuesday, February 16, 2016, after 1:00pm, at the offices of Anderson, Eckstein and Westrick, Inc., 51301 Schoenherr Road, Shelby Township, Michigan 48315. A fee of $15.00 will be required for each set of proposed plans and specifications and will not be refunded. A mailing fee of Fifteen Dollars ($15.00) to cover handling and postage will be charged to anyone wishing to receive the plans and specifications via U.P.S. Bidders wishing to download the Plans and Specifications at NO COST may do so by registering as a planholder with AEW over the phone at (586) 726-1234 and obtaining download instructions. BID SECURITY A certified check, bank draft, or satisfactory bid bond, executed by the bidder and a surety company, payable to the City of Clawson, in the amount equal to five percent (5%) of the bid, shall be submitted with each bid. WITHDRAWAL OF BIDS No bid may be withdrawn for a period of sixty (60) calendar days after the receipt of bids. This time frame may be adjusted through mutual agreement between the Owner and Contractor. FEDERAL REQUIREMENTS The Contractor and Subcontractors on this project must comply with HUD contract provisions 24CFR part 85.36(i), the Davis-Bacon Act, Nondiscrimination, Equal Employment Opportunity, Affirmative Action, Section 3 requirements, Anti-Kickback Act, Federal Occupational Safety and Health Act and Department of Labor Standards and Regulations as set forth in the Contract Bid Documents. This municipality is an equal opportunity employer, businesses owned by women or minorities are strongly encouraged to bid. AWARD OF CONTRACT The City of Clawson will award the contract to the lowest responsible bidder; however, it reserves the right to accept any bid, reject any or all bids and to waive any irregularities in bidding. The successful bidder will be required to furnish satisfactory performance, maintenance and guarantee, labor, and material bonds and insurance certificates. The right is reserved by the City of Clawson to accept any bid, to reject any or all bids or waive irregularities in any bid in the best interest of the City. G. Machele Kukuk, City Clerk City of Clawson 425 North Main Street Clawson, Michigan 48017-1596 DATED: February 2016 AGENDA ITEM NO. 5 Consideration of approving the following Consent Agenda: a. Minutes of a Regular City Council Meeting held on Tuesday, March 15, 2016, as presented. b. Minutes of a Special City Council Meeting held on Tuesday, March 29, 2016, as presented. c. Awarding the bid for the CDBG Sidewalk Ramp Improvements to the lowest qualified bidder, Lacaria Concrete Construction, 3720 Central Avenue, Detroit, Michigan 48210 in the amount of $96,488.60. Mark Pollock City Manager Councilmember Ulbrich questioned the amount funded by City Sidewalk and CDBG fund - Mr. Pollock stated that the CDBG would be 2 years of funding at $52,262.00 and the City Sidewalk Funding would be $44,226.60 - will be working in the northwest area of the city. CM 04-051-16 CONSIDERATION OF APPROVING THE FOLLOWING CONSENT AGENDA MOTION BY: Councilmember Airriess SUPPORTED BY: Councilmember Ulbrich RESOLVED, the Consent Agenda be approved as listed. a. Minutes of a Regular City Council Meeting held on Tuesday, March 15, 2016, as presented. b. Minutes of a Special City Council Meeting held on Tuesday, March 29, 2016, as presented. c. Awarding the bid for the CDBG Sidewalk Ramp Improvements to the lowest qualified bidder, Lacaria Concrete Construction, 3720 Central Avenue, Detroit, Michigan 48210 in the amount of $96,488.60. CARRIED UNANIMOUSLY. INFORMATIONAL POSTER AGENDA ITEM NO. 6 Presentation and update by Deputy City Clerk Michael Smith regarding SeeClickFix, the City of Clawson Website and Social Media Accounts. Mark Pollock City Manager Michael Smith, Deputy City Clerk, presented on the following items: • PowerPoint presentation on the new "SeeClickFix" application o Great tool for citizen involvement and future use for push notifications o Will provide training to Department Heads o Will have a link on the city website and currently has the application live on the city website and city Facebook page • Social Media: Facebook, Twitter, City Website, Calendar of Events, etc. • Provided Updates on: Elections, Fire Permits, Dog License. • In need of updated photos for the City Businesses etc. PROPOSAL LETTER 28021 Southfield Road | Lathrup Village, MI 48076 call toll free 866.271.ZONE www.clearzoning.com P RO POS A L CIT Y OF C LAW S ON “ ZONING OR DINA N C E AM E N D M E NT S” Our Understanding of the Project: Zoning is one of the City’s most effective tools for implementing the recommendations of the Master Plan. With a new Downtown Master Plan in place, the City of Clawson seeks to amend the Zoning Ordinance to provide a framework for development and redevelopment opportunities that are consistent with the Downtown Master Plan. Clearzoning offers the following proposal to assist the City of Clawson with Zoning Ordinance amendments specifically focused on downtown: Downtown Zoning District and Site Standards. Replace the existing City Center zoning district and related zoning standards, contained in Division 23, Sections 34-1191 through 34-1196 with three new zoning districts as described and outlined in the Downtown Master Plan. New zoning standards will include: • Three form-based zoning districts that align with the land use envisioned for the three downtown areas. The form-based zoning ordinance elements will establish regulatory standards for a vibrant, cohesive, and pedestrian-oriented downtown based on desired physical design elements and building form. • Uses and use standards will address non-residential, non-office uses for upper floors that preserve the character of downtown, such as dance and martial arts studios, artist and craft space, and galleries. • Additional use standards will allow the City to permit innovative uses such as shared kitchens, pop- ups, and entrepreneurship incubators. • Standards that extend the lives of historic residential structures by permitting adaptive reuse for non- residential uses that are generally compatible with the surrounding neighborhood. • Site standards to improve screening requirements to buffer parking areas, rooftop equipment, and trash containers from view. Deliverable: The above-described new sections of the Zoning Ordinance will be presented in a format similar to the Clearzoning format typically used for an entire City Ordinance. It will include illustrations and hyperlinks where needed to assist the reader with better understanding of the required zoning standards. The final document will be in an electronic file (PDF format) that can be incorporated into the City’s online coding system (Municode) using a hyperlink. Timeline & Cost: Four months $18,000 (Professional fee includes two meetings with the Planning Commission) A sample of Clearzoning graphics utilized to improve the understanding of key zoning ordinance standards. AGENDA ITEM NO. 7 Consideration of a Proposal to update the zoning and related ordinance in order to reflect the changes made in the Downtown Master Plan. After discussion with the Development Team we determined that changes to both the City Master Plan and the DDA Master Plan need to be approved by City Council. Since Clearzoning completed the DDA Master Plan, we determined it would make sense to have Clearzoning complete the ordinance changes, zoning changes, and codification changes for the plan in which they completed and the DDA Board and Council approved. Approving both of these proposals will allow both McKenna and Clearzoning to work in conjunction with one another in order to update our Master Plan in its entirety throughout the entire City. Greg will work with his team at McKenna and coordinate with Clearzoning to make the necessary changes at the same time. Clearzoning submitted the proposal included in your packet to assist with Zoning Ordinance amendments specifically focused on downtown. Under the proposal the existing City Center zoning district and related zoning standards will be replaced with three new zoning districts as described and outlined in the Downtown Master Plan. The new sections of the Zoning Ordinance will be presented in a format similar to the Clearzoning format typically used for an entire City Ordinance. It will include illustrations and hyperlinks where needed to assist the reader with better understanding of the required zoning standards. The final document will be in an electronic file that can be incorporated into the City's Municode system using a hyperlink. The timeline is a four month process at a cost of $18,000.00. My recommendation is to approve the proposal submitted by Clearzoning to review and update the Downtown Master Plan in the amount not to exceed $18,000.00. This project will be funded completely by the DDA and is pending approval by the DDA Board subsequent to Council approval. Mark Pollock City Manager Rod Arroyo, Clearzoning, was present to review the proposal to update the zoning and related ordinances to reflect the changes made in the Downtown Master Plan - draft completed within a 4 month period. Mayor Luebs questioned how this will work with the City Master Plan – it was stated that the DDA Master Plan has been adopted as a part of the City Master Plan. Councilmember Wooley questioned if clean-up of the ordinances will take place - Mr. Pollock stated that is the proposed plan. Mr. Pollock stated the $18,000 is the responsibility of the DDA. Also, stated how the DDA obtains their funding - explained the tax income from the DDA properties - County and City dollars are captured - which are put back into the DDA. CM 04-052-16 CONSIDERATION OF A PROPOSAL TO UPDATE THE ZONING AND RELATED ORDINANCE IN ORDER TO REFLECT THE CHANGES MADE IN THE DOWNTOWN MASTER PLAN MOTION BY: Councilmember Ulbrich SUPPORTED BY: Councilmember Wooley RESOLVED, the proposal to update the zoning and related ordinances in order to reflect the changes made in the Downtown Master Plan, as submitted by Clearzoning, in the amount not to exceed $18,000.00 be approved, pending DDA Board approval. CARRIED UNANIMOUSLY. PROPOSAL LETTER McKENNA ASSOCIATES 235 EAST MAIN STREET SUITE 105 NORTHVILLE, MI 48167 March 4, 2016 Mr. Mark Pollock City Manager City of Clawson 425 North Main Clawson, MI 48017 Attn: Mr. Jim Albus, Director of Building and Planning Subject: Agreement for Updating the Clawson Master Plan Dear Mr. Pollock: We have prepared the attached task descriptions and schedule for updating the City’s Master Plan. We propose tasks and schedules to achieve efficiencies in project management and adoption processes and effectively collaborate with the Administration, City Council and Planning Commission on this effort. Our approach continues to maximize the assets of the City and seeks to capitalize on new opportunities. COMPETITIVE CITY What residents and investors (current and future) expect from a city in terms of their day-to- day experiences and the amenities offered changes. Now, more than ever, people and businesses want to locate in quality places. That is, they seek places that are walkable, have access to transit, offer diverse and quality housing options, have convenient day-to-day services close to cultural amenities and recreation opportunities. The City’s commitment to promoting high-quality development and supporting attractive residential neighborhoods will keep it competitive in the region. A fresh look, updated master plan with corresponding projects gives the community a chance to assess its competitor’s position and a plan to act. BUDGET SENSITIVITY The Master Plan Update scope of services is a strategic approach which will meet the 5 year statutory requirements of the State Planning Act (Act 33 of Michigan Public Acts of 2008, as amended). Master Plan implementation concerns expressed by City leadership, development procedures, and plan inconsistencies will involve the elected and appointed officials, stakeholders from the City. UPDATE The City’s development pattern is established; the pattern, functions, and major structure of the City, such as its block pattern, open space, public rights-of-way, etc. likely will not change much in the next 10 years. For the most part, it is also safe to say that the City’s residential areas will, to a great degree, remain residential and local commercial corridors will remain predominantly commercial. But no City is static especially given the effect of the housing disaster of the past 7 – 8 years. Also, there are opportunities for the continued implementation of the Downtown Plan, the vision for Rochester Road, Crooks, 14 and Main and the integration of the Wayne States Capstone project plan from last Fall and consideration of reports on South Rochester Road. An up-to-date Master Plan is also a requirement for the State of Michigan’s “Redevelopment Ready” certification, a designation that is very helpful for State grants and other funding. PUBLIC INPUT ON UPDATES Clawson has many amenities (location in Oakland County, vital retail, growing nightlife, walkable neighborhoods) that make places interesting, great and attractive to new residents and business owners. Our approach to updating the Master Plan and is not to start with a blank slate; instead, our approach is to capitalize on what is working in the City and to facilitate potential, an approach that includes appropriate, but meaningful public participation and collaboration with City organizations and stakeholders. TEAM I will be personally involved as the Project Director. Mr. Greg Elliott, Principal Planner will function as Project Manager assisted by Senior Planner Brian Keesey. Carrie Wakulat, Senior Graphic Designer will be responsible for the document graphics. Our assembled team has produced graphically rich, effective and thoughtful plans for many Midwest communities. We are confident Clawson leaders will be very pleased with the final result of the mutual efforts. All services are provided according to the American Planning Association Code of Ethics. SCHEDULE, END PRODUCTS AND FEE The fee for updating the Clawson Master Plan update is $18,500, invoiced monthly based on percent complete, with payment due in 30 days. The fee includes copies of all draft materials for the Planning Commission; final, hard, library copies of the documents will be provided at cost of reproduction. The fee also includes one digital copy and one hard copy of the final documents and is based on the expectation that much of the work with the Planning Commission will be accomplished at regular Planning Commission meetings. The proposed public participation meetings and survey are also included in the fee. The anticipated twelve month schedule with tasks is attached; if the project is approved, we can begin April, 2016 and be ready for final adoption by the City in early 2017. AUTHORIZATION If the approach, tasks and compensation are acceptable, please have this agreement signed below and forward an executed copy to us for our files. If you have any questions regarding this matter, please do not hesitate to call me. Thank you. Sincerely, McKENNA ASSOCIATES /s/ Phillip C. McKenna, AICP, PCP President AUTHORIZATION CITY OF CLAWSON, MICHIGAN Signature Date Name and Title City of Clawson, Michigan MASTER PLAN UPDATE Project Tasks and Schedule March 2016 Title and Description of Task Tentative Project Schedule Planning Goals and Vision Review and in some cases, revise the goals, objectives and policies of the current plan. Some goals are no longer valid; others have been addressed, and new goals will be established based upon input obtained from the public. Potential new goals to consider are planning for a mix of uses that maintain a viable tax base to ensure quality municipal service to Clawson residents and addressing MEDC “Redevelopment Ready Community” criteria. Additionally, the plan will incorporate the goals and placemaking strategies emerging from public engagement. Per State regulation, notice of the planning process will be provided to adjacent communities. Issues related to such as “tiny houses”, house sharing (Airbnb) water smart small lots, leveraging density for “planning gain” for the City, impacts of increasing rental of detached single family dwelling units will be presented and assessed. First Inventory and Analysis Update socio-economic data based on the latest American Community Survey updates of 2010 U.S. Census of Population and Housing and SEMCOG projections. Current existing land use and public facilities including parks and recreation changes will be mapped and updated as well. McKenna will also review and incorporate projects that the City has accomplished since the last Master Plan Update and Land Use implications assessed. Second Transportation Public rights-of-way represent a major land use (obviously under public control) and offer great potential for mature cities upgrades. A future transportation plan will be added to address transportation policy options for Clawson. As required by Michigan Planning Enabling Act, a “Plan for Complete Streets” in the City will be created and recommendations for all street users (auto, bus, bike, and pedestrian) and their abilities will be provided. “Complete Streets” are a critical component of a successful community, particularly communities with commercial corridors like Clawson. McKenna will also integrate recommendations (including downtown pedestrian islands) resulting from any relevant study of transit options for the City. Third - Continued Neighborhoods The benefits of the continued improvement to the quality, appearance and identity of Clawson neighborhood areas will be analyzed and alternatives explored. Techniques to address foreclosed, abandoned, vacant and blighted properties will be examined and a plan to stem and reverse any decline in property tax base. A survey of properties that could be an opportunity for new flexible neighborhood uses and strategies to preserve, protect, and selectively transform City neighborhoods will be recommended. Fourth Sub-Area Plans The Master Plan provides the opportunity to visit plans for strategic redevelopment of sub-areas of the City, including undeveloped areas. The Planning Commission may identify key issues in these sub-areas areas to be explored early in the Master Plan process. Future land use recommendations will be provided, and as funding permits, general site plans (and some 3-D renderings) of potential reuses may be created. These plans will help the City communicate a vision for any areas for future investment. Fifth - Sixth Future Land Use Plan This chapter requires extensive rewrite. While some of the corridor areas envisioned in the current Master plan have translated into reality in the form of the BRD-1, BRD-2 and West Gate Districts, other areas are neglected and may have growth potential such as West 14 Mile corridor between Bywood and Marais, north and south Rochester Road corridors, West Maple between Livernois and Selfridge, North Main north of downtown. The Master Plan needs to identify these corridors and a long range vision for them, while tweaking the language on existing corridors. The future land use plan text and maps will be updated to reflect the updated goals, and recommendations resulting from the tasks performed for the transportation, recreation and parks, neighborhoods, and any sub- areas. Future land use categories including areas of recent new zoning districts will be mapped and described and new categories created or eliminated, as necessary. Seventh Implementation Plan The Planning Commission and City Council have accomplished some of the tasks listed in the Implementation Plan; therefore, some revision is necessary to update it based on the new goals and corridor redevelopment plans. McKenna will identify new tasks that evolve from the Master Plan update. An implementation matrix that describes implementation projects, priority, timeframe, and responsible parties will be included as part of this chapter. Eighth Zoning Plan The Michigan Planning Enabling Act now requires a Zoning Plan, which includes explanation of how the land use categories on the future land use map relate to the districts on the zoning map. The Zoning Plan will also include any potential new zoning district recommendations. Ninth Public Engagement A successful master plan requires resident and stakeholder buy-in. The single required public hearing at the end of the planning process may not be sufficient to get the input and buy-in necessary for the preparation of a successful plan update. We propose to engage the public in the beginning, middle, and end of the process. Although the final format of public participation will be developed in consultation with the Planning Commission and City Administration, we propose the following: • Community Wide Visioning Session • Online Public Engagement - Survey / Forum • Public Open House to Review the Draft Plan First - Twelfth Review of Plan City Council approval of distribution: to adjacent municipalities and regional agencies for 63 day comment period and Public Hearing (15 day notice) by Planning Commission; review of all comments and adoption. Tenth - Twelfth Meetings McKenna will meet with the Planning Commission and the City Administration on a regular basis throughout the master plan process. A final schedule of meetings will be developed in consultation with the Planning Commission and City Administration. Ongoing Plan Graphics Graphics make subtle plan concepts easier to comprehend, more attractive, and more likely to obtain buy-in from the public. The new master plan will include suitable maps and some graphics to communicate plan concepts. Ongoing AGENDA ITEM NO. 8 Consideration of a Proposal to review and update the City of Clawson Master Plan. McKenna Associates has prepared the attached descriptions and schedule for updating the City's Master Plan. They have proposed tasks and schedules to achieve efficiencies in project management and adoption processes and collaboration with the Administration, City Council and Planning Commission. Their approach is to continue to maximize the assets of the City and seek to capitalize on new opportunities. The Master Plan Update scope of services is a strategic approach that will meet the 5 year statutory requirements under the State Planning Act (Act 33 of Michigan Public Acts of 2008, as amended). An up-to-date Master Plan is also a requirement for the State of Michigan's "Redevelopment Ready" certification, a designation that is very helpful for State grants and other funding. The proposed fee for updating the Clawson Master Plan is $18,500.00, invoiced monthly based on percent complete, with payment due in 30 days. The timeline of the project, if approved, is for final adoption by the City in early 2017. I recommend the proposal by McKenna Associates to review and update the City of Clawson Master Plan be approved in the amount not to exceed $18,500.00. Mark Pollock City Manager Phil McKenna, McKenna Assoc., was present and introduced the new project manager Gregory Elliott for the City of Clawson and Master Plan update. Also, reviewed the process of updating the Master Plan - focusing on the commercial corridors - potential improvement to other areas of the City outside of the downtown. Focus on reinvestment and redevelopment within the city. The process will take approximately one year will involve the residents and the Planning Commission. Councilmember Wooley asked if there would be an overview of the previous Master Plan - possible presentation to the residents. Mr. McKenna stated there will be a review and assessment of the current plan. CM 04-053-16 CONSIDERATION OF A PROPOSAL TO REVIEW AND UPDATE THE CITY OF CLAWSON MASTER PLAN MOTION BY: Councilmember Horton SUPPORTED BY: Councilmember Airriess RESOLVED, the proposal to review and update the City of Clawson Master Plan, as submitted by McKenna Associates, in the amount of not to exceed $18,500.00 be approved. CARRIED UNANIMOUSLY. L E T T E R LAW OFFICES ADKINSON, NEED & ALLEN PROFESSIONAL LIMITED LIABILITY COMPANY 39572 Woodward, Suite 222 Bloomfield Hills, Michigan 48304 Telephone (248) 540-7400 Facsimile (248) 540-7401 www.ANAfirm.com March 18, 2016 VIA OVERNIGHT MAIL – 2ND DAY Ms. G. Machele Kukuk, City Clerk City of Clawson 425 N. Main Street Clawson, MI 48017 Re: Clawson’s Woodpile BBQ Shack, LLC 303 S Main, Clawson Dear Ms. Kukuk: We represent Clawson’s Woodpile BBQ Shack, LLC in liquor licensing matters which does business as Woodpile BBQ Shack (“Woodpile”). Woodpile has applied to the Michigan Liquor Control Commission to transfer ownership and location of a Class C liquor license to be located at 303 S. Main, Clawson. Woodpile is owned equally by four partners, Timothy Idzikowski, Michael Moloney, Brandon Hannish, and Zachary Idzikowski. Woodpile is a smoked BBQ restaurant specializing in traditional bar-b-que. Woodpile has been operating at this location without the sale of alcohol since December 2015. Woodpile’s hours of operation are generally from 11:00 am to 9:00 pm from October to April and 11:00 am to 10:00 pm from May to September, 7 day’s week. Hours may vary based on demand. Enclosed is Woodpile’s proposed menu. I understand my legal assistant Laura Peters spoke to your deputy clerk regarding the City’s Liquor License application. Enclosed is a check for the $250.00 application fee along with applications completed and signed by all the members of Woodpile. If you have any questions or need any further information, please do not hesitate to contact me or my legal assistant, Laura Peters. Very truly yours, ADKISON, NEED & ALLEN, P.L.L.C. /s/ Linda S. Mayer L E T T E R STATE OF MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS MICHIGAN LIQUOR CONTROL COMMISSION ANDREW J. DELONEY CHAIRMAN March 2, 2016 Clawson City Clerk Clawson City mkukuk@cityofclawson.com The purpose of this letter is to notify this local legislative body that the Michigan Liquor Control Commission has received an application for a license, as follows: Request ID#: 822462 Transfer ownership and location of SDM license and Class C license Name of applicant(s): Clawson’s Woodpile BBQ Shack, LLC Business address and phone: 303 S Main, Clawson MI 48017, Clawson City, Oakland County Under administrative rule R 436.1105, the Commission shall consider the opinions of the local residents, local legislative body, or local law enforcement agency with regard to the propose business when determining whether an applicant may be issued a license or permit. Since this request is a transfer under MCL 436.1529(1), approval of the local unit of government is not required. Under administrative rule R 436.1103, the licensee shall comply with all state and local building, plumbing, zoning, sanitation, and health laws, rules, and ordinances as determined by the state and local law enforcements officials who have jurisdiction over the licensee. The licensee must obtain all other required state and local licenses, permits, and approvals before using this license for the sale of alcoholic liquor. Approval of this license by the Michigan Liquor Control Commission does not waive any of these requirements. MICHIGAN LIQUOR CONTROL COMISSION Retail Licensing Division (866) 813-0011 AGENDA ITEM NO. 9 Consideration of approving a new Class "C" Liquor License for Clawson's Woodpile BBQ Shack, LLC located at 303 S. Main. According to the ordinance and policy for new and/or renewal of a Class C Liquor License, businesses must make application for their new/renewal licenses to the City Clerk's Office each year with a public hearing to be held at the first Council meeting in January. Clawson's Woodpile BBQ Shack, LLC has applied to the Michigan Liquor Control Commission and to the City of Clawson, to transfer ownership and location of a Class "C" Liquor License to be located at 303 S. Main. Under administrative rule R 436.1105, the Commission shall consider the opinions of the local residents, local legislative body, or local law enforcement agency with regard to the proposed business when determining whether an applicant may be issued a license or permit. Since this request is a transfer under MCL 436.1529(1), approval of the local unit of government is not required, however, per our process we have included this request on the agenda to comply with our current process. I recommend we approve the new Class "C" Liquor License for Clawson's Woodpile BBQ Shack, LLC located at 303 S. Main. Mark Pollock City Manager Councilmember Wooley questioned where the Class C License was transferred from - City Clerk Kukuk stated per LARA Department of Licensing and Regulatory Affairs it was an escrow license transferred from Wixom - also questioned if it was going to be a patio bar type - seasonal bar - music. Mr. Idzikowski stated it will be a seasonal bar with limited hours - some liquor but not full bar - 5-6 beer on tap - will have some live music. CM 04-054-16 CONSIDERATION OF APPROVING A NEW CLASS "C" LIQUOR LICENSE FOR CLAWSON'S WOODPILE BBQ SHACK, LLC LOCATED AT 303 S. MAIN MOTION BY: Councilmember Airriess SUPPORTED BY: Councilmember Horton RESOLVED, the new Class "C" Liquor License for Clawson's Woodpile BBQ Shack, LLC located at 303 S. Main in the City of Clawson be approved. CARRIED UNANIMOUSLY. L E T T E R OAKLAND COUNTY MICHIGAN MANAGEMENT AND BUDGET / EQUALIZATION DIVISION OAKLAND POINTE OFFICE BUILDING 250 ELIZABETH LK RD STE 1000 WEST PONTIAC ML 48341 (248) 858-0740 March 21, 2016 G. Machele Kukuk, Clerk City of Clawson 425 North Main St. Clawson, MI 48017 RE: Renewal of Contract for Assessing Services with the City of Clawson Dear G. Machele Kukuk: The existing assessing contract between Oakland County Equalization and the City of Clawson will expire on June 30, 2016. In anticipation of a renewal of the contract, we have prepared four copies for your review and consideration by your City Officials. In preparing the renewal document, our office has reproduced the provisions of the existing contract except for the following provisions: The cost per parcel has been adjusted by a 3% increase. If you recall, the existing cost per parcel has remained fixed for the last 3 renewals or a total of at least 8 years now. In summary, the cost per parcel to the City will go up from $13.60 to $14.00 (rounded) for each real property parcel. Personal property parcel rate will increase from $12.40 to $12.80 (rounded). These rates will be effective for the period July 1, 2016 to June 30, 2019. When the attached renewal contract is approved by your Governing Body and the authorized officials have affixed their signatures, kindly return four (4) copies to Oakland County Equalization Division. Should you have any questions or concerns, please do not hesitate to call me at 248-858-0760 or Kimberly Hampton at 248-858-2039. Thank you. Sincerely, /s/ David M. Hieber Manager, Oakland County Equalization AGENDA ITEM NO. 10 Consideration of the 2016-2019 Renewal of Contract for the Oakland County Equalization Division Assessing Services with the City of Clawson. We are in receipt of a renewal of the existing assessing contract for Oakland County Equalization Division with the City of Clawson which expires on June 30, 2016. This renewal contract contains the same provisions of the existing contract except for the following provision: The cost per parcel has been adjusted by a 3% increase. The existing cost per parcel has remained fixed for the last 3 renewals or a total of at least 8 years now. In summary, the cost per parcel to the City will go up from $13.60 to $14.00 (rounded) for each real property parcel. Personal property parcel rate will increase from $12.40 to $12.80 (rounded). These rates will be effective for the period of July 1, 2016 to June 30, 2019. I recommend the assessing contract with the Oakland County Equalization Division for real and personal property through the 2016 and 2019 tax years be approved and signed by the Mayor and Clerk. Mark Pollock City Manager Councilmember Ulbrich questioned the impact of 3% - Mr. Pollock stated the City has 5,347 real parcels and 514 personal property parcels - currently paying $79,092.80 annually will increase to $81,437.20 - which would be an additional $2,344.40. City Attorney Kingsepp stated he has reviewed the contract and has worked with the County on several occasions. Mr. Pollock stated the contract includes the Board of Review and Tribunal - the only additional cost is $2,500 for postage. CM 04-055-16 CONSIDERATION OF THE 2016-2019 RENEWAL OF CONTRACT FOR THE OAKLAND COUNTY EQUALIZATION DIVISION ASSESSING SERVICES WITH THE CITY OF CLAWSON MOTION BY: Councilmember Horton SUPPORTED BY: Councilmember Ulbrich RESOLVED, the renewal of the Assessing Contract between the Oakland County Equalization Division and the City of Clawson for real and personal property for the period of July 1, 2016 to June 30, 2019 be approved and signed by the Mayor and City Clerk. CARRIED UNANIMOUSLY. L E T T E R AGENDA ITEM NO. 11 Consideration of a resolution approving the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust with the City of Clawson. This Plan is an amendment and reinstatement of an existing defined contribution money purchase plan in order to maintain IRS Compliance Regulations. My recommendation is to approve the resolution approving the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust with the City of Clawson. Mark Pollock City Manager Mr. Pollock stated this is clean up for IRS compliance regulations for a plan that existed for past City Manager Wayne O'Neal and Joseph Merucci – there will be no changes for past managers. CM 04-056-16 CONSIDERATION OF A RESOLUTION APPROVING THE ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST WITH THE CITY OF CLAWSON MOTION BY: Councilmember Horton SUPPORTED BY: Councilmember Airriess RESOLVED, the resolution approving the Plan Document Restatement for ICMA Retirement Corporation Governmental Money Purchase Plan & Trust Plan Number 109197 with the City of Clawson be approved. CARRIED UNANIMOUSLY. L E T T E R CARE HOUSE OF OAKLAND COUNTY 44765 WOODWARD AVE. PONTIAC, MICHIGAN 48341 March 2, 2016 Ms. G. Machele Kukuk, City Clerk City of Clawson 425 Main Clawson, MI 48017 Dear Machele: I am writing on behalf of CARE House of Oakland County to ask the City of Clawson to join other Oakland County municipalities to declare April to be Child Abuse Prevention and Awareness Month. This is an excellent opportunity for your municipality to demonstrate its support in ending child abuse and to support the numerous victims who are among us. We would be honored if you would sponsor an official proclamation which would recognize the month of April as a way of educating the public on the seriousness of violence against our children. CARE House of Oakland County, as you may know, has been working tirelessly to provide the community with prevention, intervention, and therapy programs for child victims and their families. On March 30 at 6:00 p.m., we are hosting the planting of a pin wheel garden at the Oakland County Court House as part of our effort to bring awareness to the accomplishments that have been made and the work that still needs to be done. We hope you or an official representative will join us. If you are unable to attend, we ask that your proclamation be read to your supports at your municipality’s April meeting. We would also be pleased to attend to share information and answer questions. A sample proclamation and information on the pinwheel garden ceremony are attached. If you have any questions, please give me a call. Thank you for consideration of this special request that impacts all of our children. Sincerely, /S/ Patricia R. Rosen Executive Director AGENDA ITEM NO. 12 Consideration of a Proclamation declaring the month of April as National Child Abuse Prevention & Awareness Month in the City of Clawson. CARE House of Oakland County partners with community organizations and agencies to offer programs and services aimed at preventing child abuse and neglect, knowing that effective programs succeed because of the involvement and partnerships created among schools, social service agencies, religious and civic organizations, the business community and law enforcement agencies. Children deserve to grow and thrive in an environment that nurtures and keeps them safe. I recommend the proclamation be approved. Mark Pollock City Manager CM 04-057-16 CONSIDERATION OF A PROCLAMATION DECLARING THE MONTH OF APRIL AS NATIONAL CHILD ABUSE PREVENTION & AWARENESS MONTH IN THE CITY OF CLAWSON MOTION BY: Councilmember Wooley SUPPORTED BY: Councilmember Ulbrich RESOLVED, the Proclamation declaring the month of April 2016 as National Child Abuse Prevention & Awareness Month in the City of Clawson be approved. NATIONAL CHILD ABUSE PREVENTION AND AWARENESS MONTH APRIL 2016 WHEREAS, abuse and neglect are suffered by children in our communities, regardless of age, race, gender or economic situation; and WHEREAS, one in four girls and one in six boys will be sexually abused before the age of 18; and WHEREAS, this reported maltreatment is only a portion of the overall problem threatening our children, for so many cases go unreported, and today’s technology has brought with it a new and dangerous form of child endangerment, the online predator; and WHEREAS, the devastating consequences of physical and emotional abuse of our children affects the community as a whole and finding solutions needs to be attended to by the community as a whole; and WHEREAS, the State of Michigan has mandatory reporting by professionals working with children of any suspected abuse and neglect incidences - a major step - but more is needed in the community; and WHEREAS, CARE House of Oakland County works to break the cycle of child abuse and neglect; provides a protective circle of light and hope for a better life; and advocates for the safety and protection of children; and WHEREAS, CARE House of Oakland County partners with community organizations and agencies to offer programs and services aimed at preventing child abuse and neglect, knowing that effective programs succeed because of the involvement and partnerships created among schools, social service agencies, religious and civic organizations, the business community and law enforcement agencies. Children deserve to grow and thrive in an environment that nurtures and keeps them safe. NOW, THEREFORE, I, Penny Luebs, Mayor of Clawson, do hereby proclaim April as NATIONAL CHILD ABUSE PREVENTION AND AWARENESS MONTH in the City of Clawson, Michigan. I call upon all citizens, community agencies, organizations and businesses to increase their participation in our efforts to prevent the abuse of our children, thereby strengthening and protecting the community in which we live. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 13 Consideration of a Proclamation recognizing April 10-16, 2016 as National Library Week in the City of Clawson. With the vital service that our libraries provide to the community, this proclamation will recognize all Libraries and their importance to the communities that they serve. In recognition of this week, Blair Memorial Library will have PAWS to Read on April 12, 2016 from 4-5:30 p.m., a Bookmark Contest and their annual book sale will take place from April 16-23, 2016. I recommend that City Council approve the proclamation for National Library Week. Mark Pollock City Manager CM 04-058-16 CONSIDERATION OF A PROCLAMATION RECOGNIZING APRIL 10-16, 2016 AS NATIONAL LIBRARY WEEK IN THE CITY OF CLAWSON MOTION BY: Councilmember Wooley SUPPORTED BY: Councilmember Horton RESOLVED, the Proclamation recognizing April 10-16, 2016 as National Library Week in the City of Clawson be approved. National Library Week 2016 April 10 – 16, 2016 WHEREAS, libraries are the heart of their communities, campuses and schools; and WHEREAS, librarians work to meet the changing needs of their communities, including providing resources for everyone and bringing services outside of library walls; and WHEREAS, libraries and librarians bring together community members to enrich and shape the community and address local issues; and WHEREAS, librarians are trained, tech-savvy professionals, providing technology training and access to downloadable content like e-books; and WHEREAS, libraries offer programs to meet community needs, providing residents with resume writing classes, 24/7 homework help and financial planning services to teens applying for student loans to older adults planning their retirement; and WHEREAS, libraries continuously grow and evolve in how they provide for the needs of every member of their communities; and WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, BE IT RESOLVED, that I, Penny Luebs, Mayor of Clawson, do hereby proclaim National Library Week, April 10-16, 2016. I encourage all residents to visit the Blair Memorial Library this week to take advantage of the wonderful library resources available because #LibrariesTransform. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 14 Consideration of a Proclamation recognizing April 24, 2016 as General Federation of Women's Club Federation Day and celebrating the GFWC Clawson Women's Club 48th Anniversary in the City of Clawson. Each year, GFWC clubs celebrate this important day in their local communities, states, and across the nation. The Clawson Women's Club, the local division of the General Federation of Women's Clubs (GFWC), were formed in February 1968 but trace their origins to the 1940s, when they met as the Clawson Senior Women's Club. The Clawson Women's Club sponsors the kiddie/pet parade, rides at the Clawson Fourth of July celebration, summer library parties, Lunch with Santa, Bunny Brunch, etc. The club also raises funds to help support several nonprofit organizations in the area including large donations to help make the Wedding Exhibit and General Store display to the Museum as well as a large donation to the Goodfellows and Food Bank this past year. My recommendation is that April 24, 2015 be recognized as GFWC Federation Day and that we join in celebrating the 47th Anniversary of the founding of GFWC Clawson Women's Club. Mark Pollock City Manager CM 04-059-16 CONSIDERATION OF A PROCLAMATION RECOGNIZING APRIL 24, 2016 AS GENERAL FEDERATION OF WOMEN'S CLUB FEDERATION DAY AND CELEBRATING THE GFWC CLAWSON WOMEN'S CLUB 48TH ANNIVERSARY IN THE CITY OF CLAWSON MOTION BY: Councilmember Horton SUPPORTED BY: Councilmember Ulbrich RESOLVED, the Proclamation recognizing April 24, 2016 as GFWC Federation Day in the City of Clawson, be approved. GFWC Federation Day April 24, 2016 WHEREAS, GFWC Clawson Women’s Club, formally known as GFWC Clawson Junior Woman’s Club, a member of the General Federation of Women’s Clubs, and its members have enhanced the citizens and community of Clawson through their commitment to volunteer service, including sponsoring the 4th of July Kiddie Parade, Santa Lunch and Bunny Brunch, also supporting the Clawson Goodfellows, Clawson Historical Museum, Blair Memorial Library, Clawson Youth Assistance, Clawson High School Robotics Team, Clawson Food Pantry, Clawson Lion’s Club Car Show, Trick or Treat Trail, and; WHEREAS, the more than 100,000 members of the General Federation of Women’s Clubs donate, on average, more than $30 million and nearly 10 million volunteer hours to more than 250,000 programs and projects benefiting their local communities”; and WHEREAS, GFWC and it nearly 4,000 member clubs in all 50 states and more than a dozen countries are at the forefront of grassroots community service, providing crucial support to cultural, educational, health, and legislative issue of importance to women, children, and families throughout the world. NOW, THEREFORE, BE IT RESOLVED, that I, Penny Luebs, Mayor of Clawson and the Clawson City Council call on the citizens of Clawson to recognize April 24, 2016 as GFWC Federation Day, and to join in celebrating the 48th anniversary of the GFWC Clawson Women’s Club. BE IT FURTHER RESOLVED, that this body expresses much gratitude to GFWC Clawson Women’s Club and its members for their continued work in making Clawson better for all citizens. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 15 Consideration of a Proclamation declaring Friday, April 29, 2016 as Arbor Day in the City of Clawson. The City of Clawson has been named a Tree City USA by the National Arbor Day Foundation for over 25 years. As a part of the Tree City USA Program, the City annually proclaims observance of Arbor Day. This year, National Arbor Day will be observed on Friday, April 29, 2016. As part of our community observation of Arbor Day and our commitment as a Tree City USA Community, on Friday, April 29, 2016 the City of Clawson encourages all citizens to celebrate by planting and caring for trees in Clawson. I recommend the Proclamation be approved. Mark Pollock City Manager Mayor Luebs discussed the Arbor Day Art Project and where to obtain a flyer. CM 04-060-16 CONSIDERATION OF A PROCLAMATION DECLARING FRIDAY, APRIL 29, 2016 AS ARBOR DAY IN THE CITY OF CLAWSON MOTION BY: Councilmember Ulbrich SUPPORTED BY: Councilmember Horton RESOLVED, the Proclamation designating Friday, April 29, 2016 as National Arbor Day and that as a commitment to our community observance of Arbor Day, we encourage all citizens to celebrate by planting and caring for trees in Clawson, be approved. ARBOR DAY Friday, April 29, 2016 WHEREAS, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees wherever they are planted, are a source of joy and spiritual renewal; and WHEREAS, the City of Clawson has been recognized as a Tree City USA and desires to continue its tree-planting practices. The National Arbor Day Foundation recognizes Arbor Day as Friday, April 29, 2016. NOW, THEREFORE, BE IT RESOLVED, that I, Penny Luebs, Mayor of Clawson, do hereby proclaim Friday, April 29, 2016 as our date to celebrate ARBOR DAY in the City of Clawson, and urge all citizens to celebrate by supporting efforts to protect our trees and woodlands; and BE IT FURTHER RESOLVED, I urge all citizens to plant trees to promote the well-being of this and future generations. CARRIED UNANIMOUSLY. CM 04-061-16 LIST OF BILLS MOTION BY: Councilmember Horton SUPPORTED BY: Councilmember Ulbrich RESOLVED, the List of Bills be approved, as listed. LIST OF BILLS TO BE ALLOWED AND PAID 4-5-2016 Item # Vendor Name Amount General/DDA and Pooled Invoices 1 ADP INC 734.45 2 ADVANCED LIGHTING & SOUND 44.00 3 ALLY 234.65 4 BAKER & TAYLOR 266.38 5 BELL EQUIPMENT COMPANY 355.23 6 BRODART CO 168.95 7 CADILLAC ASPHALT LLC 825.70 8 CINCINNATI TIME SYSTEMS 195.00 9 CINTAS CORPORATION #31 61.34 10 CITY OF CLAWSON 1,417.34 11 CITY OF ROYAL OAK 8,485.12 12 CLAWSON HIGH SCHOOL 70.00 13 COMCAST 593.49 14 CYNERGY PRODUCTS 210.00 15 D & D AUTO PARTS INC 158.11 16 ED RINKE CHEVROLET BUICK GMC 13.83 17 ELECTROSONICS 177.00 18 EMERGENCY VEHICLE PLUS 478.92 19 GENERAL LINEN & UNIFORM SERV 134.61 20 GOETZ NUSHAJ P.L.L.C. 3,666.66 21 GRANICUS INC 3,156.00 22 GUARDIAN ALARM COMPANY 100.18 23 INTEGRITY BUSINESS SOLUTIONS 162.83 24 THE LIBRARY NETWORK 1,406.33 25 MARTIN FLUID POWER 36.75 26 METAL MART U.S.A. 343.66 27 MI DEPT OF STATE 39.00 28 MICROMARKETING LLC 163.87 29 NYE UNIFORM EAST 125.75 30 O.M.F.P.S. 20.00 31 PHIL CAVILLS TIRE AND AUTO CTR 523.96 32 PNC BANK 493.55 33 PUBLIC AGENCY TRAINING COUNCIL 295.00 34 ROCHESTER LAWN EQUIPMENT 200.91 35 SCHOOLCRAFT COLLEGE 100.00 36 STAPLES ADVANTAGE 719.97 37 TOSHIBA FINANCIAL SERVICES 211.78 38 VERMEER OF MI INC 29.50 39 WOW INTERNET CABLE PHONE 83.82 40 ZEP SALES & SERVICE 897.65 41 ACUITY SPECIALTY PRODUCTS INC 205.74 42 ADP INC 544.01 43 AIRGAS USA LLC 218.26 44 JAMES ALBUS 75.60 45 ARBOR SPRINGS WATER CO INC 69.50 46 BAKER & TAYLOR 41.84 47 CARQUEST AUTO PARTS 16.14 48 BARBARA CHAMBERS 160.40 49 CINTAS CORPORATION #31 25.00 50 CITY OF FARMINGTON HILLS 180.00 51 COMCAST 331.85 52 CONSUMERS ENERGY 2,522.21 53 CONTRACTORS CONNECTION 165.60 54 CORNERSTONE MUNICIPAL 10,000.00 55 DELTA DENTAL PLAN OF MI 4,014.48 56 DEMCO 111.21 57 DETROIT SALT COMPANY 17,391.15 58 DTE ENERGY 4,899.88 59 ELECTROSONICS 812.71 60 FIDELITY NATIONAL TITLE CO LLC 250.00 61 GFWC 342.00 62 GLD-IAFC 125.00 63 STACEY HODGES 350.53 64 HOME DEPOT CREDIT SERVICES 147.64 65 HUMANA INSURANCE CO 22,538.30 66 INTEGRITY BUSINESS SOLUTIONS 60.95 67 THE LIBRARY NETWORK 1,592.19 68 MACOMB COMMUNITY COLLEGE 300.00 69 MADISON NATIONAL LIFE INS CO 553.86 70 MATTHEW HARGREAVES 402.86 71 MCKENNA ASSOCIATES INC 5,400.78 72 METRO CONTROLS, INC. 950.00 73 MICROMARKETING LLC 23.16 74 MIDWEST LANDSCAPE GROUP INC 5,620.00 75 NWCF ACTING OUT KIDS FUND 120.00 76 OAKLAND COUNTY ANIMAL CONTROL 2,422.00 77 OREILLY AUTOMOTIVE INC 446.43 78 PHIL CAVILLS TIRE AND AUTO CTR 120.00 79 KATHY PHILLIPS 17.35 80 PNC BANK 228.46 81 PROBILLING AND FUNDING SERVICE 592.94 82 PSI PRINTING SYSTEMS INC 95.88 83 RANDAZZO MECHANICAL HEATING 15.00 84 ROAD COMMISSION FOR OAKLAND CO 1,985.26 85 ROCHESTER LAWN EQUIPMENT 162.95 86 ROYAL OAK PLUMBING 75.00 87 SOCRRA 31,746.00 88 SOUTHEAST OAK CTY WATER AUTH 43,738.75 89 SOUTHEASTERN MICHIGAN ASS'N OF 75.00 90 STANDARD INSURANCE COMPANY RC 2,496.23 91 STATE OF MICHIGAN 100.00 92 SUBURBAN CHRYSLER JEEP DODGE 524.95 93 TASC 527.40 94 US POSTAL SERVICE 2,000.00 95 VANCE OUTDOORS INC 269.40 96 VENTRY SOLUTIONS, INC 357.09 97 VERIZON WIRELESS 1,464.58 98 ABELL PEST CONTROL 151.75 99 ANDERSON, ECKSTEIN & WESTRICK 7,160.60 100 BAKER & TAYLOR 81.63 101 THE BANK OF NEW YORK MELLON 1,500.00 102 BATTERIES PLUS BULBS 377 51.80 103 BEACON ATHLETICS 631.00 104 BELL EQUIPMENT COMPANY 28.83 105 BS&A SOFTWARE 23,050.00 106 CADILLAC ASPHALT LLC 1,644.50 107 BARBARA CHAMBERS 75.60 108 CINTAS CORPORATION #31 140.14 109 CONSUMERS ENERGY 943.71 110 DELWOOD SUPPLY 36.53 111 HARRY DRINKWINE 110.00 112 FORESITE DESIGN INC 3,708.75 113 GRAINGER 67.32 114 GRAYBAR 2,440.68 115 GREAT LAKES WATER AUTHORITY 4,273.50 116 GUARDIAN ALARM COMPANY 5,219.83 117 ANN K. HOWLETT 115.00 118 INTEGRITY BUSINESS SOLUTIONS 256.82 119 JACK DOHENY COMPANIES INC 2,786.83 120 JOHN R SPRING & TIRE CENTER 28.84 121 JON H KINGSEPP PLLC 7,685.00 122 LAMACS INC 387.95 123 KATHY LEENHOUTS 48.45 124 MI ECONOMIC DEVELOPERS ASSOC 450.00 125 MICROMARKETING LLC 366.92 126 MIDWEST LANDSCAPE GROUP INC 186,095.19 127 MMRMA 1,492.19 128 OAKLAND COUNTY HEALTH DIVISION 269.00 129 OCAAFII 200.00 130 OCCUPATIONAL HEALTH CTR OF MI 325.50 131 OFF DUTY WEAR 713.92 132 PHIL CAVILLS TIRE AND AUTO CTR 365.98 133 PREMIERE PLUS 2,096.50 134 PRINTING XPRESS 58.25 135 DONNA RAPHAEL 83.30 136 ROBERT RIZK 300.00 137 ROAD COMMISSION FOR OAKLAND CO 772.24 138 ROCHESTER LAWN EQUIPMENT 81.85 139 SIRCHIE FINGER PRINT LAB 215.39 140 SMART 135.52 141 SOCRRA 33,144.03 142 STAPLES ADVANTAGE 124.86 143 LISA STURDEVANT 300.00 144 TERMINAL SUPPLY CO 438.12 145 TOSHIBA FINANCIAL SERVICES 720.85 146 MICHAEL WARREN 300.00 147 WEX BANK 4,491.67 CARRIED UNANIMOUSLY. CITY ATTORNEY'S REPORT City Attorney Jon Kingsepp gave the following report: • New city prosecutor will be present at the next meeting to discuss the new ordinance and amendments to be updated • Will be presenting for 1st reading Noise Ordinance - Disturbing the Peace ordinance to be amended - will be an objective standard to measure • Court is satisfied with new prosecutor and revenues have increased Councilmember Ulbrich questioned the clean-up/update of ordinances that are obsolete - Mr. Kingsepp stated that the administration can be directed to review and update the ordinances - if council has suggestions they can be directed to City Attorney. CITY MANAGER'S REPORT City Manager Mark Pollock gave the following report: • Budget workshop dates have been set for - Wednesday, April 20, Monday, April 25 and Tuesday April 26 from 7-10pm - Will be a 3 year budget format • Recycle bins located at all the parks - will confirm with Doug - rubbish bin next to recycle bin - bins marked well for recycling Councilmember Airriess stated that compost begins tomorrow April 6th - for yard waste Mayor Luebs questioned if the DPW Open House is scheduled for June 4th - Mr. Pollock will confirm the date with Mr. Ballard - paper shredding will be included. SOCRRA is preparing for Single stream recycling in 2017 - talking about updates to facilities at Coolidge - same carriers with single stream recycling Mr. Pollock stated that Red Oaks can be used as a transfer station and holding facility Mayor Luebs proposed hosting a City of Clawson Roundtable Meeting with the Businesses - the City Department heads can give an update of their department - April 27 at 8:30-9:30am. Mr. Pollock stated he will make it mandatory. UNFINISHED BUSINESS Councilmember Wooley addressed the changes to cable channel – it states to refer to city website for further information - when will a schedule of events be available on the cable channel Mr. Pollock stated that Dave is working on a schedule to be placed on the website and possibly in the newsletter. Total DDA & Pooled Invoices $ 493,591.15 Total All Invoices $ 493,591.15 NEW BUSINESS Mayor Luebs gave the following report: • Wednesday, May 4th - Clawson Youth Assistance Awards Night at Hunter Community Center - Nomination Forms available at City Hall • Thursday, April 2st - Clawson Chamber of Commerce - Swing into Spring Auction - 6-10pm at Club Venetian - dinner - silent auction - draw down raffle - duck pond • Sunday, May 22nd Clawson Farmers Market – Flower Day • Wednesday, April 13th at 7:30pm – 4th July Committee meeting - Bingo is coming back - 12-8pm need volunteers Councilmember Wooley stated the Alumni Drill Team is coming back for the parade contact Kim Brown on Clawson Facebook - looking for an Alumni Band. PUBLIC DISCUSSION - ITEMS NOT ON THE AGENDA Ray Krokos, 1563 N. Bywood, commented about the regulation on bicycles - questioned about regulations for drones. Councilmember Horton stated he has received a call and email from a group of Clawson residents - Judy Phillips - group collecting and making new blankets and bedding – he recommended they contact Haven - they delivered the donations - thanks to those that have donated. MOTION BY: Councilmember Airriess SUPPORTED BY: Councilmember Ulbrich RESOLVED, the meeting be adjourned at 9:14 p.m. CARRIED UNANIMOUSLY. __________________________________ ____________________________ Penny Luebs, Mayor G. Machele Kukuk, City Clerk Memorandum To: Pat Davis, Oakland County Corporation Counsel CC: Deanna Fett-Hylla, Oakland County Corporation Counsel From: Ida Logan – Clerk/Register of Deeds – Elections Division Date: 8/12/2016 Re: MR #16147 Enclosed is a copy of the Contract for Oakland County Equalization Division Assistance Services with the City of Clawson They have been sent to the Office of the Great Seal. If you have any questions, please call 248-858-9454. Memorandum To: Kimberly Hampton, Equalization, Oakland County CC: From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division Date: 8/12/2016 Re: MR #16147 On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget / Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale, Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454. August 12, 2016 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16147 – Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the City of Clawson. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Clawson and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division Penny Luebs, Mayor, City of Clawson Enclosures Memorandum To: Penny Luebs, Mayor, City of Clawson CC: From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division Date: 8/12/2016 Re: MR #16147 On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget/Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale, Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.