HomeMy WebLinkAboutInterlocal Agreements - 2016.06.16 - 31198
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 8/16/2016
Re: MR #16147
Enclosed is a copy of the Contract for Oakland County Equalization Division Assistance Services with the City of Keego Harbor. They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Kimberly Hampton, Equalization, Oakland County
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/16/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget / Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale, Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard
Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
August 16, 2016
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On June 16, 2016, the Board of Commissioners for Oakland County entered into an agreement per MR #16147 –
Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the City of Keego Harbor.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Keego Harbor and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Kimberly Hampton, Technical Assistant, Equalization Division
John Newberry, Mayor, City of Keego Harbor Enclosures
Memorandum
To: John Newberry, Mayor, City of Keego Harbor
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 8/16/2016
Re: MR #16147
On June 16, 2016, the Oakland County Board of Commissioners adopted Resolution #16147 – Department Of Management And Budget/Equalization Division –Approval Of Contract For Oakland County Equalization Division Assistance Services With The Charter
Townships Of Commerce, Highland, Lyon, Milford, Oakland, Orion, Oxford And Royal Oak, And The Townships Of Groveland, Holly, Novi, Rose And Southfield, And The Cities Of Berkley, Birmingham, Bloomfield Hills, Village Of Clarkston, Clawson, Farmington, Ferndale, Hazel Park, Huntington Woods, Keego Harbor, Lathrup Village, Madison Heights, Orchard
Lake Village, Pleasant Ridge, Rochester, South Lyon And Walled Lake. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Approved 6/16/2016
1
Council Meeting 4/21/2016
CITY OF KEEGO HARBOR COUNCIL MEETING CITY HALL, 2025 BEECHMONT APRIL 21, 2016 7:00 P.M.
CALL THE MEETING TO ORDER: Mayor Newberry called the meeting to order at 6:00 p.m.
ROLL CALL: Mayor, John Newberry, Mayor Pro Tem, Sidney Rubin; Council Members Tom
Berman, arrived at 6:40 p.m., Rob Kalman and Joel Yoder
Resolution to go into Closed Session at 6:03 p.m. by Council Member Kalman; seconded by Mayor
Pro Tem Rubin.
Ayes: 4 Absent: 1 Berman MOTION CARRIED
Resolution to go into Open Session by Council Member Yoder; seconded by Mayor Newberry at 6:55 p.m.
Ayes: 5 MOTION CARRIED
CLOSED SESSION: Starting at 6:00 p.m.
Attorney Client Privilege Information
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT: (As to non-agenda items only)
Jeremy Caplin from Congress Brenda Lawrence Office discussed the scam callers stating they are
from the IRS, he would like Council and the City Staff to reach out to the residents to make them aware of this scam especially the seniors.
Patty from Orchard Lake Art Show is on July 30th and 31st, 2016 and would like to invite everyone
to come and enjoy the fine art vendors that make the art show a success each year.
Chris Smith Willow Beach informed council she was not in favor of the walking path from Cass Lake next to the upholstery store going towards Fran Leaf Park. MAYORS ANNOUNCEMENT,CITY MANAGER, DPW and POLICE CHIEF UPDATES Proclamation
PUBLIC HEARING CDBG Reprogramming
Mayor Newberry opened the Public Hearing at 7:25 p.m.
Open to the public for comments – No public comments
Mayor Newberry closed the Public Hearing at 7:26 p.m.
Approved 6/16/2016
2
Council Meeting 4/21/2016
CONSENT AGENDA:
Monthly Financial Reports
• Monthly Revenue/Expenditure Report
• Authorize Bills payment for March 2016
Meeting Minutes
• Study Session, March 14, 2016
• Council Meeting, March 17, 2016
• Closed Session, March 17, 2016
Resolution to approve the Consent agenda by Council Member Yoder; seconded by Council Member Berman.
Ayes: 5 MOTION CARRIED
REGULAR AGENDA:
• Contract for OC Equalization Assistance Service with the City of Keego Harbor Council discussed the contract renewal with Oakland County Equalization who does the city
assessing, Board of Review and work with our city attorney on the Michigan tax tribunal
cases. This is a 3 year contract, which will expire June 30, 2019.
Tracy Jones, Oakland County Equalization mentioned that the city records are kept at city
and they are updated annually with changes and new information. Assess all the new and major remodel homes in Keego Harbor and works with the city regarding questions and
research information that is needed. Resolution to approve the contract for Oakland County Equalization Division Assistance
Services for all assessing needs from fiscal year July1, 2016 through June 30, 2019, by
Council Member Yoder seconded by Council Member Kalman.
Ayes: 5 MOTION CARRIED
Motion by Council Member Yoder to add a topic for potential option for the vacant property known as 2364 Fordham; seconded by Mayor Pro Tem Rubin.
Ayes: 5 MOTION CARRIED
• Lot Split 2841 Stennett, lot 199 & lot 200, parcel number 18-01-159-023.
Council indicated that lot split for 1241 Stennett, lots 199 & 200 owner requesting to split the lots and create 2 parcels. City Planner Sabo recommends approval of the lot splits they
will be two conforming and buildable lots.
T.J. Garrett is representing her father Donald Ashbeck who owns the lot and is requesting
to split the lots. The lots will be sold and 2 new homes will be built. Motion to approve the lot split for 12841 Stennett lots 199 & 200, to have a separate parcel
identification number on each lot; by Council Member Kalman; seconded by Council Member Berman.
Ayes: 5 MOTION CARRIED
Approved 6/16/2016
3
Council Meeting 4/21/2016
• Amendment to Lake Access and Docking Regulations, Chapter 25, Waterways Section 25-53 Ordinance
City Attorney Ryan indicated this ordinance amendment was before council a few months
ago. Before you is the amended ordinance which indicates that property owners who owns property on Cass Lake and canal would use the Cass Lake waterfront to place a dock and
watercrafts. There have been issues with watercrafts impeding and watercrafts have a hard
time navigating through the canal and this should help keep the canal clear for passage.
Open to the public for comment: Cory Mullins - 2184 Park Circle, indicated he is in favor of this ordinance.
Michael Sawula - 2174 Park Circle, does not agree with this ordinance favor of this ordinance since he would be affected by this ordinance. He puts a small dock in on the canal
side to block an area for his son to swim. David Emerling 1896 Cass Lake Front some people think first come first serve when putting
their docks and watercrafts in the canal.
Ted Wade – Wards Point, Orchard Lake, indicated it’s hard for 2 boats to pass at the same
time in the canal when you have wider boats, need a no wake zone through the canal.
Closed to the public
Council discussed watercrafts going to fast through the canal and during winter
snowmobilers race through the canal. Officer Cote mentioned this ordinance intent was to avoid impeding of navigation, no wake
signs need to be posted in the canal. There have been tickets written for impeding navigation.
Motion to approve Ordinance # 459, Ordinance to amend City of Keego Harbor Municipal Code, Chapter25-53, Lake Access and Docking Regulations to be Amended adding
Property owners with direct lake access to Cass Lake shall exclusively us that access for the
docking of their boats or watercraft by Council Member Berman; seconded by Mayor Pro Tem Rubin.
Ayes: 5 MOTION CARRIED
• CDBG Reprogramming
Manager Voll indicated this reprogramming is to add language of “resilient ground covering for existing playgrounds for 2014 funds and “Fran Leaf Park upgrade playground equipment
and connect the accessible routes and facilities install resilient surfacing for existing
playgrounds for 2015 funds.
Open to the public for comment/closed to the public Resolution to approve the adding of language to the 2014 Program Year #731332 Parks,
Recreational Facilities by adding “to install resilient surfacing for existing playgrounds and for
Approved 6/16/2016
4
Council Meeting 4/21/2016
2015 Program Year #731332 Parks, Recreational Facilities by adding of language “upgrade
playground equipment and connect the accessible routes and facilities” by Council Member Yoder seconded by Council Member Rubin.
Ayes: 5 MOTION CARRIED
• Budget Amendment for DTE Tree Grant tree plantings this fiscal year with reimbursement next fiscal year. Manager Voll notified Council that the tree grant the purchases will happen in 2015/2016
fiscal year and the reimbursement through the grant reimbursement program will be in
2016/2017.
• 2016 Road Preservation Program, resurface and seal cracking Council discussed the information that Chris Swift provided from ASI on the street rating of the city roads. Cass Lake Road South was missing from the rating sheets and would like to
know how much it would cost to do the whole road or from Orchard Lake Road to Pridham and Orchard Lake to Summers Street.
Manager Voll would ask for the information for next month meeting and ask Chris Swift to be at May Study Session Meeting for questions and answers.
• Discussion on Future of Keego Harbor Business District – Master Plan Update Council discussed having the Master Plan updates since it hasn’t been reviewed since 2006
and for City Planner Sabo, Wade Trim, to give us a cost quote to update the Master Plan. • SMART Credits for Memorial Day Parade Buses
Manager Voll indicated this for the 2 buses for the annual Memorial Day Parade for
transporting parade volunteers, residents back to the starting site from City Hall to Abbott Middle School.
Motion to approve up to 2 buses for the transportation service from City Hall to Abbott Middle School for parade members, volunteers and residents.
Ayes: 5 MOTION CARRIED
• Ratify the purchase of tires for the DPW Backhoe Manager Voll indicated the backhoe tires have bulges in some of the tires from use and age. Seeing that it was an emergency with council consensus the tires were replaced with new
turf friendly tires, which won’t make such big ruts in the lawn.
Motion to ratify the purchase of 4 new tires for the city’s backhoe by Council Member
Kalman seconded by Council Member Yoder.
Ayes: 5 MOTION CARRIED • Banner Permit Approval
o Team Keego Memorial Day Parade Banner
Mayor Newberry indicated this is for the annual banner request for the Memorial Day Parade
by Team Keego.
Approved 6/16/2016
5
Council Meeting 4/21/2016
Motion to approve the banner sign permit for the Memorial Day Parade by Team Keego Council Member Kalman; seconded by Council Member Yoder.
Ayes: 5 MOTION CARRIED
o Orchard Lake Fine Art Show
Mayor Newberry indicated this is for the annual banner request for the Orchard Lake Fine
Art Show. Motion to approve the banner sign permit for the Orchard Lake Fine Art Show by Council
Member Berman; seconded by Council Member Yoder. Ayes: 5 MOTION CARRIED
• Potential option for the vacant property known as 2364 Fordham;
Council discussed the offer to purchase the vacant land the city owns known as 2364 Fordham received an agreement which will be forwarded to City Attorney Ryan for review with $1,000 down payment.
Motion for Manager Voll to accept the contract, which will be reviewed and approved by
Attorney Ryan in the amount of $11,000 by Council Member Rubin seconded by Council
Member Berman.
Ayes: 5 MOTION CARRIED
CITY ATTORNEY UPDATE and COUNCIL COMMENTS Gave general comments
ADJOURNMENT Being no further business, Mayor Newberry adjourned the Council Meeting at 9:26 p.m.
________________________________ _____________________________
John Newberry Linda Voll City of Keego Harbor its Mayor City of Keego Harbor its City Clerk